993C2 Proposal_Statement of Work.pdf

PS Form 7435D September 2001

810-73-25

1. SOLICITATION NO.

993C2

2. DATE OF SOLICITATION 3. CONTRACT NO.

7. CONTRACTING OFFICER 8. ADDRESS TO SUBMIT PROPOSALS IN PERSON 9. ADMINISTRATIVE OFFICIAL

10. AVAILABILITY OF SOLICITATION PACKAGES

Solicitation packages may be obtained by contacting the Contracting Officer at the address or telephone number shown in Item 7.

Requests by mail must include the Solicitation No. in the mailing address.

6. FOR MAIL SERVICE

IN OR BETWEEN

11. SUBMISSION OF PROPOSALS

12. NOTES TO OFFERORS

CITY & STATE CITY & STATE

10/29/2024

PASCO WA SDC, WA R301, WA

CONTRACT DELIVERY SERVICES

CDS@USPS.GOV

CDS@USPS.GOV PASCO WA SDC

3500 W COURT ST

PASCO WA 99301-9985

509-543-2189

SOLICITATION FOR TEMPORARY TRANSPORTATION SERVICES

REQUEST FOR PROPOSAL

BOX ROUTE SERVICE

BOX DELIVERY VEHICLE TYPE(S)

11/18/2024

4. BEGIN CONTRACT TERM

10/31/2026

5. END CONTRACT TERM

The contract will be awarded not less than 3 day(s) prior to the term beginning date as stated in Item 4, or subsequent date as ordered by the Contracting Officer.

C.

A. This contract is solicited in accordance with the policies and procedures in effect as of the issue date of this solicitation.

B. In the event that you are awarded a contract resulting from this solicitation, your proposal, the Statement of Work and all attachments will be incorporated. By executing the contract, the supplier agrees to perform the Statement of Work and accepts the clauses and provisions stated in this solicitation.

Proposals for providing the service described in the attached Statement of Work and Specifications should be mailed to the address shown in Item 7. Proposals may be submitted in person at the address shown in Item 8. All proposals submitted must include the Solicitation No. Proposals will be received in person or by mail until:

Proposals must be submitted on PS Form 7405B, Transportation Services Proposal & Contract for Temporary Service.

Offerors are required to complete PS Form 7468A, Highway Transportation Contract - Cost Worksheet in accordance with the Instructions to Offerors section of this Solicitation.

The proposed offer(s) must include all elements of cost the supplier expects to incur in performing this service. The proposed offer(s) must be expressed as follows:

A.

C.

D.

B.

Route Part Rate Type Route Part Rate Type Route Part Rate Type

10:00 AM, Mountain Time, November 12, 2024

PER ANNUMALL

D. The applicable Department of Labor Wage Determination(s) for this solicitation is outlined in Section B of the Statement of Work.

810-73-25

a. SOLICITATION NO.

10/29/2024

b. DATE OF SOLICITATION

993C2

c. CONTRACT NO.

11/18/2024

d. BEGIN CONTRACT TERM

10/31/2026

e. END CONTRACT TERM

PASCO WA SDC, WA

CITY & STATE

R301, WA

CONTRACTING OFFICER

1. PROPOSAL SUBMITTED PURSUANT TO

CITY & STATEf. FOR MAIL SERVICE

IN OR BETWEEN

2. RATE OF COMPENSATION

WRITTEN DOLLAR AMOUNT (Proposal must be submitted on a single annual rate basis unless the solicitation specifically calls for proposals at a per mile, per piece, per trip, or other unit rate.)

AMOUNT (Figures)

3. OFFEROR

a. NAME (Print or Type) b. ADDRESS (Street, City, State, ZIP+4)

c. TELEPHONE NO. d. DOT NO. e. SOCIAL SECURITY NO. OR EMPLOYER IDENTIFICATION NO.

f. LEGAL RESIDENT OF

(Complete if offeror is an individual.)

g. ENGAGED IN BUSINESS IN

(Complete if offeror is a partnership or corporation.)

COUNTY STATE COUNTY STATE

4. CONTRACT

The contract may be terminated by the U.S. Postal Service or by the supplier upon thirty (30) day written notice and without the allowance of any indemnity to the supplier.

5. OFFEROR 6. U.S. POSTAL SERVICE

This proposal is made in good faith and with the intention to enter into a contract to perform service in case the proposal is accepted.

The U.S. Postal Service has caused this contract to be executed.

