9765 ITB.pdf

OPRD PROCUREMENT No. 9765

9765 ITB Firewood for Jessie M. Honeyman Memorial State Park Page 1 of 16

OREGON PARKS AND RECREATION DEPARTMENT

ISSUES THIS INVITATION TO BID

FOR THE PURCHASE OF

FIREWOOD DELIVERED TO

Jessie M. Honeyman Memorial State Park in Lane County

OPRD Procurement No. 9765

OregonBuys Soliciation No. S-64300-00007062

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TABLE OF CONTENTS

1.0 PROCUREMENT DESCRIPTION

1.1 Purpose and Scope

1.2 Specifications

1.3 Additional Information

2.0 SOLICITATION PROCESS

2.1 Procurement Authority and Method

2.2 General Definitions

2.3 Procurement Schedule

2.4 ORPIN Notice

2.5 Pre-Bid Meeting

2.6 Inquiries and Changes

2.7 Bid Requirements

2.8 Bid Opening

3.0 EVALUATION PROCESS

3.1 Clarification of Bids

3.2 Disqualification of Bids

3.3 Cancellation of Solicitation

3.4 Administrative Review

3.5 Specifications; Minimum Requirements

3.6 Pricing

3.7 Method of Award

3.8 Applicable Preferences

3.9 Bidder References

3.10 Bidder Responsibility

4.0 AWARD PROCESS

4.1 Intent to Award

4.2 Protest of Award

4.3 Contract Requirements

ATTACHMENTS:

Attachment 1 Contractual Acceptance Form

Attachment 2 Pricing Proposal Form

Attachment 3 References

Attachment 4 Bidder Responsibility Form

Attachment 5 Sample Contract Form

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1.0 PROCUREMENT DESCRIPTION

1.1 PURPOSE AND SCOPE

The Oregon Parks and Recreation Department (OPRD) is issuing this Invitation to Bid (ITB) to establish a services contract for bundled firewood delivered to Jessie M. Honeyman Memorial State Park; 84505 Hwy. 101 S, Florence, OR 97439 in Lane County.

OPRD intends to order firewood as needed throughout the term of the awarded Contract.

The anticipated term of the awarded Contract is from June 15, 2023 to April 1, 2025.

Unless OPRD specifies otherwise, the selected contractor is required to meet the highest standards prevalent in the industry or business most closely involved in providing the appropriate goods or services.

1.2 SPECIFICATIONS

Detailed specifications and delivery requirements for the goods are described in Attachment 3, Exhibit B.

1.3 ADDITIONAL INFORMATION

1.3.1 Tobacco Free Properties. Bidders need to be aware that Executive Order 12-13 established statewide policy that properties wholly owned or leased by the State of Oregon shall be tobacco free. If Bidder is selected for contract award, Bidder, and its employees, agents and subcontractors will be expected to comply with established smoking restrictions while performing services on State property.

1.3.2 Contractor shall adhere to “OAR 603-052-1080 Firewood Restrictions to Prevent Transportation of Invasive Species”.

11.3.5 Estimated usage of firewood annually: Approximately 25,000 bundles.

2.0 SOLICITATION PROCESS

2.1 PROCUREMENT AUTHORITY AND METHOD

OPRD is conducting this Procurement under the authority granted in ORS 279A.050(6)(d), which gives the State Parks and Recreation Department authority to procure or supervise the procurement of all goods, services, public improvements and personal services relating to state parks in accordance with the Public Contracting Code.

OPRD is conducting this Procurement in accordance with OAR 137-047-0270, Intermediate Procurements.

2.2 GENERAL DEFINITIONS

Capitalized terms in the Solicitation Document have the meaning set forth below, and if not defined below, the meaning set forth in the Attorney General’s Model Public Contract Rules (OAR Chapter 137), and if not defined there, the meaning set forth in the Public Contracting Code (ORS Chapters 279A, 279B and 279C). Other capitalized terms may be defined in the section in which they appear.

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2.2.1 “Addendum” or “Addenda” means an addition to, deletion from, a material change in, or general interest explanation of this Solicitation Document.

2.2.2 “Bid” or “Offer” means the Bidder's written offer submitted in response to this Invitation to Bid, including all necessary attachments.

2.2.3 “Bidder” or “Offeror” means a Person that submits a Bid in response to this Invitation to Bid.

