A 2. PWS and PRS.pdf

Ver. January 2021

PERFORMANCE WORK STATEMENT (PWS)

FOR

Commercial Transportation Services for Hearing Booth Movement

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary. Movement of 2 ea Hearing Booths from Yakima Training Center (YTC) to Geiger , as defined in this PWS. Please see requirements/deliverables in paragraph 5.0

1.2 Background: The WA ARNG Medical Detachment has a requirement to move 2 hearing booths from Yakima Training Center (YTC) to Geiger Field (Spokane). Addresses/Site Information. Move from: bldg.

204 YTC to bldg. 301 Geiger Field.

Hearing booth specifications.

1.2.1 RESTRICTED AREAS. Both locations are National Guard armories. Employees will carry issued photo ID while on site. National Guard representatives must be present and escort during operations.

1.2.2 WORKSITE SAFETY. The vendor shall be responsible for safety of employees during all operations in accordance with the Army and OSHA safety regulations and guidance.

1.3 Period of Performance (PoP): The Period of Performance shall be based upon the time frame of when the contract is awarded. The tentative movement of the hearing booths is requested on May 10- 16 2022.

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services between the hours of 0730-1630 on Tuesday through Friday or Tuesday through Sunday the week of May 10th. except on recognized US holidays.

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented.

Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King, Jr.’s Birthday

1.4.3.3 President’s Day

1.4.3.4 Memorial Day

1.4.3.5 Independence Day: July 4th

1.4.3.6 Labor Day

1.4.3.7 Columbus Day

1.4.3.8 Veteran’s Day: November 11th

1.4.3.9 Thanksgiving Day

1.4.3.10 Christmas Day: December 25th

1.4.5 Installation Access and Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy (see PWS 6.0). Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.7 Special Qualifications: The contractor shall ensure all employees possess all required licenses for operating commercial vehicles used in the performance of this contract. This does not include education or other qualifications for the position in which the contractor employee is performing, dress codes, or other information. (NOTE: The Government does not provide training to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified, and otherwise qualified to provide services.)

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the KO, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

3.0 Requirements: The contractor shall:

3.1 The vendor shall provide proof of adequate insurance coverage to cover any loss or damage to Government property stemming from the execution of the contract. The gov’t Point of contact will take pictures of equipment prior to movement, and document any damage during transportation, if applicable.

3.2 The contractor shall move 2 EA Heraring Booths from Yakima training Center, Yakima WA to Geiger Field, Spokane WA .

3.1.1 The vendor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary to provide all services.

3.1.2 This contract is for services provided at/near Yakima Training Center, Yakima and Geiger Field, Spokane Washington. At no time will liability for the actions of the contractor reflect on the WAARNG or the G4. Alleged or real negligence of workmanship or compliance with the contract will be handled in accordance with applicable laws and regulations for relief or warranty. National Guard representatives must be present and escort during operations, and while on premises.

3.2 Vendor is not required to disconnect or reconnect hearing booths that are being transported. This will be completed by the assigned gov’t representative that will be present during the pick-up and drop off of hearing booths.

3.3 CONTACT. This information will be provided at time of award, for now all correspondence will be done thru contracting POC: Mr. Saul Resendez at saul.resendez.civ@army.mil

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Mandatory or Advisory

Website

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar Defense Federal Acquisition

Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/curren t/index.html or https://www.acquisition.gov/dfars

Joint Travel Regulation (JTR) https://www.defensetravel.dod.mil/site/travelreg.c fm

DoDM 5200.2 Procedures for the DoD Personnel Security Program

(PSP)

04/03/2017 https://www.esd.whs.mil/Directives/issuances/dod m/

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

Form Date Website

DD 441

Department of Defense Security Agreement

Feb 2020 http://www.dtic.mil/whs/directives/forms/dd/ddforms0001- 0499.htm

DD 250

Material Inspection and Receiving

Report

Aug 2000 https://www.esd.whs.mil/Directives/forms/dd0001_0499/ https://www.acquisition.gov/?q=browsefar http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html https://www.acquisition.gov/dfars https://www.esd.whs.mil/Directives/issuances/dodm/ https://www.esd.whs.mil/Directives/issuances/dodm/ http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm https://www.esd.whs.mil/Directives/forms/dd0001_0499/

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance

Objective Performance Standard Acceptable Quality

Levels (AQL) Surveillance Method / By

Whom Para 3.1 Proof Of

Insurance

The contract shall provide proof of insurance

Insurance document received 3 days prior to movment

Physical Inspection/COR/Gov’t Representative

Para 3.1 Pictures of

Equipment prior to move

The contractor shall provide photos of each hearing booth documenting physical condition of each unit prior to movement.

Photos are emailed to gov’t representative prior to movement

Physical Inspection/COR/Gov’t

Representative

Para 3.2 Movement of 2 ea Hearing Booths

The contractor shall provide commercial assets to properly pickup, store, secure, and deliver 2 ea hearing booths in defined locations

Hearing booths are delivered to Geiger Field, Spokane WA.

Physical Inspection/COR/Gov’t

Representative

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

3.1 Proof of Insurance.

Within 3 calendar days of equipment pickup

1 Electronic Submission

COR/Gov’t Representative

Para 3.1 Pictures of Equipment prior to move

Prior to physical movement of hearing booths

N/A Electronic Submission

COR/Gov’t Representative

Hearing booth is in this picture.