Revised Solicitation 9594CS23Q0077.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NAICS:

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8 (A)

EDWOSB

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

9594CS23Q0077

Matthew Collins (202) 369-7635

See Section F See Block 9

Court Services and Offender Supervision Agency Office of Financial Management 800 North Capitol Street, NW, 6th Floor Washington, DC 20002-4260

Re-entry and Sanctions Center (RSC) Therapeutic Recreation/Wellness Services

See Continuation Sheet

621340

$12.5M

DATE

09/08/2023

See Section L

Court Services and Offender Supervision Agency Office of Procurement 800 North Capitol Street, NW Washington, DC 20002-4260 Matt Collins; (202) 369-7635; matthew.collins@csosa.gov

9594CS23Q0077

RSC Therapeutic Recreational Services

Continuation of SF1449

Blocks 19 through 24 Continued:

CLIN Description QTY Unit Unit Price NTE Amount 0001 Base Period: Conduct Therapeutic

Recreational Group Session Period of Performance:

12 months from date of award

416 Session TBD at award TBD at award

1001 Option Period 1: Conduct Therapeutic

Recreational Group Session Period of Performance:

12 months from effective date of option

416 Session TBD at award TBD at award

Total Base Period and Option Period 1 NTE Amount TBD at award

“NTE” = Not-to-Exceed “TBD at award” – Amounts will be inserted based on the prices included in the successful quotation.

Note: There is no separate line item for materials or travel included in this purchase order. All costs to conduct each required session must be included in the per session price.

Block 25 Accounting and Appropriation Data:

To be Completed at Award

SECTION B - SUPPLIES OR SERVICES

B.1 Services. Contractor shall provide services in accordance with the Statement of Work (Section C).

B.2 Contract Type. This is a Firm Fixed Price (FFP) with fixed-price unit rates purchase order under which the Contractor is an independent Contractor.

B.3 North American Industry Classification System (NAICS) and Small Business Size Standard. The NAICS Code for this purchase order is 621340 Offices of Physical, Occupational and Speech Therapists, and Audiologists. The Small Business Size Standard is $12.5M.

B.4 Contract Funding. The Contractor is not authorized to exceed the obligated value on this purchase order. Per Section F.1, this purchase order has a base period of twelve months and one option period of twelve months.

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

THERAPEUTIC RECREATIONAL GROUP SERVICES

C.1 Agency Background.

C.1.1 The Court Services and Offender Supervision Agency (CSOSA) was established under Section 11232 of the National Capital Revitalization and Self-Government Improvement Act of 1997 to effectuate the reorganization and transition of functions relating to pretrial services, parole, adult probation, and offender supervision in the District of Columbia to a Federal Executive Branch agency. CSOSA’s mission is to increase public safety, prevent crime, reduce recidivism, and support the fair administration of justice in close collaboration with the community through the supervision of all probationers, parolees and supervised releases held under the authority of any United States or District of Columbia statute, or any other lawful authority entrusted to the District.

C.1.2 The Re-entry and Sanctions Center (RSC) is located at 1900 Massachusetts Avenue, SE, Washington DC. CSOSA's 50-bed RSC provides high-risk residents, with extensive substance abuse histories, to include co-occurring disorders, with a 28 day (men), 42 day extended stay (men), and 42 day (women) intensive assessment and reintegration program.

C.2 Objective. To provide residents with the ability to practice and learn therapeutic recreation and wellness techniques, skills, and activities they can utilize on their own to improve or maintain physical, cognitive, and social functioning capabilities that will assist them in dealing with re-entry barriers that are common to RSC residents. The Contractor shall facilitate therapeutic and wellness recreational group sessions, designed to improve a resident’s psychosocial skills, emotional health, self-confidence, sense of well-being, communication, trust, relaxation, and positive body image.

C.3 Task 1 – Therapeutic Recreational Group Sessions.

C.3.1 The Contractor shall provide eight, on-site, group sessions of up to one hour per session. Sessions will take place on two different days, with four back-to-back sessions per day, during the hours of 9:00 AM to 7:00 PM, Monday through Friday. The Contracting Officer’s Representative (COR) and Contractor will mutually agree on a staffing schedule at the post-award meeting. The Government does anticipate that, due to the diversity of the units, there will be occasions where there may be a requirement for one or more of the sessions to differ from the other sessions.

C.3.2 The Contractor shall provide all labor, materials, and supplies required to provide therapeutic recreational group sessions.

C.3.3 Prior to each group session the Contractor shall provide a sign-in sheet to ensure each resident receives credit for participation. The group sign-in sheet shall be submitted to the COR or their designee at the end of the day.

C.3.4 Each group session:

a. Will include between 6 and 12 participants.

b. Shall include approximately 50 minutes of direct group facilitation.

c. Shall require approximately 10 minutes of preparation time (set-up and breakdown).

Therefore, the Government assumes that one session, on average, equals 60 minutes of direct group facilitation, reporting, and preparation time combined.