(Signature of Offeror) (Date) (Signature of Contracting Officer) (Date)

(Name and Title of Offeror) (Title of Contracting Officer)

h. ACKNOWLEDGEMENT OF AMENDMENTS

THE OFFEROR ACKNOWLEDGES RECEIPT

OF AMENDMENTS TO THE SOLICITATION

FOR OFFERS AND RELATED DOCUMENTS

NUMBERED AND DATED AS FOLLOWS:

AMENDMENT NO. DATE AMENDMENT NO. DATE

The offeror submitting the offer or proposal agrees with the U.S. Postal Service that if this offer or proposal is accepted, the offeror will give personal or representative supervision to the performance of the service. The offeror certifies that this proposal is made in the offeror's own interest and not by the offeror as the representative of another person or company and with full knowledge of the required conditions of service.

In compliance with the solicitation of the U.S. Postal Service described above, the above named offeror proposes to provide the service called for in said solicitation and, in the case of a negotiated contract, in the description of service attached hereto and made a part hereof, at the rate of compensation set out above.

The solicitation and all attachments are incorporated by reference as a part of this proposal.

If the offeror is a partnership or corporation, the Contracting Officer may request such offeror to furnish evidence of the authority of the party executing the proposal.

When a partnership offers, the signature of one partner is sufficient.

TRANSPORTATION SERVICES PROPOSAL & CONTRACT

FOR TEMPORARY SERVICE

PS Form 7405B

EQUAL OPPORTUNITY AFFIRMATIVE ACTION

PROGRAM

b. As used in this certification, segregated facilities means any waiting rooms, work areas, rest rooms or wash rooms, restaurants or other eating areas, time clocks, locker rooms or other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportation, or housing facilities provided for employees that are segregated by explicit directive or are in fact segregated on the basis of race, color, religion, or national origin, because of habit, local custom, or otherwise.

c. The offeror further agrees that (unless it has obtained identical certifications from proposed subcontractors for specific time periods) it will obtain identical certifications from proposed subcontractors before awarding subcontracts exceeding $10,000 that are not exempt from the provisions of the EQUAL OPPORTUNITY clause; that it will retain these certifications in its files; and that it will forward the following notice to these proposed subcontractors (except when they have submitted identical certifications for specific time period(s):

a. A parent company is one that owns or controls the basic business policies of an offeror. To own means to own more than 50 percent of the voting rights in the offeror. To control means to be able to formulate, determine, or veto basic business policy decisions of the offeror. A parent company need not own the offeror to control it; it may exercise control through the use of dominant minority voting rights, proxy voting, contractual arrangements, or otherwise.

b. Enter the offeror's Taxpayer Identification Number (TIN) in the space provided. The TIN is the offeror's Social Security Number or other Employer Identification Number used on the offeror's quarterly Federal Tax Return, U.S.

Treasury Form 941.

Parent Company's Name

Parent Company's Main Office Address

No. and Street

City State ZIP+4

d. If the block above is checked, provide the following information about the parent company:

e. If the offeror is a member of an affiliated group that files its federal income tax return on a consolidated basis (whether or not the offeror is owned or controlled by a parent company, as provided above) provide the name and TIN of the common parent of the affiliated group:

c. Check this block if the offeror is owned or controlled by a parent company: o

The offeror, by checking the applicable block or blocks represents that it (1) o has developed and has on file, o has not developed and does not have on file, at each establishment, affirmative action programs as required by the rules and regulations of the Secretary of Labor (41

CFR 60-1and 60-2) and o has o has not filed the required reports with the Joint Reporting Committee; or (2) o has not previously had contracts subject to the written affirmative action program requirement of the rules and regulations of the Secretary of Labor.

CERTIFICATION OF NONSEGREGATED FACILITIES

a. By submitting this proposal, the offeror certifies that it does not and will not maintain or provide for its employees any segregated facilities at any of its establishments, and that it does not and will not permit its employees to perform services at any location under its control where segregated facilities are maintained.The offeror agrees that a breach of this certification is a violation of the EQUAL OPPORTUNITY clause of this contract.

NOTICE

A certification of no segregated facilities must be submitted before the award of a subcontract exceeding $10,000 that is not exempt from the EQUAL OPPORTUNITY clause. The certification may be submitted whether for each subcontract or for all subcontracts during a period (quarterly, semiannually, or annually).

Offeror's TIN

Name of Common Parent

Common Parent's TIN

Parent Company's TIN

PARENT COMPANY TAXPAYER IDENTIFICATION

NUMBER

PS Form 7405B (Reverse)

PS Form 7468A

810-73-25

SOLICITATION NO.

10/29/2024

DATE OF SOLICITATION

993C2

CONTRACT NO.

11/18/2024

BEGIN CONTRACT TERM

10/31/2026

END CONTRACT TERM

PASCO WA SDC, WA

CITY & STATE

R301, WA

CITY & STATEFOR MAIL SERVICE

IN OR BETWEEN

OFFEROR: A completed cost worksheet must be submitted with your offer. This worksheet will assist you in determining the cost you expect to incur in performing this service. Please retain a copy of this form for future reference. The instructions for completing this form are listed on the reverse.