2.2.4 “Closing” means the date and time specified in this Solicitation Document as the deadline for submitting Bids.

2.2.5 “Contractor” means the Person with whom OPRD enters into a contract pursuant to this Invitation to Bid.

2.2.6 “Goods” means all supplies, equipment, materials, and personal property, including any tangible, intangible and intellectual property and rights and licenses in relation thereto, required to be delivered under the Contract resulting from this Solicitation Document.

2.2.7 “OPRD” means the Oregon Parks and Recreation Department.

2.2.8 “Person” means any of the following with legal capacity to enter into a Contract: individual, corporation, business trust, estate, trust, partnership, limited liability company, association, joint venture, governmental agency, public corporation or any other legal or commercial entity.

2.2.9 “Price Agreement” means an agreement for the procurement of goods or services at a set price or prices, or at a price or prices established using a method prescribed by the agreement, with no guarantee of a minimum or maximum purchase.

2.2.10 “Responsive” means having the characteristic of substantial compliance in all material respects with the applicable requirements of this Solicitation Document.

2.2.11 “Services” means all work required to be performed under the Contract resulting from this Solicitation Document.

2.2.12 “Solicitation Document” or “Invitation to Bid (ITB)” means this document, and all its attachments, which is issued to invite offers from prospective contractors pursuant to ORS Chapter 279B.

2.3 PROCUREMENT SCHEDULE

The anticipated procurement schedule is listed below. All dates are estimates and all times are Pacific Time. OPRD may modify the schedule at its sole discretion.

Solicitation Issued/Posted on ORPIN ............................................. ………..……..May 24, 2023

Deadline for Inquiries (Protests and Requests for Clarification) ...... ………..……..May 31, 2023

Closing/Bids Due/Opening……………………………………………………………….June 7, 2023

Price Agreement Awarded ............................................................. …………..……June 8, 2023

2.4 ORPIN NOTICE

This Solicitation Document, including attachments and any Addenda issued, is published on the Oregon Procurement Information Network (“ORPIN”) at http://orpin.oregon.gov.

http://orpin.oregon.gov/

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Bidders should check ORPIN regularly up until Closing for any changes to the Solicitation Document. OPRD is not responsible for any errors or omissions from downloading the Solicitation Document and any attachments.

Bidders who do not have access to ORPIN may request copies from the Single Point of Contact listed in section 2.6.1 or may request to review the Solicitation Document at the Oregon Parks and Recreation Department headquarters office located at 725 Summer Street NE, Suite C, Salem, Oregon.

2.5 PRE-BID MEETING

There is no pre-bid meeting scheduled for this solicitation, however Bidders are encouraged to visit the delivery site(s) to determine if they have adequate vehicle and equipment to provide the Goods required according to Attachment 3, Exhibit B, Pricing, Specifications, and Special Provisions.

A voluntary site visit is highly recommended. Interested parties may contact and make arrangements for a site visit with the Park Manager, Ryan Warren at 541-997-3851.

Any statements made during the voluntary site visit will not change the Solicitation Document in any way unless an Addendum is issued by OPRD and posted on ORPIN in accordance with section 2.6.5 below.

2.6 INQUIRIES AND CHANGES

2.6.1 Single Point of Contact. Bidders shall address ALL INQUIRIES related to this Solicitation to the individual identified below by any of the following methods:

NAME: Dee E. Brausch EMAIL: dee.e.brausch@oprd.oregon.gov

PHONE: (971) 720-0408

2.6.2 Requests for Clarification. A prospective Bidder may request clarification of any provision contained in this Solicitation Document. Any request for clarification must:

• Be submitted in writing (e-mail) to the Single Point of Contact, and

• Be received by the deadline for inquiries designated in section 2.3 Procurement Schedule, or as changed by Addenda.

At its sole discretion, OPRD will respond to such requests received by direct response to the requestor, by issuing clarification(s) in the form of Questions and Answers posted on ORPIN, or by issuing changes in the form of Addenda posted on ORPIN. OPRD’s clarification to a Bidder’s request, whether orally or in writing, does not change this Solicitation Document and is not binding on OPRD unless the Solicitation Document is amended by Addendum in accordance with section 2.6.5 below.

