9594CS21Q0027 Amendment 0001 - 6-15-21.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION

NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

See the attached Page 2

Court Services and Offender Supervision Agency Office of Procurement 800 N. Capitol Street, Suite 6119 Washington, DC 20002-4260 POC: William Hall; 202-220-5717; william.hall@csosa.gov

RSC210005

9594CS21Q0027

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06/15/2021

Re-entry and Sanctions Center Group Intervention Services 9594CS21Q0027 Amendment 0001

The purpose of this Amendment 0001 is to:

a. Provide Attachment 1 which provides the answers to questions received.

b. Provide an updated Attachment J-4: Pricing Tables

c. Provide an updated Attachment J-5: Past Performance Questionnaire correcting the due date from June 21, 2021 to June 28, 2021.

d. Make the following changes to the Solicitation (changes in red):

i. Change Block 8, OFFER DUE DATE of the Standard Form 1449, from

06/21/2021 to 06/28/2021.

ii. Change C.2.8 Estimated Effort Required to C.2.9 Estimated Effort Required.

iii. Add new Section C.2.10 as follows:

“C.2.10 Session Cancellation Fee. In the unlikely event that a group session, individual therapy session, or IDT meeting is cancelled by the COR with less than 24 hours advance notification to the Contractor, the Contractor may invoice for the cancelled session.”

iv. Change C.3.2.2 to read as follows: “CSOSA estimates a need for no more than

104 individual trauma therapy sessions per year.

v. Section L.7.2 incorrectly stated that Quotations were due on July 21, 2021 when it should have said June 21, 2021 as stated in Block 8 of the Standard Form 1449.

As a result of this Amendment 0001 change Section L.7.2 to read as follows:

“Quotations shall be received no later than June 28, 2021 at 12:00 PM EDT

(Local Washington, D.C. time).

e. The date and time for submission of Quotations is changed from June 21, 2021, 12:00

PM (Local Washington, DC Time) to June 28, 2021, 12:00 PM (Local Washington, DC

Time).

f. All other terms and conditions of Solicitation 9594CS21Q0027 remain unchanged.

Group Intervention Services

9594CS21Q0027 Amendment 0001 Attachment 1

Attachment 1 - Solicitation 9594CS21Q0027 Amendment 0001

Questions and Answers

Question 1: Page 4-5 and Attachment J-4. Since, the group and individual counseling are only

50 minutes the C.2.8 Estimated Effort Required states that the groups are 1 hour.

Question 1a: Are the ten extra minutes accounted for in section C.2.6 which suggest, “Contractor’s telehealth system shall allow participants to log in at least 10 minutes before the start of each session”?

Answer 1a: The Contractor’s per session price shall include the pre-session 5 minutes to meet with the RSC Unit Manager, or their designee (Section C.2.6), the pre-session 10 minutes to allow participants to sign in (Section C.2.6), the time for the Contractor to enter a narrative summary into the SMART case management system (Section C.2.7), and the time to conduct group and individual therapy (C.2.4).

Question 1b: Is the contractor paid for the extra 10 minutes prior to the session starting?

Answer 1b: See Answer 1a.

Question 2: Can the contractor bill for any group, individual, or IDT sessions if any session is cancelled without prior notice?

Answer 2. Amendment 0001 adds the following:

C.2.9 Session Cancellation Fee. In the unlikely event that a group session, individual therapy session, or IDT meeting is cancelled by the COR with less than 24 hours advance notification to the Contractor, the Contractor may invoice for the cancelled session.

Question 3: Also, in section C.2.6 suggest “The Contractor staff conducting each group session shall arrive at the RSC at least five minutes prior to the scheduled session in order to meet with the RSC Unit Manager, or their designee, for a pre-intervention briefing.” Is the 5 min “pre-intervention briefing” required virtually on the Contractor’s telehealth system?