OFFEROR'S NAME AND ADDRESS (Include Apt./Suite No./ZIP+4)

NUMBER OF DRIVERS ON ROUTE

FULL-TIME PART-TIME

Remarks:

BASIS FOR DETERMINING COST

Cost Segment COST AS OF

No. of Units Per Year

Unit Cost Annual CostX = (Annual miles) (Rate per mile)

Item

1a. Vehicle Cost

(1) Motor Vehicles

(2) Trailers

1b. Operational Cost (Repairs, repair labor, tires, etc.)

3. Vehicle Registration

4. Miscellaneous

5. General Overhead

6. Fuel (Miles per gallon)

7. Oil (Quarts)

8. Insurance

9. Road Taxes

10. Tolls

11. Total Fixed and Operational Cost (Lines 1-10)

12. Straight Time

13. Overtime

14. Payroll Taxes (Itemized)

a. Social Security

b. Workman's Compensation

c. Federal Unemployment Comp.

d. State Unemployment Comp.

15. Fringe Benefits

a. Health & Welfare

b. Vacation

c. Holiday

d. Pension

16. Total Operation Labor Cost (Lines 12-15)

17. Supplier's Wages (Personal Driving or Supervision)

18. Total Cost (Lines 11, 16 & 17)

19. Return on Investment

20. TOTAL OFFER (Lines 18 & 19)

2. Taxes

Offeror's Signature Date

(Gallons) (Per gallon)

(Quarts) (Per quart)

(Hours) (Per hour)

(Hours) (Per hour)

(No. of employees or hours)

(Rate)

(Hours) (Per hour)

(Trips) (Per trip)

Taxable wages

HIGHWAY TRANSPORTATION CONTRACT — COST WORKSHEET

A

Line 1A, Vehicle Cost Complete annual miles from route schedule, rate per mile and annual cost of vehicle/trailer. Annual cost is derived by adding vehicle purchase price and finance charges and subtracting anticipated trade-in or salvage value. Divide the result by the estimated service life of the vehicle to obtain annual vehicle cost. Divide annual cost by scheduled miles to determine the rate per mile.

Line 1B, Operational Cost Complete annual miles from route schedule, rate per mile and annual cost. This line item includes vehicle repair costs, repair labor, tires and other miscellaneous operational costs not listed on this form.

Line 2, Taxes Gross receipts or personal property tax cost for vehicles used on route, where applicable.

Line 3, Vehicle Registration Annual cost of state and local vehicle registration fees.

Line 4, Miscellaneous Annual cost of miscellaneous items not listed on this form.

Line 5, General Overhead General overhead should include all management expenses not included in other items. It will include the cost for such items as supervision, office expenses, telephone, garage rents, parking fees, bulk fuel handling cost, terminal cost, insurance costs other than for vehicles, etc.

Line 6, Fuel Show consumption rate (miles per gallon), total annual gallons expected to be used on route, average cost per gallon and annual cost.

Line 7, Oil Show expected annual consumption, cost per quart and expected annual cost.

Line 8, Insurance This line is to reflect cost of insurance on vehicles used in the performance of service on the route. (Insurance coverage carried for terminal facilities, key-man insurance coverage, etc. should be included in Line 5, General Overhead.)

Line 9, Road Taxes This line should reflect cost incurred for federal highway use tax, state highway use tax, state mileage tax and state road tax.

Line 10, Tolls Show cost of toll for bridge, turnpike, ferry, tunnel, etc.

Line 11, Total Fixed and Operational Cost Sum of Lines 1 through 10.

Line 12 and 13, Straight Time and Overtime (Hired Drivers) Show expected operational payroll cost of all employees not otherwise included in Lines 1B and 5. Do not include wages for any personal operation of service. All fringe benefits will be shown in Line 15. (Terminal employee's or supervisor's wages are to be included in Line 1B or Line 5, and, therefore, are not to be considered in this line).

Line 14, Payroll Taxes (Itemized) This line should reflect taxes on labor cost for employee hours shown in Lines 12 and 13. It will include cost of social security, workman's compensation, unemployment taxes, etc. Self employment social security tax is a personal tax and not a business cost.

Line 15, Fringe Benefits This line should reflect the cost of employee health and welfare, pension, vacation and holiday benefits, based on the number of employees shown in Line 12. Fringe benefits are computed on the basis of hours paid employees, up to a maximum of eight hours per day or forty hours per week, unless specified otherwise in a collective bargaining agreement. In cases where an employee does not perform forty hours per week, the fringe benefits should be prorated in accordance with the number of hours of work performed.

Line 16, Total Operation Labor Cost Sum of Lines 12 through 15.