2.6.3 Protests of Procurement Process or Solicitation Document. A prospective Bidder who believes that this procurement process is contrary to law or that this Solicitation Document is unnecessarily restrictive, legally flawed, or improperly specifies a brand name may protest the procurement process or Solicitation Document. Any protest must:

• Be submitted in writing (mail, fax or e-mail) to the Single Point of Contact,

• Be received by the deadline for inquiries designated in section 2.3 Procurement Schedule, or as changed by Addenda, 9765 ITB Firewood for Jessie M. Honeyman Memorial State Park Page 6 of 16

• Describe how the procurement process is contrary to law or the Solicitation Document is unnecessarily restrictive, legally flawed, or improperly specifies a brand name, and

• Describe the desired changes that will remedy the conditions upon which the protest is based.

At its sole discretion, OPRD will respond to such protests received by direct response to the protestor, by issuing clarification(s) in the form of Questions and Answers posted on ORPIN, or by issuing changes in the form of Addenda posted on ORPIN. OPRD’s response to a protest, whether orally or in writing, does not change this Solicitation Document and is not binding on OPRD unless the Solicitation Document is amended by Addendum in accordance with section 2.6.5 below.

2.6.4 RESERVED

2.6.5 Changes to Solicitation Document. Changes to the Solicitation Document will be made only by Addenda issued by OPRD and posted on OregonBuys.

2.7 BID REQUIREMENTS

2.7.1 Bid Format

Bids must be submitted on the forms and in the format required by this Solicitation Document.

Any specific forms required for Bid submittal are included as attachments to this Solicitation Document.

2.7.2 Bid Content

The Bid must be complete in all respects, including necessary signatures, certifications, documentation, and responses to any other information required by this Solicitation Document, including but not limited to the following:

A. Contractual Acceptance Form

The Bid must contain a completed Contractual Acceptance Form (Attachment 1) including an original signature of the Bidder or a representative of the Bidder who is authorized to commit the Bidder to legal contracts. The person signing the Bid shall initial any alterations or erasures in ink. By submitting its Bid, a Bidder agrees to be bound by the terms and conditions contained in this Solicitation Document. A Bidder shall not make a Bid conditional upon OPRD’s acceptance of terms or conditions that conflict with or are in addition to those contained in this Solicitation Document.

B. Pricing Proposal

The Bid must contain a completed Pricing Proposal Form (Attachment 2). All Pricing Proposals must be valid for 365 days from Closing.

C. Specifications;

The Bid must comply with all specifications and/or minimum requirements described in Attachment 3 (Detailed Specifications).

D. References

The Bid must contain three (3) references, including valid contact information for each, 9765 ITB Firewood for Jessie M. Honeyman Memorial State Park Page 7 of 16 from separate firms or clients that may be contacted to verify Bidder’s abilities and experience with respect to goods and/or services provided within the past five years that are similar in size and scope to those described in this Solicitation Document. References from Oregon Parks and Recreation Department will not be accepted.

2.7.3 Bid Submission

Bidder must be a registered Vendor in OregonBuys.

Bidder must complete and submit the following items, in accordance with all instructions in this ITB, no later than the Bid Opening Date and time specified in OregonBuys for this ITB:

• ATTACHMENT 1 Contractual Acceptance Form

• ATTACHMENT 2 Pricing Submittal Form

• ATTACHMENT 3 References

• ATTACHMENT 4 Bidder Responsibility Form

2.7.3.1 Acceptable Delivery and Receipt. To be considered Responsive, Bids must:

• Be submitted via the OregonBuys procurement system:

https://oregonbuys.gov/bso/view/login/login.xhtml; AND

• Be received by OPRD prior to Closing/Opening.

2.7.3.2 Unacceptable Delivery and Receipt. OPRD will not accept or consider Bids that are:

• Submitted orally or by FAX,

• Received after the Closing date and time.

2.7.4 Bid Modification. A Bid submitted in response to this Invitation to Bid may be modified by the Bidder prior to Closing by (i) uploading a new Bid in OregonBuys after deleting the prior submitted Bid using the “Withdraw Quote” button, or (ii) in Writing via an email from the authorized representative stating that the modifications amend and supersede the prior Bid, be clearly marked as a modification, comply with all Bid requirements in Section 2.7, and be on Bidder’s letterhead or clearly identify Bidder. Bids may not be modified after the Bid Closing date.

