AMENDMENT_95332423Q00290002_FE.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a)By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE

DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

95332423Q00290002

Summary of Changes

The purpose of this amendment is to (1) change the closing date from 26-OCT-23 15:00:00 to 01-NOV-23 15:00:00; (2) add the IFAP Template; and (3) provide the MCC response and changes based on additional questions received. All other terms and conditions remain the same.

Header Information

Close Date is changed from 26-OCT-23 15:00:00 to 01-NOV-23 15:00:00.

Section C - Description/Specifications/Work Statement

The following clauses are modified:

Clauses incorporated by full text

Section C

C.4. Detailed tasks of the IFA

C.4.1. Detailed duties will be provided in each BPA call. Below are overall tasks.

C.4.1.1. Manage MCC Funding (as defined in the BPA call) to ensure that the Program is implemented efficiently and effectively.

C.4.1.2. Establish and maintain an automated interim financial accounting system for the purpose of accounting for and reporting on the financial transactions of the Program. Ensure that the financial data recorded in the system is easily transferable to other accounting system using standard data configurations.

C.4.1.3. Develop an operation manual for the automated accounting system after being provided with all materials on the automated accounting system necessary.

C.4.1.4. Ensure that the financial accounting system is backed up on at least a daily basis to an offsite or online backup resource; and ensure that back-up media or files are secured off-site and are readily available.

C.4.1.5. Establish a disaster recovery plan for the financial accounting system and associated financial records and documents which is tested periodically to ensure that it operates properly.

C.4.1.6. Establish internal controls over the financial accounting system, financial operations, and financial reporting that protect the financial management activity from fraud, waste, and abuse, and that ensure financial transactions are recorded on a timely basis, financial reports are complete and accurate, and all transactions are in compliance with relevant laws, regulations and grant agreement documents.

C.4.1.7. Assist the AE in developing, updating and implementing a Fiscal Accountability Plan (FAP), which identifies the principles, mechanisms, policies, and procedures to ensure proper internal control, integrity and accountability in the use of MCC Funding. The FAP will also include procedures to ensure that the administration of funds will be done in a transparent and responsible manner without fraud, waste and abuse.

C.4.1.8. Establish procedures to close all accounting after the end of monthly, quarterly, and fiscal year- end accounting periods.

C.4.1.9. Establish procedures to reconcile all Permitted Bank Accounts to the financial accounting system records after the end of an accounting period and to resolve discrepancies on a timely basis.

C.4.1.10. Establish procedures to reconcile the financial accounting system balances to MCC's accounting records after the end of an accounting period and resolve any discrepancies on a timely basis.

C.4.1.11. Regular submit to MCC, with a copy to the AE, required schedules for expense accruals, advance payments, and retentions from payments, along with any validation documentation on an ad-hoc basis, as requested.

C.4.1.12. Assist the AE in preparing requests for disbursement from MCC.

C.4.1.13. Process all payment requests which are valid, accurate, and approved by the AE.

C.4.1.14. Establish procedures to ensure that invoices are reviewed and approved and that authorized payments in a timely manner.

C.4.1.15. Respond promptly to complaints or inquiries about the timeliness of payments and resolve payment issues as quickly as possible.

C.4.1.16. Perform Financial Capacity Analysis for all AE procurement evaluations when requested by the AE.

C.4.1.17. Establish procedures to ensure that all documents (e.g., invoices, underlying contracts, reports, etc.) and approvals supporting all payment requests are maintained by the AE and are available for review or audit.

C.4.1.18. Maintain all original disbursement documents to ensure access as required.

C.4.1.19. Provide training to the staff of the AE, Implementing Entities and Outside Project Managers as required by the BPA call.

C.4.1.20.

Assume other operational, functional, and contractual obligations and responsibilities as is customary in performing the duties of an IFA.

C.4.1.21.

