95332420Q0025P0001 Solicitation FE.pdf

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Millennium Challenge Corporation Combined Synopsis/Solicitation

Education Management Information System Specialist (EMIS) – Education Consulting Services for Morocco, Niger and other countries in the MCC/Human and Community

Development

Solicitation: 95332420Q0025

1) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 and in accordance with Subpart 13.5, as supplemented with additional information including in this notice. This announcement constitutes the only solicitation;

quotes are being requested and a written solicitation will not be issued. The Solicitation number is 95332420Q0025 and is issued as a Request for Quotations (RFQ). This solicitation document incorporates all mandatory commercial item provisions and clauses that are in effect through the most recent Federal Acquisition Regulation amendments which can be found at http://www.acquisition.gov/far/index.html

2) The North American Industrial Classification Systems (NAICS) code is 541611 and the small business size standard is $15 million in total annual receipt.

3) FAR Clauses 52.212-1 through 52.212-5 apply to this procurement. The exact text and wording of clauses and provisions may be obtained from the Internet at http://acquisition.gov/far/index.html. The Government contemplates the award of a Time and Materials Order resulting from this solicitation. NOTE: An Addendum to FAR clause 52.212- 4 Contract Terms and Conditions-Commercial Items, (Alt I) and 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items is attached.

4) The Millennium Challenge Corporation (MCC) is a U.S. Government corporation whose mission is to provide assistance that will support economic growth and poverty reduction in carefully selected countries that demonstrate a commitment to just and democratic governance economic freedom, and investments in their citizenry. For more information on the MCC, please visit www.mcc.gov.

5) THIS ANNOUNCEMENT IS FOR AN INDEPENDENT CONSULTANT AND IS NOT FOR

INDIVIDUALS SEEKING DIRECT EMPLOYMENT WITH MCC. PLEASE VISIT:

http://www.irs.gov/Businesses/Small-Businesses-&-Self-Employed/Independent-Contractor- Defined FOR INFORMATION REGARDING INDEPENDENT CONTRACTORS. Note:

MCC will assist the consultant in coordinating with an Independent Contractor Engagement Services Provider for payroll, travel, international travel insurance, etc., therefore, a DUNS number and registration in System for Award Management (SAMS) is not required.

6) Description of Services: The consultant shall support the Human and Community

Development (HCD) Practice Group and members of MCC country teams on the relevant http://www.acquisition.gov/far/index.html http://acquisition.gov/far/index.html http://www.mcc.gov/ http://www.irs.gov/Businesses/Small-Businesses-&-Self-Employed/Independent-Contractor-Defined http://www.irs.gov/Businesses/Small-Businesses-&-Self-Employed/Independent-Contractor-Defined compacts to support the design, implementation and monitoring of education management information system activities.

For program development, the consultant shall be expected to provide technical support to ensure proposed components, activities and tasks of the Education Management Information System (EMIS) Sub-Activity are well-aligned, reflect best practice in EMIS programming, are implementable within a five-year period, and reflect a strong sustainability plan. For oversight of program implementation, the consultant will then provide support to ensure the successful launch of the program and to ensure implementation meets a high quality standard.

7) The Government will award an order to the responsible independent consultant(s) whose quote conforming to this notice represents the best value in terms of technical criteria, past performance and price. All non-price factors (technical criteria and past performance) are more important than price. If found advantageous, the Government reserves the right to make more than one award as a result of this solicitation.

8) The consultant will work from their home office and/or MCC headquarters, Niger, Morocco, or MCC eligible countries.

9) Evaluation Factors. Only quotes which meet the mandatory technical evaluation criteria will be considered. Candidates with preferred qualifications will be given additional consideration:

Technical Evaluation Criteria:

All mandatory qualifications described below must be addressed in the quote submitted in accordance with paragraph “13) Quote Submission” below.

Mandatory Requirements:

• Advanced degree in international education, international development, or closely related field

• Minimum10 years of professional experience in education related issues in developing countries; especially in EMIS.

• Extensive knowledge and experience of EMIS software and hardware requirements, and use of EMIS data in informing education policy

• Experience performing project and sector policy appraisal and analysis

• Ability and experience interacting with high-level government officials

• French and English proficiency

Preferred Qualifications:

• Knowledge of the education sector and/or experience working in education in developing/francophone countries is desirable.

• Knowledge of Moroccan EMIS a plus

Past Performance: Three (3) professional references for relevant work performed during the past three years.

MCC reserves the right to interview the candidates

Price: The government will examine the proposed rate for reasonableness.

10) Evaluation Methodology. The Government will perform a comparative analysis of quotes and will assess the advantages and disadvantages of each quote as related to the Evaluation Factors.

