9594CS22R0007 IDIQ Multiple Award Announcement 20Feb22.pdf

9594CS22R0007 Indefinite Delivery/Indefinite Quantity Multiple Award Contracts for Architect-Engineering Services in Support of the Court Services and Offender Supervision Agency (CSOSA) Area of Responsibility

ALL INFORMATION NEEDED FOR INTERESTED PARTIES TO SUBMIT A STANDARD

FORM (SF) 330, ARCHITECT- ENGINEER QUALIFICATIONS IS CONTAINED HEREIN.

THERE IS NO SEPARATE SOLICITATION/REQUEST FOR PROPOSAL (RFP) PACKAGE

TO DOWNLOAD. FEDERAL ACQUISITION REGULATION (FAR) PART 36.602

SELECTION PROCEDURES APPLY.

This procurement will result in no more than three multiple award Indefinite Delivery/Indefinite Quantity (IDIQ) contracts for multi-discipline Architect-Engineer (A-E) services in support of projects in CSOSA’s area of responsibility, i.e., throughout the Washington, DC area. Each IDIQ contract awarded shall include:

A term that does not exceed five years (60 months);

A total value of $750,000.00 over the contract term;

A minimum guarantee of $2,500.00; and No task order limit (other than the contract total value cannot be exceeded).

This requirement is set-aside for small businesses. The North American Industrial Classification System (NAICS) code is 541310, Architectural Services. The small business size standard is $8,000,000. As required by FAR 52.219-14, Limitations on Subcontracting, small business firms “…will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime Contractor’s 50 percent subcontract amount that cannot be exceeded…”

Comprehensive A-E services required are planning, maintenance, repair, alteration, interior design, or modification of existing buildings and design of new construction for CSOSA facilities. A-E capabilities should include services required for proper project completion such as historic preservation, sustainable design, and Leadership in Energy & Environmental Design (LEED) certification, economic/lifecycle design, and engineering analysis for National Environmental Policy Act.

The Government seeks to make IDIQ awards to the most highly qualified firms based on demonstrated competence and qualifications as per the selection criteria included in this announcement. A strong multi-discipline team is required. This team can be comprised of a prime and subconsultants. Projects under awarded each IDIQ contract may include multiple disciplines or single disciplines, including but not limited to the following:

Architect Structural Mechanical Electrical Environmental and Geotechnical Engineering

9594CS22R0007

CSOSA A-E IDIQ Multiple Award Public Announcement

Interior Design Cost Estimating CAD Technician

Only firms who can provide the services in the disciplines identified above should respond.

Selected A-E firm is required to have online access to web-based support programs and email via the internet for routine exchange of correspondence/information. Key personnel, including subconsultants, must be U.S. citizens and be able to be successfully cleared through CSOSA security.

All Contractors are advised that registration in the System for Award Management (SAM) database, i.e., https://www.sam.gov is required prior to award of any contract. Failure to register in SAM will result in a firm being ineligible for award.

Inquiries. Inquiries concerning this procurement should include solicitation number and title and be forwarded via email to catherine.collins@csosa.gov.

SF330 Submission Requirements.

a. An A-E firm shall demonstrate its capability to perform the A-E services described herein by submitting a completed SF330, i.e., ALL sections of Part I and Part II of the SF330. The Government will evaluate the completed SF330.

b. The SF330 shall be typed, one sided, at least 11 point Times New Roman or larger.

Part I pages shall be numbered sequentially. Include DUNS, CAGE, and TIN numbers in Block 30 of the SF330. If an SF 254/SF 255 is submitted for this announcement, it will not be reviewed or considered. In accordance with the FAR 36.601-4(b) the A-E firm must be a registered/licensed Architectural and/or Engineering firm to be eligible for award. Provide proof that the firm is permitted by law to practice the professions of Architecture or Engineering, (e.g., state registration number, or a brief explanation of the firm’s licensing in jurisdictions that do not register firms, etc.). Failure to submit the required proof could result in a firm’s elimination from consideration.

c. Firms who are offering as a joint venture mentor protégé should include with their submission a copy of the agreement. Failure to include the joint venture or mentor protégé agreement will result in the firm’s elimination from further evaluation.

d. Architect-Engineer firms that meet the requirements described in this announcement are invited to submit a completed SF330 via email to Cathy Collins at catherine.collins@csosa.gov.

