9594CS21Q0028- 6-3-21.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NAICS:

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8 (A)

EDWOSB

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

RSC210002 44

9594CS21Q0028

William E. Hall, william.hall@csosa.gov 202-220-5717

Net 30

See Section F Same as Block 9

Court Services and Offender Supervision Agency Office of Financial Management 800 N. Capitol St., NW, Seventh Floor Washington, DC 20002-4260

See Continuation Pages

N/A

813111

$8.0 M

06/04/2021

06/28/2021

12:00 PM EDT

Court Services and Offender Supervision Agency Office of Procurement 800 N. Capitol St., NW, Suite 7066 Washington, DC 20002-4260

RSC Therapeutic Relationship Group Services

9594CS21Q0028

Continuation of SF1449

Block 25 Accounting and Appropriation Data Continued:

To Be Entered at Award

Blocks 19 through 24 Continued:

Base Period: 12 months from the effective date of award

CLIN Schedule of Supplies/Services Quantity Unit Unit Price

Not to

Exceed

Amount

Facilitate Therapeutic Relationship

Groups 364 Session TBD TBD

Total Base Period Not-to-Exceed Amount TBD

Option Period 1: 12 months from the effective date of Option Period 1

Not to

Exceed

Amount

Facilitate Therapeutic Relationship

Groups

Total Option Period 1 Not-to-Exceed Amount TBD

Option Period 2: 12 months from the effective date of Option Period 2

Not to

Exceed

Amount

Facilitate Therapeutic Relationship

Groups

Total Option Period 2 Not-to-Exceed Amount TBD

Option Period 3: 12 months from the effective date of Option Period 3

Not to

Exceed

Amount

Facilitate Therapeutic Relationship

Groups

Total Option Period 3 Not-to-Exceed Amount TBD

Option Period 4: 12 months from the effective date of Option Period 4

Not to

Exceed

Amount

Facilitate Therapeutic Relationship

Groups

Total Option Period 4 Not-to-Exceed Amount TBD

FAR 52.217-8 Option Period: 6 months from the effective date of the Option Period

Not to

Exceed

Amount

Facilitate Therapeutic Relationship

Groups 364 Session TBD TBD

Total FAR 52.217-8 Option Period Not-to-Exceed Amount TBD

*FAR 52.217-8 6 month extension from end date of Option Period 4

(Note: This extension will only occur if FAR 52.217-8, Option to Extend Services, is exercised. The extension unit prices will be the same as the Option Period 4 unit prices.)

Total Base and All Option Periods Not-to-Exceed Amount TBD

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 Services. Contractor shall provide services in accordance with the Statement of Work (Section C).

B.2 Contract Type. This is a Firm Fixed Price purchase order with unit rates; quantities are based on anticipated estimates and are Not-to-Exceed the allotted quantities and cost associated with each Contract

Line Item Number (CLIN).

B.3 Contract Funding. This purchase order is incrementally funded in the amount of $TBD. Additional funding will be added by a purchase order modification. (To be removed upon award if fully funded.) The

Contractor is not authorized to exceed the obligated value on this purchase order. Per Section F.1, this purchase order has a base period of twelve months with four twelve month Option Periods.

B.4 North American Industry Classification System (NAICS) and Small Business Size Standard.

The NAICS Code for this acquisition is 621330 Offices of Mental Health Practitioners (except

Physicians), and the small business size standard is $8.0M.

SECTION C – STATEMENT OF WORK

Re-Entry and Sanctions Center (RSC) Therapeutic Relationship

Group Support Services

C.1 Agency Background.

C.1.1 The Court Services and Offender Supervision Agency (CSOSA) was established under Section

11232 of the National Capital Revitalization and Self-Government Improvement Act of 1997 to effectuate the reorganization and transition of functions relating to pretrial services, parole, adult probation and offender supervision in the District of Columbia to a Federal Executive Branch agency.

CSOSA’s mission is to increase public safety, prevent crime, reduce recidivism, and support the fair administration of justice in close collaboration with the community through the supervision of all probationers, parolees and supervised releases held under the authority of any United States or District of Columbia statute, or any other lawful authority entrusted to the District.

C.1.2 The Re-entry and Sanctions Center (RSC) is located at 1900 Massachusetts Avenue, SE, Washington DC. CSOSA's 102-bed RSC provides high-risk offenders with a 28 day (men) and 42 day

(women) intensive assessment and reintegration program. The RSC also allows CSOSA to impose prompt and meaningful residential sanctions for offenders who are non-compliant with the conditions of their release, improving the likelihood of successful supervision.

C.1.3 To ground supervision and intervention services in evidence-based practices, CSOSA applies cognitive-behavioral therapy interventions. Cognitive behavioral therapy (CBT) is a proven treatment model with community corrections populations. Cognitive-behavioral interventions help offenders to recognize that thoughts influence emotion and behavior, to learn and apply problem-solving techniques, and to learn and apply techniques to change thoughts, feelings, and actions that previously resulted in the offender’s engagement in the legal system. CSOSA personnel work together to assess offender risk/needs, write intervention case plans, and implement interventions prescribed in these plans. The case plans focus on improving offender’s fundamental stability in the community and prescribe targeted interventions to address thinking and decision making, cognitive distortions and errors that contribute to criminal activity, interpersonal problem-solving skills, anger control, social skills (including peer associations), substance abuse, education, and employment.

