SOW_and_Description_Cleaning_Services.pdf

B. DESCRIPTION OF SERVICES.

The contractor shall provide all management, tools, equipment, supplies and labor necessary to ensure that custodial services are performed in a manner that will maintain a satisfactory facility condition and present a clean, neat and professional appearance. The Contractor shall provide qualified personnel in sufficient numbers to perform custodial services in Zones A through D (defined below), of all site buildings located at the Sao Tome Transmitter Facility. Work shall be performed during Business Hours, unless otherwise approved by the COTR.

Services

Zone-A: Primarily defined as office areas, Janitorial staff may access and service these areas as appropriate. Unless otherwise directed by office occupants, desktop items, light furniture, and other displaceable items should be moved to facilitate proper servicing of the area.

Dusting, sweeping, vacuuming, cleaning, trash removal, and potted plant care may be performed, unless otherwise prohibited by the office occupants while performing services.

Janitorial staff may also access and service vacant residences at the station’s residential compound. Dusting, sweeping, vacuuming, cleaning, waxing, trash removal and potted plant care may be performed as necessary, as determined by the COTR.

Zone-B: Consists of passageways and other common areas. Free access is granted to all areas within this zone, which also includes the Guard Barracks located near the exterior front gate. Dusting, sweeping, vacuuming, cleaning, waxing, trash removal and potted plant care may be performed as necessary, as determined by the COTR. Care should be taken to ensure the safety of pedestrians. Wet floors and other hazards posed while performing janitorial services shall be clearly identified.

Zone-C: These areas include operationally sensitive systems, powered electronic equipment. Heavy warehouse items, and other tools which may pose hazards to janitorial staff. Janitorial staffs are allowed unescorted access to these areas, but they must exercise caution when performing needed services. In general, sweeping and trash disposal services may be performed. However, care should be taken not to disturb workbench or operational equipment, especially while dusting or performing extended waxing services. Contract personnel should as COTR how to proceed with services whenever contract personnel are unsure how to proceed.

Zone-D: High voltages, heavy machinery, and dangerous power tools are located throughout this zone. In addition the interior and exterior fence guard booths, supply storage areas, and the cashier cage are included in Zone A. Contract personnel MUST be escorted when entering and servicing these areas. Janitorial services shall include dusting of surfaces;

sweeping floors, vacuuming, etc. Contractor personnel shall coordinate with the COTR prior to access. NO CLEANING OF TRANSMITTER ENCLOSURES AND TRANSMITTER

POWER VAULTS IS REQUIRED.

B.1.1 BASIC CLEANING SERVICES. The contractor shall accomplish all cleaning tasks to meet the requirements of this SOW.

B.1.1.1 Maintain Floors. All floors, except carpeted areas, shall be swept, dust mopped, damp mopped, wet mopped, dry buffed, and spray buffed, as needed, to ensure they have a uniform, glossy appearance and freedom from dirt, debris, dust, scuff marks, heel marks, other stains and discoloration, and other foreign matter. Baseboards, corners, and wall/floor edges shall also be clean. All floor maintenance solutions shall be removed from baseboards, furniture, trash receptacles, etc. Chairs, trash receptacles, and other moveable items shall be moved to maintain floors underneath these items. All moved items shall be returned to their original and proper position.

B.1.1.2 Remove Trash. All trash containers shall be emptied at least once daily and returned to their initial location. Boxes, cans, papers placed near a trash receptacle be removed. Any obviously soiled or torn plastic trash receptacle liners shall be replaced. The trash shall be deposited in outside trash collection containers. Trash receptacles shall be left clean, free of foreign matter, and free of odors. These items shall be washed or wiped clean with a damp cloth, replacing plastic wastepaper basket linings, and returning items to their original location.

The Contractor shall remove trash to designated area as directed by the COTR, and keeping trash area in a reasonably clean condition.

B.1.1.3 Interior Glass/Mirrors. All interior glass, including glass in doors, partitions, walls, display cases, directory boards, etc shall be clean. There shall be no tract of film, dirt, smudges, water, or other foreign matter.

B.1.1.4 Carpets. Carpeted areas shall be vacuumed. After vacuuming, the carpeted area shall be free of all visible dirt, debris, litter and other foreign matter. Any spots shall be removed by carpet manufacturer’s approved methods as soon as noticed. All tears, burns, and raveling shall be brought to the attention of the COR. Area and throw rugs are included to receive this service.