Responses are due no later than 3:00pm Eastern Daylight Time (EDT), March 22, 2022.

e. Late responses will be handled in accordance with FAR 52.215-1. It is the Contractor’s responsibility to ensure delivery to the location specified by the due date and time specified.

Public Announcement

Selection Criteria. Each SF330 submitted will be evaluated individually and independently to determine the most highly qualified firms to perform the required services in accordance with the below selection criteria. Failure to comply with instructions or provide complete information may affect the firm’s evaluation or disqualify the firm from further consideration. The following five selection criteria will be used to evaluate and award an IDIQ contract:

Criterion 1. Professional qualifications of the A-E firm’s staff and subconsultants necessary for satisfactory performance of the required A-E services.

Submission Requirements for Criterion 1 (SF330, Part I, Section E).

a. Submissions shall include a completed SF330, Section E, Resumes of Key Personnel Proposed, for each of the following positions/disciplines:

(1) Project Manager;

(2) Architect;

(3) Structural Engineer;

(4) Mechanical Engineer;

(5) Electrical Engineer;

(6) Environmental/Geotechnical Engineer;

(7) Interior Designer licensed in the practice of Interior Design, qualified by the National Council of Interior Design Qualifications (NCIDQ); and

(8) Cost Estimator and Scheduler.

b. The completed SF330, Part 1, Section E, shall be no more than one page for each of the above identified disciplines and should indicate: professional registration, certification, licensure and/or accreditation in appropriate disciplines; cite recent (within the past five (5) years) project-specific experience (minimum of two (2) projects) in work relevant to the services required under this announcement; and indicate proposed role under the IDIQ contract. A single person may fill the role of more than one of the above listed positions/disciplines if they meet all necessary qualifications.

Criterion 2. Specialized experience and technical competence in the type of work described herein. The proposed team shall demonstrate project experience in the following:

a. 100% plans and specification documents for new construction, alteration, or repair project, including cost estimating services, with a construction estimate over $500k.

b. Interior design effort with a design cost over $75,000.00.

c. Environmental or Geotechnical engineering effort over $10,000.00.

Submission Requirements for Criterion 2 (SF330, Part I, Section F):

a. Provide two completed projects over the last five years for each of the above three project types. Do not submit an IDIQ contract as an example project. A project may include more than one of the above identified elements of work as long as the work was completed by the proposed team. Otherwise, separate projects for work completed by the proposed team must be provided that clearly demonstrate experience in the above identified elements of work.

(1) Sufficient information to determine the date of project completion must be included or the project will not be considered.

(2) If more than two projects for each project type is submitted, the Government will only evaluate the first two projects provided for each project type (no additional project beyond the maximum required amount of project will be evaluated). Do not exceed one completed SF330, Part I, Section F, page per project.

(3) All projects provided in the SF330 must be completed by the actual office/branch/regional office/individual team member proposed to manage and perform work under the IDIQ contract. Projects not meeting this requirement will be excluded from consideration in the evaluation. To enable verification, firms should include:

The DUNS number along with each firm name in the SF330 Part 1, Section F, block 25, “Firm Name”;

A contract number or project identification number in block 21;

An e-mail address and phone number for the point of contact in block 23(c);

The project description, the contract period of performance, award contract value, completed contract value, and a summary of the work performed that demonstrates relevance to specialized experience as outlined above in block 24; and

For projects performed as a subconsultant or a joint venture involving different partners, specifically indicate the value of the work performed as a subconsultant or by those firms proposed for this contract, and identify the specific roles and responsibilities performed as a subconsultant or by those firms on the project rather than the work performed on the project as a whole.

b. All information for Criterion 2 should be submitted in the SF330, Part I, Section F. The Government WILL NOT consider information submitted in addition to Part 1, Section F in evaluation of Criterion 2.

Public Announcement

Criterion 3. Capacity to accomplish the work in the required time.

