9557460-ior-rfq.pdf

REQUEST FOR

STATEMENTS OF QUALIFICATIONS

FOR

CONSTRUCTION INSPECTION SERVICES

FOR

PROJECT NO. 9557460

UC Davis Health Medical Campus Operating Room

Integration Modernization

April 18, 2025

UC DAVIS HEALTH

FACILITIES PLANNING & DEVELOPMENT

4800 2ND AVENUE, SUITE 3010

SACRAMENTO, CA 95817

HEALTH.UCDAVIS.EDU/FACILITIES/

TABLE OF CONTENTS

Background

Professional Services Requested

Submittal Requirements

Screening Criteria

Selection Process and Schedule

ATTACHMENTS

Attachment A – Consultant Statement of Qualifications Form

Attachment B – University of California Professional Services Agreement (Sample)

PROJECT BACKGROUND:

The UC Davis Medical Center, located in Sacramento, has a 50-year history of providing high-quality surgical care to patients across the greater Sacramento region and the 33 counties it serves. UC Davis Medical Center is ranked among the U.S. News & World Report top 50 in Cardiac, Lung, and Neurosurgery and designated High Performing in several other surgical specialties.

PROJECT DESCRIPTION:

The goal of this project is to integrate OR technology on the Surgery & Emergency Services Pavilion (SESP) by addressing needed upgrades to the OR Lights/Monitor booms due to boom failures beyond the ability to repair and/or replace parts.

In the SESP, the project will upgrade the OR Audio/Visual Technology within the twenty-four (24) Operating Room including combining the AV network head end equipment into one new centralized AV Room. Four (4) of the twenty-four (24) Operating Rooms will require conversion to Cardiovascular Operating Rooms (CVOR’s), requiring reconfiguration of the room orientation, structural components, med gas needs, laminar air flow and technology upgrades. Project will include equipment improvements to the Pre-Op and PACU areas including remodel of the SESP L3 OR Waiting Room.

Project Delivery Method: Progressive Design-Build Estimated Construction Cost: $63M Estimated BGSF: 46,021 GSF

PROJECT SCHEDULE:

Estimated Construction Duration: 1284 Calendar Days

The following is the University timeframe for the OR Modernization project. Assumptions include phased approvals, overlapping packages, incremental review and approval with both University Plan Review and HCAI review.

Permit 1: Make Ready (Jan 2025 – Nov 2025) – This Phase of the project is NOT part of this RFQ scope, but this work will be in progress concurrently with Permit 2 work under a separate contract through the University.

Permit 2: Operating Rooms, PACU & Pre-Op Renovations (July 2025 – July 2028) – This Phase of the project is part of this RFQ and scope of work.

Permit 3: Waiting Room Renovation (Dec 2025 – Jan 2027) – This Phase of the project is part of this RFQ and scope of work.

PROFESSIONAL SERVICES REQUESTED:

This selection process will identify the most qualified firm to provide the OR Modernization project for Inspector of Record (IOR) Services. The nature of the services requested and the duration of the project require a multi-year contract from approximately 2025 to 2027. The University expects the Proposer to adequately staff the Project with fully qualified inspection staff as the job demands.

The selected IOR shall perform its services in accordance with the approved plans and specifications, applicable codes, regulations, and accepted testing procedures and shall furnish all material, labor, equipment, and tools. IOR shall perform all services provided in accordance with the Contract Documents, Title 24 of the California Code of Regulations (as amended), Design, and Construction of Buildings Under HCAI Jurisdiction by the California Healthcare Foundation, dated March 2006, HCAI, and all applicable State and local codes and regulations.

Services for this project will include, but are not limited to:

A. Daily and Weekly Reports and Personal Knowledge: Keep daily reports of all activities that take place on the site, document personal observations and take ample photographs. A copy of these daily reports shall be filed weekly at the University Representative’s office and kept as a permanent record. The IOR shall prepare and issue weekly summary inspection reports.

