9755.31_Invitation to Bid.pdf

INVITATION TO BID

Notice is hereby given that the Village of Johnson City will accept sealed bids for:

Floral Avenue, Burbank Avenue and Grand Avenue 1R Pavement Preservation

PIN 9755.31

LD041454

The Owner is the Village of Johnson City, and the work site begins on Grand Avenue from the existing pavement joint at Riverside Drive to Cook Street, and continues from Willow Street to

Burbank Avene, along Floral Avenue from Ackley Avenue to Lincoln Avenue, and along Burbank

Avenue from Floral Avenue to Riverside Drive.

The work includes providing all labor, materials, machinery, tools, equipment and other means of construction necessary and incidental to the completion of the work shown on the plans and described in these specifications including but not necessarily limited to the following: excavation, milling, asphalt paving, signing and pavement markings.

This is a Federal Aid Project and NYSDOT Standard Specifications, officially finalized and adopted on January 1, 2026, as posted on the New York State Department of Transportation’s website must be followed by the successful bidder.

The DBE goal for this project is: 0%

There are no M/WBE or SDVOB goals for this project.

The EEO Employment goals for this project are: 1.1% Minority Employment Goal

6.9% Women Employment Goal

The use of the NYSDOT approved civil rights reporting software, Equitable Business

Opportunities (EBO), will still be required for EEO Employment Goals and tracking payments.

No residential or geographical restrictions will be in effect for this project. Applicable Federal requirements take precedence over State and local requirements unless state and local requirements are deemed to be more stringent.

Contract Documents, including Invitation to Bidders, Instructions to Bidders, Wage Rates, Bid

Documents, Agreement, Special Notes, Specifications, Contract Drawings, and any Addenda, may be downloaded at no cost by accessing McFarland Johnson’s Bid Portal at https://bidportal.mjinc.com/bidportal/index under the project name:

PIN 9755.31 – Floral Avenue, Burbank Avenue and Grand Avenue 1R Pavement

Preservation https://bidportal.mjinc.com/bidportal/index

Contractors will be required to register/sign in and are responsible for checking the above website for all project updates including Addenda.

No questions or inquiries regarding this bid will be accepted within three (3) business days prior to the bid opening.

Contractors that obtain Contract Documents from a source other than the issuing office must notify the issuing office in order to be placed on the official Plan Holder List, to receive Addenda and any other Bid correspondence. Bids received from Contractors other than those on the official Plan

Holders List will not be accepted.

Addenda will be emailed from McFarland-Johnson, Inc. to Bidders listed on the official Plan

Holders List. An emailed response from the Bidder to the Addendum sent by McFarland-Johnson, Inc. will act as proof that the Bidder received the Addendum. In addition to an emailed response, Bidders must acknowledge receipt of all Addenda by signing and dating the Acknowledgement of

Receipt of Addenda. Failure of any Bidder to receive any such Addendum or interpretation shall not relieve such Bidder from any obligation under this Bid submittal. All Addenda so issued shall become part of the Contract Documents.

Questions regarding the Contract Documents should be directed to Joshua B. Wilsey, P.E., Project

Engineer, McFarland-Johnson, Inc. through email at jwilsey@mjinc.com. Bidders shall promptly notify Joshua B. Wilsey, P.E. of any errors, omissions, conflicts or ambiguity within the Contract

Documents within 5 days of bid opening.

All bids must include the information shown on the Bidder’s Checklist, including but not limited to the completed Bid Form, Non-Collusive Bidding and Disbarment Certifications and Lobbying

Certifications.

This is a unit price bid as described in the Instructions to Bidders. No bidder may withdraw his/her bid within forty-five (45) calendar days after the actual date of the opening thereof.

Each bid must be accompanied by security in an amount not less than five percent (5%) of the amount of the bid in the form and subject to the conditions provided in the Instructions to Bidders.

Bids to be considered must be received in a sealed envelope at Johnson City Village Hall, 60 Lester

Avenue Johnson City, NY, 13790 by 10:00 AM local time, on August 12, 2026, at which time they will be publicly opened and read aloud in the Board Room. Bids received after the above noted time will not be accepted. All sealed envelopes should be clearly labeled:

PIN 9755.31 – Floral Avenue, Burbank Avenue and Grand Avenue 1R Pavement

Preservation

The Bidder to whom the Contract is awarded will be required to furnish Performance and Payment

Bonds guaranteeing performance of work and prompt payment from an acceptable Surety

Company for an amount not less than 100% of the accepted bid. The successful Bidder and all subcontractors must be registered with the NYS Department of Labor and have an approved CCA-

2 on file with NYSDOT prior to being awarded a contract. If the successful Bidder does not currently have a CCA-2 on file with NYSDOT, the Bidder may find the CCA-2 forms and instruction for completion online at https://www.osc.state.ny.us/state-vendors/vendrep/vendor-responsibility forms?redirect=legacy#Construction

The successful Bidder will be required to comply with all provisions of the Federal Government

Equal Employment Opportunity clauses issued by the Secretary of Labor on May 2, 1968, and published in the Federal Register (41 CFR Part 60-1, 33 F.2 7804). Successful bidders will be required to pay prevailing wage rates on this contract.

The Village of Johnson City reserves the right to consider the bids for forty-five (45) days after receipt before awarding any Contract, and to waive any minor informalities in, and to reject, any and all bids or to accept the one that in its judgment will be for the best interest of the Village of

Johnson City. All bids are subject to final review and approval by the Village Board before any award of contract may be made. Receipt of bids by the Village of Johnson City shall not be construed as authority to bind the Village of Johnson City.

The work will be completed and ready for final payment 60 calendar days from the notice to proceed.

Owners Contact Engineer’s Contact

Randy Shear Joshua B. Wilsey, P.E.

Code Enforcement Officer Project Engineer

60 Lester Avenue 49 Court Street, Suite 240

Johnson City, NY 13790 Binghamton, NY 13901

607-797-1021 607-723-9421 Ext. 2510

Codeofficer@villageofjc.com jwilsey@mjinc.com https://www.osc.state.ny.us/state-vendors/vendrep/vendor-responsibility%20forms?redirect=legacy#Construction https://www.osc.state.ny.us/state-vendors/vendrep/vendor-responsibility%20forms?redirect=legacy#Construction