B.1.1.4.1 Clean Carpets. Spot clean or shampoo dirty carpets over an area of 2 square feet (i.e.

0.19 square meters) or less. Spots must be removed immediately.

B.1.1.5 Vacuum and Clean Floor Mats. The Contractor shall vacuum and clean interior and exterior floor mats. After vacuuming or cleaning, mats shall be free of all visible lint, litter, soil and other foreign matter. Soil and moisture underneath mats shall be removed and mats returned to their normal location. The Contractor shall use a heavy duty industrial type vacuum cleaner to ensure adequate cleaning. When completed, the area shall be free of all litter, lint, loose soil and debris. Any chairs, trash receptacles, and easily moveable items shall be moved to vacuum underneath, and then replaced in the original position. The Contractor shall clean scraper entrance mats with deck brushes and rinse them with a hose or pressure washer.

B.1.1.6 General Spot Cleaning. Perform spot cleaning on a continual basis. Spot cleaning includes, but is not limited to removing, or cleaning smudges, fingerprints, marks, streaks, spills, etc., from washable surfaces of all walls, partitions, vents, grillwork, doors, door guards, door handles, push- bars, kick-plates, light switches, temperature controls, and fixtures. After spot cleaning, the surface shall have a clean, uniform appearance, free of streaks, spots, and other evidence of soil.

B.1.1.7 General Dusting. All horizontal surfaces must be dusted or cleaned to eliminate dust collection. Dusting shall include furniture in the administrative, technical and facilities office areas.

B.1.2 BASIC RESTROOMS/LOCKER ROOMS AND KITCHEN CLEANING SERVICES. The contractor shall accomplish all cleaning tasks to meet the requirements of this SOW.

B.1.2.1 Clean and Disinfect. Completely clean and disinfect all surfaces of sinks, toilet bowls, urinals, lavatories, showers, shower mats, dispensers, plumbing fixtures, saunas, partitions, dispensers, doors, walls, and other such surfaces, using a germicidal detergent. After cleaning, receptacles will be free of deposits, dirt, streaks, and odors. Disinfect all surfaces of partitions, stalls, stall doors, entry doors, (including handles, kick-plates, ventilation grates, metal guards, etc.), and wall areas adjacent to wall mounted lavatories, urinals, and toilets.

B.1.2.2 Descale Showers, Toilet Bowls and Urinals. Descaling shall be performed monthly as a minimum and as often as needed to keep areas free of scale, soap films, and other deposits.

After descaling, surfaces shall be free from streaks, stains, scale, scum, urine deposits, and rust stains.

B.1.2.3 Sweep and Mop Floor. After sweeping and mopping, the entire floor surface, including grout, shall be free from litter, dirt, dust and debris. Grout on wall and floor tiles shall be free of dirt, scum, mildew, residue, etc. Floors shall have a uniform appearance without streaks, swirl marks, detergent residue, or any evidence of soil, stain, film or standing water.

Moveable items shall be tilted or moved to sweep and damp mop underneath. Floors shall be stripped, scrubbed, waxed, etc., as necessary to maintain sanitary conditions and a clean, uniform appearance.

B.1.2.4 Stock Restroom Supplies. Contractor shall ensure restrooms and kitchen arrears are stocked sufficiently so that supplies including soap for the soap dispensers do not run out.

Supplies shall be stored in designated areas. No overstocking shall be allowed. If supplies run out prior to the next service date, contractor shall refill within one hour.

B.1.3 PERIODIC CLEANING SERVICES

B.1.3.1 Strip, Scrub, Seal, and Wax Floors. Strip, scrub, seal, and wax floors as necessary to maintain a uniform glossy appearance. A non-skid wax is required. A uniform glossy appearance is free of scuff marks, heel marks, wax build-up, and other stains and discoloration.

B.1.3.2 Clean Interior Windows. Clean glass surfaces that are over seven (7) feet high. After surfaces have been cleaned, all traces of film, dirt, smudges, water and other foreign matter shall be removed from frames, casings, sills, and glass.

B.1.3.3 Clean Exterior Windows. Windows are the glass surfaces that are an integral part of the outer wall of the building. Window nets shall be removed, cleaned, and replaced as needed.

