A 02 - Draft PWS - Latrine_Greywater FY26.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

MINNESOTA ARMY NATIONAL GUARD

GREY WATER DISPOSAL AND CHEMICAL LATRINE SERVICES

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform grey water disposal and chemical latrine services, as defined in this PWS. Performance shall be at various locations at the Camp Ripley Training Center, 15000 Hwy 115, Little Falls, MN 56345-4173 and at the Arden Hills Army Training Site, Arden Hills MN 55112

1.2 Background

1.2.1 Grey water. Due to changing environmental regulations, grey water storage tanks are used on base and down range at Camp Ripley Training Center (CRTC) that have no permanent or established septic systems to capture the water used for food services, preparation of food, washing of dishes and food preparation equipment. There is an operational requirement to provide field sanitation support for Soldiers when they are training at the Camp Ripley Training Center.

1.2.2 Chemical Latrine. Portable chemical latrines are used at Camp Ripley Training Site and Arden Hills Army Training Site (AHATS) where no permanent or established latrines are available. There is a requirement to provide portable latrines in these training sites upon request from Units. The portable chemical latrines require maintenance and cleaning while in use.

1.3 Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months and 4 option years of 12 months.

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services between the hours of 0700 to 1630 on Monday through Friday with additional services to be performed on weekends as needed during the peak season. Except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Chemical Latrine services shall be performed throughout Camp Ripley, Little Falls, MN 56345 and the Arden Hills Army Training Site, Arden Hills, MN 55112. Grey water Disposal Services will be performed throughout Camp Ripley, Little Falls, MN 56345. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.1.1 Telework: The Government does not permit the contractor to telework in support of this requirement. In furtherance of Continuity of Operations Planning (COOP), a telework program may be enacted to ensure that the Government's mission-critical operations stay operational during times of national emergency or incidents of national significance. Telework shall be at no additional cost to the Government.

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times and shall be subject to such checks as may be deemed necessary. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract. The Government reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Recognized Holidays: The contractor shall not be required to perform service on holidays. The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS). A final QCP shall be submitted to the Contracting Officer Representative (COR) NLT 10 days after contract award. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO’s) acceptance in writing of any proposed changes to its QCP.

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Installation Access and Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy (see PWS 6.0). Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 Reserved

1.4.5.2 For contractors that do not require a CAC, but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), and applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by a government representative).

1.4.5.3 Awareness Training (AT) Level 1: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level 1 training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the COR within 15 calendar days after completion of training by each employee or subcontractor personnel. AT Level 1 awareness training is available at the following website: https://jko.jten.mil/courses/atl1/launch.html.

1.4.5.4 iWATCH Training: The contractor and all associated subcontractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program (training standards provided by the requiring activity Antiterrorism Officer (ATO)). This local developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or the KO. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each contractor employee and subcontractor employee to the COR, within 15 calendar days after completion of training.

1.4.5.5 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.6 Reserved

1.4.5.7 Reserved

1.4.5.8 Reserved

1.4.5.9 Reserved

1.4.5.10 Reserved

1.4.5.11 OPSEC Training: In accordance with AR 530-1, Operations Security, new contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each contractor employee to the COR within 15 calendar days after completion of training. Level 1 OPSEC training is available at http://cdsetrain.dtic.mil/opsec/.

1.4.5.12 Reserved

1.4.5.13 Reserved

1.4.5.14 Reserved

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 Reserved

1.4.6.2 Reserved

1.4.7 Reserved

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR Subpart 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Reserved

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Reserved

1.4.13 Reserved

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 Reserved

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 Contracting Officer Representative (COR): An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.5 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 Peak Season: 7 days a week not including holidays, May - September.

2.1.8 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.9 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.10 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.11 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.12 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: The Government will furnish the necessary workspace for the contractor to perform services outlined in this PWS to include desk space, telephones, computers and other items necessary to maintain an office environment.