C.2 Objectives.

C.2.1 The Contractor shall provide all necessary labor, supervision, materials, and supplies to provide therapeutic relationship group support services at the CSOSA RSC, in accordance with the requirements specified herein.

C.2.2 To effectively address re-entry barriers that are common to RSC offenders, the Contractor shall facilitate therapeutic relationship group support interventions, which are designed to identify the barriers and equip the offender with strategies for approaching and overcoming such barriers.

Examples of common barriers include anger management, denial, relapse prevention, etc.

C.2.3 The Contractor shall be available to provide on-site group sessions of up to 50 minutes per session, any time, during the hours of 9:00 am – 9:00 pm, Monday to Friday. An agreed upon staffing schedule will be developed between CSOSA and the Contractor at the post-award meeting to be held within ten days following award.

C.2.4 The Contractor shall facilitate therapeutic relationship group support as a complement to individual counseling and behavioral interventions provided at CSOSA. The Contractor will provide these services to offenders who may also be participating in group interventions focused on changing criminal thinking, anger management, substance use, education, and employment skills development.

C.2.5 The sessions will consist of RSC offenders with extensive substance abuse histories that are either in a re-entry or sanctioned status and have been sent to the RSC for stabilization. Some may also have co-occurring disorders.

C.2.6 The Contractor staff conducting each group session shall arrive at the RSC at least five minutes prior to the scheduled session in order to meet with the RSC Unit Manager, or their designee, for a pre-intervention briefing. At the beginning of each group session the Contractor shall provide a sign-in sheet to ensure credit for participation in the group sessions.

C.2.7 Effort Required.

Session/Activity Session

Length

(Hours)

Frequency Total

Hours/Year

Therapeutic Relationship

Group Sessions

1 6 x Week 312

Interdisciplinary Team

(IDT) Presentation/Case

Consultation

1 1 x Week 52

TOTAL 364

C.3 Therapeutic Relationship Group Sessions Performance Requirements.

C.3.1 The Contractor shall facilitate groups using a cognitive-behavioral evidence-based curriculum that assists the offenders in understanding how their interactions with others shape their self-concept.

Therapeutic relationship group sessions shall focus on:

a. Identifying unhealthy relationships and co-dependent behaviors.

b. Creating supportive and mutually satisfying relationships.

c. Grieving and reconciling loss

C.3.2 The Contractor shall ensure that each group session has a clearly defined topic, objective, and goals that are designed to assist offenders in identifying their barriers to successful reintegration and equip offenders with strategies for approaching and overcoming barriers. Examples of common barriers include anger management, denial, relapse prevention, impulsivity, lack of pro-social relationships, grief and loss, etc.

C.4 Presentation of Findings in Interdisciplinary Team (IDT) Meetings.

C.4.1 Upon request by the Contracting Officer’s Representative (COR), the Contractor shall attend

IDT meetings and present/discuss the findings, and provide updates on offender progress in group therapy. In the presentation of findings, the therapist may recommend individual therapy, group therapy, and provide case consultation services.

C.4.2 Case consultation services are an extension of the information provided in IDT meetings. The

Contractor shall participate with the Unit Manager, Case Manager or Designee to periodically address different issues related to supervision as they arise. The Government estimates a need of up to 1 hour of IDT participation and/or case consultations services per week.

C.5 Reporting Requirements. At the conclusion of each group session, the Contractor shall enter a narrative summary relevant to the offender’s participation in the CSOSA Supervision Management

Automated Record Tracking (SMART) case management system. At a minimum, the summary shall include the group topic, objectives, and each offender’s responsiveness to the session. The Contractor must enter the narrative summary in the CSOSA SMART case management system no later than one business day following the delivery of the group therapy session. The Contractor shall not remove any progress notes, (handwritten, recorded, or otherwise) from the RSC which contain the personally identifiable information (PII) of any group participants/attendees.

C.5.1 At a minimum, the following information must be included in the SMART case management system for each participant:

a. Group Topic, Session Date, and Time;

b. Offender attendance status;

c. Summary of the Group Experience; and

d. Narrative Summary of any significant information relevant to the offender’s participation in the group (as needed).

C.5.2 The group sign-in sheets shall be submitted to the designated staff person at the end of each group session.

C.6 Coverage

C.6.1 The Contractor shall facilitate the groups in accordance with the agreed upon schedule with fully qualified facilitators. In order to ensure that group facilitation takes place in accordance with the agreed upon schedule, the Contractor is strongly encouraged to not only have a primary facilitator for each group, but one or more qualified individuals available who can facilitate in the absence of the primary facilitator. As such, the Contractor may submit security clearance paperwork for “back up” facilitators to ensure no lack of coverage occurs due to the unavailability of a primary facilitator.

