DCO_EAPLA_Admin_Management_Analyst_Full-Time_PSC_(RFQ_Addendum_2_PD).docx

RFQ Addendum 2 Position Description DCO Europe, Asia, Pacific, and Latin America (EAPLA) Administrative Management Analyst Full-Time Personal Services Contractor (PSC)

1. Introduction and Background

Millennium Challenge Corporation (MCC)’s mission is to provide grant assistance to support economic growth and poverty reduction in select developing countries with a demonstrated commitment to just and democratic governance, economic freedom, and investments in their citizenry. MCC’s partner countries enter into a five-year agreement (Compact) with MCC that includes a plan for achieving shared development objectives and the responsibilities of each country in achieving those objectives. Our model is defined by core principles, of selectivity, country ownership, transparency, and a focus on results.

Our values identify who we are and what is important to us. Our Values are CLEAR: Embrace Collaboration, Always Learn, Practice Excellence, Be Accountable and Respect individuals and ideas. MCC’s values define how we behave on a daily basis, both as individuals and as an institution, in pursuit of our mission. They guide how we make decisions, set priorities, address challenges, manage tradeoffs, recruit and develop staff, and work together with our country partners and stakeholders.

This PSC position is located in the Europe, Asia, Pacific, and Latin America (EAPLA) division of the Department of Compact Operations (DCO).

2. Scope of Position

The EAPLA Division of MCC’s DCO is seeking a full-time PSC to serve as an Administrative Management Analyst to develop and provide administrative support services to the Acting Deputy Vice President (DVP) and Managing Director (MD). The PSC will report to the DVP or Acting DVP and this position is not authorized to supervise any Federal employees.

The contractor shall work with EAPLA staff in Washington, DC and overseas to ensure that administrative processes and procedures that enable the smooth operation of the division are in place, consistently applied, and periodically reviewed. The contractor will also work with DCO executive assistants, managers, and relevant providers of administrative support across MCC to maintain coordination of critical department tasks including budgeting and staffing. The contractor shall perform a variety of assignments associated with the administrative and management support of international development projects. The position is at MCC headquarters in Washington, DC.

This position is not authorized to supervise any Federal employees.

3. Personal Services Contract

MCC is authorized to enter into a contract with an individual as a Personal Services Contractor (PSCs) under the authority of Section 614(a) (8) of the Millennium Challenge Act of 2003.

A personal services contract is different from non-personal services Government contract, which establishes an independent contract relationship. Under a non-personal services contract, the contractor or employees of the contractor are subject to the technical direction but not the supervision of the MCC. As defined by the Federal Acquisition Regulation (FAR) 37.104, a personal services contract is characterized by the employer-employee relationship it creates between the Government and the contractor personnel. Thus, the PSCs is subject to the relatively continuous technical direction, supervision, and control of the MCC. PSCs may be assigned inherently governmental duties (see FAR 7.502). By law and by the contract’s terms, the PSCs is subject to most of the laws, rules and regulations applicable to the direct hire employee such as MCC regulations, conflict of interest, under some circumstances MCC authorized employment security clearances and financial disclosure. However, under the MCC personal services contract authority, PSCs are not employees for purposes of laws administered by the Office of Personnel Management (OPM). The following elements apply to this contract:

(1) Performance in Washington, DC USA, MCC eligible countries, other US and foreign cities (as required for outreach purposes), and/or at the PSC’s home of record.

(2) Principal tools and equipment may be furnished by the Government.

(3) Services are applied directly to the integral effort of agencies or an organizational subpart in furtherance of assigned function or mission.

(4) Comparable services, meeting comparable needs, are performed in the same or similar agencies using civil service personnel.

(5) The need for the type of service provided can reasonably be expected to last beyond 1 year.

(6) The inherent nature of the service, or the manner in which it is provided, reasonably requires directly or indirectly, Government direction or supervision of contractor employees in order to—

(i) Adequately protect the Government’s interest;

(ii) Retain control of the function involved; or

(iii) Retain full personal responsibility for the function supported in a duly authorized Federal officer or employee.

4. Key Requirements

Awardee must satisfy the following key requirements:

· U.S. citizenship or legal, permanent resident with at least 2 years of residency history, preferably 3 years.

· Must be able to obtain and maintain a federal security clearance.

· Performance in Washington, DC USA, MCC eligible countries, other US and foreign cities (as required for outreach purposes), and/or at the PSC’s home of record.

· Domestic and international travel will be required.

· Statement of Employment & Financial Interest (e.g., Office of Government Ethics “OGE Form-450” or similar statement) may be required.

· Active System for Award Management (www.sam.gov) registration (this is a free, Government website) and be listed as sole-proprietor.

· Designated and/or random drug testing required.