3.2 Materials: None

3.3 Equipment: None

3.4 Services: Chemical latrine waste and greywater generated by Camp Ripley may be dumped onsite at Camp Ripley. Material not generated by Camp Ripley shall not be dumped at the Camp Ripley primary or alternate location. The primary location for onsite dumping at Camp Ripley will be the Waste Water Treatment Plant at Military Grid Reference System (MGRS) location 15TUM 96597 03227 between the hours of 7:00 am through 3:00 pm, Monday through Friday. Any dumping on Camp Ripley that occurs outside of these hours shall require communication with the COR to facilitate dumping at the alternate location at MGRS location 15TUM 96252 05223.

3.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: The contractor shall:

5.1 Greywater

5.1.1 Contractor shall not have to clean or move grey water storage tanks. The Minnesota National Guard will purchase, maintain and store grey water storage tanks, issue them to supporting units to move to the site on post for use and conduct field feeding operations and use the storage tanks to collect the grey water.

5.1.2 When the Minnesota National Guard does not have storage tanks available there shall be an option to rent containers from the contractor. Tanks will be either 300 or 1000 gallon tanks without leaks that can be transported from site to site.

5.1.3 Contractor must have the ability to manage and provide pumping of up to 1,000 gallons per site visit or until tank is empty and service up to 4 tanks daily as needed during peak season. Above ground storage tanks hold a maximum of 1,550 gallons.

5.1.4 Contractor must be able to provide grey water pumping service on a short suspense of 12 hour in some instances. This includes tanks owned by government as well as any rental containers. Must have adequate number of staff to support CRTC customers.

5.1.5 Contractor shall possess vehicles capable of navigating uneven terrain and unimproved trails (i.e four wheel drive) with the storage capabilities of pumping more than 1,000 gallons per site visit.

5.1.6 Contractor must be able to read a military map in order to arrive in correct locations using MGRS coordinates.

5.1.7 Contractor shall provide equal customer service to both military and civilian customers.

5.1.8 On-site dumping is provided for greywater at Camp Ripley at no charge to the Contractor. Dumping on Camp Ripley shall be in accordance with paragraph 3.4 of this document. The COR shall be afforded the opportunity to accompany the contractor when utilizing the alternate location.

5.1.9 Contractor shall clean debris from the screen at dumpsite while dumping and prior to leaving, all required supplies will be provided by the Government.

5.1.10 The contractor shall record greywater dumping information in a log that will be provided by the government. The log shall be provided to the COR monthly or upon request.

5.1.11 Contractor shall ensure vehicle is in good working order with no leaking fluids. Any material leakage shall be cleaned and properly disposed of immediately. No solid or liquid waste should be left except in proper containers in designated locations.

5.2 Chemical Latrines

5.2.1 Contractor must be able to manage and provide up to 250 portable chemical latrines to include moving and cleaning them, daily as needed during peak season (7 days a week not including holidays, May - September). On-site dumping shall be provided for chemical latrine waste. The chemical latrine deodorizer shall be phosphorous free and formaldehyde free. The chemical latrine deodorizer shall be clear in color. The “summer months” run from 1 April to 30 September and the “winter months” run from 1 October to 31 March.

5.2.2 Provide chemical latrine service on a short suspense of 1-2 hours in some instances.

5.2.3 Must have adequate number of staff to support two locations. One location being Camp Ripley Training Center (CRTC) and Arden Hills Army Training Site (AHATS) customers.

5.2.4 Provide handicap accessible latrines when requested.

5.2.5 Possess adequate vehicles i.e. Four Wheel Drive equipment to navigate uneven terrain and unimproved trails to serve the customer’s requirements.

5.2.6 Provide chemical latrines that will not freeze during the winter months. The winter months are from October 1 – March 31.

5.2.7 Possess the ability and resources to read a military map to be able to drop off and pick up chemical latrines in correct location using MGRS coordinates.

