A 04.01 FINAL PWS REDACTED.pdf

PERFORMANCE WORK STATEMENT (PWS)

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide an Indefinite Delivery Indefinite Quantity (IDIQ) contract, to provide repair services for Keizer manufactured heat induction coating removal equipment purchased by Naval Sea Systems Command (NAVSEA) and owned by Puget Sound Naval Shipyard (PSNS). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, parts, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to repair Keizer Technologies Inc. manufactured heat induction (RPR-1650) coating removal equipment to a safe and fully operational ready service condition. The contractor upon receipt of the equipment shall perform a standard “Open and inspect” service which shall not exceed $2500.00 which will be paid for via a GPC (Government Purchase Card) holder via a valid JML written against a valid funding job order number. The estimate of the labor and materials needed to successfully repair the equipment will then be provided to the contracting officer representative (COR) who will authorize all subsequent repairs beyond the initial open and inspect fee, by the issuance of a task order from the contracting office. This process will apply to all machines, transformers, cable packages, capacitors, and induction heads owned by Puget Sound Naval Shipyard designated for repair by Keizer (RPR) Technologies. The contractor shall perform to the standards in this contract.

1.2 Background: PSNS currently uses heat induction coating removal equipment approved by NAVSEA to remove select shipboard or non-shipboard coatings by way of electromagnetic heat induction. This specific work makes for both a fast and environmentally friendly coating removal process necessary for preparing a metal surface for either subsequent re-application of NAVSEA approved coatings or metal recycle (Code 350). PSNS acquired two (2) complete systems from NAVSEA and later obtained three (3) additional systems from other shipyards providing a total of five (5) systems each. The tooling to perform this specialized work was developed by Keizer (RPR) Technologies Inc., which prevents PSNS employees or any other known business entity from repairing the equipment. Over time the increased use and frequency of repairs (due to the additionally acquired equipment) has resulted in the need for a yearly contract with the contractor to streamline repairs.

1.3 Objective: This Performance Work Statement is to support a maintenance contract with the Contractor for the repairs and maintenance described in Section 5 of the PWS.

1.4 Scope: Repair PSNS owned heat induction equipment as needed to a ready service condition and ship back to PSNS for use by specially trained and qualified employees for use in both shipboard and non-shipboard locations.

1.5 Period of Performance: The period of performance shall be for three Years.

1.6 General Information

1.6.1 Quality Control The contractor shall develop and maintain an effective quality control program (QCP) to ensure the repair and test services are performed in accordance with the established QCP to return the equipment to a safe operable condition for PSNS employees to utilize upon return of the equipment to PSNS. The contractor shall develop a structured QCP and implement procedures to identify, prevent, and

Ship/Activity/Code: Shop 71 Code 1050 Title: Heat Induction Repair Contract Place of Performance: Euless, Texas (Keizer RPR Technologies repair center) Period of Performance: 06/15/20 to 06/14/23 ensure non-recurrence of defective services. The contractor’s QCP is the means by which he assures the work complies with the requirement of the contract.

1.6.2 Quality Assurance: The government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan primarily focuses on what the Government must do to ensure that the contractor has performed in accordance with the performance standards.

It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The contractor is expected to observe the following federal holidays and consider them a non-work day for Shipyard employees:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: In the event on-site work is need at PSNS the contractor is responsible for conducting business between the hours of 0720-1602 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.. The Contractor must at all times maintain an adequate workforce, for the uninterrupted performance of all tasks defined within this PWS, when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be completed at the contractor’s repair facility of choice.

1.6.6 Type of Contract: The government will award an indefinite delivery indefinite quantity (IDIQ) firm fixed price contract.

1.6.7 Security Requirements: In the event it becomes necessary for the contractor to visit PSNS related to this contract, the contractor shall contact Roger Maggert at to provide the necessary information needed to obtain a visitor badge for entrance into the Controlled Industrial Area (CIA). At that time, all security requirements will be addressed between PSNS and the Contractor. The Contractor will allow a minimum of 14 business days prior to the scheduled visit subject to additional time needed by security.

Additional information is available in the attached security documents.

1.6.8 Physical Security: The contractor shall be responsible for safeguarding all government equipment at the contractor’s facility while under repair. At the close of each work period, government equipment, and materials shall be secured to prevent damage and theft.