Submission Requirements for Criterion 3 (SF330, Part I, Section H): Describe the availability of the project team (including subconsultants) for the specified contract performance period (i.e., five years (60 months)). Describe the workload/availability of the key personnel during the anticipated contract performance period and the ability of the firm to provide qualified backup staffing for key personnel to ensure continuity of services.

Criterion 4. Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. Firms will be evaluated on past performance with Government agencies and private industry in terms of work quality, compliance with schedules, cost control, and stakeholder/customer satisfaction. Evaluating past performance and experience will include information provided in Past Performance Questionnaires (PPQs) or CPARS/ACASS for Criterion 2 projects and may include customer inquiries, Government databases, and other information available to the Government including contacts with points of contact in other criteria.

Submission Requirements for Criterion 4 (SF330, Part I, Section H):

a. Submit a completed CPARS evaluation for each project under Criterion 2, Specialized Experience; OR

b. The firm or its team members may provide the Past Performance Questionnaire (PPQ) (Attachment (A)), included in this notice, to the client for each project included under Criterion 2, Specialized Experience. Ensure correct phone numbers and email addresses are provided for the client point of contact on any submitted PPQ. Completed PPQs should be submitted with the firm’s completed SF330 submission. If the firm is unable to obtain a completed PPQ from a client for a project(s) before the response date set forth in this notice, firms should complete and submit with their responses the first page of the PPQ (Attachment (A)), which will provide contract and client information for the respective project(s). Firms should follow up with clients/references to ensure timely submittal of questionnaires. If requested by the client, questionnaires may be submitted directly to the Government's point of contact via email to catherine.collins@csosa.gov prior to the response date.

c. Firms shall not incorporate by reference into their response PPQs or CPARS previously submitted in response to other A-E services procurements. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

d. Firms may provide any information on problems encountered and the corrective actions taken on projects submitted under Criterion 2, Specialized Experience. Firms may also address any adverse past performance issues.

e. Awards, letters of commendation, certificates of appreciation, etc. shall not be submitted and will not be considered in the evaluation.

Criterion 5. Location in the general geographical area of CSOSA (i.e., Washington, DC) and knowledge of the locality of the work to be performed.

Evaluation of firms will include consideration of their location within the primary geographic area of the anticipated projects, i.e., Washington, DC, and knowledge of DC codes, regulations, permits, etc.

Submission Requirements for Criterion 3 (SF330, Part I, Section H):

a. Indicate the location of the office(s) that will be performing the work, including main offices, branch offices, and offices of team members.

b. Provide a narrative describing the team’s knowledge of the primary geographic area (i.e., Washington, DC), e.g., codes, regulations, permits, etc. to be covered by an awarded IDIQ contract.

c. Provide a narrative to describe the team’s ability to provide timely response to requests for on-site support; include both prime contractor and subconsultant support as required.

Criteria 1, 2 and 3 are considered of equal and highest importance while Criteria 4 and 5 are listed in descending order of importance for the evaluation process.

Interviews may be scheduled with firms slated as the most highly qualified. Firms slated for interviews may be asked to clarify information contained in the SF330 submittal. Elaborate presentations are not desired.

Procedures for Awarding Task Orders under an Awarded IDIQ Contract. Task orders under any awarded IDIQ contract for A-E services may be issued as firm-fixed price or labor hour. The awardee for each task order issued will be determined as follows:

CSOSA will issue to each IDIQ contract holder the specific task order Statement of A-E Services and the specific evaluation criteria to be used for selecting the most highly qualified firm to perform the task order work. Interested firms shall submit a completed SF330 tailored to the specific task order effort responding to the specific evaluation criteria.

Upon receipt of the completed SF330’s for the specific task order effort, CSOSA will evaluate and select the most highly qualified firm to perform the task order work.

CSOSA will request a price proposal (i.e., provide an RFP) to the selected firm for the work to be performed in the task order. Burdened labor rates for the labor categories performing the task order work shall be in accordance with the selected firm’s IDIQ contract. If a mutually satisfactory task order price cannot be negotiated, the Contracting Officer will notify the firm negotiations have been terminated. The Contracting Officer will then initiate negotiations with the next most highly qualified firm. This procedure will be continued until a mutually satisfactory task order has been negotiated.