After window has been cleaned, exterior frames, casings, sills, and glass shall be free of all traces of film, dirt, smudges, water and other foreign matter.

B.1.3.4 Clean/Shampoo Carpets. All carpets shall be cleaned in accordance with standard commercial practices. A heavy-duty spot remover may be required in heavily soiled areas.

After shampooing, the carpeted area will be uniform in appearance and free of stains and discoloration. All cleaning solutions shall be removed from baseboards, furniture, trash receptacles, chairs and other similar items. Chairs, trash receptacles, and other items shall be moved to clean carpets underneath, and returned to their original location.

B.1.4 POTTED PLANT CARE

The Contractor shall ensure all live potted plant located within office spaces are kept sunned and watered, so as to maintain the life of the plant. When sunned, potted plants shall be placed in locations that do not infringe upon the safety of pedestrians, or hinder the normal flow of traffic. When watered, any spillage of water or soil shall be dusted, cleaned, swept, or vacuumed as required, so as to return the area to the prescribed level of cleanliness. Fallen leaves, peddles, or twigs shall be disposed of as required and directed by COTR.

B.1.5 EMERGENCY OR SPECIAL EVENT CLEANING SERVICES. Upon notification, the contractor shall perform emergency or special event cleaning required in any building, area, or room covered under this contract. The contracting officer shall order cleaning services through issuance of a delivery order for the appropriate and required work task(s).

Contractor shall begin emergency work, as determined by the contracting officer, within one hour of notification, which may be verbal. The contracting officer or designated representative will notify the contractor as soon as a special event requirement is known, but no less than 24 hours prior to the event. Completion schedule shall be determined for each delivery order.

B.2.0 SAFETY

The International Broadcasting Bureau utilizes broadcast equipment that require high voltage and extremely high current levels. Before entering any high voltage area or an area that is transmitting, the IBB Transmitter or Facility Plant Supervisor or Shift Supervisor must be made aware and grant authorization to proceed. At the IBB Supervisors discretion, a technical personnel shall accompany the contractor into the area.

B.3.0 BASE PERIOD PRICES

B.3.1 SCHEDULE MAINTENANCE SERVICES

(a) The Contractor shall provide a firm-fixed price for the Base Year period (8 months from notice to proceed (NTP)) for all work specified except for work specifically identified as Unscheduled Maintenance Services. The types of Scheduled Maintenance Services required under this contract are as follows:

Types of Services Monthly Rate Annual Rate Custodial Services Firm-Fixed Price (FFP)

B.3.2 UNSCHEDULED MAINTENANCE SERVICES

Prices for Unscheduled Maintenance Services shall be authorized by individual Task Orders.

The prices for these individual Task Orders shall be negotiated between the Contractor and the COTR, by determining (in advance of the start of work), the labor categories and number of hours required, and multiplying the number of hours required by the task by the hourly rates.

Types of Unscheduled Services Hourly Rate

END OF SECTION B

C. OPTION YEAR PERIOD PRICES

C.1 SCHEDULED AND UNSCHEDULED MAINTENANCE SERVICES

The Contractor shall provide firm-fixed prices for the Option Years for all work specified in Section D (Statement of Work) except for work specifically identified as Unscheduled Maintenance Services. The types of Scheduled Maintenance Services required under this contract are as follows:

Option Year I, January – December 2019

Firm-Fixed Price (FFP) for Option Year 1

Option Year II, January to December 2020

Firm-Fixed Price (FFP) for Option Year 2

END OF SECTION C

D. SUPPLIES AND EQUIPMENT

i) The Contractor shall supply all the restroom and employee lounge supplies such as paper towels, toilet paper and liquid, anti-bacterial hand soap

ii) The Contractor is responsible for all janitorial supplies and equipment necessary to properly perform the above work. These supplies and equipment consists of mops, dusting cloths, polishes, vacuum cleaners, brushes, buckets, detergents, scouring powders, disinfectants, wax, wax machines, shampoo or steam cleaning equipment, and commercial grade approved disinfectant.

iii) Contractor may use a fragrant air freshener in the employee rest room; unscented or lightly scented products are to be used in all other areas of the office.

iv) Limited space is available for contractor to store basic equipment and supplies on site.