C.6.2 If the Contractor is unable to provide the requisite schedule coverage, the Contractor shall notify the COR via email and telephone at least 24 hours in advance.

C.7 Contractor Personnel Qualifications

C.7.1 All of the Contractor’s personnel shall:

a. Be a citizen of the United States of America, or lawfully permitted to reside in the United

States and possess a valid work permit.

b. Be at least 21 years of age and able to withstand the physical demands of the job and be capable of responding to emergency situations.

c. Be able to clear the Government’s background investigation.

d. Be able to speak, read, and write the English language fluently.

e. Have the requisite professional experience specified for the positions and services that they will provide.

f. Follow federal, state, county and local requirements for licensing, certification, and credentialing and all other applicable regulations regarding the provision of services described in this purchase order.

g. Be deemed drug free by the Contractor before being hired to perform services under this purchase order.

C.7.2 The Contractor personnel shall consist of:

a. Licensed/Registered Mental Health Counselor with at least three years, within the last five years, of verifiable experience as a certified and/or licensed mental health counselor, and have undergone specific training in the field of relationship, couples, and family counseling; and a minimum of two years, within the last five years, of verifiable work experience as a certified, and or licensed, mental health counselor that worked in an adult residential treatment, community corrections, re-entry, or correctional facility; and a full, current, and unrestricted license and or certification to provide substance abuse counseling services in the District of

Columbia, or a State, Territory, or Commonwealth of the United States; or

b. Therapeutic Relationship Therapist possessing current and unrestricted license as a mental health counselor, professional counselor, therapist, or an independent clinical social worker in the District of Columbia or a State, Territory, or Commonwealth of the United States; having a minimum of five years, within the last seven years, of verifiable work experience conducting groups with adults that have chronic substance abuse problems, and/or provided services to couples and families with relationship problems in a variety of settings.

C.8 Licensure and Certification. The Contractor, and Contractor’s staff, shall maintain current licensure and certification required to perform the services outlined within the purchase order. Upon request from the COR, the Contractor shall provide copies of the required licenses and certifications. The failure to maintain current licensure and/or certification shall result in the immediate removal of unqualified personnel, and may result in suspension of Contractor services until appropriate licensure or certification is obtained.

C.9 Communicable Disease/TB Testing. The Contractor shall ensure that all staff assigned to perform under this purchase order are tested annually for Tuberculosis using the Purified Protein Derivative (PPD) tuberculin test. In the event that any Contractor staff are not able to take a tuberculin test, the Contractor shall submit annual chest x-ray results demonstrating asymptomatic clearance by a medical doctor.

Results of all tests/x-rays shall be provided to CSOSA within ten business days and annually thereafter.

CSOSA strongly encourages the Contractor to require its staff to maintain current immunizations (i.e., influenza, hepatitis, tetanus, etc.). The Contractor shall remove from performance under this purchase order any staff members who are found or suspected to be suffering from a communicable disease, disorder, or respiratory problem, and who, after taking/exercising universal precautions set forth by the

Centers for Disease control or other reputable health care organizations, pose a risk to the health and safety of offenders or others in the work place.

C.10 COVID-19 Testing. The Contractor and/or Contractor staff assigned to perform under this purchase order who test positive for COVID-19 shall be prohibited from providing services under this purchase order. Unless otherwise directed by the COR, while providing services at the RSC, the Contractor and/or

Contractor staff must wear Contractor furnished personal protective equipment (PPE) while practicing social distancing, in accordance with CDC guidelines.

C.11 Drug Testing. Due to the mission of the CSOSA RSC, the Contractor must comply with all conditions of the Drug-Free Workplace Act of 1988.

C.11.1 Drug Testing. All individuals assigned to this purchase order who facilitate group intervention services will be subject to pre-employment and random drug testing by the Contractor. The Contractor shall conduct the testing within fourteen calendar days prior to the individual staff member beginning work under this purchase order. The Contractor will supply CSOSA with a copy of the test results.

Drug test collections will be conducted by urinalysis and will be in accordance with HHS Mandatory

Guidelines for Workplace Drug Testing Programs published in Federal Register on April 13, 2004 (69

FR19644) and the HHS Urine Specimen Collection Handbook, effective date November 1, 2004.

C.11.2 Tested Drugs. Drugs that the Contractor shall test for are Marijuana, Cocaine, Amphetamines, Opiates, and Phencyclidine (PCP).

C.11.3 Laboratory Testing. The laboratories chosen to perform the drug testing for individuals assigned to this purchase order must be certified by the HHS, and laboratory procedures will be in accordance to HHS Mandatory Guidelines for Federal Workplace Drug Testing Programs.

C.11.4 Refusal to undergo Drug Test. Any Contractor personnel who are assigned to this purchase order who refuse to be tested, attempt to alter or substitute the specimen, fail to appear for testing without an approved deferral, which constitutes refusal to test, or refuse to provide consent to release information of the test results, shall be removed from the purchase order immediately with notification to the COR.

