VA_RFI_SOO_AI_DPA_Business Process Flow Improvement Pilot.docx

REQUEST FOR INFORMATION (RFI)

Department of Veterans Affairs Strategic Acquisition Center (SAC) AI + DPA Business Process Flow Improvement Solution for Contract Closeout Modernization – Pilot Project

1. Background The Department of Veterans Affairs (VA), Strategic Acquisition Center (SAC) manages the closeout of federal acquisition contracts in compliance with the Federal Acquisition Regulation (FAR), VA Acquisition Regulation (VAAR), and VA Financial Policy. The current process is manual and labor-intensive, involving multiple VA enterprise systems including eCMS, FMS, iFAMS, CPARS, IPPS, FPDS, Microsoft Outlook, and SharePoint. The VA seeks to pilot a hybrid Artificial Intelligence (AI) and Digital Process Automation (DPA) Business Process Flow Improvement solution to modernize this process.

2. Purpose The purpose of this RFI is to gather information from qualified vendors with proven AI+DPA Business Process Flow Improvement capabilities and existing FedRAMP Authorization (Moderate or High) and VA Authority to Operate (ATO). The goal is to enable rapid deployment of a government contracts closeout pilot project within VA’s secure environment that demonstrates efficiency gains, compliance improvements, and scalability for enterprise-wide adoption.

3. Statement of Objectives (SOO) The contractor shall provide an AI + DPA Business Process Flow Improvement Solution that achieves the following objectives:

1. Automate deterministic, rules-based tasks in the SAC closeout process.

2. Leverage AI Natural Language Processing (NLP) and Optical Character Recognition (OCR) to perform interpretive tasks such as document classification, anomaly detection, and correspondence analysis.

3. Integrate seamlessly with VA enterprise systems.

4. Automate compliance verification including CPARS completion checks in accordance with FAR 42.1502.

5. Maintain security compliance with VA Handbook 6500, FISMA, and Section 508.

6. Operate within VA’s secure network using an existing FedRAMP Authorization and VA ATO.

4. Requested Information from Respondents A. Vendors are requested to provide the following in their response:

· Company information, size classification, and point of contact.

· Proof of current FedRAMP Authorization (Moderate or High) and VA ATO.

· Description of AI + DPA Business Process Flow Improvement capabilities and relevant past performance.

· Client References.

· Relevant past project outcomes.

· Specific experience with VA systems

· Specific experience with federal contract closeout processes.

· Proposed technical approach for integrating with VA systems.

· Risk identification and mitigation strategies.

· Current Relevant contract vehicles.

· Estimated pilot deployment timeline.

B. Rough Order of Magnitude: Provide a non-binding ROM estimate for delivery over a 12-month period. Identify the primary factors influencing cost and include unit price changes with volume/users/ or period of performance.

5. Response Instructions Responses should be no longer than 12 pages. Submissions must be sent electronically to justin.cole4@va.gov with the subject line: RFI RESPONSE – SAC AI + DPA Business Process Flow Improvement Solution Pilot.

6. Disclaimer This RFI is issued solely for information and planning purposes and does not constitute a solicitation. The Government will not pay for any information or administrative costs incurred in response to this RFI. Any information submitted is strictly voluntary.

Future-State AI + DPA Business Process Flow Improvement Solution The diagram below illustrates the envisioned automated workflow, including CPARS verification as a distinct step:

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