END OF SECTION D

E. SPECIAL CONTRACT REQUIREMENTS

E.1 SECURITY

The U.S. Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Contractor shall provide to the COTR –the names, biographic data and police clearance (hereinafter “background information”) on all Contractor personnel who will be providing services under this contract prior to their providing any services under this contract. Upon approval of the Contractor`s personnel`s background information, the U.S. Government will issue identification cards to contractor personnel, each of whom shall display his/her card(s) on their uniform at all times while on the Government leased, rented or owned premises or while performing the services prescribed herein. These identification cards are U.S. Government property and the Contractor is responsible for their return: (i) upon termination or expiration of this contract; (ii) when a Contractor`s employee leaves the employment of the Contractor (for whatever reason), or at the Government`s request.

E.2 CONTRACTOR STANDARDS OF CONDUCT

(a) General. The Contractor shall ensure that its employees maintain satisfactory standards of competency, conduct, cleanliness, appropriate dress, and integrity (standards of conduct) as delineated herein. The Contractor shall adhere to standards of conduct that reflect credit on itself and the U.S. Government. The U.S.

Government reserves the right to either (i) direct the Contractor to remove an employee from the work site for failure to comply with these standards of conduct and immediately replace that employee so that the Contractor maintains continuity of services a no additional cost to the U.S. Government; or (ii) terminate the contract for default for failure to comply with the standards of conduct set forth below:

(b) Uniforms and Personal Equipment. The Contractor shall ensure that its employees wear clean, neat, and (complete) uniforms while on government leased, rented or owned premises or while performing the services prescribed herein. All Contractor`s employees shall wear uniforms that have been approved by the Contracting Officer`s Technical Representative (COTR). The Contractor shall provide (for each employee and supervisor) uniforms and necessary equipment. The Contractor shall bear the cost of purchasing, cleaning, pressing, and repair of the uniforms.

(c) Neglect of duties shall not be condoned. The Contractor shall not condone behavior that demonstrate a lack of regard for the duties that its employees are required to perform such as sleeping while on duty, unreasonably delays or failure in carrying out assigned tasks, conducting personal affairs during duty hours, and refusing to render assistance or cooperate in upholding the integrity and security of the work site.

(d) Disorderly or Disruptive Conduct. The Contractor shall not condone disorderly or disruptive activities that interfere with the normal and efficient U.S. Government operations including, but not limited to: (i) use of abusive or offensive language; (ii) quarrelling; (iii) intimidation by words and/or actions, or fighting; (iv) sexual harassment; (v) offensive physical contact.

(e) Intoxicants and Narcotics. The Contractor shall not permit its employees (while on government leased, rented or owned premises or while performing the services prescribed herein) to possess, sell, consume, or be under the influence of intoxicants, illegal drugs or other substances which produce similar effects.

(f) Criminal or any Legal Actions. Nothing in this section is in lieu of any legal actions that may be taken by or on behalf of the Government in the protection of its rights, property, or interest. In certain circumstances, the Contractor may be subject to criminal actions as permitted by law. These circumstances include, but are not limited to: falsification or unlawful concealment, removal, mutilation, or destruction of any official document, electronic files or records; or concealment of material facts by willful omission from official documents, electronic files or hard copy records;

unauthorized use of U.S. Government property, theft, vandalism, or immoral conduct;

unethical or improper use of official authority or credentials; security violations;

organizing or participating in gambling in any form while on U.S. Government leased, rented or owned premises or while performing the services prescribed herein and/or utilizing U.S. Government furnished equipment or U.S. Government furnished materials or such purposes; and unlawful possession or misuse of weapons.

(g) Key Control. The Contractor shall receive secure, issue and account for any keys issued to its employees for access to buildings, offices, equipment, gates, etc., for the purposes of providing services required under this contract. Keys shall not be duplicated without the COTR`s approval. If any of the Contractor`s staff duplicated any key(s) without permission of the COTR, the Contractor shall relieve those individual(s) from their duties under the contract. If the Contractor loses any such keys, the Contractor shall immediately notify the COTR. In either of the above situations, the Contractor shall reimburse the U.S. Government for the cost of re-keying that portion of compromised system.

(h) Competency. Failure to possess the requisite skills may be deemed as evidence of misrepresentation and grounds for Termination for Default.