Line 17, Supplier's Wages Show wages for your personal operation of route or part of it, including your supervision. (Employee supervision cost should be reflected in Line 5, General Overhead.)

Line 18, Total Cost Sum of Lines 11, 16 and 17.

Line 19, Return on Investment The return expected on funds invested in those portions of facilities and/or capital equipment (e.g., trucks) which are devoted to performing service called for under the contract. This is normally derived by taking fixed percentage of the amount invested.

Line 20, Total Offer Sum of Lines 18 and 19.

PS FORM 7468A INSTRUCTIONS

PS Form 7468-I (Reverse)

Effective 11/18/2024 00:00 Page B-1HCR 993C2

Section B. Statement of Work and Specifications

HCR 993C2, PASCO WA SDC,WA - R301,WA

B.1 SCHEDULE, FREQUENCY, AND SERVICE REQUIREMENTS

B.1.1 Schedule

A A PART

3 1 TRIP TIME NASS

9 K7 FREQUENCY ZONE CODE

0900 0900 LOAD/UNLOAD/CASE

0930 0930 Lv PASCO WA SDC,WA PT SD993

1655 1655 Ar R301,WA PT

1700 1700 LOAD/UNLOAD/CASE

VH150 VH150 VEHICLE REQMT

74.0 74.0 MILEAGE

B.1.2 Frequency Explanations

FREQUENCY IDENTIFICATION ANNUAL TRIPS

9 Veterans Day 1

K7 Daily except Sundays and holidays 303.07

B.1.3 Service Requirements

Extra trip payments are included in annual rate.

SERVICE

PART A:

1 PARCEL DELIVERY PASCO WA 74.0 mi.

2 Trip 3 - Veterans day 74.0 mi.

74 r/t miles on a K7 frequency

74 r/t miles on a 9 frequency

Effective 11/18/2024 00:00 Page B-2HCR 993C2

*1. Estimated annual schedule miles: 22,501.2

**2. Estimated annual schedule hours: 2,433.0

Estimated boxes: 0

* The estimated annual miles and per trip miles are given only as information. Prior to submitting a proposal, the supplier should determine the actual miles.

** The estimated annual hours are approximately the number of hours needed to operate the trips as they are shown in the schedule. Also included in the total estimated annual hours are the number of hours needed for casing, loading/unloading and mail mark-up. Prior to submitting a proposal, the supplier must determine the actual hours.

*** See the contract Terms and Conditions for further information regarding miles and hours.

The hours are based on 0 total boxes cased as follows:

ADJUSTMENTS TO COMPENSATION BASED ON CHANGES IN ROUTE MILES AND / OR ROUTE

HOURS: Subject to the Changes clause of this contract, miles and/or hours may be added to or subtracted from the contract. Contract compensation may be adjusted based on an increase or decrease in route miles and/or route hours.

SPECIAL NOTE: Any additional hours or miles which may result from the supplier's unique operations should be included in the proposal price. The miles and hours shown in this section are the estimated minimum miles and hours necessary to operate the trips as shown and do not include washup time, vehicle inspection, etc.

B.1.4 Work Requirements

a. Before submitting a proposal, information concerning the casing and delivery of mail should be obtained from the Administrative Official at

PASCO WA SDC WA.

b. The supplier will be required to report in sufficient time to case, load and depart on schedule (See Section 1.1.) The Supplier is required to report for duty at either (1) the time specified in the contract, or (2) an alternative time expressly approved by the Administrative Official; provided that, in any case, the Supplier must always report in sufficient time to case (if contract requires casing), load, and depart on schedule. The sup-plier is responsible for the delivery of all mail in all situations, and should report for duty, if possible, regardless of weather conditions, un-

Effective 11/18/2024 00:00 Page B-3HCR 993C2 less instructed otherwise by the Administrative Official.

c. The supplier will be required to load, transport, and unload all classes of mail at the headout, en route, and destinating offices.

d. The supplier will be required to exchange mail through locked lobbies, vestibules, collection boxes, or lockers as directed by the contracting officer or authorized representative. Collection boxes may not be cleared prior to the posted box collection time. Supplier will also be required to use scanning devices when instructed by the contracting officer or authorized representative.

e. The supplier may be assigned lobby/vestibule keys and/or a scanning device to be used in the delivery and collection of mail along the contract route.

These are accountable items that must be signed out prior to the start of the designated trip(s) and turned in at the end of the trip(s). Loss, negligent damage, or failure to turn in accountable item(s) as scheduled may result in assessment of damages or termination of the contract. When assigned a scanning or similar device, the supplier is responsible for en-suring the validity of set up data in the device and for the accuracy of all scanning inputs.