C.12 Compliance with Federal, State, and Local Regulations.

C.12.1 The Contractor shall ensure that all staff assigned to the RSC adhere to the applicable CSOSA

Policies and the RSC operational instructions, copies of which will be made available to the

Contractor upon award.

C.12.2 The Contractor shall provide services in compliance with all federal, state and local laws, regulations, and professional standards that relate to the provision of thereapeutic services in a residential facility. The Contractor and Contractor staff shall comply with all the requirements of the

Health Insurance Portability and Accountability Act of 1996 as amended (HIPAA) regulations and the requirements of 42 CFR part 2 (Confidentiality of Alcohol and Drug Abuse Patient Records), DC

Office Code §§ 7-1201.01 eq. seq (D.C. Mental Health Information Act), and D.C. Official Code §§

7-302 and §§ 7-1605 (HIV/AIDS) Cancer Confidentiality.

C.12.3 The Contractor shall also comply with confidentiality and training standards defined by the

American Correctional Association (Adult Community Residential Services, 4th edition), the

Commission on Accreditation of Rehabilitation Facilities (CARF), and the American Society of

Addiction Medicine (ASAM).

C.13 Personnel Records. The Contractor shall maintain documentation that verifies that Contractor personnel have received adequate training to perform the duties for which they are assigned and meet all applicable requirements for certification and/or licensure.

C.14 Emergency Reporting

C.14.1 The Contractor shall immediately notify the COR of any actions, events, or deeds that appear to pose a safety concern, or an imminent danger to the RSC offenders, contractors, or staff.

C.14.2 The types of events that are deemed an imminent danger are: building/physical plant concerns, discovery of weapons or items that may be used as such, as well as, the offender’s suicidal ideations/actions, verbal or physical threats, physical altercations, or any other action that suggests that the offender poses a threat to self or others.

C.14.3 In the event the COR is not available, the Contractor shall notify the Unit Manager, Shift

Supervisor, or RSC Program Director.

C.15 Contractor Performance Standards. A minimum standard of performance is set forth below to provide guidance for contractors in maintaining suitability to perform services within the RSC.

C.15.1 Responsibilities.

a. The Contractor cannot subcontract any of the purchase order requirements specified herein without the express, written consent of the Contracting Officer (CO).

b. The Contractor shall ensure that all its staff adhere to the Standards of Conduct (set forth below) and meet all applicable health requirements.

c. The Contractor shall also be responsible for taking any and all such disciplinary action as necessary when Contractor staff fail to meet purchase order standards or performance requirements.

C.15.2 Contractor’s and Contractor’s Personnel Standards of Conduct.

a. CSOSA is a law enforcement Agency and therefore requires a degree of public trust and confidence. Although CSOSA contractors and contractor personnel are not employees of the Federal Government, they shall be required follow and comply with these standards of conduct. All Contractor personnel shall follow the minimum standards of conduct set forth in 5 C.F.R. PART 2635.101 and CSOSA Policy Directive PS 1106.

Both documents are incorporated into this purchase order by reference and shall be made available to the Contractor upon request.

b. In 5 C.F.R. PART 2635.101, there is guidance on developing a standard for the

Contractor and Contractor employees. Also, a minimum code of conduct is set forth below to provide guidance in achieving a greater individual standard. The Contractor and

Contractor personnel assigned to this purchase order shall:

1. Be courteous and demonstrate good manners toward all CSOSA employees, RSC offenders, and the public.

2. Maintain a respectful and helpful attitude in all endeavors.

3. Maintain a neat, clean, and professional appearance.

4. Report to work physically fit and mentally alert. If feeling otherwise, make appropriate notification to the Contractor and request necessary relief or instructions.

5. Report any circumstances that may adversely affect performance on a particular assignment to the Contractor, prior to the assignment.

6. If a Contractor employee should be detained or become aware of being under investigation, by any federal, state or local agency, for any legal or ethical violation, the Contractor employee must report this to the Contractor, no later than the next working day. The Contractor shall immediately report the incident to the

COR.

7. Not engage in discussions concerning CSOSA internal matters, policies, grievances, or personalities

8. Not engage in discussions of financial, personal, or family matters with CSOSA employees, family members, the public, or any known associate of the above.

9. Not entertain, socialize, or enter into business arrangements with, nor give legal advice or grant special favors to, CSOSA employees, RSC offenders, family members, and friends of the above.

10. Except in an officially authorized capacity, not possess narcotics, dangerous drugs controlled substances, or marijuana, either on or off duty.

11. Abstain from the consumption and possession of alcoholic beverages while on duty.

12. Not report for duty or work under the influence of intoxicants or drugs.

13. Not report for duty or work under any condition that impairs the ability to perform as expected.

14. Not accept or solicit gifts, favors, or bribes in connection with official duties.

15. Not allow CSOSA employees, RSC offenders, or their family members and friends into their home or living quarters.

16. Not visit the RSC during non-duty hours or allow family members and friends to visit the RSC or other operational areas. An exception must be requested in writing and approved by the COR.