(i) Accurate Invoicing. The Contractor shall submit invoices that properly reflect the services performed. Submittal of an invoice that does not accurately reflect or otherwise misrepresents the services performed may be considered fraud subjecting the Contractor to Termination for Default.

E.3 LAWFUL OPERAITONS, EMPLOYEE BENEFITS AND PERMITS

(a) Employee Salary Benefits. The Contractor shall include in its fixed prices or hourly rates the costs associated with the employee benefits required by local law. For example, where local law requires bonuses, specific minimum wage levels, premium pay for holidays, payments for social security, pensions, sick or health benefits, severance payments, child care or any other employee salary benefits, the Contractor is responsible for payments of such benefits and must include all such costs in the fixed prices or hourly rates incorporated in this contract.

(b) Failure to include the above employee salary benefits required by local law in the fixed prices or hourly rates incorporated in this contract does not exempt the Contractor from complying with the law. The Contractor`s non-compliance on the mandated minimum wage and employee benefits could be construed as a default under this contract. The U.S. Government may in its sole discretion either exercise its rights under FAR 52.246-4, Inspection and Services (Fixed Price) (Aug 1996) and/or terminate the contract for default.

(c) Insurance. The Contractor, at its own expense, shall procure and maintain during the entire period of performance of this contract the types of insurance specified below. The Contractor shall submit a certificate of insurance giving evidence of the required insurance prior to commencing work. All insurance shall be procured from insurers authorized to do business in the jurisdictions where services are to be performed.

(d) Permits. Without any additional cost to the Government, the Contractor shall obtain all permits, licenses, and appointments required for the execution of work under this contract. The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws. The Contractor shall provide evidence of possession or status of application for such permits, licenses, and appointments to the Contracting Officer in its proposal. Application, justification, fees, and certifications for any licenses required by the host country government are entirely the responsibility of the Contractor.

End of Section E

F. DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

F.1 INTRODUCTION

F.1.1 GENERAL

The contractor shall provide all management; tools, equipment, supplies and labor necessary to ensure that custodial services described in paragraph 1. DESCRIPTION OF SERVICES.

are performed in a manner that will maintain a satisfactory facility condition and present a clean, neat and professional appearance.

F.1.2 SITE VISIT

Potential bidders are required to visit the site prior to submitting their quote.

F.1.3 DEFINITIONS

Approved Holidays – Generally, a total of nineteen (17) U.S. and local holidays (refer to Section D, D.1) are approved by the Station Manager on an annual basis. There are additional holidays that are discretionarily approved by the Station Manager when declared by the Local Government.

Business Hours – Business hours is defined as Monday through Friday, from the hours of 08:00am to 4:30pm, except when such days fall on an Approved Holiday.

Daily – Happening every business day, within prescribed hours. (See Business Hours)

Facilities Maintenance Plan – Plan submitted by the Contractor that defines the methods and disciplines used to carry out standard services.

General Instructions – Verbal and written instructions, directives, and/or guidelines given by the COTR to contract personnel, which are supplementary to standard task orders.

Scheduled Services – All scheduled services and maintenance activity, including Routine and Periodic Maintenance Services

Station – General term used to identify the primary work site.

Task Order – A specific request by the COTR for scheduled services.

Work Site – Any location on or off the primary site designated as requiring Scheduled Services. Currently consists of the Sao Tome Transmitting Station and residential compound in Pinheira.

F.2 CONTRACT ADMINISTRATION

F.2.1 Contractor Work Schedules: The Contractor shall maintain contract employee work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services, while minimizing use of overtime and maximizing service during Business Hours.

F.2.2 Contract Employee Overtime: This contract necessitates fixed pricing for Scheduled and

Unscheduled services. The U.S. Government is therefore, not liable for any additional charges relating to contract employee overtime requests. The contractor shall employ the services of all workers on this contract. And as such, the Contractor is contractor is responsible to adhering to all local labor laws with regard to employee work hours and compensation packages. The Contractor is required to control overtime through planning and efficient use of staff.