C.3.5 Each therapeutic recreational group session shall have a clearly stated objective and goal(s). Therapeutic recreational group sessions may include, but are not limited to:

a. Calisthenics.

b. Stretching and muscle limbering exercises.

c. Instruction in relaxation techniques designed to reduce stress and tension.

d. Education on proper body mechanics to avoid injury and muscle fatigue.

e. Arts and Crafts.

f. Sports.

g. Movement.

h. Yoga.

i. Meditation.

C.3.6 Contractor shall provide group topics and expected outcomes at the post-award meeting.

C.3.7 Therapeutic recreational activities shall be conducted in the RSC multipurpose room or within other designated areas on the RSC campus.

C.3.8 The Contractor shall address any concerns or problems that arise during a group session immediately with the COR or RSC Assistant Program Director.

C.3.9 CSOSA reserves the right to require the Contractor to modify group topics or the frequency of their delivery, in accordance with its needs.

C.3.10 The Government anticipates sessions will be delivered at the following weekly frequency:

Frequency per week per unit Units Total sessions per week

Group Sessions 2 4 8

Total Sessions Per Period of Performance (52 Weeks)

416 sessions

C.4 Task 2 - Reporting Requirement.

C.4.1 No later than one business day following each group session, the Contractor shall enter group session progress notes for each unit and for each resident participant in the Government’s case management system (SMART21) that contains, at a minimum, the following information:

C.4.1.1 Group Session Topic, Session Date, and Time.

C.4.1.2 Resident attendance status.

C.4.1.3 Summary of the Group Experience.

C.4.1.4 Narrative Summary of any significant information relevant to the resident’s participation in the group session.

C.4.2 The group session sign-in sheet shall be submitted to the COR within 24 hours of the end of each group session.

C.4.3 Emergencies. The Contractor shall immediately notify the COR or the Assistant Program Director of any actions, events, or deeds that appear to pose a safety concern, an imminent danger to RSC residents, Contractors, or staff. The types of events that are deemed an imminent danger are: building/physical plant concerns, discovery of weapons or items that may be used as such, as well as, a resident’s suicidal ideations/ actions, verbal or physical threats, physical altercations, or any other action that suggests that the RSC resident poses a threat to self or others.

C.5 Contractor Personnel Requirements.

C.5.1 All Contractor staff shall:

Be a citizen of the United States of America or be otherwise lawfully permitted to reside in the United States and possess a valid work permit.

Be at least 21 years of age and must be able to withstand physical demands of the job and capable of responding to emergency situations.

Be able to clear the CSOSA background investigation.

Be able to speak English fluently and read and write the English language.

Wear or display a distinctive identification badge provided by the Government at all times while performing work under this purchase order.

Adhere to the terms of this purchase order.

Maintain current and full licensure, where applicable.

Be prohibited from providing services to RSC residents after expiration or revocation of licensure.

C.5.2 The Contractor shall provide therapist(s) who are either a Certified Recreational Therapist (CTRS) or a Licensed Professional Counselor (LPC) who specialize in Trauma Focused Cognitive Behavioral Therapy, Art Therapy, Trauma Focused Art Therapy, Somatic Therapy, Somatic Attachment Therapy, or other similar therapies.

C.5.3 Therapeutic Recreational/Wellness Therapist (Key Personnel).

C.5.3.1 A CTRS shall possess:

a. Current certification as a Recreational Therapist from the National Council for Therapeutic Recreation Certification (NCTRC).

b. A minimum of one year of verifiable work experience as a CTRS in a group environment.

c. Experience is preferred in either a residential treatment, community corrections, re-entry or correctional facility, public health clinic, or federally qualified health center.

C.5.3.2 A LPC shall possess:

a. A current license to practice counseling at the master’s level in the District of Columbia or a state, territory, or commonwealth of the United States.

b. A minimum of one year of verifiable work experience as a licensed counseling professional specializing in cognitive behavior therapy and one or more of the activities listed in Sections C.5.2 and C.3.5.

C.5.4 The Contractor shall provide a prime therapist and a roster of backfill therapists who are available to provide therapeutic recreational services within the agreed upon schedule in the absence of the prime therapist.

a. If the Contractor is unable to provide the requisite coverage based upon the schedule, the Contractor shall notify the COR or COR’s designee via email and telephone 24 hours in advance of each occurrence. The Government representative may or may not accept the Contractor’s request.

b. The Government's estimated need for Recreational Therapy services shall not exceed twelve hours per week.

C.5.5 The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity and shall ensure that all its employees adhere to Attachment J-1, Standards of Conduct and meet all physical standards identified in solicitation section C.6 below. The Contractor shall also be responsible for taking any and all such disciplinary action as necessary when Contractor staff fail to meet such contract standards or requirements.

C.5.6 CSOSA Policies and Procedures. The Contractor shall ensure that all personnel assigned to the RSC adhere to applicable CSOSA policies and operational procedures.

C.6 Physical Standards.

