960326-event.pdf

16 April 2021

Multnomah County Sheriff's Office Recognition Plaques, Awards and Engraving Multnomah County is looking for bids to provide retirement plaques for the Sheriff's Office.

16 April 2021

Open 4/2/2021 8:00 AM PDT Type Request for Intermediate Bids (RIB) Close 4/16/2021 4:00 PM PDT Number RIB-94-2021 Currency US Dollar

Sealed Until 4/16/2021 4:00 PM PDT

Payment Terms 0% 0, Net 30

16 April 2021

Contacts Stacey Thomson stacey.thomson@mcso.us

Phone +1 503-988-4416 ext. 84416

16 April 2021

Commodity Codes Commodity Code Description 82121600 Engraving Services

16 April 202116 April 202116 April 202116 April 202116 April 202116 April 202116 April 202116 April 2021 mailto:stacey.thomson@mcso.us

ADDENDUM SUMMARY

The following changes were made:

Retirement plaque bid is no longer for the individual items, but for a completed plaque. Picture added to Buyers Attachment tab.

Additional explanation regarding the badge ribbon mounting and engraving location with pictures added to the Buyers Attachment tab.

PRE-BID CONFERENCE

There will not be a pre-bid conference.

SPECIFICATIONS AND ADDITIONAL REQUIREMENTS

Multnomah County Sheriff’s Office (MCSO) is seeking bids to provide custom retirement plaques, brass ribbon mounting and engraving for retiring employees. The plaques are 9 x 12 genuine walnut with a 7 x 10 customized engraved brass plate attached to the plaque. The plaque sizes may change, along with the amount of engraving needed, but you will be specifically bidding on the plaque that is provided in the Buyer Attachments tab.

MCSO also provides officer brass badges and “RETIRED” brass ribbon for the engraving (back of badge) and ribbon mounting (to top of badge). These do not go onto the plaque. The example is included in the Buyers Attachment tab.

Plaque pricing must include the following:

9x12 Genuine walnut plaque 7x10 Customized mounted brass plate with engraving Flat brass badge mounting (flat badge provided by MCSO) Shipping

Badge engraving and ribbon mounting must include the following:

Engraving for first and last name, DPSST#, Hired Date and Retired Date on back of badge Mounting of brass “RETIRED” ribbon across top of badge Shipping

PRODUCT ACCEPTABILITY

MCSO may require submission of samples post the award process, to inspect the product for characteristics such as quality or workmanship. Any bidder’s product which do not meet the specifications shall be rejected.

MCSO intends to award one contract in reference to this bid. Award will be made to the lowest bidder who is determined to be responsive and responsible.

RESPONSIBLE BUSINESS PRACTICE

Supplier shall reuse, salvage or recycle as much waste material as economically feasible.

Supplier shall make a reasonable effort to include diverse suppliers and subcontractors when conducting business and in the supply chain.

Description

BID DOCUMENTS

All documents for this bid are available for view and download on the Buyer Attachments page of this Sourcing Event.

The Buyer Attachments page includes the following:

Procedural Instructions Responding to a Sourcing Event - MMP Supplier Guide Plaque example Ribbon mounting location and back of badge engraving example

BID SUBMISSION

Bids must be submitted electronically through this Sourcing Event.

Required to View Event

Prerequisites Required to Enter Bid

1. Proposer/Bidder agrees to receive all correspondence electronically and are responsible for keeping their supplier portal updated with current contact information.

2. Please review the statements in this certification regarding Assurances, Certification Regarding Debarment, Suspension and Other Responsibility Matters and Certification Regarding Conflict of Interest.

3. CONFIDENTIALITY - Please read the statutory requirements in the prerequisite link.

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Buyer Attachments

1. Procedural Instructions (Bids)

2. How to Complete and Submit a Response to a Sourcing Event - MMP Supplier Guide

3. Retirement Plaque Example 2.jpg.pdf

4. Badge with Ribbons example.pdf

5. Gold Star Badge Back Engraving.pdf

16 April 202116 April 202116 April 202116 April 202116 April 202116 April 2021 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/960326-817778332Procedural%20Instructions_Bids%2006.26.19%20%282%29.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1681686008&Signature=wQlOMZbBuy2MGV6EdprQqgSv%2FAk%3D https://multco.us/file/73233/download https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/960326-1061560785Retirement%20Plaque%20Example%202.jpg.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1681686008&Signature=cWN5tihKh%2B0CJE8uHEl7nriyq6M%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/960326-1061561667Badge%20with%20Ribbons%20example.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1681686008&Signature=sy0p4GsDMT5orqu3NyN5ynFqy1s%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/960326-1062053930Gold%20Star%20Badge%20Back%20Engraving.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1681686008&Signature=Ll5RCQJj%2B%2BuGQvFuyplmtPJGgKg%3D

Questions Required Questions

Group 1: Company Certification Information - This section is not scored Instructions:

1.1 State of Incorporation

1.2 Date of Incorporation

1.3

Bidder attests that bidder is either a non-resident bidder or a resident bidder, as described in ORS 279A.120, a.ORS 279A.120 (2)(b) states that a public contracting agency shall, for the purpose of awarding the contract, “add a percent increase on the bid of a nonresident bidder equal to the percent, if any, of the preference given to the bidder in the state in which the bidder resides.”

b.“Resident bidder” means a bidder that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid, has a business address in this state and has stated in the bid whether the bidder is a “resident bidder”. ORS 279A.120 (1)(b). Enter state of residency here:

1.4 Where Bidder is unable to certify to any of the statements in Bidder Representations and Certifications of the pre-requisite, Bidder shall provide an explanation to their offer here.

1.5

The Bidder certifies to the best of its knowledge and believes that neither it nor any of its principal participants and agents has or has had the following relationships with the specific firm(s)/individual(s), identified below, which may be determined to be an organizational conflict of interest. I understand that based on the information provided by Bidder, Multnomah County may exclude the Bidder from further consideration and may withdraw its selection if the real or apparent organizational conflict of interest cannot be avoided or mitigated. Bidder further certifies that the degree and extent of the relationship of the Bidder with these named firm(s)/individual(s) will be fully disclose:

1.6 Upload additional explanation as needed

1.7 Name of person submitting the Bid:

1.8 Title of person submitting the Bid:

1.9 I represent that I am at least eighteen (18) years of age.

1.10 I represent that the printing of my name and the submittal of a Bid is intended to authenticate this writing and to have the same force and effect as my manual signature.

1.11 I represent that I am either authorized to bind the Bidder, or that I am submitting the Bid on behalf of and at the direction of the Bidder's representative authorized to contractually bind the Bidder.

1.12 I represent that the Bidder and/or its applicable representative(s) has reviewed the information contained in this Bid and that the information submitted is accurate.

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Product Line Items Product Line Items

1.

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Delivery

P1 Retirement Plaque 1 EA - Each

Please provide a bid on the retirement plaque located under the Buyer Attachments tab. Use the characters on the plaque to base your engraving cost. Plaque must include the following:

•9x12 Solid genuine walnut plaque •7x10 Customized mounted brass plate with engraving •Flat brass badge mounting to plaque (badge provided to supplier by MCSO) •Shipping

P2 Badge engraving and "RETIRED" ribbon mounting 1 EA - Each

•Engraving for first and last name, DPSST#, Hired Date and Retired Date on back of badge •Mounting of brass “RETIRED” ribbon across top of badge (badge and ribbon provided by MCSO) •Shipping

P3 Percentage discount on all other products. 1 P1 - Percent

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Service Line Items Service Line Items

There are no Items added to this event.

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