F.2.3 Quality Assurance: The Contractor shall institute an appropriate inspection system, including checklist of duties to be carried out, to ensure duties are carried out by contract personnel as specified in the Facilities Maintenance Plan. Upon request, copies of inspection reports shall be provided to the COTR. Any shortcomings and/or substandard conditions noted in such inspections shall be promptly corrected and improved; any conditions beyond the responsibility of the Contractor shall be brought to the attention of the COTR for disposition.

F.2.4 Inspection by U.S. Government: The services being performed hereunder and the supplies furnished therefore will be inspected from time to time by the COTR, to determine that all work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards. The Contractor shall be responsible for any countermeasures or corrective action, which the scope of this contract, which may be required by the COTR as a result of such inspection.

F.2.5 Reports: The Contractor shall prepare a project update Report, summing up observations resulting from the inspections, difficulties or irregularities encountered, measured taken, improved conditions, repairs or services needed (those beyond the Contractor`s responsibilities), special work done, recommendations, and other matters related to execution of this project.

F.2.6 Contractor Site Visits: Contractors shall coordinate site visits with the COTR to tour the stations for proper quantities needed and familiarize them.

F.2.7 Safety: Safety shall be emphasized in that certain areas specified in Section G, Exhibits A.3 and A.4 require an escort and can only be entered during scheduled times under escort.

Likewise, contract personnel shall not enter antenna fields without written consent from the On-Duty Shift Supervisor. Task Orders and General Instructions shall emphasize hazardous areas so as to minimize exposure to Radio Frequency (RF) radiation and high voltage equipment. Contract employees shall wear safety belts when ever riding or operating IBB vehicles or equipment.

F.2.8 Invoicing:

F.2.8.1 Scheduled Services. As specified under Section B, the contractor shall invoice the IBB a fixed-rate for completion of Scheduled Services. This rate is independent of the number of days in the month, the number of employees brought in to complete those services or the number of weekends or holidays experienced over the course of the particular month. This single rate is to be inclusive of all costs involved in providing these services, and therefore reflective of the total costs applicable to the contract. An assertion shall accompany this invoice stating that all Services have been completed, per Section C of the contract. If the Contractor is aware of any Services that were not accomplished, an appropriate deduction shall be negotiated based on the rates provided under Services. Any incomplete services shall also be noted in the Contractor`s project update Report. This invoice shall be provided to the COTR after commissioning of the project.

F.2.8.2 The Contractor may only invoice the IBB for actual work accomplished. The contractor shall submit monthly scheduled and unscheduled work invoices at the end of the month. Invoices submitted prior to the end-of-the month will be paid after the normal monthly submission date.

The Contracting Officer reserves the right to waive this requirement on a case-by case basis.

F.2.8.3 Contractor Remittance Address. The U.S. Government will make payment to the Contractor’s address stated on the cover page of this contract, unless a separate remittance address is shown below:

End of Section F

G. INSURANCE

The contracting officer shall require automobile liability insurance written on the comprehensive form of policy

G.1 The Contractor shall obtain prior to the Notice to Proceed and maintain during the contract term, the following Insurance.

(a) Automobile Liability Insurance for all vehicles used by the Contractor`s employees in the performance of this contract, with limits of liability for bodily injury of not less than $200,000 for each person and $500,000 for each occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims. (FAR Subpart 28.307-2 (c)).

(b) Workers compensation and employer`s liability insurance for the protection of each employee.

G.2 The Contractor shall provide the Contracting Officer with the evidence of the above insurance coverage 10 days after the contract is awarded, prior to the Government`s issuance of the Notice to Proceed (NTP).

G.3 The foregoing insurance shall be in accordance and fully compliant with the Sao Tome

Government`s laws and regulations.

G.4 All costs of the foregoing insurance coverage shall be paid for by the Contractor.

End of Section G

SECTION H – EVALUATION FACTORS FOR AWARD

H.1 PROPOSAL EVALUATION

(a) Pursuant to FAR Subpart 15.304(e), Offerors are hereby notified that the basis for award will include: (1) technical evaluation factors (i.e. technical approach, experience, and management approach); (2) price evaluation; and (3) past performance-with all non-price evaluation factors (technical and past performance), when combined, being equal to cost or price.

(b) The TEP will evaluate offeror’s Technical Proposal using;

Qualifiers/modifiers (strengths, weakness, deficiencies);

Risk ratings Low/Medium/High; and Adjectival ratings (excellent, highly satisfactory, satisfactory, marginal, unacceptable).