C.6.1 Physical Demands. The Contractor staff shall be physically capable of performing the services required under this purchase order. Any individual who cannot adequately perform the duties assigned with regard to the physical requirements of the position will not be qualified to work under this purchase order.

C.6.2 Communicable Disease/TB Testing. The Contractor shall ensure that all Contractor staff assigned to this purchase order are tested for Tuberculosis and, in the case of a positive test, medically cleared as non-infectious and fit for duty, prior to starting employment at the RSC. Tuberculosis testing shall take place annually thereafter. Results of all tests shall be available for CSOSA review upon purchase order award and each option period award.

CSOSA encourages the Contractor to require its staff to maintain current immunizations (i.e., influenza, hepatitis, tetanus, etc.). The Contractor shall remove from performance under this purchase order any staff members that are found or suspected to be suffering from a communicable disease, disorder, or respiratory problem which has the unmitigated ability to infect others.

C.6.3 CPR Certification. The Contractor shall ensure that all personnel delivering services under this purchase order are certified in cardiopulmonary resuscitation (CPR) and maintain a current CPR certification.

C.6.4 Drug Testing Requirements. Due to the mission of the CSOSA/RSC, the Contractor must comply with all conditions of the Drug-Free Workplace Act of 1988.

C.6.4.1 Drug Testing. All Contractor staff assigned to this purchase order who facilitate group sessions will be subject to pre-employment, random, and reasonable suspicion drug tests by the Contractor. The Contractor shall conduct the testing within fourteen calendar days prior to the individual staff member beginning work under this purchase order. If requested by the COR, the Contractor shall supply CSOSA with a copy of the test results.

Drug test collections will be conducted by urinalysis and will be in accordance with HHS Mandatory Guidelines for Workplace Drug Testing Programs published in Federal Register on April 13, 2004 (69 FR19644) and the HHS Urine Specimen Collection Handbook, effective date November 1, 2004.

C.6.4.2 Tested Drugs. Drugs that the Contractor shall test for are Marijuana, Cocaine, Amphetamines, Opiates and Phencyclidine (PCP).

C.6.4.3 Laboratory Testing. The laboratories chosen to perform the drug testing for individuals assigned to this purchase order must be certified by the HHS, and laboratory procedures will be in accordance to HHS Mandatory Guidelines for Federal Workplace Drug Testing Programs.

C.6.4.4 Refusal to undergo Drug Test. Any Contractor personnel who are assigned to this purchase order who refuse to be tested, attempt to alter, or substitute the specimen, fail to appear for testing without an approved deferral, which constitutes refusal to test, or refuse to provide consent to release information of the test results, shall be removed from the purchase order immediately with notification to the COR.

C.6.5 Contractor Staff Records. The Contractor shall maintain sufficient documentation regarding Contractor staff personnel qualifications to perform under this purchase order. This documentation shall include, at a minimum but not be limited to, copies of current licenses, current certifications, including CPR, and communicable disease, TB, and other health related test results or immunization records. The Contractor shall make these records available for the COR to review upon request.

C.7 Re-entry and Sanctions Center Security.

C.7.1 The Contractor agrees to adhere to all regulations prescribed by CSOSA with regard to the safety and security of the RSC facility, staff, and the residents. The RSC Safety and Security policy will be provided to the Contractor upon purchase order award.

C.7.2 The Government requires all Contractor personnel to sign in and out of the RSC for security reasons.

C.8 Compliance with Federal, State and Local Regulations.

C.8.1 The Contractor shall ensure that all staff assigned to the RSC adhere to the applicable CSOSA Policies and the RSC operational instructions. Copies of the CSOSA Policies and the RSC operational instructions will be made available to the Contractor upon award.

C.8.2 The Contractor shall provide services in compliance with all federal, state and local laws, regulations and professional standards that relate to the American Therapeutic Recreational Association regulations and professional standards that relate to the services in a residential facility. This information can be obtained at the following URL: https://www.atra-online.com. The Contractor and Contractor staff shall comply with the requirements of the Health Insurance Portability and Accountability Act of 1996 as amended (HIPAA) regulations and the requirements of 42 CFR part 2 (Confidentiality of Alcohol and Drug Abuse Patient Records), DC Office Code §§7-1201.01 eq. seq. (D.C. Mental Health Information Act), and D.C. Official Code §§7-302 and §§7-1605 (HIV/AIDS) Cancer Confidentiality.

C.9 Government’s Quality Assurance Program (QASP). The Contractor shall provide therapeutic recreational services, exactly as specified in this Section C SOW and other applicable Sections of this purchase order. The CSOSA CO or COR, with the support of other CSOSA components, shall conduct scheduled and unscheduled QASP inspections and audits of the Contractor’s performance against the requirements of this Section C and other applicable Sections of this purchase order. The Contractor’s performance assessment will be based upon the expectation that the Contractor’s performance will be 100% in compliance with all purchase order requirements. When an inspection or audit determines that the Contractor is deficient and not fulfilling one or more of the purchase order’s performance requirements, the CSOSA CO will issue a corrective action report (CAR), which identifies the deficiency, and the Contractor shall develop a plan of action with milestones (POAM) to correct the deficiency in the CAR within the period of time designated by the CO and submit the POAM to the CO for approval. When the deficiency has been corrected, the Contractor shall be inspected or audited to ensure the Contractor’s corrective action is sufficient to prevent reoccurrence of the deficiency.

