9531BP-22-RFI-0001.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

9531BP-22-RFI-0001

11-30-2022 12:00Pm EST

9531BP

Federal Election Commission Attn: Office of the CFO

1050 First Street NE Washington DC 20002

X

N/A

9531BP

See Schedule

Federal Election Commission Attn: Office of the CFO

1050 First Street NE Washington DC 20002

Please contact fecinvoices@fec.gov for payment instructions.

See CONTINUATION Page

See CONTINUATION Page

X X

Federal Election Commission Enterprise Architecture Request for Information (RFI)

Lotus Notes Replacement

1. Description The Federal Election Commission (FEC) is seeking information from qualified, experienced vendors/contractors about a development effort to replace our Lotus Notes applications. This development effort must include modern, state of the art, cloud-based, secure, platform-independent applications. The requirements of this development effort are described in the draft Statement of Work (SOW).

1.2 This is a Request for Information (RFI) only

This RFI is only for the purpose of identifying potential contractors as part of the FEC’s market research. The FEC will not reimburse contractors for any expenses associated with their response to this RFI. Responses to this notice are not offers and cannot be accepted by the FEC to form a binding contract. Responses to the RFI become FEC property and will not be returned.

Respondents will not be notified of the result of the review.

This RFI is issued for information and planning purposes only and does not itself constitute a Request for Quotations (RFQ). The FEC does not intend to award Schedule order(s) or BPAs based only on responses to this RFI. There is no commitment by the FEC to issue an RFQ, make an award or awards, or to be responsible for any monies expended by industry to respond to this RFI.

All information received in response to this RFI marked “Proprietary” will be protected and handled accordingly. Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response.

This RFI will be posted to Federal Business Opportunities (FBO). Please state if you have a GSA Schedule or NASA SEWP Schedule. No RFQ exists; therefore, do not request a copy of the RFQ.

2.0 Program information

2.1 Background

The Federal Election Commission (FEC) is an independent regulatory agency charged with administering and enforcing the Federal Election Campaign Act of 1971, as amended. In order to support its mission, the FEC is looking to replace several legacy Lotus Notes applications and workflows with a modernized solution. Migrating existing functionality to a new platform will provide FEC with the benefits of an easier-to-use interface for both end users and backend processors, robust dashboard and reporting capabilities, and improved one-stop-shop experience for self-service.

2.2 Anticipated period of performance

The FEC estimates this work should take 18 months to complete, but the Government is requesting respondents include their estimate for how long the work will take

Lotus Notes Replacement

3.0 Requested information and responses

3.1 Format and length

The response shall contain five (5) sections: 1) Business information, 2) Contract information, 3) Technical response, 4) Related experience and 5) Price estimate. Section 3 (Technical response) should not exceed 20 pages. The entire response shall not exceed 25 pages.

3.2 Responses

3.2.1 Section 1: Business information

This section, at a minimum, shall include the following:

• Company/Institute name

• Address,

• Point of contact,

• Phone number,

• E-mail address and

• Website URL.

3.2.2 Section 2: Contract information

This section, at a minimum, shall include the following:

• Recommended contracting strategy.

• What Special Item Numbers (SINs) do you believe is most appropriate for this requirement? The respondent may include multiple SINs if appropriate.

• What North American Industry Classification System (NAICS) Code do you believe is most appropriate for this requirement? The respondent may include multiple NAICS Codes if appropriate.

Based on the above NAICS Code, state whether your company is:

• Small Business (Yes / No)

• Woman Owned Small Business (Yes / No)

• Small Disadvantaged Business (Yes / No)

• 8(a) Certified (Yes / No)

• HUBZone Certified (Yes / No)

• Veteran Owned Small Business (Yes / No)

• Service Disabled Small Business (Yes / No)

• SAM Registration (Yes / No)

3.2.3 Section 3: Technical response

This section, at a minimum, shall include specific comments on the draft SOW.

Lotus Notes Replacement

3.2.4 Section 4: Related experience

This section, at a minimum, shall include brief descriptions of recent and relevant projects for tasks similar to those in the draft SOW.

3.2.5 Section 5: Price estimate

This section, at a minimum, shall include an estimated price to the perform services described in the draft SOW.

4.0 Questions

From the RFI issue date and thereafter communications between respondent and the FEC shall be in writing by e-mail to the Contracting Officer. All questions regarding this RFI shall reference the RFI or draft SOW page number and section number in question. Questions should be concisely stated and be numbered in sequential order. All questions shall be received by the Contracting Officer/Contract Specialist, De’Shelle Williams, dwilliams@fec.gov, no later than 12:00 PM ET on November 10, 2022. Response will be provided via an amendment to the RFI.