(c) Offeror’s are hereby notified that the subcontracting evaluation required by FAR

15.305 (a) (5) will not be performed.

(d) The offeror’s past performance related to: (1) compliance with subcontracting plan goals for small disadvantages business (SDB) concerns (see Subpart 19.7); (2) monetary targets for SDB participation (see 19. 1202); or (3) notifications submitted under 19.

1202-4 (b) irrelevant since these requirements pertain to bundled contracts, and such, are not applicable to this procurement.

H.2 PRICE AND QUALITY OF PAST PERFORMANCE EVALUATION

(a) The Offeror’s “Total Proposed Price”, will be compared to the independent Government cost estimate and each Offeror’s price will be ranked by price, with the lowest price being ranked the highest.

(b) The Government will evaluate the degree to which the Offeror’s successfully performed the work. The success of the Offeror on previous contracts of similar size and scope will be used as one indicator of an Offeror’s ability to perform the contract successfully. Past performance will be subject to a risk assessment and will be limited to the relevant experience of the Offeror. In assessing the risk, an adjectival risk Assessment shall be assigned using the following adjectives:

Very Low Risk-Based on the Offeror’s performance record, essentially no doubt exists that the Offeror shall successfully perform the required effort.

Low Risk- Based on the Offeror’s performance record, little doubt exists that the Offeror shall successfully perform the required effort.

Moderate Risk- Based on the Offeror’s performance record, some doubt exists that the Offeror’s shall successfully perform the required effort.

High Risk- Based on the Offeror’s performance record, substantial doubt exists that the Offeror’s shall successfully perform the required effort.

Neutral Treatment- No performance record identifiable.

(c) Pursuant to FAR15.305 (a) (2) (IV), in the case of an Offeror’s with-out a record of relevant past performance or whom information on past performance is not available, the Offeror’s will be evaluated neutrally on the past performance.

H.3 NEGOTIATION

The Government intends to evaluate offers and award a contract without discussions with Offeror’s. However, if discussions are necessary, the Contracting Officer will enter into such discussions {concerning both price and technical issues, if any} with those Offeror’s whose responses to this Solicitation fall within the competitive range. Determination of the competitive range, if necessary, will be established by the Contracting Officer after evaluation of technical and price proposals. The Contracting Officer will determine which proposals are in the competitive range in accordance with the procedures set forth at FAR Subpart 15.306 (c)

H.4 COMPETITIVE RANGE

If discussions are necessary, the Contracting Officer may establish the competitive range after evaluation of all technical and price proposals. All Offeror’s in the competitive range will have the opportunity to respond to TEP questions via the submission of revisions, changes, or additions to its Technical Proposal, known as Final Proposal Revisions (FPRs). All Offeror’s in the competitive range will be informed simultaneously of the closing of negotiations and establishment of a common date and time for receipt of FPRs, which will be the final date and time that revisions, changes or additions to initial proposals will be accepted by the Government.

The TEP will then evaluate the FPRs and submit a final TEP report to the Contracting Officer.

H.5 SOURCE SELECTION

As prescribed in FAR 15.302, the objective of source selection is to select the proposal that represents the “Best Value” to the Government; i.e., the greatest overall benefit in response to the requirement. The Source Selection Authority (SSA), i.e., the Contracting Officer, will determine the “Best Value” after conferring with the Source Selection Board (SSB). The contracting Officer will consider the factors stated herein to determine best value.

H.6 BASIS FOR AWARD

(a) The contract award shall be made to that responsible offeror whose offer represents the best value to the Government. The Government shall determine the best value based on the Technical, Past Performance, and Cost/Price Factors and any rules corresponding sub factors, if applicable, described in this document and the decisional rules set forth below.

(b) The Government intends to award the contract on the basis of offers received as a result of the Solicitation (RFP), without any further discussions. Notwithstanding its plan to award without discussions with Offeror’s in the competitive range, if needed, and to permit such Offeror’s.

Their proposals Per FAR 15.306(c){2}, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

(c) The government reserves the right to make an award to other than the lowest priced offer or to make an award to other than the offer with the highest technical rating/best value to the Government. In the event that Offeror’s are considered essentially equal in the non-price factors, cost/price may become the deciding factor.

End of Section H