2.7.5 Bid Withdrawal. If a Bidder wishes to withdraw a submitted Bid through OregonBuys, the Bidder must do so by (i) using the “Withdraw Quote” button in OregonBuys and also uploading a document prepared on Bidder’s letterhead and signed by the authorized representative confirming Withdrawal of Bid; or (ii) submitting via email a Bid withdrawal document prepared on Bidder’s letterhead and signed by the authorized representative. The Bid withdraw must be received by the SPC listed in Section 2.6.1 prior to Closing.

Bidder may also withdraw its Bid in person, prior to Closing, upon presentation of appropriate identification and satisfactory evidence of authority. Bidder must make an appointment with the SPC to withdraw the Bid in person.

2.7.6 Bid Costs. All costs associated with preparation, submission, modification and withdrawal of a Bid are the sole responsibility of the Bidder and will not be borne by OPRD.

https://oregonbuys.gov/bso/view/login/login.xhtml

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2.7.7 Public Records; Trade Secrets. This Solicitation Document and one copy of each original Bid received in response to it will be kept by OPRD and made a part of a file or record which shall be open to public inspection. If a Bidder believes that its Bid contains any information that is considered a trade secret under ORS 192.501(2) or otherwise exempt from disclosure under the Oregon Public Records Law, ORS 192.410 through 192.505, each sheet of such information must be marked as follows:

“This data is exempt from disclosure under the Oregon Public Records Law pursuant to ORS 192, and is not to be disclosed except in accordance with the Oregon Public Records Law, ORS 192.410 through 192.505.”

Bidders are cautioned that cost information submitted in response to a Solicitation is generally not considered a trade secret under the Oregon Public Records Law. Further, information submitted by a Bidder that is already in the public domain is not protected as a trade secret.

Go to: https://www.oregonlegislature.gov/bills_laws/ors/ors192.html for the definition of trade secret and information on what is exempt from disclosure.

OPRD shall not be liable for disclosure or release of any information when authorized or required by law or court order to do so. OPRD shall also be immune from liability for disclosure or release of information under the circumstances set out in ORS 646.473(3).

By submitting a response to this ITB, Bidder grants the State of Oregon a non-exclusive, perpetual, irrevocable, royalty-free, worldwide license for the rights to copy, distribute, display, prepare derivative works of, and transmit the response for the purpose of conducting this procurement and to fulfill obligations under Oregon Public Records Laws.

2.8 BID OPENING

There will not be a public bid opening for this ITB.

3.0 EVALUATION PROCESS

Bids received prior to Closing will be evaluated in accordance with the evaluation process described below, OAR 137-047-0270, and any other applicable rules and statutes.

3.1 CLARIFICATION OF BIDS

During the evaluation process, OPRD may request clarification from any Bidder regarding any portion of their Bid. Bidders should remain available during the evaluation period to respond to any such requests for clarification. Bidders should respond to requests for Bid clarification in the format and timeframe required by OPRD. If OPRD is unable to contact or receive a requested clarification from a Bidder, that Bidder’s Bid may be rejected according to OPRD’s interpretation of the Bid without clarification.

3.2 DISQUALIFICATION OF BIDS

Any attempt by a Bidder to improperly influence the evaluation process will result in the disqualification of that Bidder’s Bid from consideration.

3.3 CANCELLATION OF SOLICITATION

Any time during the Solicitation Process, OPRD may cancel this Solicitation or reject any and all Bids in accordance with ORS 279B.100.

3.4 ADMINISTRATIVE REVIEW

https://www.oregonlegislature.gov/bills_laws/ors/ors192.html

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Bids will be evaluated for compliance with the Bid requirements identified in section 2.7. Bids deemed nonresponsive will be rejected.

3.5 RESERVED

3.6 PRICING

For all Responsive Bids, Pricing submitted in accordance with the requirements described in section 2.7.2.B Pricing Proposals will be evaluated to determine the lowest total Bid for the selected items identified as those items to be used in award determination.

3.7 METHOD OF AWARD

Only Responsive Bids will be considered for award. In accordance ORS 279B.070(4), if a contract is awarded, OPRD shall award the contract to the Bidder whose Bid will best serve the interests of OPRD, taking into account price as well as considerations including, but not limited to, experience, expertise, product functionality, suitability for a particular purpose and contractor responsibility.