5.2.8 Provide equal customer service to both military and civilian customers.

5.2.9 Provide an invoice for customers who are not Minnesota National Guard units who will use a MIPR to pay for latrines. The COR will provide details on services requested by MIPR.

5.2.10 State and civilian entities (State Patrol, MN DOT, DNR, etc.) will coordinate and pay directly to the vendor any services that are requested from those entities.

5.2.11 Provide a detailed monthly report to the COR that details: location, number of latrines, unit requesting, point of contact, drop-off date, pickup date and cleaning dates.

5.2.12 Include with services: filling hand sanitizer as needed, filling stock of toilet paper in each latrine, cleaning and replacement of chemicals.

5.2.13 Upright and clean latrines that are tipped over due to wind within 4 hours of notification.

5.2.14 Government will provide onsite dumping at Camp Ripley for chemical latrine waste generated by Camp Ripley. Dumping shall occur in accordance with paragraph 3.4 of this document. The COR shall be provided the opportunity to accompany the contractor when dumping at the alternate site.

5.2.15 Contractor shall clean debris from the screen at dumpsite while dumping and prior to leaving, all required supplies will be provided by the Government. Supplies will be requested in advance from the Government and remain in control of them.

5.2.16 Contractor shall support random sampling from the truck septic tanks prior dumping as required, samples will be taken and tested by the Government.

5.2.17 The contractor shall record chemical latrine dumping information in a log that will be provided by the government. The log shall be provided to the COR monthly or upon request.

5.2.18 Contractor shall ensure vehicle is in good working order with no leaking fluids. Any material leakage shall be cleaned and properly disposed of immediately. No solid or liquid waste should be left except in proper containers in designated locations.

5.3 Location and delivery schedule

5.3.1 The COR shall provide the contractor with the locations and dates for placement, pick up, and any required servicing of latrines. The COR shall also provide the locations and dates for greywater removal.

5.4 Ordering Process

5.4.1 The MNARNG W912LM is the only office authorized to issue Task Orders.

5.4.2 Task orders will be issued quarterly upon request from the COR. Task orders will be 3 months in length and provide estimated quantities of each type of service.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Federal Acquisition Regulation

http://farsite.hill.af.mil/

Defense Federal Acquisition Regulation Supplement

Federal Information Processing Standards (FIPS) Publication 201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors (paragraph 9)

AR 530-1

Operations Security

AR 381-12

Threat Awareness and Reporting Program (TARP) (Section II, ¶ 2-4.b)

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

I-9 Employment Eligibility Verification

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

5.1.3 Provide adequate pumping service for greywater storage tanks

5.1.4 Respond to grey water pumping services within specified timeframe as required

5.2.1 Latrine cleaning and moving

Outside washed as needed. 95% monthly Periodic Inspection / Customer Feedback

5.2.2 Provide latrines within the specified timeframe as required Provide chemical latrine service on a short suspense of 1-2 hours in some instances.

Latrines required within 5 days for normal usage. 95% monthly.

Latrines required within 24-36 hours for emergency requirements. 98% monthly Periodic Inspection / Customer Feedback

5.2.7 Portable latrine placement and pick up

5.2.11 Provide a monthly report

5.2.12 Latrine supplies properly stocked

5.2.13 Latrine upright and clean in specified timeline as required.

5.1.8 and 5.2.15 Screen Cleaning

5.2.16 Random Sampling

5.1.9 and 5.2.17 Dumping Log

TECHNICAL EXHIBIT 2

Deliverables Schedule

5.1.9 and 5.2.17 Information Log

5.2.11 Detailed Monthly report

Camp Ripley Training Center Portable Chemical Latrine Waste Dumping Log

Yes/No Greywater or Septage?

Return this form to :

TECHNICAL EXHIBIT 3

TECHNICAL EXHIBIT 4

Estimated Workload Data

Typical Annual Quantities.

This information is provided for historical background only. It is not a guarantee of workload quantities.

Ver. October 2022