Multiple awards may be made from this notice for additional requirements for a period of 12 months.

11) Quote Deadline. Independent Consultants are invited to submit their quotations in response to this notice by 2:00pm Eastern Standard Time (EST), 24 April 2020. All requests for additional information or questions about this notice must be submitted via email to MCCConsultants@mcc.gov and washingtoncd@mcc.gov by 2:00pm EST on 20 April 2020.

Quotations submitted in response to this notice shall include the solicitation number 95332420Q0025 AND description of Education Management Information System Specialist (EMIS) – Education Consulting Services for Morocco, Niger and other countries in the MCC/Human and Community Development in the subject line and be signed, dated and submitted via email to MCCConsultants@mcc.gov and washingtoncd@mcc.gov. The maximum file size is 10MB.

12) Exclusion of Quotes and Communications. At any time prior to award, including upon receipt of quotes, the Government may exclude a quote from further consideration for reasons such as (but not limited to): non-compliance with instructions related to this solicitation; the quote is not among the most highly rated; or the quote is not likely to be selected for award. The Government need not notify an offeror that its quote has been excluded from further consideration nor need it provide the offeror with a pre-award debriefing. However, the offeror will be provided post-award notification and if requested, a brief explanation of the basis of the award decision.

After receipt of quotes, the Government will conduct an evaluation. The Government intends to evaluate quotes and issue a contract/ order without communications with offerors. However, during the evaluation process, the Government may, solely at its discretion, communicate with an offeror for any purpose, such as to gain a better understanding of the quote. As a result of such communication, the Government may allow offerors to submit quote revisions. If quote revisions are allowed, the Government may, solely at its discretion, impose non-common due dates for the revisions. In other words, the Government may elect to have a quote revision date for an offeror that is different than the quote revision date for another offeror(s).

The Government need not conduct communications with all offerors. Rather, the Government may, at its discretion, conduct communications with one or only some offerors. Furthermore, the Government need not permit all offerors to submit quote revisions. Rather, the Government may, at its discretion, seek quote revisions from only one or only some offerors.

mailto:MCCConsultants@mcc.gov mailto:washingtoncd@mcc.gov mailto:MCCConsultants@mcc.gov mailto:washingtoncd@mcc.gov

13) Quote Submission. The Individual Consultant shall submit the following documents:

a. Technical: (1) Signed cover letter that summarizes the candidate’s qualifications (PDF format); (2) Curriculum Vitae (25 page maximum) that addresses all technical criteria as listed in this solicitation, (Microsoft Word format)

b. Past Performance: Three professional references, with contact phone and email information, Microsoft Word file

c. Price: Complete the attached Bio-Data form (see attached) to include the independent consultant’s proposed rate and salary history.

PLEASE DO NOT COMBINE YOUR SUBMISSION INTO ONE (1) DOCUMENT.

DOCUMENTS (a), (b), &(c) MUST BE SUBMITTED AS SEPARATE DOCUMENTS.

14) FAR 52.212.3, Offeror Representations and Certifications - Commercial Items shall be required from the selected consultant, prior to the time of award.

15) The following Clauses will apply to the resulting order:

a) 52.249-70, Termination Clause

b) 52.232-72, Limitation of Funds – Incrementally Funded Contracts

16) There are no additional contract requirements(s) necessary for this acquisition other than those consistent with customary commercial practices.

17) See attached documents, (1) Addendum to FAR Clause 52.212-4, (Alt I); (2) MCC Bio-Data Sheet and (3) Statement of Work.

STATEMENT OF WORK

Education Management Information System Specialist – Education Consulting Services for Morocco, Niger and other countries in the MCC/Human and Community Development portfolio

A. Background

The Millennium Challenge Corporation (MCC) is a Federal Corporation created under Title VI of the Foreign Operations, Export Financing, and Related Programs Appropriations Act, 2004.

MCC’s mission is to reduce poverty around the world through the promotion of sustainable economic growth based on the principle that aid is most effective when it strengthens good governance, economic freedom and investments in people.

The Millennium Challenge Corporation (MCC) Human and Community Development (HCD) practice group is seeking a consultant with expertise in technical and vocational education and training to provide technical support and advice to the MCC HCD and the Morocco country team as they oversee and assess the education sector and due diligence activity design for the Skills and Employability Project.

The Compact Development Process. To put the planned scope of services into context, a summary of the main activities conducted by both MCC and country counterparts during the compact development process is provided below1.