B.2 VEHICLE REQUIREMENTS AND SPECIFICATIONS

a. The minimum cubic feet of usable load space required for each vehicle is identified below. The successful supplier, with the approval of the contracting officer, may elect to use a vehicle providing usable load space in excess of the minimum requirement of this solicitation. The successful supplier must provide as a minimum the vehicle(s) required by the contract.

b. The number of vehicles identified below is the minimum vehicle requirement.

The supplier will also be required to have readily available sufficient stand-by equipment of the type(s) listed below to perform extra trips, to permit vehicle maintenance, and to prevent delays in emergencies such as mechanical failures and poor weather conditions.

c. The successful supplier may elect to provide a right hand drive vehicle due to the contract delivery service features of this route.

d. Vehicle(s) cannot be more than five years old at the beginning of the contract term. A vehicle that becomes more than nine years old during the term, must be replaced at the expense of the supplier. For purposes of calculation, a vehicle will be considered as one year old on December 31 of its model year.

Effective 11/18/2024 00:00 Page B-4HCR 993C2

e. All equipment shall be presented for inspection at the location and time indicated by the contracting officer or authorized representative. Equipment used on the contract must at all times be maintained in a condition that reflects favorably on the Postal Service and is acceptable to the contracting officer or authorized representative for the full term of the contract and any subsequent renewals that might be negotiated.

f. The supplier will be required to provide as a minimum the vehicle(s) indicated below:

TYPE OF VEHICLE CUBES NUMBER

Vehicle 150 1

g. Vehicles used on this route must be equipped with roof mounted warning light(s), visible from all directions. Strobe-type lights are recommended in lieu of flashing/rotating lights in areas where state or local law permits.

Such light(s) must be used while mail deliveries are being made. The words

"US MAIL" may also be displayed on the delivery vehicle at the option of the supplier or as required by state law. Lights and signs may be temporary or permanently affixed to the vehicle. This requirement does not apply where prohibited by state or local law.

h. The supplier shall equip each vehicle or supply each driver with a cellular phone to enable the Postal Service or the driver to initiate two-way communications. The supplier/driver must observe all federal/state/local laws regarding the use of cellular communications. The vehicle shall not be in motion during communications. The supplier/driver will be required to notify the postal authority at the appropriate service point on the route if a delay in excess of fifteen (15) minutes is anticipated. (The Postal

Service assumes no liability for phone piracy experienced by the supplier or unauthorized use of the cellular phone.)

B.3 GENERAL REQUIREMENTS AND PROHIBITIONS

The supplier shall provide transportation services as specified in this

Statement of Work and Specifications.

a. Sanctity of the Mail

The supplier shall carry all mail tendered for transportation under this contract, whatever may be its size and weight, with certainty, celerity, and security, in accordance with the operating schedule and between the points fixed in the schedule, as modified from time to time pursuant to this contract. The supplier, when so directed by the contracting officer, shall

Effective 11/18/2024 00:00 Page B-5HCR 993C2

(i) load and unload mail, (ii) make the exchange of mail, and (iii) perform all minor administrative services as may be necessary to track and trace the mail.

b. Extra Trips

Supplier will be required to perform additional trips of service pursuant to the Changes clause. The supplier must proceed to perform any extra trips ordered by the contracting officer or authorized representative.

c. Cancelled Trips

The Postal Service may cancel any trips under this contract. Supplier will be compensated at 50% of rate per mile (miles x cost segment rate per mile for annual rate contracts) for trips cancelled with at least 4 hours' notice.

Trips cancelled with less than 4 hours' notice will be fully compensated, as if performed.

d. Protection of the Mail

The supplier shall protect the mail from loss, depredation, or damage. The mail shall be transported in an enclosed, water-proof compartment, equipped with secure locking devices, which shall be kept locked at all times except when access thereto is required for performance of service under this contract. The supplier shall await completion of all delayed mail connections except when otherwise directed by the contracting officer or authorized representative, or the supplier's vehicle is carrying passengers on a fixed schedule. If the supplier is authorized to carry passengers, the mail must be carried in a compartment separate from the passengers so that they cannot have access to the mail. The supplier shall not transport hitchhikers in vehicles while the vehicles are being used in the performance of service on this contract. In the event of an accident, the supplier must remain at the scene, if practical, and notify the Administrative Official immediately. The supplier may not leave any mail unattended.

e. Appearance of Equipment

The supplier shall at all times maintain its transportation equipment used under this contract so as to present a creditable appearance and comply with applicable Postal Service regulations. The supplier may use a sign on its vehicle(s) that states "United States Mail," but only when vehicle(s) are being used in the performance of service under this contract.