1.6.9 Special Qualifications: NA

1.6.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend telephonically any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.11 Contracting Officer Representative (COR): The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions; assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintains written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor’s Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the awarded contract.

2.1.1. 1.6.12 Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall ensure their availability is noted, so that the COR knows when and how to contact them, for contract issues or concerns. The shipyard POC is Roger Maggert .

1.6.13 Identification of Contractor Employees: The contractor, if visiting, shall wear the visitor green badge as a means of identification, within the CIA (Controlled Industrial Area), of their contractor status.

PART 2

DEFINITIONS AND ACRONYMS:

2.2. DEFINITIONS:

2.2.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.2.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.2.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.2.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.2.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.2.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the

PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.9. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.10. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.11. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.12. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government is not privet of contract with the subcontractor.

2.1.13. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.14. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative CFR Code of Federal Regulations COR Contracting Officer Representative DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense DON Department of the Navy FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer NMCARS Navy Marine Corps Acquisition Regulation Supplement POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. The Government will provide the contractor with heat induction machines, transformers, cable packages and inductor heads to be repaired as they become damaged in use at PSNS. The government will pay to ship the equipment to Keizer (RPR) Technologies Inc. provided address, via building 514 (Government form DD-1149) and will be identified by one or more of the following: PSNS asset number, manufacturer serial number or PSNS shop 71 installed identification numbers. The numbers will be itemized on the DD-1149 form. Upon completion of work, Keizer (RPR) Technologies Inc. will ship the repaired equipment back to PSNS.

PART 4

CONTRACTOR FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, materials, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Facility Security Clearance: If required, the contractor shall possess and maintain a facility security clearance (Green visitors badge) issued from Puget Sound Naval Shipyard Pass & ID office. The Contractor’s designated employee(s), performing work in support of this contract shall maintain a Shipyard Green Visitors badge for access to the controlled industrial area (CIA). The Contractor will contact shipyard POC listed under key personnel in section 1.6.12, a minimum of 14 business days in advance of the need date. The personnel designated by the Contractor shall be a U.S. citizen(s) with a valid birth certificate and a valid passport as a means of establishing both identity and employment status needed for the visitor badge. The Contractor understands that PSNS security may deny or revoke a visitor badge or a pending and submitted application for a visitor badge at any time. Additionally PSNS security may require additional time beyond 14 business days to approve a Visitor Badge Request submitted by the shipyard POC.

4.3. Materials: The Contractor shall provide all material and parts necessary to repair the equipment.

4.4. Equipment: The Contractor shall provide the necessary test equipment to ensure the repaired equipment will perform as designed and in a safe manner.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor, upon receipt of an approved task order, shall provide services to repair heat induction machines, capacitors, transformers, cable packages and inductor heads.

5.1.1. The contractor shall provide repair and/or maintenance of RPR 1650 Heat Induction Stripping Systems shipped from PSNS to Keizer (RPR) Technologies to include: RPR Induction Main Generator: Test and evaluate frequency ranges, insulation, water-cooling system, all breakers and fuses and LED's on main Induction unit and any other repairs needed, after an open and inspect has been completed, a repair quote provided and a task order is issued. The contractor shall perform repairs to the equipment and test for both satisfactory and safe operation as manufactured before return shipping to PSNS.

5.1.2. The contractor shall test and evaluate cable packages with water cooling and mil-spec couplings. Upon receipt of an approved task order , the contractor will perform repairs, allow for sealants to dry, retest under load to include insulation tests.

5.1.3. The contractor shall test and evaluate induction heads (both 10cm and 20cm size) for water leakage, earth/ground leakage, inspect ceramic wear plates and upon receipt of an approved task order, the contractor will R and R as necessary, apply new bake lite and retest under load.

5.2. CONTRACTOR MANPOWER REPORTING (CMR) The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract to the Department of the Navy via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom-

Telecommunications Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address:

https://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2020. Contractors may direct questions to the help desk, linked at https://www.ecmra.mil.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions) -NA

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Technical Exhibit List:

7.1. Technical Exhibit 1 – Performance Requirements Summary NAVSEA IPI (Industrial Process Instruction) 0630-901 (Abrasive sandblasting)

7.2. Technical Exhibit 2 – Deliverables Schedule NAVSEA IPI (Industrial process Instruction) 0631- 905 (Painting Requirements)

7.3 Technical Exhibit 3 - NAVSEA SMS (Submarine Maintenance Standard) 009-32