C.10 Contractor Quality Control (QC) Plan. The Contractor shall develop and provide to the CO within 30 days of purchase order award, a QC Plan that identifies what actions, processes, procedures, inspections, reviews, and responsibility assignments the Contractor will utilize to ensure that the Contractor’s performance complies with all of the requirements of this purchase order. The CO shall have ten business days to review the QC Plan and provide requested or required changes to the Contractor. The Contractor will then have five business days to incorporate the CO’s required/requested changes and return a final QC Plan to the CO. The Contractor’s QC Plan shall be reviewed and updated as required, but no less than annually.

C.11 Inspections, Compliance and Audit. CSOSA through the CO, COR, or other CSOSA components shall conduct inspections and audits (hereafter “audit”) to verify the personnel, operations, programs and the related non-financial books, records, accounts and information (including electronic data) of Contractor, comply with the provisions of this purchase order, or to assess the efficacy of any goods or services delivered pursuant to this purchase order. Contractor and its personnel shall cooperate fully with all audits.

C.11.1 Frequency of Audits. Audits shall occur at least once a year at the discretion of CSOSA. CSOSA retains the right to conduct audits more frequently if concerns about performance of the purchase order or the quality of the provided services arise. CSOSA also retains the right to forgo an audit at its discretion and consistent with the Agency’s policies and practices, or any applicable laws or regulations. Notwithstanding the foregoing, CSOSA and its representatives shall have the right to audit the Contractor at any time without notice and in addition to any annual audit, if there are concerns about fraud, waste, abuse, or mismanagement under the purchase order, or CSOSA has reason to believe that services procured through this purchase order are not being performed or are not meeting CSOSA’s standards and expectations.

C.11.2 Timing of Audits. Audits may be announced or unannounced at CSOSA’s discretion and shall take place during Contractor’s normal business hours. CSOSA and its representatives shall take reasonable steps to avoid disrupting the business of Contractor during an audit.

C.11.3 Audit Reports. Reports of the results of an audit are the property of CSOSA but may be shared with Contractor at CSOSA’s discretion. If deficiencies are observed during an audit, the CO shall issue a Corrective Action Report (CAR) to Contractor within five business days of being provided with deficiency information. The CAR shall identify the specific deficiencies and the timeframe in which Contractor shall take corrective action. Within five business days of receiving the CAR, Contractor shall develop and send to the CO for approval, a written plan of action with milestones (POAM) to correct the deficiencies within the timeframe designated by the CO. Contractor shall provide proof of remediation in writing to the CO for each deficiency identified in the CAR. Contractor may be subject to further audit by CSOSA to ensure that the corrective action taken is sufficient to prevent the reoccurrence of the deficiency.

C.11.4 Scope of Audit. CSOSA expects 100% compliance by Contractor with the terms of this purchase order. The scope of the audit shall include, but is not limited to, the Statement of Work and other applicable sections of this purchase order; criteria identified in Contractor’s QAP; standards issued by any accrediting body; standards issued by any licensing or certifying body for personnel, programming or facilities; Contractor’s policies; and all applicable laws and regulations.

C.12 Post-Award Meeting. The COR will schedule a post-award meeting between the Contractor and CSOSA within ten business days following purchase order award. The purpose of this meeting will be to review the performance requirements of the purchase order, agree on the roles and responsibilities of CSOSA and the Contractor under the purchase order, and any other issues either party may want to discuss. The Contractor shall prepare a meeting report that details who was in attendance at the meeting, what discussions took place, and what agreements were reached. A copy of the report shall be provided to the COR within ten business days following the meeting.

SECTION D - PACKAGING AND MARKING

D.1 The Contractor shall provide all deliverables electronically, unless otherwise specified, directly to the COR. All deliverables become the property of the government and may not be further disseminated without prior written approval from the Contracting Officer.

SECTION E – INSPECTION AND ACCEPTANCE

E.1 Inspection and acceptance shall be in accordance with Section C.11 and FAR 52.212-4(a).

E.2 The Government may evaluate the quality of professional and administrative services during the performance of the award, but retains no control over the materials, supplies, or equipment purchased by the Contractor.

SECTION F - DELIVERIES AND PERFORMANCE

F.1 Period of Performance. The period of performance of this purchase order is as follows:

Base Period: 12 months from date of award.

Option Period 1: 12 months from effective date of option.

F.2 Place of Performance. The Contractor will perform the work under this purchase order at the CSOSA Re-entry and Sanctions Center (RSC) located at 1900 Massachusetts Avenue, SE, Washington, DC 20003.