17. Not gamble or enter into games of chance with CSOSA employees or RSC offenders. Not gamble or unlawfully bet or promote gambling on CSOSA owned or leased premises.

18. Not disclose any official information, except to the COR or an authorized senior official, or make any news or press releases related to this purchase order. Press inquiries must be brought to the attention of the COR. This does not prohibit protected whistle blowing activities or protected union activities.

19. Refrain from discussions concerning duty assignment, particularly manpower, security precautions, or procedures, except with those persons having a need to know.

20. Comply with applicable laws both on and off duty.

21. Not knowingly give false or misleading statements or conceal material facts in connection with employment, promotion, travel voucher, any record, investigation, or other proper proceeding.

22. Not discriminate against or sexually harass CSOSA employees, RSC offenders, members of the public, the judiciary, or engage in any prohibited personnel practices.

23. Ensure that financial obligations are met.

24. Not use official identification for other than official purposes.

25. Abide by all ethical standards of CSOSA applicable to agency employees regarding conflict of interest, outside activities, gifts and use of federal property.

26. Not accept or solicit gifts, favors, or bribes in connection with official duties.

27. Not bid on, or purchase in any manner, directly or through an agent, any property being offered for sale by CSOSA or by others serving on behalf of CSOSA.

28. Refrain from any activity that would adversely affect the reputation of CSOSA.

29. Avoid personal and business associations with persons known to be convicted felons or persons known to be connected with criminal activities. This does not apply to immediate family members so long as notification is made to the COR. It is the responsibility of the Contractor to report any relationship (including friendships, family relationships (i.e. relatives), spouses/cohabitants, parental relationships, etc.) with a known offender/defendant immediately to the COR.

30. Avoid any criminal, infamous, dishonest, immoral, or notoriously disgraceful conduct, to include the habitual use of intoxicants or non-prescription drugs.

31. Not operate a CSOSA vehicle, or any other vehicle, while on CSOSA business, in an improper manner or under the influence of intoxicants or drugs.

32. Not misuse official authority, credentials, communications equipment, or weapon(s).

33. Not make statements about agency employees or officials, or other contractors or purchase order personnel with knowledge of the falseness of the statement or with reckless disregard of the truth.

34. Report violations of prescribed rules, regulations and any violations of statute or law to the Contractor and/or the COR.

35. Not violate security procedures or regulations.

36. Not close or desert the group meeting prior to scheduled closure unless directed to do so, or permission is received from the COR, RSC Deputy Director, or RSC

Director.

37. Always perform assignments in accordance with prescribed regulations to the best of personal ability and in accordance with safe and secure working procedures and practices.

38. On occasion, the Contractor or Contractor personnel may be required to follow specific directions or guidance from the COR, the RSC Deputy Director, RSC

Director, or other CSOSA staff personnel. The Contractor or Contractor personnel shall, to the best of their ability, carry out the direction or guidance given. Any specific direction or guidance receive that the Contractor considers outside the scope of this purchase order shall be reported to the Contracting Officer immediately.

39. Do not possess, use, lose, damage, or otherwise take CSOSA property or the property of others without authorization of the COR.

40. Conduct only official business on CSOSA property.

41. Refrain from neglecting duties. This includes sleeping on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours, and refusing to render assistance or cooperate in upholding the integrity of the therapeutic program services.

42. Refrain from use of abusive or offensive language, quarreling, intimidation by words, actions, fighting and participation in disruptive activities that interfere with normal and efficient CSOSA operations.

43. Answer and make only official business calls on CSOSA telephones.

C.16 Other Services. The Contractor shall provide only the services in the amount and quantity identified in this purchase order. If services are required that are not in the scope of this purchase order, the Contractor shall obtain prior approval from the Contracting Officer before providing any services.

C.17 Work Restrictions. The Contractor shall maintain satisfactory standards of staff competence, conduct, appearance, and integrity, and shall take such disciplinary action against its staff as may be necessary. The Government reserves the right to direct the Contractor to remove a staff member from the work site for failure to comply with the performance standards defined in section C.15.2 of this purchase order and the Contractor shall initiate immediate action to replace that staff member to maintain continuity of services at no additional cost to CSOSA. All backup or replacement staff must be approved by CSOSA.

C.18 Re-entry and Sanctions Center Security

C.18.1 The Contractor agrees to adhere to all regulations prescribed by CSOSA with regard to the safety and security of the RSC facility, staff, and the offenders. The RSC Safety and

Security policy will be provided to the Contractor upon purchase order award.

C.18.1 The Government requires all Contractor personnel to sign in and out of the RSC for security reasons.

C.19 Government Mandatory Training Requirements.

C.19.1 Contractor personnel shall attend Government mandated training. The Government will require Contractor personnel to complete training in a classroom or an online setting. The training topics may include safety/security, IT Security/Privacy Act, RSC Program

Regulations.