B. Inspection Requests: The Inspector of Record (IOR) will enforce the use of the UC Davis Health Inspection Request Form and for all requested inspection by the Design-Builder.

IOR shall also maintain a log of all inspections requested and performed.

C. Observation and Reporting Inconsistencies: The IOR shall personally observe construction and logistical activities that take place on the site and shall provide written notice when those activities are not in conformance with the Contract Documents.

D. Record Set of Documents: The IOR shall keep and have available on the project jobsite a record set of all approved Contract Documents issued to or received by the IOR. IOR shall also keep record of approved Testing, Inspection and Observation (TIO) Program and all HCAI field staff reports.

E. Weekly Meetings: The IOR shall attend weekly meetings with the University’s Representative, the Architect, and the Contractor and shall keep a running log of corrective items for review.

F. Last Planner: The IOR will participate in weekly work planning sessions and integrate inspection services and tasks into the jobsite workflow as required by use of the Last Planner System and related Lean Management tools and techniques in cooperation with the Project Team. The purpose is to optimize delivery of the Inspection Services within the sequence of construction tasks, and to enable the other Project Team members to deliver their respective services and work in the most cost effective and expeditious manner for overall project success.

G. Monthly Payment Requests: IOR shall assist University’s Representative with review of Design-Builder’s monthly Payment Requests.

H. Deviations: The IOR shall notify the University’s Representative immediately of any deviations of the construction with the Construction Documents and keep the University’s Representative informed. IOR shall not direct the Contractor in any means or methods to complete the construction, nor direct or authorize the Contractor to make any changes to the approved construction documents. The IOR will document all observed Deviations by preparing a Notice of Deviations Report. Report format to by the University.

I. Safety: The IOR shall be aware of California Code of Regulations Title 8. The IOR will anticipate construction activities that may impact campus activities.

J. HCAI Coordination: Review the comments from HCAI, other Jurisdictional Agencies and Design Builder to assure complete and timely response to all items. Assist with the close out sign-offs and coordination with all agencies for licensing including Test Lab/Special Inspection Agency for Substantial and Final Occupancy including Verified Compliance Reports. Coordinate HCAI Field Representative site visits as required per the TIO and project schedule based on project readiness.

K. Test Lab/Special Inspection Coordination: The IOR shall coordinate, keep on file and distribute copies (as required) of all special inspections and materials lab testing reports.

The IOR shall coordinate with the Special Inspector to assure timeliness and completeness of Special Inspections and shall report to the University’s Representative any concerns as to the capabilities or timeliness of the special inspector service. The special inspection services are provided under a separate contract. These reports will include certifications, test results from materials, concrete mix designs, welding procedures, etc. IOR to coordinate completion of Test Lab/Special Inspection Verified Compliance Reports for HCAI close out sign offs per the project TIO.

L. Deficiency List: Upon written notice from the Contractor that work is substantially complete, the IOR shall compile a written list of all construction deficiency items that have not been correct or are not in conformance with the construction documents. IOR shall review corrective measures with the Contractor made pursuant to the deficiency list and report findings to the University.

M. Final Inspection Statement: IOR shall issue when the project has been completed in accordance with the Contract Documents.

SUBMITTAL REQUIREMENTS:

Please address all of the items noted in this section in your Qualifications submittal. Failure to do so will result in your submittal not being considered. Qualifications will be evaluated based on each firm’s demonstration of meeting the requirements of this RFQ.

1. Cover Letter and Organization Introduction: Please submit general statements about the organization’s qualifications for the services described in the RFQ. Include at least the following:

a. Firm name, business address, telephone, email address, website address and fax numbers

b. Location of main office and the local office which will serve the CUP Expansion project

c. Key personnel and professional registrations

d. Current staff size

e. Current assignments of proposed staff

f. Previous experience with University of California system, UC Davis Health, and

HCAI Type 1 and Type 3 projects. HCAI 1 project experience is preferred.