F.3 Telework. The Contractor is not authorized to telework under this purchase order.

F.4 Hours of Operation. The RSC operates 24 hours per day, seven days per week, 52 weeks per year. The Contractor shall coordinate the specific sessions to be performed by Contractor personnel with the COR.

F.4 Observance of Legal Holidays and Excused Absence. The CSOSA RSC operates 24 hours per day, 7 days per week, and as such, does not observe Legal Holidays or other instances in which the federal government does not operate.

F.5 Travel. No travel reimbursement is allowed under this purchase order.

F.6 Deliverables.

Deliverable Reference Section SMART21 Entry C.4.1 Session Sign-in Sheet C.4.2

Post-Award Meeting Minutes

C.12

Contingency Plan H.4

Certificate of Insurance H.11

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 Contracting Officer’s Representative.

G.1.1 The Contracting Officer’s Representative (COR) for this purchase order is:

TBD at award

Court Services and Offender Supervision Agency (CSOSA) Office Location TBD at award Washington, DC Zip Code TBD at award

Telephone Number: TBD at award Email Address: TBD at award

G.1.2 The COR is responsible for the technical aspects of the purchase order and serves as the liaison with the Contractor. The COR is responsible for the final inspection and acceptance of all work performed and such other responsibilities as may be specified in this purchase order.

G.1.3 The COR is not authorized to make any commitments or otherwise obligate the Government or authorize any changes which affect the purchase order price, terms or conditions. Any Contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the express written prior authorization of the Contacting Officer.

G.2 Contracting Officer.

G.2.1 The Contracting Officer is the only person authorized to approve changes to any of the terms and conditions of this purchase order. In the event the Contractor effects any changes at the direction of any person other than the Contracting Officer, the changes will be considered to have been made without authority and no adjustment will be made in the purchase order price to cover any increase in costs incurred as a result thereof. The Contracting Officer shall be the only individual authorized to accept nonconforming work, waive any requirement of the purchase order, or to modify any term or condition of this purchase order. The Contracting Officer is the only individual who can legally obligate government funds. No cost chargeable to the proposed purchase order can be incurred before receipt of a fully executed purchase order, which includes any subsequent purchase order modifications or other specific written authorization from the Contracting Officer.

G.2.2 The Contractor shall not comply with any order, direction, or request of government personnel unless it is issued in writing and signed by the Contracting Officer or is pursuant to specific authority otherwise included as a part of this purchase order. No order, statement, or conduct of government personnel, other than the Contracting Officer, who visit the Contractor’s facilities or in any other manner communicate with Contractor personnel during the performance of this purchase order shall constitute a change under the terms for changes included in FAR 52.212-4 of this purchase order.

G.2.3 The procuring and administering Contracting Officer for this purchase order is:

Elijah Anderson Office of Procurement Court Services and Offender Supervision Agency (CSOSA) 800 North Capitol St., NW Washington, DC 20002-4260 Phone: 202.220.5795 (office) / 202.352.0537 (mobile) Email Address: Elijah.Anderson@csosa.gov

G.3 Electronic Invoicing and Payment Requirements – Invoice Processing Platform

G.3.1 Payment requests must be submitted electronically through the U.S. Department of Treasury’s Invoice Processing Platform (IPP) system using the “Bill to Agency” of Interior Business Center – FMD.

G.3.2 Definitions.

G.3.2.1 “Contract” as used throughout this clause means the type of contract identified in Section B.3.

G.3.2.2 “Payment request” means any request for contract financing payment or invoice payment by the Contractor.

G.3.3 To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause FAR 52.212-4, Contract Terms and Conditions – Commercial Items, included in commercial item contracts.

G.3.4 IPP Registration. The IPP website address is: https://www.ipp.gov. The Contractor must use the IPP website to register, access, and use IPP for submitting requests for payment.

The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve normally within 3-5 business days of the contract award date. Assistance with enrollment may be obtained by contacting the IPP Production Helpdesk via email at IPPCustomerSupport@fiscal.treasury.gov or by phone at

(866) 973-3131

G.4 Payment Request/Invoice Submission.

G.4.1 Invoices shall be submitted in IPP with a unique invoice number and no more than once a month, unless otherwise authorized under this contract.

G.4.2 The payment request/invoice submission must identify the specific Contract Line Item Number (CLIN) for which the Contractor is seeking payment under the contract.

G.4.3 In addition to providing the information required by IPP, the Contractor shall include in IPP as an attachment(s) to the specific payment request/invoice amount the following information for each CLIN:

Contractor’s Contact Information;

CSOSA’s Billing Information, i.e.:

CSOSA, Office of Financial Management 800 North Capitol Street, NW, 6th Floor Washington, DC 20002-4260

Unique Invoice Number;

Total Invoice Amount;

Contract Line-Item Number (CLIN) and description (as shown on page 2 above);

and Quantity invoiced, unit price per session, and extended total; and Date(s) of each session invoiced occurred.