Answer 3: Yes

Question 4: C.3.2.2 CSOSA estimates a need for no more than 208 individual trauma therapy sessions per year. However, Attachment J-4: Pricing Tables states that there are only 104 individual sessions. Is that an error?

Answer 4: Amendment 0001 changes C.3.2.2 from 208 to 104.

Question 5: Attachment J-4: Pricing Tables states that there are ½ hour individual trauma therapy sessions upon request. How many ½ individual trauma therapy sessions are allotted per year?

Group Intervention Services

9594CS21Q0027 Amendment 0001 Attachment 1

Answer 5: Amendment 0001 replaces ½ hour with 1 hour. The quantity remains 104 sessions per year.

CLIN Schedule of Supplies/Services Quantity Unit Unit Price Not to Exceed

Amount

0001 Facilitate Group Interventions

Facilitate Trauma Group Therapy

Session 52 Session

Facilitate Individual Trauma Therapy

Session (Upon request, 1 hour per session)

104 Session

Facilitate Violence and Victimization

Group Session 104 Session

Facilitate Relational Group Therapy

Session 104 Session

Facilitate Psychotherapy Group

Session 104 Session

Present findings in Interdisciplinary

Team Meeting 52 Meeting

CLIN Schedule of Supplies/Services Quantity Unit Unit Price Not to Exceed

Amount

1001 Facilitate Group Interventions

Facilitate Trauma Group Therapy

Session 52 Session

Facilitate Individual Trauma Therapy

Session (Upon request, 1 hour per session)

104 Session

Facilitate Violence and Victimization

Group Session 104 Session

Facilitate Relational Group Therapy

Session 104 Session

Facilitate Psychotherapy Group

Session 104 Session

Present findings in Interdisciplinary

Team Meeting 52 Meeting

Attachment J-4: Pricing Tables

Note: Quoters are to complete the following tables exactly as presented without making any changes to this form. The FAR 52.217-8 Option Period will be completed by the Government using the Quoter's Option Period 4 Pricing. Failure to complete this form exactly as presented could result in your quote being not considered for award.

Base Period: 12 months from the effective date of award

Option Period 1: 12 months from the effective date of Option Period 1

Base Period Total Price

Option Period 1 Total Price

Amount

2001 Facilitate Group Interventions

Facilitate Trauma Group Therapy

Session 52 Session

Facilitate Individual Trauma Therapy

Session (Upon request, 1 hour per session)

104 Session

Facilitate Violence and Victimization

Group Session 104 Session

Facilitate Relational Group Therapy

Session 104 Session

Facilitate Psychotherapy Group

Session 104 Session

Present findings in Interdisciplinary

Team Meeting 52 Meeting

CLIN Schedule of Supplies/Services Quantity Unit Unit Price Not to Exceed

Amount

3001 Facilitate Group Interventions

Facilitate Trauma Group Therapy

Session 52 Session

Facilitate Individual Trauma Therapy

Session (Upon request, 1 hour per session)

104 Session

Facilitate Violence and Victimization

Group Session 104 Session

Facilitate Relational Group Therapy

Session 104 Session

Facilitate Psychotherapy Group

Session 104 Session

Present findings in Interdisciplinary

Team Meeting 52 Meeting

Option Period 2: 12 months from the effective date of Option Period 2

Option Period 2 Total Price

Option Period 3 Total Price

Option Period 3: 12 months from the effective date of Option Period 3

Amount

4001 Facilitate Group Interventions

Facilitate Trauma Group Therapy

Session 52 Session

Facilitate Individual Trauma Therapy

Session (Upon request, 1 hour per session)

104 Session

Facilitate Violence and Victimization

Group Session 104 Session

Facilitate Relational Group Therapy

Session 104 Session

Facilitate Psychotherapy Group

Session 104 Session

Present findings in Interdisciplinary

Team Meeting 52 Meeting

CLIN Schedule of Supplies/Services Quantity Unit Unit Price Not to Exceed

Amount

5001* Facilitate Group Interventions

Facilitate Trauma Group Therapy

Session 26 Session TBD TBD

Facilitate Individual Trauma Therapy

Session (Upon request, 1 hour per session)