3.8 APPLICABLE PREFERENCES

In accordance with ORS 279A.120 and 125, OPRD must:

(a) Give preference to goods or services that have been manufactured or produced in Oregon if price, fitness, availability and quality are otherwise equal,

(b) Add a percent increase to the Bid of a nonresident Bidder equal to the percent, if any, of the preference given to the Bidder in the state in which the Bidder resides, and

(c) Give preference to the procurement of goods manufactured from recycled materials.

For purposes of applying (a) and (b) above, Bidder must identify on the Contractual Acceptance Form (Attachment 1) whether Bidder is a “Resident Bidder” as defined in ORS 279A120(1)(a).

3.9 BIDDER REFERENCES

OPRD may contact any or all of the references provided by Bidder in response to section 2.7.2.D to verify Bidder’s qualifications, abilities, and experience. OPRD reserves the right to reject a Bidder if the references fail to support Bidder’s ability to provide the Goods or Services described in this Solicitation Document.

3.10 BIDDER RESPONSIBILITY

In accordance ORS 279B.110, OPRD may contact any references (whether or not provided by Bidder) and request any additional information deemed necessary to determine the Responsibility of the Bidder to provide the Goods or Services.

4.0 AWARD PROCESS

4.1 INTENT TO AWARD

OPRD will notify all Bidders via Notice on OregonBuys of the selected Bidder. This announcement will serve as notice to all Bidders that OPRD intends to award a contract to the selected Bidder subject to the successful negotiation of any negotiable provisions.

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4.2 RESERVED

4.3 CONTRACT REQUIREMENTS

4.3.1 Contract Form. The Bid is an offer to enter into a contract that, if accepted for award, binds the Bidder to a contract and the terms and conditions contained in this Solicitation Document.

The selected Bidder will be asked to sign a contract substantially in the form that is included as Attachment 5 to this Solicitation Document.

A Bidder shall not make a Bid contingent upon OPRD’s acceptance of terms or conditions that conflict with or are in addition to those contained in this ITB.

4.3.2 Recyclable Products. Contractors shall use recyclable products to the maximum extent economically feasible in the performance of the contract work set forth in this document.

4.3.3 Insurance. Prior to execution of the Contract, the selected Bidder shall provide to OPRD certificates and additional insured endorsements of the insurance coverages identified in Attachment 5 (Sample Contract Form) Exhibit B (Insurance Requirements) or as otherwise specified in this Solicitation Document.

4.3.4 Nondiscrimination in Employment. As a condition of receiving the award of a Contract under this ITB, Bidder must certify, in accordance with ORS 279A.112, it has in place a policy and practice of preventing sexual harassment, sexual assault, and discrimination against employees who are members of a protected class. The policy and practice must include giving employees a written notice of a policy that both prohibits, and prescribes disciplinary measures for, conduct constituting sexual harassment, sexual assault, or unlawful discrimination.

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ATTACHMENT 1

CONTRACTUAL ACCEPTANCE FORM

BIDDER SHALL PROVIDE ALL APPLICABLE INFORMATION REQUESTED BELOW

THIS ATTACHMENT MUST BE COMPLETED AND RETURNED WITH BID

BIDDER’S LEGAL NAME: (TAX FILING) __________________________________________________________

BIDDER’S MAILING ADDRESS: ________________________________________________________________

BIDDER’S BUSINESS DESIGNATION: (CHECK ONE)

Partnership Limited Partnership Limited Liability Partnership

Corporation Professional Corporation Limited Liability Company

Sole Proprietorship Other: ____________________________________________

BIDDER’S FEDERAL TAX ID NUMBER: (NOT SOCIAL SECURITY NUMBER) _________________________

Tax information is requested pursuant to ORS 305.385 and will be used for the administration of state, federal and local tax laws. OPRD may report the information provided to the Internal Revenue Service (IRS) under the name and taxpayer identification number provided.

BIDDER’S OREGON BUSINESS REGISTRATION NUMBER: _________________________________

(OREGON SECRETARY OF STATE, CORPORATIONS DIVISION)

Go to http://www.filinginoregon.com/ for information on how to register to do business in Oregon.

BIDDER IS A RESIDENT BIDDER: YES NO

ORS 279A.120(1)(b): “Resident bidder” means a bidder that has paid unemployment taxes or income taxes in Oregon during the 12 calendar months immediately preceding submission of the bid, has a business address in Oregon and has stated in the bid whether the bidder is a “resident bidder” under this paragraph.