5. Duties

a) Major Duties and Responsibilities

1. Performs and monitors established administrative management requirements. Applies administrative policies, maintains various systems, and handles travel or other staff requirements. Drafts correspondence, recommendations, reports, and memoranda related to management and administrative programs and issues. Provides advice and guidance to managers and employees on questions and situations related to the administrative services provided.

2. Provides administrative support to the deputy vice president (DVP) and managing directors (MDs) and the EAPLA team, assisting with internal systems, paperwork and travel arrangements.

3. As requested, reviews materials prepared for the MD's approval for typographical accuracy and proper format; reviews, filters and summarizes relevant documents for the DVP and MDs and works both independently and with staff to create briefing and decision memos. Routinely assists with the creation of briefing and decision making documents.

4. Works with DVP and MDs on resource management, staff training and document tracking; maintains the DVP and MD calendars, manages appointments, and arranges meetings; participates in meetings on behalf of EAPLA and reports back.

5. Anticipates and prepares materials needed by the DVP and MDs for appointments, internal and external meetings, telephone calls, etc., and informs on matters to be considered.

6. As requested, reviews materials prepared for the MD's approval for typographical accuracy and proper format; reviews, filters and summarizes relevant documents for the DVP and MDs and works both independently and with staff to create briefing and decision memos.

7. Reads articles, publications and internal directives and takes action or refers those that are important to the supervisor and team.

8. Designs, implements and oversees a system for efficient information flow for the EAPLA front office and team, proactively engaging the team and others for updates on strategic priorities, and collecting internal and external documents and information for the MD’s review.

9. Promotes integration and coordination across the EAPLA team.

10. Manages team coordination activities including scheduling regular meetings, preparing agendas, note-taking and tracking follow-up items.

11. Interfaces with agency senior staff and other staff at all levels.

12. Assists with coordination, organization and planning of strategic division events, including conferences, receptions, and external meetings.

13. Monitors and updates a comprehensive database of EAPLA management contacts.

14. Manages or coordinates small projects, providing cost-effective approaches. • Maintains internal reports and planning documents

15. Performs research as requested.

16. Respond timely to external requests, referring requests to appropriate team members.

17. Routinely assists with the creation of briefing and decision making documents.

18. Develops advanced skills with knowledge management processes and tools.

19. Performs other related duties as assigned.

b) Knowledge Required by the Position

Skill in applying analytical and evaluative techniques to the identification, consideration, and resolution of issues or problems of a procedural or factual nature.

Knowledge of the theory and principles of management and organization; ability to use qualitative and quantitative analytical techniques.

Knowledge of pertinent laws, regulations, policies and precedents which affect administrative operations. Communication skills to obtain information and discuss issues and operations with supervisors and employees.

c) Travel

MCC estimates the awardee may be required to undertake domestic and international travel as part of this role.

d) Supervisory Controls

The supervisor assigns specific projects in terms of issues, organizations, functions, or work processes to be studied and sets deadlines for completing the work. The supervisor or higher-grade analyst provides assistance/guidance on controversial issues or assignments for which precedent studies are not available. The employee plans, coordinates, and carries out the successive steps in fact-finding and analysis of issues in accordance with accepted office policies, applicable precedents, organizational concepts, management theory, and occupational training. Work is reviewed for conformance with overall requirements, contribution to the study objectives, consistency of facts and figures, choice of analytical methods, and practicality of recommendations.

e) Guidelines

Guidelines consist of procedures, policies, and manuals covering the application of analytical ds and techniques, and reference material, instructions, and regulations covering the subjects involved. The guidelines are not completely applicable to the work or have gaps in specificity, requiring the employee to use judgment in choosing, interpreting, and adapting guidelines to specific issues or subjects studied.

f) Complexity

The work principally involves dealing with problems and relationships of a procedural nature. Projects usually take place within organizations with related functions and objectives, although organization and work procedures differ from one assignment to the next. Findings and recommendations are based upon analysis of work observations, review of production records or similar documentation, research of precedent studies, and application of standard administrative guidelines.

g) Scope and Effect

The purpose of the work is to identify, analyze, and make recommendations to resolve conventional program or organizational issues, problems, or situations. The employee is assigned portions of broader studies, or participates in the evaluation of program effectiveness at the operating or local level. Completed reports and recommendations influence decisions by higher-grade specialists or managers concerning administrative or program operations.

h) Personal Contacts/Purpose of Contacts

Personal contacts are with employees, supervisors, and managers of the same agency, but outside of the immediate office, or employees and representatives of private concerns in a moderately structured setting. The purpose of contacts is to provide advice and assistance to managers on non-controversial organization or program-related issues and concerns. Contacts typically involve such matters as identification of options and alternatives; evaluation of progress in meeting program or organizational goals; or recommendations for resolving administrative problems.

i) Physical Demands

The work is primarily sedentary, although some walking, bending, or carrying of light items may be involved.

j) Work Environment

Work is performed in an office setting and generally in urban areas. However, field visits to rugged rural areas are possible.