MCA Country Activities MCC Activities Startup and Preliminary Analysis

• Names Compact Development Coordinator

• Establishes Core Team responsible for developing the Compact

• Conducts analyses of:

Constraints to economic growth Social and gender inequality Investment Opportunity

• Commences initial public consultations

• Assists with and provides feedback on preliminary analyses

• Provides guidance on public consultations and results-focused project design principles and tools

Project Definition

• Consults stakeholders on potential projects

• Provides a Project Concept Note for each potential project

• Reviews Concept Notes, provides initial technical assessment

• Conducts peer review of Concept Papers

1 For a complete set of MCC Compact Development Guidelines, updated January 2013, refer to http://www.mcc.gov/pages/countrytools/tools/compact-development.

• On the basis of MCC technical guidance, develops more detailed Concept Papers

• Provides formal approval of Project Concept Papers, identifying suitable projects and needed studies

• Supports project development Project Development and Appraisal

• Prepares detailed project proposals

• Consults stakeholders on project design and sustainability

• Assists with feasibility studies, environmental impact assessments, resettlement plans, preliminary designs, etc.

• Conducts appraisal of developed projects

• Provides recommendations to MCC senior management for projects for approval

• Once agreed, MCC notifies Congress of its intent to enter into Compact negotiations

Compact Negotiations and Signing

• Conduct negotiations on technical and legal content of Compact

• MCC Board considers Compact for approval

• If approved, MCC and country sign the Compact

Pre-Entry Into Force

• Establishes the Millennium

Challenge Account Accountable Entity

• Completes Implementing Entity Agreements

• Completes annual budgets and implementation plans

• Completes Terms of Reference and work plans for implementation and procurement

• Pre-qualifies consultants and contractors for early procurements

• Assists with and provides feedback on the process

• Provides guidance on formation of accountable entity, staffing, budgets, and work plans

• Reviews and approves Terms of Reference and pre-qualification documents

B. Scope

The consultant shall support the Human and Community Development (HCD) Practice Group and members of MCC country teams on the relevant compacts to support the design, implementation and monitoring of education management information system activities.

For program development, the consultant shall be expected to provide technical support to ensure proposed components, activities and tasks of the Education Management Information System

(EMIS) Sub-Activity are well-aligned, reflect best practice in EMIS programming, are implementable within a five-year period, and reflect a strong sustainability plan. For oversight of program implementation, the consultant will then provide support to ensure the successful launch of the program and to ensure implementation meets a high quality standard.

C. Country

MCC headquarters in Washington DC, or MCC/MCA offices in Niger and Morocco, as well as in a third MCC country, to be determined based on program needs.

D. Tasks/Deliverables:

Tasks:

The Consultant shall assist MCC in reviewing the design and implementation planning and oversight in MCC eligible countries. The Consultant shall provide services to MCC on an as needed basis, as required. To support MCC in the flexible and timely manner needed to meet the evolving needs of Compact development and negotiation, technical directives under this statement of work will be issued and the Consultant deployed each time the Consultant’s services are needed over the course of this contract. No additional tasks shall imply any additional costs to the Government beyond the amount allowed for in the initial call order; however, this call order may be amended to reflect additional costs associated with implementation planning and oversight requirements in additional countries. The consultant’s specific assignments may include the following:

Project Assessment and Development

• Conduct a literature review of best practices in EMIS programming, focusing on trends in the assigned country and similar resource contexts.

• Conduct a feasibility assessment of EMIS and/or special studies.

• Assess project alternatives which might yield a stronger economic return, enhance poverty reduction efforts, and improve project sustainability.

• Ensure a strong program logic underlies the proposed project.

• Identify opportunities to leverage activities of foreign donors and other sponsors in related areas.

• Collaborate with government counterparts to develop Terms of Reference for in-depth baseline and project design studies, and review subsequent deliverables.

• Conduct institutional capacity assessment, as requested, to contribute to Implementing

Partner Agreement development and other government capacity building efforts.

• Evaluate the final project design to ensure it enhances private sector engagement in sector governance and facilitates access to productive opportunities for women and other marginalized groups.

• Review and comment on proposed project evaluation design and M&E plans.

• Work with MCC counterparts and other consultants to prepare the Program

Implementation Plan.

• Provide detailed written reports of findings and compilation of documents to MCC.

• Make public presentations on EMIS-related issues as requested.

Project Oversight

• Become intimately familiar with the EMIS sub-activity including budgets, schedules, implementers, beneficiaries and related parties.

• Coordinate with the relevant government agency, civil society, private sector, donor, and Project Management Unit staff to facilitate EMIS sub-activity oversight operations.

• Review MCA contractor EMIS sub-activity deliverables.

• Conduct risk assessments, as requested, on EMIS sub-activity

• Provide technical input and oversight to, among other EMIS activities, the development of EMIS training modules, EMIS architecture and modifications, and assessment of software and hardware needs

• Evaluate progress of EMIS sub-activity.