Cost Principles - https://www.mcc.gov/resources/doc-pdf/guidance-cost-principles-government-affiliates

C.4.1.22. QDRP Guidance - https://www.mcc.gov/resources/doc-pdf/quarterly-mca-disbursement-request-and-reporting-package https://www.mcc.gov/resources/doc-pdf/guidance-cost-principles-government-affiliates https://www.mcc.gov/resources/doc-pdf/quarterly-mca-disbursement-request-and-reporting-package https://www.mcc.gov/resources/doc-pdf/quarterly-mca-disbursement-request-and-reporting-package

Section J - List of Documents, Exhibits, and other Attachments

Amendment specific attachments:

File Attachments:

Title Description File Name Entity Reference

J.5 IFAP

Template-

June2023versio n.docx

SOLICITATION J.5 IFAP Template- June2023version.docx

Header

Section L - Instructions, Conditions and Notices to Offerors

The following clauses are modified:

Clauses incorporated by full text

Section L Continued

L.3. OFFER SUBMISSION DUE DATE

Offeror's quote MUST cite the primary Solicitation Number in the submission. The Offer must be submitted no later than November 1, 2023 at 3:00 pm Eastern Time. Late Offers will not be accepted. Offerors shall only submit one quote in response to this solicitation. Alternate quotes and/or solutions will be rejected. Offers must include the technical, past performance and business volumes, and must be submitted via email to the Contract Specialist, glimpmd@mcc.gov and Taylor Wolf, Contracting Officer, at wolftj@mcc.gov.

Offeror shall ensure that the solicitation number "95332423Q0029" is included in the subject line of their e-mail response.

Failure to do so may cause a quote not to be considered.

L.10.2.4. SUBFACTOR 4: CORPORATE CAPABILITY

The Offeror must demonstrate it has the necessary capability and commitment to perform this contract. The Offeror must provide information concerning the corporation's origin, operational philosophy, facilities, resources (fiscal and physical), services and experience. The Offeror must specifically describe the impact on its capabilities in terms of resources, experience, expertise and organization structure in the event the Offeror is awarded this contract.

The Offeror shall demonstrate the ability and experience to manage multiple BPA calls and task orders concurrently in multiple locations at a scope, size, and complexity similar to this BPA, multiple countries desired. To demonstrate this capability and experience, the Offeror shall provide no less than two (2), but no more than four (4), BPAs, IDIQs, or contracts for similar services performed concurrently in multiple countries awarded to the Prime Offeror no later than 10 years from the date of this solicitation. Failure to provide at least two (2) such references will result in not being eligible for award.

mailto:glimpmd@mcc.gov mailto:wolftj@mcc.gov

Offerors may submit the contract references in the following format:

PROJECT TITLE

CONTRACT NO. CONTRACT TYPE PERIOD OF PERFORMANCE

AWARDED TOTAL CONTRACT VALUE FINAL TOTAL CONTRACT VALUE

Includes base and option years

CONTRACTING OFFICER

NAME EMAIL PHONE NO. ALT. PHONE NO.

TECHNICAL POC

Project description and size information

Relevancy to the statement of work for the subject solicitation

L.11. PAST PERFORMANCE VOLUME INSTRUCTIONS

L.11.1. Offerors will be evaluated on performance under existing contracts and performance on prior contracts. Offers should note the difference between past performance and past experience. Past performance relates to quality and how well a contractor performed, while past experience is about the type and amount of work previously performed by a contractor.

L.11.2. Past performance information is available to Federal agencies through the Contractor Performance Assessment Reporting System (CPARS). The government will be considering past performance information contained in CPARS to the greatest extent possible.

L.11.3. A maximum of six (6) performance references shall be submitted for contracts performed or completed within the past ten (10) years. Past performance references can be for the contractor, predecessor companies, key personnel who have relevant experience and/or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the acquisition.

L.11.4. Each performance reference is limited to two (2) pages and shall include the following information:

1. Several points of contact (Contracting Officer, Contracting Officer's Representative and any other pertinent officials who can verify performance) - name, agency/company, address, phone number and email address

2. For contracts with the Federal Government, indicate whether the government has evaluated the contractor and past performance information is available through CPARS or whether the reference will be providing information via the past performance questionnaire (see Attachment J.1)

3. Contract title

4. Contract number (and task order number when applicable)

5. Contract type

6. Total contract value (including base & all options)

7. Project description and size information

8. If the past performance reference is for a subcontractor, identify the major or critical aspects of the requirement that they will perform

9. Relevancy to the statement of work for the subject solicitation

10. Did the contract include small business subcontract goals for small disadvantaged business concerns? If so, were the goals met?