5.0 Response electronic submission and deadline

The respondent shall electronically submit their response to De’Shelle Williams, dwilliams@fec.gov, no later than 12:00PM ET on Thursday, November 30, 2022. The respondent’s submission must be submitted in Microsoft Word or searchable Adobe .pdf format.

All submissions shall not exceed 25 pages.

2.0 Description/Specification/Statement of Work

2.1 Background

The Federal Election Commission (FEC) is an independent regulatory agency charged with administering and enforcing the Federal Election Campaign Act of 1971, as amended. In order to support its mission, the FEC has chosen to migrate several legacy Lotus Notes applications to a new platform.

The Agency intends to award a firm-fixed price contract for the Lotus Notes migration effort.

2.2 Objectives

The Federal Election Commission (FEC) is looking to replace several legacy Lotus Notes applications and workflows with a modernized solution. Migrating this functionality to a new platform will provide FEC with the benefits of an easier-to-use interface for both end users and backend processors, robust dashboard and reporting capabilities, and improved one-stop-shop experience for self-service.

2.3 Scope

A number of weaknesses have been identified with the current Lotus Notes applications and the associated Lotus Domino environment and infrastructure, and therefore, the FEC needs to migrate the functionality to a new platform and implement enhancements to:

• address security, reliability and business continuity issues,

• support further application and services development and

• implement further integration with other FEC applications.

• Recordkeeping abilities that conform to NARA

3.0 Requirements

3.2 Select Solution and Migrate Lotus Notes applications

The FEC is seeking to migrate 4 Lotus Notes applications to a modern solution. For all 4 migrations the FEC would like the following expertise across all releases:

• Work with the FEC to identify and select a new platform/architecture.

• Ensure project progress by facilitating Scrum meetings, maintaining releases, sprints and stories, clearing roadblocks all while adhering to an Agile, user-centric development methodology.

• Host design workshops and backlog refinement sessions with subject matter experts (SMEs) to identify business needs and translate them into user stories and acceptance criteria for rapid application development that leverages platform capabilities.

• Build and configure components that meet the acceptance criteria specified in the Statement of Work requirements of the contract; produce associated technical documentation.

• Provide bi-weekly demonstrations (demos) of project progress to customers and stakeholders at the completion of each sprint.

• Adhere to industry standard best practices to ensure maximum usability, functionality and compatibility for long-term use.

• Provide a slide deck, live training session (with hands-on component), and a recording of the training session for each release.

• 3.2.1 Task 1: Select Solution and Migrate DVS / DVS Staging / Certification

The following table provides high level tasks for the migration. Detailed information on the Lotus Notes applications can be found in the appendix:

• 18F FEC Lotus Notes Technical Assessment - Final Report.pdf,

• Lotus Notes(System Summaries).docx,

• DVS-Certification(design document).docx and

• DVS Staging (proposed technical features and requirements).docx.

Task Area Description Architecture analysis Research and select architecture/platform for migration that integrates with the FEC architecture Groups and Access Configure groups and associated roles for DVS

Search Provide capability for abstract searches, auto complete searches and category searches.

Sorting and order Provide the ability to sort and order the fields

Workflows Configure groups, approvals, tasks, permissions and notifications for workflows; ensure that users are able to access the correct information required to complete their approvals/tasks within the system.

Notification Setup email notifications for all identified steps and Service level Agreements in the workflows integration Ensure application picks up Admin Fines, sends closed votes to Law Manager, displays appropriate information from Law Manager and can link to enterprise content management system

Signatures / stamps Ability to sign votes electronically and generate certifications. In addition, the ability to add stamps (Sensitive, Commission Seal, Received with actual date and time, etc.) and print/share certifications.

History Migrate and maintain all history

3.2.2 Task 2: Select Solution and Migrate Enforcement Priority System

The following table provides high level tasks for the migration. Detailed information on the Lotus Notes application can be found in the appendix:

• 18F FEC Lotus Notes Technical Assessment - Final Report.pdf,

• Lotus Notes(System Summaries).docx and

• EPS System Architecture.docx and EPS.doc.

Task Area Description Architecture analysis Research and select architecture/platform for migration that integrates with the FEC architecture

Workflows Configure groups, approvals, tasks, permissions and notifications for workflows; ensure that users are able to access the correct information required to complete their approvals/tasks within the system. This includes the ability to numerically rank issues, store, and access ranking forms.

Notification Setup email notifications for all identified steps and Service level Agreements (to be added) in the workflows

Law Manager Integrate / share data with Law Manager

Reports Ability to run all reports d and search on all parameters currently available

Historical Data Migrate the historical data and ensure data can be searched/accessed

4.0 List of Attachments

Title Date

Non-Disclosure Agreement (NDA)

18F FEC Lotus Notes Technical Assessment - Final Report.pdf

DVS-Certification (design document).docx DVS Staging (proposed technical features and requirements).docx EPS System Architecture.docx

EPS.doc