C.19.2 The Government estimated need for Contractor attendance in mandatory training is approximately eight hours per year, which may be completed in one session, or may be completed over the course of a number of small sessions.

C.20 Government-Furnished Translator. In the event the Contractor is required to provide treatment services to an Offender needing a translator, the Contractor will notify the COR and

CSOSA will obtain the services of a translator. CSOSA will confirm the availability of the translator with the Contractor. The Contractor shall provide, at a minimum, 24 hour notice of any

Contractor initiated schedule changes for the translator services. Failure to provide this notification can result in increased cost to CSOSA for the translator services, and that increased cost will be deducted from the Contractor’s next monthly invoice.

C.21 Inspections, Compliance, and Audit. CSOSA through the CO, COR, or other CSOSA components shall conduct inspections and audits (hereafter “audit”) to verify the personnel, operations, programs and the related non-financial books, records, accounts and information

(including electronic data) of Contractor comply with the provisions of this purchase order, or to assess the efficacy of any services delivered pursuant to this purchase order. Contractor and its personnel shall cooperate fully with all audits.

C.21.1 Frequency of Audits. Audits shall occur at least once a year. CSOSA retains the right to conduct audits more frequently if a Major Unusual Incident occurs (e.g., violence), or concerns about performance of the purchase order or the quality of the provided goods or services arise. CSOSA also retains the right to forgo an audit at its discretion and consistent with the Agency’s policies and practices, or any applicable laws or regulations.

Notwithstanding the foregoing, CSOSA and its representatives shall have the right to audit

Contractor at any time without notice and in addition to any annual or quarterly audit, if there are concerns about fraud, waste, abuse or mismanagement under the purchase order, or

CSOSA has reason to believe that services procured through this purchase order are not being performed, or are not meeting CSOSA’s standards and expectations.

C.21.2 Personnel, Books and Records. Contractor shall keep full, true and accurate books, records, accounts and information (including electronic data) concerning services provided pursuant to this purchase order. Contractor shall comply with all reasonable requests of

CSOSA or its representatives, and provide access to all personnel, books, records, accounts and information (in whatever form, including electronic data) necessary for the audit, which may include, but not be limited to:

a. Offender treatment files.

b. Notes and Reports (e.g., progress notes and discharge summaries).

c. Handbooks, manuals, policies and guidance for staff and offenders.

d. Detailed copy of programming activities and calendar.

e. Outline of all offered services.

f. Staff position descriptions.

g. Organizational charts.

h. Resumes, credentials, licenses and certifications of personnel.

i. Agreements with external vendors or sub-contractors for services provided pursuant to the purchase order.

j. Proof of accreditation and compliance with industry standards (e.g., regulatory agencies such as the Department of Behavioral Health).

k. Proof of liability and other insurance.

l. Inspection Reports (e.g., health, safety, food, environmental, facility).

m. Invoices and supporting documentation.

n. Sign-in sheets or logs.

o. Documentation and information concerning major unusual incidents (e.g., violence, death).

p. Annual or other financial reports or audits (not performed by CSOSA).

q. Offender Satisfaction Surveys.

C.21.3 Timing of Audits. Audits may be announced or unannounced at CSOSA’s discretion and shall take place during Contractor’s normal business hours. CSOSA and its representatives shall take reasonable steps to avoid disrupting the business of Contractor during an audit.

C.21.4 Audit Reports. Reports of the results of an audit are the property of CSOSA, but may be shared with Contractor at CSOSA’s discretion. If deficiencies are observed during an audit, the CO shall issue a Corrective Action Report (CAR) to Contractor within five business days of being provided with deficiency information. The CAR shall identify the specific deficiencies and the timeframe in which Contractor shall take corrective action. Within five business days of receiving the CAR, Contractor shall develop and send to the CO for approval, a written plan of action with milestones (POAM) to correct the deficiencies within the timeframe designated by the CO. Contractor shall provide proof of remediation in writing to the CO for each deficiency identified in the CAR. Contractor may be subject to further audit by CSOSA to ensure that the corrective action taken is sufficient to prevent the reoccurrence of the deficiency.

C.21.5 Scope of Audit. CSOSA expects 100% compliance by Contractor with the terms of this purchase order. The scope of the audit shall include, but is not limited to, the Statement of

Work and other applicable sections of this purchase order, criteria identified in Contractor’s

QAP, standards issued by any accrediting body, standards issued by any licensing or certifying body for personnel, programming or facilities, Contractor’s policies, and all applicable laws and regulations.

C.22 Contractor Quality Control (QC) Plan. The Contractor shall develop, and provide to the CO within 30 days of purchase order award, a QC Plan that identifies what actions, processes, procedures, inspections, reviews, and responsibility assignments the Contractor will utilize to ensure that the Contractor’s performance complies with all of the requirements of this purchase order. The CO shall have ten business days to review the QC Plan and provide requested or required changes to the Contractor. The Contractor will then have five business days to incorporate the CO’s required/requested changes and return a final QC Plan to the CO.