11. Provide an explanation of problems, delays, cost overruns and corrective actions taken.

The following chart may be used to provide the required information:

PROJECT TITLE

CONTRACT NO. CONTRACT TYPE PERIOD OF PERFORMANCE

AWARDED TOTAL CONTRACT VALUE FINAL TOTAL CONTRACT VALUE

Includes base and option years

CONTRACTING OFFICER

TECHNICAL POC

Project description and size information

Relevancy to the statement of work for the subject solicitation

Did the contract include small business subcontract goals for small disadvantaged business concerns? If so, were the goals met?

Provide an explanation of problems, delays, cost overruns and corrective actions taken.

If the past performance reference is for a subcontractor, identify the major or critical aspects of the requirement that they will perform

L.11.5. For contracts that do not have performance information available through CPARS, Offerors are requested to provide the Past Performance Questionnaire (Attachment J.1) directly to their reference. The reference should complete the questionnaire and submit information directly back to the Government via email to Michael Glimp, Contract Specialist, at glimpmd@mcc.gov and Taylor Wolf, Contracting Officer, at wolftj@mcc.gov by the closing date of this solicitation.

L.11.6. Past performance information is proprietary source selection information. The Government will only discuss past performance information directly with the entity or person that is being reviewed. If there is a problem with the proposed subcontractor's past performance, the prime can be notified of a problem, but no details may be discussed without the subcontractor's permission.

(End of Section L)

MCC Response to Questions Received mailto:glimpmd@mcc.gov mailto:wolftj@mcc.gov

No. Solicitation S Page Solicitation Language Reference Question MCC Response

1 Section L 72

C.2.7. Language Requirements C.2.7.1.1. Fluency (reading, writing, and speaking) in French will be required for the personnel who will be directly supporting the AE in Francophone countries. All other experts are required to be fluent in English.

Please clarify that the BPA Manager will not be required to be fluent in French and its sufficient at the BPA level (not call order) for the Consultant to propose a manager with sufficient experience.

No, the BPA Manager is not required to be fluent in French.

However, project managers at the call order level may be required to be fluent in French.

2 Section L 72 L.10.2.4. SUBFACTOR 4:

CORPORATE CAPABILITY

Would the Government clarify on what fiscal and physical resources the Offeror must demonstrate.

Fiscal resources are the sources of income and expenditure for a government or an organization. They can be classified into different categories, such as debt, non-debt capital receipts, foreign aid, non-tax revenue, seigniorage, and taxes. Fiscal resources are important for planning, directing and controlling of financial activities, whether for a private company or public agency.

Fiscal resources can also include environmental, equipment, and personnel needs when preparing a budget.

Physical resources in business refer to tangible assets.

Examples of physical resources include:

-Buildings and office spaces -Equipment -Inventory -Point of sale systems -Vehicles and trucks

3 Section L 66

MCC 52.204-72 COVER

LETTER REQUIREMENTS

AND IDENTIFICATION OF

POINTS OF CONTACT (NOV

2019) In addition, the Offeror/quoter must identify the company's anticipated Contractor Performance and Assessment Reporting System (CPARS) Contractor Representative, What is the effect on past performance on evaluation?

(as a small business we don't have any contracts on CPARS and rely on J2 recommendations which have been limited to a maximum of 4.

Past performance information is one indicator of an Offeror's ability to perform the contract successfully. This evaluation is subjective and will be based on information obtained from references provided by the Offeror, as well as information obtained by other sources known to the Government. The Government will consider the type and amount of work to be performed by the prime, key personnel, and major or critical subcontractors to determine

No. Solicitation S Page Solicitation Language Reference Question MCC Response the significance of their past performance information when determining the risk rating. In the case of a Offeror without a record of relevant past performance or for whom information on past performance is not available or is inconclusive, the Offeror will not be evaluated favorably or unfavorably on past performance.