G.5 CSOSA is bound by the Prompt Payment Act (5 CFR Part 1315) to reimburse Contractors on the 30th calendar day after a proper and valid invoice is officially received by the Agency.

G.6 Invoices submitted in IPP to incorrect or without required or valid attachment information are not considered proper.

G.7 Improper or invalid IPP invoices shall be disputed / rejected by CSOSA in their entirety. If the invoice is disputed / rejected by CSOSA, the Contracting Officer or COR appointed to the contract will notify the Contractor in writing of the dispute within seven (7) days of the CSOSA invoice official receipt date (the received date stamped on the invoice by OFM). CSOSA’s written dispute / rejection notification will identify the specific invoice items and amounts being disputed, reason the items or amounts are disputed, a reference to the specific terms of the contract which supports the government’s dispute and a request for an immediate explanation and / or corrected invoice. In addition, the invoice will be rejected by CSOSA in IPP. The Contractor shall re-submit corrected invoices in IPP, with required attachments, using a new, unique invoice number.

G.8 Properly disputed invoice amounts are not subject to late payment interest computations during the period of dispute. Per FAR Part 32 the Contracting Officer has the final authority to approve payment of an invoice.

G.9 The Contractor should review IPP to determine the current status of a submitted invoice.

Contractor inquiries concerning an invoice payment may be made to the CSOSA Office of Financial Management (OFM) thirty (30) calendar days after a proper invoice has been submitted. The Contractor may make payment inquires to by calling OFM, Ms. Sheleta Slye, at 202-220-5639 or emailing OFM at sheleta.slye@csosa.gov.

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 Government Property. Government property will be provided to the Contractor. While on-site Contractor personnel will be provided with access to office equipment, including, but not limited to, workspaces, phones, computers, printers, copiers, and fax machines. Access badges will be provided for all Contractor personnel assigned to work at the RSC. All Government property will be returned within 24 hours of the termination of any Contractor personnel assigned to work at the RSC or upon termination of the purchase order.

H.2 Use and Charges. As authorized by FAR 52.245-9 Use and Charges (included in Section I below), the Contractor is authorized to use any Government property provided in the performance of any work awarded under this purchase order without charge.

H.3 Material Purchases. No materials are included in this purchase order. Contractor shall not purchase materials in the performance of this purchase order.

H.4 Unforeseen Closures, Work Stoppage and Government Closures. Uncontrollable or unforeseeable circumstances such as, acts of God or the public enemy, acts of the Government in its sovereign or contractual capacity, fire, floods, epidemics, quarantine restrictions, inclement weather or special Federal or ceremonial events, may cause the Government to close. Under such circumstances, the Contractor will be required to follow the directions of the COR or Contracting Officer. Under such a situation, CSOSA will not pay for delivered sessions. The Contractor shall prepare and maintain a current contingency plan to ensure continuity of services should unforeseen circumstances occur, such as employee work actions or strikes. The plan must be available for CSOSA review within 14 days of the purchase order award.

H.5 Review of Announcements or Publishing. Neither the Contractor, nor any affiliate, subsidiary, consultant, subcontractor, nor personnel thereof, shall make public releases of information or any matter pertaining to this purchase order, including, but not limited to, advertising in any medium, or presentation before technical, scientific, or industry groups, without the prior written approval of the Contracting Officer. The provisions of this clause shall survive the expiration of this purchase order.

H.6 Contractor Personnel Conduct.

H.6.1 Contractor personnel shall comply with all applicable government regulations, policies, and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, and possession of weapons) when visiting or working at the CSOSA RSC.

H.6.2 Contractor personnel shall maintain satisfactory standards of employee competency, conduct, appearance, and integrity, as described in Attachment J-1, Standards of Conduct, to reflect credit on themselves, their employee, CSOSA, and the Government.

H.7 Period of Claim. Notwithstanding the claim period stated in FAR 52.212-4(d), Disputes, and pursuant to FAR 33.206, Initiation of a Claim, the Contractor agrees to submit any claim related to this purchase order within 12 months after accrual of the claim.

H.8 Key Personnel.

H.8.1 All personnel assigned to this purchase order are considered essential to the work being performed under this purchase order and therefore, are considered key personnel.

H.8.2 The Contractor shall ensure that its staff maintains any required professional certifications, accreditations, and proficiency relative to their areas of expertise. CSOSA is not responsible to pay expenses incurred by the Contractor or by individual Contractor personnel to meet professional certifications requirement.

H.8.3 Key personnel may, with the consent of the contracting parties, be changed from time to time during the course of the purchase order by adding or deleting personnel, as appropriate, in order to provide sufficient personnel possessing the education, training and experience necessary to perform the services required by this purchase order.