BIDDER IS AN OREGON CERTIFIED FIRM: (CHECK ALL THAT APPLY)

Minority Business Enterprise (MBE) Emerging Small Business (ESB)

Women Business Enterprise (WBE) Disadvantaged Business Enterprise (DBE)

Go to http://www.oregon4biz.com/How-We-Can-Help/COBID/ for information on the OMWESB certification program.

BIDDER’S CONTACT INFORMATION:

AUTHORIZED REPRESENTATIVE TITLE

PHONE FAX EMAIL

THE INDIVIDUAL SIGNING ON BEHALF OF BIDDER HEREBY ACKNOWLEDGES AND CERTIFIES THAT:

• He/she is authorized to act on behalf of Bidder,

• The supplied Contractor data is true and accurate,

• To the best of his/her knowledge, Bidder is not in violation of any Oregon tax laws, For the purposes of this certification, “Oregon Tax Laws” means a state tax imposed by ORS 320.005 to 320.150 and 403.200 to

403.250 and ORS chapters 118, 314, 316, 317, 318, 321 and 323 and the elderly rental assistance program under ORS 310.630 to

310.706 and local taxes administered by the Department of Revenue under ORS 305.620. [ORS 305.380(4)]

• Bidder has completely read and understands the provisions of the Solicitation, including any Addenda issued,

• The Bid was prepared independently from all other Bidders, and without collusion, fraud, or other dishonesty, http://www.filinginoregon.com/ http://www.oregon4biz.com/How-We-Can-Help/COBID/

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• Bidder has not discriminated and will not discriminate, in violation of ORS 279A.110(1), against any minority, women or emerging small business enterprise certified under ORS 200.055 or a business that is owned or controlled by or that employs a disabled veteran as defined in ORS 408.225 in obtaining any required subcontract,

• Bidder accepts and agrees to be bound by all the terms and conditions of the Contract awarded,

• Bidder agrees to provide all Goods and Services required to be provided under the Contract,

• Bidder has the available resources, including staffing, to perform the Services in a reasonable timeframe to pursue OPRD’s objectives, and

• By submitting a response to this Solicitation, Bidder grants the State of Oregon a non-exclusive, perpetual, irrevocable, royalty-free, worldwide license for the rights to copy, distribute, display, prepare derivative works of and transmit the response for the purpose of conducting this procurement and to fulfill obligations under Oregon Public Records Laws.

SIGNATURE OF BIDDER’S AUTHORIZED REPRESENTATIVE DATE

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ATTACHMENT 2

PRICING PROPOSAL FORM

Bidders shall enter pricing for all Bid Items listed in this Pricing Proposal Form. If this Pricing Proposal Form is replaced by Addenda then Bidders shall use the Addenda forms to provide pricing and other required information. If the Pricing Proposal Form is only modified by Addenda, then Offerors shall follow the instructions in the Addenda for making modifications to the Pricing Proposal Form. Failure to supply the required information in the Pricing Proposal Form or subsequent Addenda may result in Bid rejection as non-responsive.

The undersigned has carefully examined the Contract Documents and the site of the work, and agrees to furnish all necessary labor, equipment, accessories, materials, permits, and perform all Work shown and specified in accordance with the Contract Documents for the price(s) set below. All Work described in the Contract Documents but not specifically itemized in the Pricing below is considered incidental to the Work, and Bidder agrees to furnish all necessary plant, labor, equipment, accessories, materials, permits, and perform all incidental Work at no additional cost to OPRD.

Goods to be Provided:

Deliver bundled firewood, offload and hand stack directly from the delivery vehicle into the Park woodbin location(s), as needed according to Sample Contract (Attachment 3, Exhibit B).

Bid Items:

NOTE: Bid price is total contract price including Contractor’s profit and overhead. The quantities listed in the Bid Pricing are intended to serve only as a guide to Bidders and are not to be construed as a guarantee. All quantities are estimated and are for Bid purposes only. OPRD reserves the right to adjust quantities or delete items as needed. Payment will be made based on actual, measured quantities (See Contract Section 4.1 regarding Compensation and Amendments).

Bidder (Insert the name of the bidding entity):

Bid submitted by (The authorized individual submitting the bid on behalf of the bidding entity):

Item # Description Units Quantity Unit Cost Total Cost

Firewood

Bundle

25,000 $ $

TOTAL BID $

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ATTACHMENT 3

REFERENCES

3.1 BIDDER REFERENCES FOR COMPARABLE PROJECTS IN SIZE AND SCOPE

ITB Section 2.7.2(C).