4 Section L 66

MCC 52.204-72 COVER

LETTER REQUIREMENTS

AND IDENTIFICATION OF

POINTS OF CONTACT (NOV

2019) In addition, the Offeror/quoter must identify the company's anticipated Contractor Performance and Assessment Reporting System (CPARS) Contractor Representative, Would the Government consider and evaluate 3 projects each in procurement and finance if the offerer was to bid for both?

See Amendment

5 Section L 73

The Offeror shall demonstrate the ability and experience to manage multiple BPA calls and task orders concurrently in multiple countries at a scope, size, and complexity similar to this BPA. To demonstrate this capability and experience, the Offeror shall provide no less than two (2), but no more than four (4), BPAs, IDIQs, or contracts for similar services performed concurrently in multiple countries awarded to the Prime Offeror no later than 10 years from the date of this solicitation. Failure to provide at least two (2) such references will result in not being eligible for award.

Please clarify if a contractor is currently managing contracts for varying sizes but not necessarily related to IPA and IFA, if they can be considered in this BPA?

All proposals will be considered. The relevancy of each proposed contract will be determined during the technical evaluation.

No. Solicitation S Page Solicitation Language Reference Question MCC Response

6 L.10.2.4 72

The Offeror shall provide no less than two (2), but no more than four (4), bpas, idiqs, or contracts for similar services performed concurrently in multiple countries awarded to the Prime Offeror no later than 10 years from the date of this solicitation. Failure to provide at least two (2) such references will result in not being eligible for award.

Q1: Please explain the difference (in terms of the practical steps for bid submission) between the "Past Performance" described in section L.11.3 and the "ability and experience" described in section L.10.2.4 (Corporate Capability)? For instance, does the Corporate Capability section ask the bidder to submit a "Past Experience" table, simply listing similar previous engagements with some information about them (i.e. Project name, scope, USD value, etc.) in a table format, while the "Past Performance" section in L.11 asks for two things: 1) either a CPARS reference OR Attachment J.1.

"Past Performance Questionnaire" filled out by our previous client and sent directly to MCC and 2) the table provided on Page 73 filled out for each of those projects and included in the "Past Performance" volume of our bid? Can you just clarify the difference in what is being asked for in those two sections?

Q2: In section L.11 you ask for a maximum of 3 past performance references;

however, in section L.10.2 you ask for no less than two but no more than 4... references.

Related to Q1, are these different things hence the different numbers? Or, if they are talking about the same requirement, can we reconcile the number requested to either 3 or 4?

Q3: Either for the past performance references requested in section L.11 or those requested in L.10, or both; can we submit MORE than 3 past performance/experience

Q1: "L.11.1. Offerors will be evaluated on performance under existing contracts and performance on prior contracts.

Offers should note the difference between past performance and past experience. Past performance relates to quality and how well a contractor performed, while past experience is about the type and amount of work previously performed by a contractor." See Amendment

Q2: See Amendment. Changed to a maximum of 6

Q3: See Q2 7 L.11.3 72

A maximum of three (3) performance references shall be submitted for contracts performed or completed within the past five (5) years. Past performance references can be for the contractor, predecessor companies, key personnel who have relevant experience and/or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the acquisition.

No. Solicitation S Page Solicitation Language Reference Question MCC Response examples? For example, the IPA and IFA components are quite different, and we have different past experience examples for international procurement related projects

vs. international financial management related projects.

Therefore, we would like to be able to submit 3 past performance examples/references for procurement and 3 for finance, for example. Is this permitted?

In question 52, MCC provided 3 countries (Kenya, Kiribati, and Mauritania) that may be required. Kenya will require hardship pay. Mauritania will require both COLA and hardship pay. Kiribati does not require either. Does the MCC expect the fully burdened rates to include COLA, Hardship, and Hazard pays or will the MCC allow the contractor to price these expenses as ODC at the Call level?

COLA, Hardship, and Hazard pay are considered ODCs at the call order level.

The addendum on page 14 of 80 paragraph 4 stated that the contractor will have "in country" that could span five to six years. Will the living quarter allowance, transportation allowance, visa cost, COLA, Hazard, Hardship, education allowance (if the employee has a family with children), etc., be billed based on the BPA call for in-country support?

That will be determined by the AE/MCA and not by MCC, as that will not be an MCC contract or requirement.