f. Alcohol and/or Drugs

Effective 11/18/2024 00:00 Page B-6HCR 993C2

The supplier and his/her employees must not perform contract operations while under the influence of alcohol, narcotics, or any other substance that tends to impair judgement; nor will they consume any of the foregoing while engaged in contract operations.

g. Weapons and Explosives

No person while on Postal property, or while performing services under a

Postal contract, shall carry firearms, other dangerous or deadly weapons, or explosives, either openly or concealed.

h. Carriage of Letters

The supplier shall not carry letters outside of the mails.

i. Denial of Access to the Mails

The supplier shall deny access to the mail to any employees or personnel when required to do so by the contracting officer.

j. Suitability of Contract Personnel

In conducting operations under this contract, the supplier shall not employ any individual who is: lacking sufficient ability to perform properly the required duties; not a reliable and trustworthy person of good moral character; barred by law or Postal Service regulations from performing such duties.

Suppliers and their employees are required to maintain a neat, clean and professional appearance reflecting a positive image while engaged in contract operations.

Driver uniforms are not required under this contract. Suppliers who require their drivers to wear uniforms may include the cost only in the general overhead line.

Suppliers and their employees who provide Contract Delivery Service routine-ly receive and must respond to inquiries from postal employees and custom-ers. Therefore, suppliers and their employees who provide this service must have a basic competence in speaking and understanding English. Competence in understanding and speaking English will be assessed by the Administrative

Official during the preliminary screening process.

The Postal Service has a Zero Tolerance Policy regarding workplace violence.

Suppliers and their employees must conduct themselves in a professional and

Effective 11/18/2024 00:00 Page B-7HCR 993C2 business-like manner, since poor conduct has a direct reflection on the

Postal Service. Zero Tolerance means that we will not ignore any incident of verbal or physical action on the part of any supplier (or the supplier's employee) who could cause injury to another.

k. Water Vessels

In the event that this is a contract for carriage of mail by a domestic water vessel, the supplier shall serve terminal post offices without regard to distance from the nearest landing, unless the Postal Service has previ-ously assumed such a terminal service, and shall serve all intermediate post offices along the route located not more than one-fourth of a mile from the vessel landing. The supplier, when so directed by the contracting officer, shall (i) load and unload mail, (ii) make the exchange of mail, and (iii) perform all minor administrative services as may be necessary to track and trace the mail. Passengers, freight and other traffic, if authorized by this contract, may be accommodated, but shall not delay the mail or reduce the contracted cubic capacity.

l. Contract Delivery Service

If Section B or another part of this contract calls for "contract delivery service" or similar services, the supplier shall, when so directed by the contracting officer, perform any or all of the following:

(1) The supplier may be required to provide the following services under this contract:

(a) Deposit all mail matter received for that purpose from a post office into the appropriate customer mail boxes (or, in the case of a domestic water route, customer mail boxes or sacks) placed along the line of the route. In the event that (i) mail cannot be contained in customer boxes, or (ii) in the case of a domestic water route contract, suitable and unobstructed landings and appropriate boxes or sacks are not furnished by the customers, the supplier shall deliver the affected mail as provided in the applicable Postal Service regulations.

(b) Receive all mail properly tendered by customers. Collect all mail from or about mail boxes placed along the line of route when a signal is displayed to indicate that a box contains mail to be taken. Comply with Postal policies on mail collection as communicated by the Administrative Official, including but not limited to, anonymous mail and revenue protection guidelines.

(c) Deliver all mail received or collected along the route to the next

Effective 11/18/2024 00:00 Page B-8HCR 993C2 post office or to such other point or person on the route as the contracting officer or authorized representative may direct.

(2) The supplier also may be required to (i) prepare and follow Address

Management System (AMS) case labeling instructions; (ii) accept mail addressed to customers on the route and arrange it in order of deliv-ery, or place it in the proper individual sacks for delivery; and (iii) mark up and forward mail for customers of the route who have filed a change of address order, and make appropriate entry in the list of names of the customers served. The Supplier must report all box changes to the Administrative Official. In performing these duties, the supplier may only use office equipment that is approved by the

Administrative Official.

(3) In addition to delivery and collection of all classes of mail (First

Class, Priority, Periodicals, Standard, Express, etc.), the supplier may be required to:

(a) Sell stamps and supplies.

(b) Accept money with applications for money orders and give receipts.

(c) Accept and give receipts for matter presented for registration, certification, insurance, or COD service.

(d) Provide delivery for the special services associated with all classes of mail which include but may not be limited to:

registered, certified, insured, and COD, as well as pick up and delivery of parcels and those services associated with Express mail.

(4) Normally the supplier will not be required to dismount from a vehicle to deliver and/or pick up mail from boxes along the line of travel. The following are examples of conditions which will require the supplier to dismount from a vehicle to transact business:

(a) Pick up and/or delivery to apartment houses or other dwellings which use or are qualified to use apartment house receptacles

(cluster boxes).