52 Session TBD TBD

Facilitate Violence and Victimization

Group Session 52 Session TBD TBD

Facilitate Relational Group Therapy

Session 52 Session TBD TBD

Facilitate Psychotherapy Group

Session 52 Session TBD TBD

Present findings in Interdisciplinary

Team Meeting 26 Meeting TBD TBD

TBD

TBD

*FAR 52.217-8 6 month extension from end date of Option Period 4

(Note: This extension will only occur if FAR 52.217-8, Option to Extend Services, is exercised. The extension unit prices will be the same as the Option Period 4 unit prices.)

Total Base and All Option Period Not to Exceed Amount

Option Period 5 Total Price

Option Period 4 Total Price

Option Period 4: 12 months from the effective date of Option Period 4

FAR 52.217-8 Option Period: 6 months from the effective date of the Option Period

Attachment J-5

Past Performance Questionnaire

PLEASE EMAIL THE COMPLETED QUESTIONNAIRE NO LATER THAN 12:00 PM EDT (local Washington, DC time), June 28, 2021 TO: William.hall@csosa.gov and Catherine.collins@csosa.gov.

1. The Contractor in A below has identified the Questionnaire Respondent as someone for whom the Contractor provided a service similar to the service requirement in paragraph 2.

2. The Contractor is submitting a proposal to the Court Service and Offender Supervision Agency

(CSOSA) to provide the following: Group Intervention Services.

3. This Questionnaire should be completed by the individual most knowledgeable of the

Contractor’s day-to-day operations and overall condition of the supplies/services provided under the referenced contract. However, that individual is encouraged to supplement their knowledge of the Contractor’s performance with the judgement and observations of others within their organization, as applicable.

4. Handwritten responses are sufficient, however, please ensure they are legible.

5. Please provide explanatory narratives for as many responses as possible. These narratives need not be lengthy, just descriptive. Space for narrative comments is included on the last page of the questionnaire. If more space is required, additional pages may be added to this questionnaire. Please clearly identify which evaluation factor a narrative applies to.

As this questionnaire relates to an ongoing source selection for “Group Intervention Services”, we request that all information provided in this questionnaire be safeguarded against unauthorized disclosure.

A. CONTRACTOR INFORMATION: (Contractor requesting reference complete Section A)

Contractor Name: _________________________________________________________________

Reference Contract Number: ________________________________________________________

Project Title or Brief Description of the Supplies/Services Provided by the Contractor under the

Reference Contract: ___________________________________________________________________

Note: If the Contractor holds, or has held, other contracts with your agency/organization in the last 3 years, please complete a separate questionnaire for each of those contracts.

mailto:William.hall@csosa.gov mailto:%20Catherine.collins@csosa.gov

B. QUESTIONNAIRE RESPONDENT INFORMATION:

Respondent Name: ___________________________ Title: __________________________________

Respondent’s Phone #: ________________________ Email: __________________________________

Respondent’s Company Name: __________________________________________________________

Company Address: ____________________________________________________________________

CONTRACT PERFORMANCE INFORMATION:

1. What was the period of performance start and end dates for the Reference Contract:

From: _______________________ To: ___________________________

2. What was the total value of the Reference Contract? __________________________

3. In what capacity did the Contractor provide supplies/services to under the Reference

Contract? Prime Contractor ______ Subcontractor ______ Key Person ________

4. Please use the following Performance Scale to rate the Contractor’s performance on the

Reference Contract, where a 6 is Exceptional and a 1 is Neutral. Please place the number that corresponds with the level of performance that you experienced/observed in the box on the right side of the performance criteria.