The Contractor’s QC Plan shall be reviewed and updated as required, but no less than annually.

C.23 Post-Award Meeting. The COR will schedule a post-award meeting between the

Contractor and CSOSA within ten business days following purchase order award. The purpose of this meeting will be to review the performance requirements of the purchase order, agree on the roles and responsibilities of CSOSA and the Contractor under the purchase order, and discuss any other issues proposed by either party. The Contractor shall prepare a meeting report that details who was in attendance at the meeting, what discussions took place, and what agreements were reached. A copy of the report shall be provided to the COR within ten business days following the meeting.

SECTION D - PACKAGING AND MARKING

D.1 Deliverables

Deliverables provided electronically shall be formatted with read/write capability using

Microsoft WORD 2010 format, or other than text files any other application compatible with

Microsoft Office Suite applications. Font type of Times New Roman with a font size of 12 shall be used throughout the document. The Contractor shall minimize additional formatting as much as possible (e.g. avoid use of columns). Avoid using any design/layout elements.

SECTION E - INSPECTION AND ACCEPTANCE

E.1 Inspection will be in accordance with Section C.21 and FAR 52.212-4(a), and the terms and conditions in this Section E.

E.2 Inspection and Acceptance. The CSOSA COR shall be responsible for performing the inspection and acceptance of all services rendered under this purchase order.

SECTION F - DELIVERIES AND PERFORMANCE

F.1 Period of Performance. The period of performance of this purchase order is as follows:

(Specific dates to be added at award)

Base Period – 12 months from date of award

Option Period 1 – 12 months from the effective date of Option Period 1

Option Period 2 – 12 months from the effective date of Option Period 2

Option Period 3 – 12 months from the effective date of Option Period 3

Option Period 4 – 12 months from the effective date of Option Period 4

F.2 Place of Performance. The Contractor will perform the work under this purchase order at the CSOSA RSC, 1900 Massachusetts Avenue, SE, Building 17, Washington, DC 20003.

F.3 CSOSA RSC Hours of Operation. CSOSA RSC normal hours of operation are seven days per week, 24 hours per day.

F.4 Observance of Legal Holidays. CSOSA personnel observe the following days as holidays:

(1) New Year's Day (6) Labor Day

(2) Martin Luther King's Birthday (7) Columbus Day

(3) President’s Day (8) Veterans' Day

(4) Memorial Day (9) Thanksgiving Day

(5) Independence Day (10) Christmas Day

(11) Inauguration Day

F.4.1 If a holiday falls on Sunday, the following Monday will be observed as the legal holiday.

F.4.2 When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies.

F.4.3 In addition to the days designated as holidays, the Government observes the following days:

(1) Any other day designated by Federal Statute.

(2) Any other day designated by Executive Order.

(3) Any other day designated by the President’s Proclamation.

F.4.4 It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation except as set forth within the purchase order.

F.5 Deviations. Any deviation from the delivery or performance requirements by the Contractor may be allowed only upon advance written agreement from the CO.

F.6 Notice to Government of Delays. In the event the Contractor encounters, or anticipates encountering, difficulty in meeting performance requirements, or in complying with the purchase order delivery schedule or completion date, or whether the Contractor has knowledge that any actual or potential situation is delaying, or threatens to delay, the timely performance of this purchase order, the Contractor shall immediately, within one business day, notify the CO and the

COR, in writing, giving pertinent details; provided, however, that this notification shall be informational only in character, and that this provision shall not be construed as a waiver by

CSOSA of any delivery schedule or date, or any rights or remedies provided by law or under this purchase order.

F.7 Travel. No travel reimbursement is allowed under this purchase order.

F.8 Deliverables/Reports.

Purchase order Deliverable/Reporting

Requirements

Deliverable/Reporting Schedule

Staffing Schedule (Section C.2.3) During the Post-Award Meeting

Presentation of Findings in IDT Meetings

(C.4) Weekly

Group Consultation Progress Notes (Section C.5)

At conclusion of each group session

Group Sign-In Sheets (Section C.5.2)

At the end of each session

Certifications and Licenses (Section C.8) Upon request from COR

Communicable Disease/TB Test results/x-rays (Section C.9)

Within 10 days of test and annually thereafter

Individual Drug Test Results (C.11.1) Within 14 calendar days prior to the individual beginning work

Post-award Meeting Minutes (Section C.26) Within 10 Business Days after the post-award Meeting

Certificate of Insurance (Section H.10) Prior to commencing performance

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 Contracting Officer’s Representative (COR).

G.1.1 A COR for this purchase order will be appointed by the Contracting Officer upon award and a copy of the COR Appointment Letter will be provided to the Contractor.

G.1.2 The COR is responsible for the technical aspects of the purchase order and serves as the liaison with the

Contractor. The COR is responsible for the final inspection and acceptance of all work performed and such other responsibilities as may be specified in this purchase order.

G.1.3 The COR is not authorized to make any commitments or otherwise obligate the Government or authorize any changes which affect the purchase order price, terms or conditions. Any Contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the express written prior authorization of the Contacting Officer.