2. Relevant Project Experience: Provide descriptions of three projects that have been executed within the past ten years by the firm. The projects described shall be similar in scope and complexity to key elements of the project. Please include at least the following information:

a. Project name

b. Project owner with current address and telephone number

c. Project size (square feet)

d. Construction value

e. Design duration

f. Construction duration

g. Year of Completion

h. Project delivery approach

i. Consultant’s role on the project

j. Consultant’s years of involvement

k. Type of facility

l. Project description

3. Key Personnel: Please list all personnel proposed for the project and identify the proposed

Project Manager and main point of contact for this project. Provide resumes for all proposed personnel to include, at a minimum, the following information:

a. Full name, position in the firm, years with the firm and office location

b. Education (list all degrees and institutions), CA licenses and affiliations

c. Project role and responsibilities

d. Relevant project experience (HCAI 1 project experience is preferred for key personnel)

4. Document your firm’s willingness to accept the contract language in the University’s Professional Service Agreement (PSA) including indemnification and insurance requirements, such as Professional liability insurance with a minimum limit of $2,000,000 per occurrence and $4,000,000 in aggregate.

5. References: Provide a minimum of 3 references (for your proposed main point of contact) within the company from Architects, Contractors, or Owners. Also, provide references for the company. Please submit current contact information for the reference persons.

6. Attach a completed Consultant Statement of Qualifications form (Attachment A)

Qualified applicants will demonstrate experience in providing inspection services in California on a range of project types including healthcare, both inpatient and outpatient. Specialty expertise will also be required for healthcare on a university health system and California HCAI Type 1 experience.

Statements of qualifications shall be as brief and concise as possible. Provide attachments as appropriate to respond directly to the screening criteria. Submittal should be specifically tailored to this project; boiler plate or generic brochures are not desired. All material should be in 8 1/2" x 11" format.

ONE (1) pdf file including all the information requested must be received by 2 p.m. on Monday, May 5, 2025 via electronic submittal to UC Davis Health. No hard copies will be accepted. Firms interested in responding to this RFQ must notify the University by May 2, 2025, to be provided a link to upload their Qualifications package. Questions and requests for the upload link should be directed via email to Leila Couceiro: lccouceiro@ucdavis.edu

SCREENING CRITERIA:

1. Project Experience and Technical Expertise: Previous experience that demonstrates success in completing projects in operational, HCAI 1 facilities preferably with the University of California, including significant projects completed within the last five (5) years. Demonstrate technical capability to undertake appropriate construction inspection services provided for previous experience examples.

25 Points

2. Staff Experience: The experience and expertise required above must be demonstrated for the specific personnel proposed for this UC Davis Health project. Demonstrate expertise of this key personnel on similar projects, including required degrees, licenses, mailto:lccouceiro@ucdavis.edu and certifications (HCAI Class A License).

25 Points

3. Quality Assurance: Demonstrated record that the firm has delivered high quality services and documentation to clients and has an effective continuous quality improvement process. Provide sample reports from previous projects similar in nature, i.e. HCAI 1 projects.

25 Points

4. Availability of Resources: Ability of the firm to provide staff and resources necessary to provide inspection services in a timely manner including weekend and off hours inspections. Demonstrated management oversight and administrative support on the project.

25 Points

SELECTION PROCESS AND SCHEDULE:

The selection of a firm will be accomplished by the following process. After Qualification Statements are received by the University, a Screening Committee will review, score, conduct reference checks, and determine a shortlist for interviews. The Selection Committee will interview the shortlisted candidates and recommend the best qualified firm for selection.

The timeline for the qualification and contracting is below:

1st Ad for services: April 18, 2025 Statements due: 2 p.m. May 5, 2025 RFQ Shortlist Determined: May 12, 2025 (Tentative) Interview with Shortlisted Firms: Week of May 19, 2025 (Tentative) Firm's notification(s): June 2, 2025 (Tentative)