Bidder shall provide two (2) different project references with the Bid that can be contacted regarding the quality of workmanship and service that the Bidder provided on projects of comparable size and scope. Bidder shall submit this information using the form provided below, or may use the Bidder’s form.

The two (2) different project references must show a minimum of 3 years’ experience in the past 5 years, and shall include the following information for each reference:

Bidder Project Reference #1

Name of Project:

Project Location:

Project Dates:

Customer/Client Name:

Name of Contact Person #1:

Telephone Number for Contact Person #1:

Email for Contact Person #1:

Name of Contact Person #2:

Telephone Number for Contact Person #2:

Email for Contact Person #2:

Bidder Project Reference #2

Name of Project:

Project Location:

Project Dates:

Customer/Client Name:

Name of Contact Person #1:

Telephone Number for Contact Person #1:

Email for Contact Person #1:

Name of Contact Person #2:

Telephone Number for Contact Person #2:

Email for Contact Person #2:

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ATTACHMENT 4

BIDDER RESPONSIBILITY

OPRD will determine responsibility of a Bidder prior to award and execution of a Contract. In addition to this form, OPRD may notify Bidder of other documentation required, which may include but is not limited to recent profit-and-loss history, current balance statements and cash flow information, assets-to-liabilities ratio, including number and amount of secured versus unsecured creditor claims, availability of short and long-term financing, bonding capacity, insurability, credit information, materials and equipment, facility capabilities, personnel information, record of performance under previous contracts, etc. Failure to promptly provide requested information or clearly demonstrate responsibility may result in an Agency finding of non-responsibility and rejection.

1. Does Bidder have available the appropriate financial, material, equipment, facility and personnel resources and expertise, or ability to obtain the resources and expertise, necessary to demonstrate the capability of Bidder to meet all contractual responsibilities? YES / NO .

2. Within the last five years, how many contracts of a similar nature has Bidder completed that, to the extent that the costs associated with and time available to perform the contract remained within Bidder′s control, Bidder stayed within the time and budget allotted, and there were no contract claims by any party?

Number: ____

How many contracts did not meet those standards? Number: ____ If any, please explain.

Response:

3. Within the last three years has Bidder (incl. a partner or shareholder owning 10% or more of Bidder’s firm) or a major subcontractor (receiving 10% or more of a total contract amount) been criminally or civilly charged, indicted or convicted in connection with:

• obtaining, attempting to obtain, or performing a public (Federal, state, or local) contract or subcontract,

• violation of federal or state antitrust statutes relating to the submission of bids, or

• embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or receiving stolen property? YES / NO .

If "YES," indicate the jurisdiction, date of indictment, charge or judgment, and names and summary of charges in the response field below.

Response:

4. Within the last three years, has Bidder had:

• any contracts terminated for default by any government agency, or

• any lawsuits filed against it by creditors or involving contract disputes? YES / NO .

If "YES," please explain. (With regard to judgments, include jurisdiction and date of final judgment or dismissal.)

Response:

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5. Does Bidder have any outstanding or pending judgments against it? YES / NO .

Is Bidder experiencing financial distress or having difficulty securing financing? YES / NO .

Does Bidder have sufficient cash flow to fund day-to-day operations throughout the proposed contract period? YES / NO

If "YES” on the first question or second question, or “NO” on the third question, please provide additional details.

Response:

6. Within the last three years, has Bidder filed a bankruptcy action, filed for reorganization, made a general assignment of assets for the benefit of creditors, or had an action for insolvency instituted against it? YES

/ NO .

If "YES," indicate the filing dates, jurisdictions, type of action, ultimate resolution, and dates of judgment or dismissal, if applicable.

Response:

7. Does Bidder have all required licenses, insurance and/or registrations, if any, and is Bidder legally authorized to do business in the State of Oregon? YES /NO .

If "NO," please explain.

Response:

AUTHORIZED SIGNATURE

By signature below, the undersigned Authorized Representative on behalf of Bidder certifies to the best of his or her knowledge and believes the responses provided on this form are complete, accurate, and not misleading.

Bidder Name: ITB: 9765

Authorized Signature Date