• Provide detailed and comprehensive written reports on progress of EMIS sub-activity to the project team.

• Make verbal presentations to local MCC office, Embassy and MCC Washington on project progress as requested.

• Assist an eligible country in developing appropriate modifications or alternatives to the proposed program should an assessment determine that is required.

Deliverables Specific deliverable will be agreed upon as tasks are assigned. They may include:

• A work plan that includes specific activities, methodologies, site visits, time frame, and estimated duration of each activity, prior to commencing work.

• Periodic written and verbal reports on findings and recommendations resulting from meetings, discussions, and field research in the assigned country.

• Presentations on key findings, issues for further examination, and recommendations for Compact activities to MCC and government/MCA counterparts.

• Inputs to Concept Assessment reviews, Investment Memos, Terms of Reference Program Implementation Plans and other formal project documents, as relevant to the assigned country program.

Acceptance criteria:

• The deliverables will be evaluated according to the following criteria:

o Thoroughness and timeliness in complying with all of the elements in the tasks specified.

o Quality and clarity of analyses and work produced.

o Timeliness and efficacy of communications with relevant counterparts at MCC, MCA, and other relevant organizations.

o All reports are to be submitted in English in hard and electronic copy (in MS

Word), with tables, data and calculations in MS Excel.

E. Technical Directive:

To support MCC in the flexible and timely manner needed to meet the evolving needs of Compact development and negotiation, tasks under this statement of work will be issued and the consultant deployed through a technical directive provided by the Contracting Officer’s Representative/Project Monitor (COR/PM) each time the consultant’s services are needed over the course of this contract. Each technical directive, once approved, will be incorporated by reference into this statement of work. No technical directive shall imply any additional costs to the United States Government (USG) beyond the amount allowed for in the initial statement of work; however, this statement of work may be amended to reflect additional costs associated with appraisal and/or oversight requirements in additional countries. In each technical directive, the COR/PM will define the specific tasks, dates and location of services, and assignment deliverable(s) at least one week prior to date of consultant deployment. The COR/PM will issue a technical directive to the consultant with a copy to the contract officer at MCC. The technical directive will, in one paragraph to two pages, provide clear and concise instructions on tasks and deliverables requested of the consultant. Upon acknowledging acceptance of the technical directive by the consultant to MCC in writing (email or fax to the COR/PM is acceptable), the consultant will be deployed by MCC to conduct the specific tasks described therein. The consultant shall not conduct any specific work under this contract unless such a technical directive is issued and acknowledged in writing. The consultant will notify the contract officer if the tasks appear to fall outside the scope given herein. The consultant is expected to submit electronic copies of all written deliverables in English and to brief MCC staff verbally upon request.

F. Period and Place of Performance

All work will be completed between the dates of the award through a two year period of performance. The level of effort is estimated at up to 1700 hours per year with an estimated 8-10 trips per year. MCC anticipates this level of effort but does not guarantee this level of effort as it may increase or decrease.

The consultant shall perform the services and tasks generally identified above at the consultant’s home facilities or in MCC’s DC offices or any eligible MCC countries.

G. Subcontracting

The consultant is authorized to subcontract data collection, environmental and social analysis, translation services, and related services. The overall costs for subcontracting shall not exceed 25% of the consultant’s total negotiated unloaded direct labor cost.

H. Other Requirements

International travel may be required. The Consultant may be requested to mobilize on a short notice and will be expected to deliver high quality finished products in a timely manner based on the instructions of the team.

I. Timing and Reporting

All formal communication with MCC, including reports, will be submitted to the Project Manager. The Project Manager for this requirement will be identified via separate correspondence.

The Project Manager will have technical responsibility for monitoring the contractor’s performance. The Project Manager will review and evaluate the contractor’s performance, and also will coordinate any communications with relevant counterparts and other donor agencies and organizations.

Any changes in the terms of the Call Order will be made in writing and approved by the Contracting Officer. No representation of the Project Manager shall serve as a basis for an alteration in the general scope of this Call Order or of the terms and conditions of the Call Order unless confirmed in writing by the Contracting Officer. The contractor must communicate with the Contracting Officer on all matters that pertain to the Contract terms. Proceeding with the work without proper contractual coverage could result in nonpayment for that work.

The designated Consultant would be expected to coordinate with local authorities responsible for MCC Compact implementation as well as other donors, where relevant. However, designated Consultant would report directly to the designated Project Manager.

Millennium Challenge Corporation, Contracts and Grants Management Division, 1099 Fourteenth St NW, Suite 700 Washington, DC, 20005-3550, US