H.8.4 If one or more of the key personnel, for any reason, becomes, or is expected to become, unavailable for work under this purchase order for a continuous period exceeding thirty work days, or is expected to devote substantially less effort to the work than indicated in the proposal or initially anticipated, the Contractor will promptly notify the Contracting Officer and COR and will, subject to the concurrence of the Contracting Officer or his authorized representative, promptly replace such personnel with personnel of at least substantially equal ability and qualifications. All Contractor personnel will be required to receive approval from the COR through resume submission. CSOSA reserves the right to accept or reject any or all of the candidates.

H.8.5 Before removing or replacing any key personnel, the Contractor shall notify the Contracting Officer and COR, in writing, before the change becomes effective. The Contractor shall submit sufficient information to support the proposed action and to enable the Contracting Officer to evaluate the potential impact of the change on this purchase order.

The Contractor shall not remove or replace personnel until the Contracting Officer has been given reasonable time to determine whether doing so could have a negative effect on the performance of the purchase order terms.

H.9 Personnel Security Requirements.

H.9.1 The Contractor agrees to adhere to all regulations prescribed by the Government in regard to the safety and security of staff and offenders/defendants. All Contractor personnel (employees and authorized subcontractors) utilized under this purchase order shall submit to a CSOSA background check and, if necessary, a background investigation prior to performing.

The intent and purpose of the background check/ investigation is to preclude the assignment of any individual who poses a threat to the Government, CSOSA clients, or successful work completion due to past unlawful or inappropriate behavior. Contractor personnel must be a U.S. citizen or be lawfully permitted to reside in the United States, and possess a valid work permit. The Contractor shall ensure that an individual does not begin work under this purchase order until the background checks are conducted and approved by the CSOSA Office of Security and the Contracting Officer has provided the appropriate notification.

H.9.2 CSOSA Background Checks. Once the purchase order has been awarded, the Contractor shall provide the COR with completed and signed security forms for Contractor and subcontractor personnel. The forms to be completed are:

CSOSA Security Form for Temporary Contractors (Form # CSOSA-SEC-0010) (Attachment J-2);

CSOSA Credit Release (Attachment J-3); and PIV Form (to be completed by COR if an access card is needed. If an access card is not needed, this form is not required) (Attachment J-4).

H.9.2.1 The completed security forms to the Office of Security to conduct the CSOSA background checks. Once the CSOSA background checks are conducted and approved, the Office of Security will issue security approval to/through the Contracting Officer, who in turn will notify the Contractor and the COR. Only at that time may the Contractor notify an individual to begin work under this purchase order.

H.9.2.2 Once an individual has been granted security approval, they can begin work. The Contractor must allow up to 30 days for the Office of Security to process the CSOSA background checks.

H.9.2.3 Derogatory information, falsification of any forms, or refusal to supply information or forms may be considered justification for immediate security denial/removal of the individual. CSOSA has the right to request any additional information necessary to complete the CSOSA background check. If Contractor personnel fail to provide any of the above information or cooperate with the CSOSA Office of Security, he/she will be disapproved/removed immediately.

H.9.3 Defense Counterintelligence and Security Agency (DCSA) Background Investigation. Contracts of 180 days or more may require Contractor staff to undergo a background investigation by DCSA in addition to the CSOSA background check. The CSOSA Office of Security will provide the additional security forms required for initiation of the DCSA background investigation. The Contractor will ensure that each individual assigned to this purchase order provides the following forms to the CSOSA Office of Security:

a. SF-85P, Questionnaire for Public Trust Positions (web-accessible form) - The Office of

Security will provide the link for individuals to complete this form electronically.

b. OF 306, Declaration for Federal Employment.

c. FD 258, Fingerprint Cards.

H.9.4 If an individual is terminated, resigns, or for any other reason is no longer working on the purchase order, the Contractor shall ensure that all previously issued CSOSA equipment and material (including CSOSA identification card, if one has been issued) is retrieved from that individual and returned to the Contracting Officer within 24 hours of the termination.

The Contractor must notify the Contracting Officer immediately when an individual is no longer working on the purchase order. The Contracting Officer must immediately notify the CSOSA Office of Security and Information Technology in writing so all electronic access can be promptly terminated. In addition, the Contractor shall coordinate with the Contracting Officer or COR to identify a replacement if necessary. Replacements cannot start work until the CSOSA Office of Security provides approval.

H.9.5 Any individual who has been removed from performance under the purchase order may be required to undergo another CSOSA background check before resuming work.

H.9.6 Both the Contracting Officer and the COR shall ensure that all Contractor and approved subcontractor employees who provide direct services under this purchase order have been approved by the CSOSA Office of Security.

H.9.7 Any individual who has been temporarily removed or resigned may be required to undergo another CSOSA background check before resuming work.

H.9.8 By responding to the CSOSA solicitation, Contractor, and approved subcontractor personnel, agree to provide the requested information and cooperate with the above listed procedures. Any Contractor or approved subcontractor employee who does not obtain a favorable adjudication for the CSOSA background check, or DCSA background investigation, will be unable to perform services under this purchase order. The final adjudicative determination will be made at the sole discretion of CSOSA.