G.1 Contracting Officer

G.1.1 The Contracting Officer (CO) is the only person authorized to approve changes to any of the terms and conditions of this purchase order. In the event the Contractor effects any changes at the direction of any person other than the CO, the changes will be considered to have been made without authority and no adjustment will be made in the purchase order price to cover any increase in costs incurred as a result thereof. The CO shall be the only individual authorized to accept nonconforming work, waive any requirement of the purchase order, or to modify any term or condition of this purchase order. The CO is the only individual who can legally obligate government funds. No cost chargeable to the purchase order can be incurred before receipt of a fully executed purchase order, which includes any subsequent purchase order modifications or other specific written authorization from the CO.

G.1.2 The Contractor shall not comply with any order, direction or request of government personnel unless it is issued in writing and signed by the CO, or is pursuant to specific authority otherwise included as a part of this purchase order. No order, statement, or conduct of government personnel, other than the CO, who visit the Contractor’s facilities or in any other manner communicate with Contractor personnel during the performance of this purchase order shall constitute a change under the terms for changes included in FAR

52.212-4 of this purchase order.

G.1.3 The procuring and administering CO for this purchase order is:

Elijah Anderson

Office of Procurement

Court Services and Offender Supervision Agency (CSOSA)

800 North Capitol St., NW

Washington, D.C. 20002-4260

Email Address: Elijah.Anderson@csosa.gov mailto:Elijah.Anderson@csosa.gov

G.2 Electronic Invoicing and Payment Requirements – Invoice Processing Platform

G.2.1 Payment requests must be submitted electronically through the U.S. Department of

Treasury’s Invoice Processing Platform (IPP) system using the “Bill to Agency” of

Interior Business Center – FMD.

G.2.2 Definitions.

G.2.2.1 “Contract” as used throughout this clause means the type of purchase order identified in Section B.2.

G.2.2.2 “Payment request” means any request for contract financing payment or invoice payment by the Contractor.

G.2.3 To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause FAR

52.212-4, Contract Terms and Conditions – Commercial Items, included in commercial item contracts.

G.2.4 IPP Registration. The IPP website address is: https://www.ipp.gov. The Contractor must use the IPP website to register, access, and use IPP for submitting requests for payment.

The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve normally within 3-5 business days of the contract award date. Assistance with enrollment may be obtained by contacting the IPP

Production Helpdesk via email at IPPCustomerSupport@fiscal.treasury.gov or by phone at

(866) 973-3131.

G.2.5 Payment Request/Invoice Submission.

G.2.5.1 Invoices shall be submitted in IPP with a unique invoice number and no more than once a month, unless otherwise authorized under this contract.

G.2.5.2 The payment request/invoice submission must identify the specific Contract Line

Item Number (CLIN) for which the Contractor is seeking payment under the contract.

G.2.5.3 In addition to providing the information required by IPP, the Contractor shall include in IPP as an attachment(s) to the specific payment request/invoice amount the following information for each CLIN:

a. For supplies, provide the description, unit of measure, quantity, unit price, extended total price of the supplies invoiced and date of shipment or delivery.

b. For services:

(1) Provide a description of services performed, e.g., labor category, hours worked by date, hourly rate, and amount billed by labor category, and total invoice amount.

https://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov

(2) For labor hour CLINS, as authorized by FAR 52.212-4, section (i)

Payments, the Contractor shall substantiate each payment request/invoice submitted by including individual daily job timecards for each person (on-site and off-site) performing any work under this contract.

G.2.6 CSOSA is bound by the Prompt Payment Act (5 CFR Part 1315) to reimburse contractors on the 30th calendar day after a proper and valid invoice is officially received by the Agency.

G.2.6.1 Invoices submitted in IPP to incorrect CLINs and/or without required or valid attachment information are not considered proper.

G.2.6.2 Improper or invalid IPP invoices shall be disputed / rejected by CSOSA in their entirety. If the invoice is disputed / rejected by CSOSA, the CO or COR appointed to the contract will notify the contractor in writing of the dispute within seven (7) days of the

CSOSA invoice official receipt date (the received date stamped on the invoice by OFM).

CSOSA’s written dispute / rejection notification will identify the specific invoice items and amounts being disputed, reason the items or amounts are disputed, a reference to the specific terms of the contract which supports the government’s dispute and a request for an immediate explanation and / or corrected invoice. In addition, the invoice will be rejected by CSOSA in IPP. The Contractor shall re-submit corrected invoices in IPP, with required attachments, using a new, unique invoice number.

G.2.6.3 Properly disputed invoice amounts are not subject to late payment interest computations during the period of dispute. Per FAR Part 32 the Contracting Officer has the final authority to approve payment of an invoice.

G.2.7 The Contractor should review IPP to determine the current status of a submitted invoice. Contractor inquiries concerning an invoice payment may be made to the CSOSA

Office of Financial Management (OFM) thirty (30) calendar days after a proper invoice has been submitted.