(b) When necessary to obtain a signed receipt for accountable mail

(i.e. Express, Certified, and Registered) or to deliver and/or pick up parcels.

(c) When boxes (or clusters) are located behind sidewalks and the solid sidewalk prevents the normal pick up and/or delivery of mail

Effective 11/18/2024 00:00 Page B-9HCR 993C2 from the vehicle.

(5) Supplier will be required to deviate up to 1/2 mile and retrace

(total of one mile) to transact business involving the classes of mail listed in (3)(d). For all transactions that Supplier performs, Postal funds must be kept separate from personal money. All postal funds must be turned in upon completion of route service to the appropriate postmaster or designated employee.

(6) Suppliers are expected to perform their duties in a professional mannner, treating Postal Service personnel and customers with appropriate respect. (a) The Administrative Official must approve all casing, loading, and delivery methods of the Supplier. Supplier should address performance, route/box, and delivery procedure issues with the

Administrative Official. Supplier should address payment and contract administration issues with the Contracting Officer. Supplier must respond promptly to all communications from the Contracting Officer or

Administrative Official. (b) If Supplier receives a customer comment or complaint, Supplier must inform the customer to file their comment or complaint with the appropriate postmaster. Suppliers must not circulate changes in service. Supplier must relate all questions relating to must relate all questions relating to schedules, extensions, and new service to the Administrative Official. (c) Supplier may not directly or indirectly furnish to others the names and addresses of customers.

Supplier may not use customer names to further personal business schemes. (d) Suppliers are expected to identify with and be appropriately involved in the community they serve. If necessary, suppliers awarded CDS contracts may be required to reside in the community of their new post office to provide the required services and to ensure their community involvement.

(7) In performing the contract delivery service or similar services des-cribed in this section, the Supplier must perform all of its duties in accordance with the Postal Operations Manual. In the event of a conflict between any section of the POM (other than Section 66: Highway Contract

Service) and the terms and SOW of this contract, the terms and SOW of this contract shall take precedence, unless such interpretation would be a violation of applicable Postal laws or regulations. In the event of a conflict with Section 66 of the POM, Section 66 shall take precedence.

B.4 LIABILITY FOR EQUIPMENT DAMAGE AND REPAIRS

a. The supplier shall be solely liable for loss or damage to its equipment except to the extent that such loss or damage is caused by negligent act or omission of the Postal Service.

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b. The supplier shall be solely responsible for all repairs to and maintenance of its equipment utilized in the performance of this contract.

c. In the event that any equipment used by the supplier breaks down en route between postal facilities, the supplier shall obtain repairs needed to put the equipment back in service. This obligation extends to all equipment used by the supplier under this contract.

d. If, pursuant to subparagraph c. above, the supplier repairs equipment owned or leased by the Postal Service, or equipment of other Postal Service mail transportation suppliers or their subcontractors, the Postal Service shall, upon submission of a properly documented claim to the contracting officer, reimburse the supplier for the cost of such repairs. Such reimbursement shall include additional costs, if any, associated with delays in securing repairs, when such delays are beyond the control and without the fault or negligence of the supplier.

B.5 SCREENING/IDENTIFICATION REQUIREMENTS

At contract award, and thereafter, the supplier must identify to the adminis-trative official all individuals who require access to facilities, the mails, or need authority to drive. Before contract employees are allowed to perform under the contract, the supplier must submit to the administrative official two original Forms 2025, Contract Personnel Questionnaire, one original Form 2181-C, Authorization and Release, Background Investigation, two original Forms FD 258, Fingerprint Card, and two full face, 1 1/4" x 1 1/4", color photographs. If the contract employee has driving responsibilities, a current driving record must also be submitted to the administrative official. A 5-year driving record must be provided except in those states in which only 3-year driving records are issued. The driving record must be dated no more than 30 days prior to the date submitted to the administrative official. If fingerprints are determined to be unclassifiable, the contract employee must submit two additional fingerprint cards within 30 days of notification. The results of the Postal Service investigation will determine if the contract employee is granted a non-sensitive clearance. Non-sensitive clearances can be denied or revoked. Clearance will not be granted if the Postal Service is unable to obtain results from a criminal history inquiry through local agencies where the individual has resided and has been employed during the 5-year period prior to submission of the application forms. Suppliers and contract employees must report arrests or convictions occurring during the contract term to the administrative official.

Pending clearance, a temporary photo identification badge, PS Form 5139, Non

Postal Service Temporary Employee, will be issued to the contract employee. Upon final clearance, a photo identification badge, PS Form 5140, Non Postal Service

Contractor Employee, will be issued. The contract employee must display the identification badge on their outer garment when on postal property. The

Effective 11/18/2024 00:00 Page B-11HCR 993C2 supplier is responsible for the recovery and return of identification badges to the Postal Service when an employee is separated.