H.10 Independent Contractor Status.

H.10.1 Contractor is an independent contractor, and neither Contractor nor Contractor's employees or purchase order personnel are, or shall be deemed, Government employees. In its capacity as an independent Contractor, Contractor agrees and represents, and the Government agrees, as follows:

H.10.1.1 Contractor has the right to control and direct the means, manner, and method in which to perform services required by CSOSA through this purchase order.

H.10.1.2 Contractor has the right to hire assistants as subcontractors to provide the services required by this purchase order provided Contractor notifies the Government in writing of the need to hire subcontractors and receives the expressed written permission from the Government before hiring any subcontractor under this purchase order.

H.10.1.3 The services required by this purchase order shall be performed by Contractor, Contractor's employees, or subcontractors, and the Government shall not hire, supervise, or pay any assistants or subcontractors to help Contractor.

H.10.2 The Contracting Officer, COR and Contractor shall meet as deemed appropriate by all three parties to discuss program issues, purchase order deliverables, resident issues, contractual/financial expenditures etc.

H.11 Insurance.

H.11.1. Contractor, at its sole expense, shall procure and maintain, during the entire period of performance under this purchase order, the types of insurance specified below and shall immediately notify CSOSA if any insurance policy lapses or changes. Within 7 days of purchase order award and at the beginning of each subsequent option period, the Contractor shall have its insurance broker or insurance company submit a Certificate of Insurance to the Contracting Officer giving evidence of the required coverage prior to commencing performance under this purchase order. In no event shall any work be performed until the required Certificates of Insurance signed by an authorized representative of the insurer(s) have been provided to, and accepted by, the Contracting Officer. All insurance shall be written with financially responsible companies authorized to do business in the District of Columbia or in the jurisdiction where the work is to be performed and have an A.M. Best Company rating of A- / VII or higher. The Contractor shall require all of its approved subcontractors to carry the same insurance required herein. All required policies shall contain a waiver of subrogation provision in favor of the Government of the United States and/or CSOSA. The Government shall be included in all policies required hereunder to be maintained by the Contractor and its approved subcontractors (except for workers’ compensation and professional liability insurance) as an additional insured for claims against CSOSA or The United States relating to this purchase order, with the understanding that any affirmative obligation imposed upon the insured Contractor or its approved subcontractors (including without limitation the liability to pay premiums) shall be the sole obligation of the Contractor or its approved subcontractors, and not the additional insured.

H.11.2 The following insurance coverage and minimum amounts are required to be maintained by the Contractor in the performance of all work including in this purchase order.

H.11.2.1 Workers’ Compensation. The Contractor shall provide Workers’ Compensation insurance in accordance with the statutory mandates of the District of Columbia, or the jurisdiction in which any work ordered under the purchase order is performed.

H.11.2.2 Employer’s Liability. $500,000.00.

H.11.2.3 General Liability. $1,000,000.00 per occurrence and $1,000,000.00 aggregate.

H.11.2.4 Property Liability. $100,000.00.

H.11.2.5 Professional Liability. $1,000,000.00 per occurrence and $1,000,000.00 aggregate.

H.11.2.6 Employer Practices Liability. $1,000,000.00 per occurrence and $1,000,000.00 aggregate.

H.12 Indemnification.

H.12.1 The Contractor agrees for itself, its employees, and subcontractors to save, defend, hold harmless and indemnify the Government and all of its elected and appointed officials, officers, current and former employees, agents, departments, agencies, boards, and commissions (collectively the "Government") from and against any and all claims made by third parties or by the Government for any and all losses, damages, injuries, fines, penalties, costs (including court costs and attorney's fees), charges, liability, demands or exposure, however caused, resulting from, arising out of, or in any way connected with the Contractor's acts or omissions, including the acts or omissions of its employees or subcontractors, in performance or nonperformance of its work called for by the Purchase order Documents.

H.12.2 The Contractor shall:

H.12.2.1 Promptly notify the Contracting Officer of any claim or action against, or any loss by, the Contractor or any subcontractors that may reasonably be expected to involve indemnification under this clause.

H.12.2.2 Immediately furnish to the Government copies of all pertinent papers of the Contractor that pertain to any indemnification matter.

H.12.2.3 Furnish evidence or proof of any claim, loss, or damage covered by this clause in the manner and form the Government requires.

H.12.2.4 Comply with the Government’s directions and execute any authorizations required in connection with settlement or defense of claims or actions.

H.12.3 The Government may direct, control, or assist in settling or defending any claim or action that may involve indemnification under this clause.

H.12.4 This indemnification shall survive the termination of this purchase order.

H.13 Access to Sensitive Information.

H.13.1 Work under this purchase order may involve access to sensitive information* which shall not be disclosed by the Contractor unless authorized by the Contracting Officer. To protect sensitive information, the Contractor shall provide training to any Contractor employee authorized access to sensitive information and, upon request of CSOSA, provide information as to an individual’s suitability to have such authorization.