Sol_95332A-19-Q-0041.pdf

FedConnect

SOURCES SOUGHT NOTICE

1. Solicitation Number: 95332A-19-Q-0041

2. Title: Zoom Product Licenses

3. NAICS Code: 518210 – Data Processing, Hosting, and Related Services

4. Size Standard: $35.0 Million

5. Submission Deadline: Friday, September 13, 2019, 9:00AM EST

6. Description: This is a Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement.

This notice is issued to help determine the availability of qualified companies technically capable of meeting the Government requirement and to determine the method of acquisition. It is not to be construed as a commitment by the Government to issue a solicitation or ultimately award a contract. Responses will not be considered as proposals or quotes. No award will be made as a result of this notice. The Government will NOT be responsible for any costs incurred by the respondents to this notice. This notice is strictly for research and information purposes only.

Purpose and Objectives: The purpose of this order is to procure Zoom Licenses that will be used to offer webinars and web-based meetings to its grantees, potential project and member applicants to its programs, national services members and volunteers, internal staff, external reviewers and other external stakeholders.

Background: See attached Specifications Document (SD) for further information.

Delivery Date: Zoom licenses are due within five (5) days of award.

Period of Performance: The annual subscription for the Zoom licenses shall have a period of performance shall be for one (1) year – September 27, 2019 through September 26, 2020.

Other important considerations: See attached Specifications Document (SD) for further information.

Capability statement /information sought. As your response, please provide a capability statement that should include the following:

• information regarding respondents’: (a) staff expertise, including their availability, experience, and formal and other training; (b) current in-house capability and capacity to perform the work; (c) prior completed projects of similar nature; (d) corporate experience and management capability; and (e) examples of prior completed Government contracts, references, and other related information;

The respondent must also provide their DUNS number, organization name, address, point of contact, and size and type of business (e.g., 8(a), HubZone, etc., pursuant to the applicable NAICS code and any other information that may be helpful in developing or finalizing the acquisition requirements.

One (1) copy of the response is required and must be in Microsoft Word or Adobe PDF format using 11-point or 12-point font, 8-1/2” x 11” paper size, with 1” top, bottom, left and right margins, and with single or double spacing.

The information submitted must be must be in and outline format that addresses each of the elements of the project requirement and in the capability statement /information sought paragraphs stated herein. A cover page and an executive summary may be included but is not required.

The response is limited to a 3-page limit. The 3-page limit does include the cover page, executive summary, or references, if requested.

The response must include the respondents’ technical and administrative points of contact, including names, titles, addresses, telephone and fax numbers, and e-mail addresses.

All responses to this notice must be submitted electronically to the Contract Specialist, Danielle R. Brown via FedConnect.

Electronic submission of proposals, bids, offers or quotes is required and shall only be accepted through the FedConnect web portal. FedConnect can be accessed at https://www.fedconnect.net/Fedconnect/. All responses to questions will be released on FedConnect. For assistance in registering or for other FedConnect technical questions please call the FedConnect Help Desk at (800) 899-6665 or email at support@fedconnect.net. There is no charge for registration in or use of FedConnect. (b) All vendors must be registered in the System for Award Management (SAM), as this facilitates vendor credentials validation for FedConnect. Registration may be completed and information regarding the registration process may be obtained at http://www.sam.gov. There is no charge for registration in SAM.

Facsimile responses are NOT accepted.

The response must be received on or before Friday, September 13, 2019 at 9:00AM, Eastern Time.

“Disclaimer and Important Notes: This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work.

Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a presolicitation synopsis and solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation.

Confidentiality: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).”

Specifications Document Template Orders for equipment, products, supplies, licenses, equipment leases and warranty agreements.

1. Generic Name of Item: Zoom Product Licenses

2. Statement of Need, Purpose, and/or Objective: The purpose of this order is to procure Zoom

Licenses that will be used to offer webinars and web-based meetings to its grantees, potential project and member applicants to its programs, national services members and volunteers, internal staff, external reviewers and other external stakeholders.

3. Specifications:

• 250 Webinars with up to 500 members per webinar o 90 of the 250 Webinars are allocated to AmeriCorps VISTA with up to 1,000 members per webinar

4. Functional / Performance Specifications / Salient Characteristics:

• The webinar platform Software shall allow for:

• Up to five (5) simultaneous webinars with various CNCS staff and programs.