5. Please provide a narrative explanation for any ratings of 1, 2 or 3.

Performance Scale

SCHEDULE RATING

1 Contractor’s responsiveness/timeliness in providing the required services.

2 Contractor’s responsiveness/timeliness to administrative functions of the contract.

3 Contractor’s responsiveness/timeliness in responding to questions or correspondence.

4 Contractor’s compliance with contract terms and conditions.

Were any contract concessions, changes, or terminations made due to the contractor’s failure to accurately plan?

MANAGEMENT OF KEY PERSONNEL RATING

Demonstrated the ability to hire, maintain, and replace, if necessary, qualified personnel during the contract period?

7 Contractor's preparation & training of personnel

8 Contractor's ability to effectively manage subordinates.

6 Exceptional

Performance meets contractual requirements with many exceeded to the benefit of the

Government or client (if a non-Government contract). The contractual performance of the element or sub-element being assessed was accomplished with no more than a few minor problems for which corrective actions taken by the contractor were highly effective.

5 Good

Performance meets contractual requirements with some exceeded to the benefit of the

Government or client (if a non-Government contract). The contractual performance of the element or sub-element being assessed was accomplished with no more than some minor problems for which corrective actions taken by the contractor were effective.

4 Satisfactory

Performance meets contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor were satisfactory.

3 Marginal

Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yete identified corrective actions or the contractor's proposed actions appearonly marginally effective or were not satisfactory.

2 Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains a serious problem for which the contractor's corrective actions appear, or were ineffective.

1 Neutral Performance was not observed or not applicable to the current effort being reported against

QUALITY OF SERVICES RATING

Provided effective quality control and/or inspection procedures to meet contract requirements.

10 Followed the approved quality control plan.

Corrected deficiencies in a timely manner and pursuant to the quality control procedures.

12 Provided timely resolution of contract discrepancies.

13 Suggested alternative approaches to problem solution.

14 Displayed initiative to identify and solve problems as they occurred.

15 Developed realistic progress schedules.

16 Met established project schedules.

Demonstrated ability to assimilate & accommodate changes in contractual requirements and/or priorities.

Exhibited knowledge of, and compliance with, Government (or other) rules and regulations.

19 Demonstration of technical expertise in providing all contracted services.

Possessed and utilized the tools and equipment necessary to adequately provide the required services.

21 Accomplishment in meeting the quality standards specified for:

a. Technical Performance

b. Administrative Performance

c. Safety & Health

Did the Contractor ever fail to effectively control the quality of services provided? If Yes, please explain in the Narrative Remarks section below.

Was a Contract Discrepancy Report, or equivalent, ever issued? If Yes, please explain in the Narrative Remarks section below.

Was a Cure Notice or Show Cause Letter ever issued? If Yes, please explain in the Narrative Remarks section below.

Were there any disputes/claims relative to the contract? If Yes, please explain in the

Has Contractor demonstrated the ability to correct any of the problems identified in 22, 23, 24 or 25 above? If Yes, please explain in the Narrative Remarks section below.

Has this Contractor ever been terminated for default? If Yes, please explain in the

Has an election ever been made to not exercise an option due to the Contractor's poor performance? If Yes, please explain in the Narrative Remarks section below.

BUSINESS RELATIONS RATING

29 Contractor's management of subcontractors.

Have there been any labor disputes? If Yes, please explain in the Narrative Remarks section below.

Have there been any violations of Public Law, especially the Service Contract Act? If Yes, please explain in the Narrative Remarks section below.

32 Contractor's ability/willingness to consistently provide prompt and courteous service.

Contractor's ability/willingness to promptly and courteously resolve customer complaints.

34 Contractor's overall commitment to customer satisfaction.

35 Contractor's overall cooperation relative to the contract.

How would you rate the integration and coordination of all activity needed to perform this contract?

37 How would you rate the Contractor's overall performance?

Would you award another contract to this Contractor? If Not, please explain in the

Narrative Remarks: (Please include the corresponding question # in the remark):