Postal regulations require that suppliers and their employees who drive be rescreened once every four years,or by direction of the administrative official.

All forms specified above, with the exception of Form FD 258, must be submitted to the administrative official. Form FD 258 may be required if so advised by the administrative official.

Form 2081, Contractor Employee Assignment Notification, may be used in lieu of the above screening requirements for emergency service not exceeding 15 days.

The supplier must complete and submit Form 2081 and a full-face, 1 1/4" x 1 1/4" color photograph for each contract employee to the administrative official. The administrative official will issue Form 5139. If the emergency exceeds 15 days, the screening procedures defined above must be performed for all emergency contract employees. The supplier is responsible for the recovery and return of

Form 5139 to the Postal Service at the end of the emergency service.

Security clearances are specific to an individual, not a contract. If a driver, who is separated, goes to work for another supplier within one year of the date of separation, the current supplier must provide two original Forms 2025, the current motor vehicle record and two full-face color photos to the adminis-trative official. Postal Management Instruction, Screening Highway Transporta-tion Contract Employees, provides detailed instructions on screening contract employees.

B.6 SAFETY REQUIREMENTS

The supplier shall conduct its operations under this contract in full compliance with all local, state, and federal regulations.

a. Inspection of Equipment

Drivers shall satisfy themselves that equipment is ready for use and the following parts and accessories are in good working order:

(i) Servicing and parking brakes

(ii) Steering mechanism

(iii) Lighting devices and reflectors

(iv) Tires

(v) Horn

(vi) Windshield wipers

(vii) Rear vision mirrors

The vehicle must be equipped to address emergencies (e.g. weather condi-

Effective 11/18/2024 00:00 Page B-12HCR 993C2 tions, fire, accident, etc.) based on locality where the service is being provided.

b. Safe Loading and Security of Equipment

Drivers responsible for loading or assisting in the loading of their vehicles must ensure that loads are properly distributed and secured and that doors, tailgates, and other equipment are fastened properly to permit safe operations.

c. Hazardous Conditions

Extreme caution, even to the extent of stopping operation if necessary, shall be exercised by drivers when hazardous road or weather conditions prevail.

B.7 INSURANCE REQUIREMENTS

If this contract requires the operation of a motor vehicle, the supplier shall establish and maintain continuously in effect a policy or policies of liability insurance as required by this contract for all motor vehicles to be used under this contract.

Coverage must meet all minimum insurance requirements imposed by federal, state and local law or regulation when such requirements exceed the minimum coverage required by the Postal Service as stated in this contract.

The supplier shall furnish to the contracting officer, prior to commencement of service under this contract, and thereafter as the contracting officer may require, proof that the supplier has all required insurance, plus a copy of the applicable policy or policies.

B.8 ADDITIONAL INFORMATION

a. The administrative official will provide route training to the successful supplier. The training will be for three hours per day over two days and will be equivalent to that training currently provided for rural carriers.

The successful supplier will be compensated at the hourly rate as quoted on the proposal. The supplier will be solely responsible for training any of its own personnel.

b. The contract rate must include all elements of cost the supplier expects to incur in performing the service. The supplier must include the total anticipated costs (based on the total regular hours) for vacation time or other fringe benefits in the contract rate. Adjustments to include these

Effective 11/18/2024 00:00 Page B-13HCR 993C2 costs in the second or subsequent years of the contract will not be allowed.

Included in the cost comprising the total contract rate are those associated with the payment for vacation time and other fringe benefits as outlined in the attached Department of Labor Wage Determination(s) listed below:

Route Part A: 1977-0194(Rev.-100) (1A) and dated 08/26/2024

c. The supplier, depending on actual route operations, may be required to pay round trip compensation to drivers even though the contract requires one-way trips. In this, and all other cases, it is the SUPPLIER'S RESPONSIBILITY to verify DOL requirements and include the cost in the proposed price.

Adjustments to include these costs at a later time will not be allowed.

d. Because of the urgency of the service, solicitation was not posted 30 days.

B.9 TERMINATION ON NOTICE

a. Any contract resulting from this solicitation may be terminated by either party upon 30 days written notice.

b. When either the Postal Service or the supplier exercises its termination rights under subparagraph a above, the supplier is not entitled to nor liable for indemnity or damages for any termination under this clause.

Termination for Convenience - Liquidated Damages (Section H) is not applicable to this contract.

Section C. Delivery or Performance

PHYSICAL LOCATION OF POINTS SERVED

PASCO WA SDC

3500 W COURT ST

PASCO WA 99301-9985

509-543-2189