• Automated Closed Captioning

• Quality or clear audio and video experience for attendees.

• Operator-assisted phone lines or an operator to provide some form of assistance in completing the call.

• Muting and unmuting of one or more audio lines as necessary.

• Sharing audio controls and visual screen/display functions between multiple presenters, including external presenters.

• Recording the audio (via phone or computer) and video from each webinar and making clear recordings available to CNCS staff within five (5) business days of the occurrence of the webinar (note: for webinars conducted by AmeriCorps VISTA the webinar recording is needed (1) day after the webinar).

• The webinar recordings must be provided to CNCS in a MP4 video file.

• Annotation tools so the presenter (and, when enabled, participants) can highlight, underline, point to, and otherwise annotate content on the screen during the webinar.

• Ability to support all PowerPoint features including, but not limited to, animation, screen sharing and sharing video – live and streaming.

• Creating polls with multiple questions in advance of a webinar and open the poll during the webinar.

• Tracking and reporting on webinar attendance, including the times each attendee joined and left the webinar.

• Small group breakout session.

• When a participant is broken out into a smaller group their phone line or audio connection is transferred to that smaller group.

• Private communication or direct message feature within the platform.

• Participants can send in questions that only the presenters can see.

• Presenters can read questions, assign to other panelists, and answer questions in the platform, or read them aloud and answer them verbally. At the end of the session, questions and answers can be exported and saved.

o Pre and post sub conference rooms for presenters

5. Quantity:

• Standard Biz Annual Quantity 25

• Meetings 1000 Participants Quantity 2

• Webinar 500 Annual Quantity 18

Specifications Document Template Orders for equipment, products, supplies, licenses, equipment leases and warranty agreements.

• Webinar 1000 Annual Quantity 2

• Audio License Unlimited US and Canada Quantity 50

• Audio Monthly Overage Fee Quantity 1

• Audio One Year Prepay Monthly Usage Quantity 1

• 125 Hours of Zoom Hours

6. Delivery Date: Zoom licenses are due within five (5) days of award.

7. Period of Performance: The annual subscription for the Zoom licenses shall have a period of performance shall be for one (1) year – September 27, 2019 through September 26, 2020.

8. Warranty: Warranties will be given in normal consideration as the general public in commercial practice.

9. Other Considerations: Delivery should be included in the total fully burdened price.

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

95332A

250 E STREET SW

CONTRACT SPECIALIST

MS DANIELLE R BROWN

CNCS - OPS

CODE 16. ADMINISTERED BYCODE

X

518210

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR95332A

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

09/13/2019 0900 ET

09/11/2019

Danielle Brown (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

95332A-19-Q-0041

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 5 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

WASHINGON DC DC 20525

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

WASHINGON DC DC 20525

250 E STREET SW

CONTRACTING OFFICER

MS TONYA BRAILEY-JORDAN

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$35.00

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

CNCS - OPS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

The purpose of this order is to procure Zoom Licenses that will be used to offer webinars and web-based meetings to its grantees, potential project and member applicants to its programs, national services members and volunteers, internal staff, external reviewers and other external stakeholders.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

Tonya Brailey-Jordan

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

5 2 of

Section 2 - Section 2 Section 4 - Section 4

Section 2 - Section 2

CNCS FEDCONNECT ELECTRONIC SUBMISSION OF PROPOSALS/BIDS/OFFERS/QUOTES

Electronic submission of proposals, bids, offers or quotes is required and shall only be accepted through the FedConnect web portal. FedConnect can be accessed at https://www.fedconnect.net/Fedconnect/. All responses to questions will be released on FedConnect. For assistance in registering or for other FedConnect technical questions please call the FedConnect Help Desk at (800) 899-6665 or email at support@fedconnect.net. There is no charge for registration in or use of FedConnect. (b) All vendors must be registered in the System for Award Management (SAM), as this facilitates vendor credentials validation for FedConnect. Registration may be completed and information regarding the registration process may be obtained at http://www.sam.gov. There is no charge for registration in SAM.

Section 4 - Section 4

52.225-25 PROHIBITION ON CONTRACTING WITH ENTITIES ENGAGING IN SANCTIONED

ACTIVITIES RELATING TO IRAN-REPRESENTATION AND CERTIFICATIONS. (AUG 2018)