953142-23-Q-0002.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

953142-23-Q-0002 04-28-2023

05-19-2023

10:30 AM EDT

953142 Defense Nuclear Facilities Safety Bd.

625 Indiana Ave., NW Suite 700

Washington DC 20004-2901

X

X

Y

541611

$21.5 Million

N/A

X

. See Block 9

See CONTINUATION Page

This a non-personal services solicitaion.The Defense Nuclear Facilities Safety Board (DNFSB) seeks an organization that can provide ONE experienced management professional with prior Federal leadership experience (former Senior Exec Executive Service member highly preferred) focused on the three functional areas of strategic importance.

The incumbent will serve as an Advisor/Expert Consultant to the DNFSB Board in the three functional areas of strategic importance: Equal Employment Opportunity (EEO) Compliance, Cultural Transformation, and Diversity, Equity, Inclusion, and Accessibility (DEIA).The contractor employee may leverage expertise within their organization to provide additional expertise/ resources or assist with any deliverables that shall be required, as appropriate.

Setaside: WOMEN-OWNED SMALL BUSINESS (WOSB).

Type of Contract: Firm Fixed Price.

Place of Performanc: DNFSB headquarters 625 Indiana Avenue NW, Washington DC 20004.

See CONTINUATION Page

X X

953142-23-Q-0002

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

A.2 SOLICITATION SUBSCRIPTION

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

A.4 DELIVERY SCHEDULE

A.5 BILLING INSTRUCTIONS

A.6 INSTRUCTIONS TO QUOTERS

ADDITIONAL PROVISIONS/TERMS AND CONDITIONS

A.7 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

A.8 52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS AND

VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

A.9 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (DEC 2022)

A.10 52.216-25 CONTRACT DEFINITIZATION (OCT 2010) ALTERNATE I (APR 1984)

A.11 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS

(DEC 2014)

A.12 52.223-99 ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL

CONTRACTORS (OCT 2021) (DEVIATION)

A.13 NOTICE LISTING CLAUSES INCORPORATED BY REFERENCE

A.14 Other Applicable Clauses

A.2 SOLICITATION SUBSCRIPTION

This is a non-personal services contract to provide Management Professional Advisor/Expert Consultant services with a focus on the three functional areas of strategic importance: Equal Employment Opportunity (EEO) Compliance, Cultural Transformation, and Diversity, Equity, Inclusion, and Accessibility (DEIA). This requirement is for One (1) Board Advisor/Consultant Expert contractor employee. The contractor employee may leverage expertise within their organization to provide additional expertise/resources or assist with any deliverables that shall be required, as appropriate.

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12.00 MO __________________ __________________

Services, Non personal; The Contractor shall provide Management Professional Advisor/Expert Consultant services with a focus on the three functional areas of strategic importance: Equal Employment Opportunity (EEO) Compliance, Cultural Transformation, and Diversity, Equity, Inclusion, and Accessibility (DEIA) in accordance with the PWS paragraph 3.1 through 3.3.

FFP

Period of Performance 12 months Contract Period: Base POP Begin:

POP End:

0002 1.00 EA __________________ __________________

Other Direct Cost (ODC)-Travel requirement in accordance with the Performance Work Statement and Federal Travel Regulations.

FFP

Period of Performance: 12 months

GRAND TOTAL __________________

A.4 DELIVERY SCHEDULE

ITEM NUMBER QUANTITY

DELIVERY

DATE

0001 SHIP TO: 625 Indiana Avenue NW Washington DC, DC 20004

USA

12.00 TBD

MARK

FOR:

Tayrn Gude 202 826-9660 TayrnG@dnfsb.gov

0002 SHIP TO: 625 Indiana Avenue NW Washington DC, DC 20004

1.00 TBD

USA

MARK

FOR:

Tayrn Gude 202 826-9660 TayrnG@dnfsb.gov

Management Professional Board Advisor

Performance Work Statement (PWS)

1.0 General Introduction and Background:

This a non-personal services contract to provide Management Professional Advisor/Expert Consultant services with a focus on the three functional areas of strategic importance: Equal Employment Opportunity (EEO) Compliance, Cultural Transformation, and Diversity, Equity, Inclusion, and Accessibility (DEIA).

Defense Nuclear Facilities Safety Board (DNFSB) was established in 1988 as an independent organization within the executive branch of the United States Government. The DNFSB’s role is to oversee the Department of Energy’s (DOE) nuclear facilities and to provide the Secretary of Energy with advice and recommendations to ensure adequate protection of public health and safety at these facilities. The Board is directed by a Chair and four members appointed by the President and confirmed by the Senate. The Board is supported by three main organizational units: the Offices of the Technical Director, General Counsel, and General Manager. The Board’s mission, as described by the Atomic Energy Act, is to ensure that public health and safety are adequately protected at the DOE defense nuclear facilities. In fulfilling this mission, the Board has a requirement for an experienced management professional with prior Federal leadership experience focused on the three functional areas of strategic importance: Equal Employment Opportunity (EEO) Compliance, Cultural Transformation, and Diversity, Equity, Inclusion, and Accessibility (DEIA).

1.1. Description of Services/Introduction:

The Defense Nuclear Facilities Safety Board (DNFSB) seeks an organization that can provide ONE experienced management professional with prior Federal leadership experience (former Senior Executive Service member highly preferred) focused on the three functional areas of strategic importance. The incumbent will serve as an Advisor/Expert Consultant to the DNFSB Board in the areas of Federal Equal Employment Opportunity (EEO) Compliance; Cultural Transformation; and Diversity, Equity, Inclusion, and Accessibility.

The Board Advisor/Expert Consultant will also analyze issues and recommend programming and policy positions regarding equity action plans and cultural transformation. Additionally, the Board Advisor/Expert Consultant will review/observe DNFSB’s culture and engage Senior Executives in order to recommend innovative approaches to creating a collegial and uplifting organization. The Board Advisor/Expert Consultant shall also proactively identify information, training resources, and best practices for DNFSB’s staff and Senior Executives. The Board Advisor/Expert Consultant shall also serve as a trainer or coach in areas where opportunities for improvement exist in creating an inclusive work environment.

The Advisor/Expert Consultant shall assist with creating a culture of accountability that is fair, equitable, and forward-looking. The Advisor/Expert Consultant shall serve as a neutral and objective advisor and assist the Board with addressing strategic imperatives in the three major areas listed in PWS paragraphs

3.0 through 3.3 Tasks and Deliverables.

This requirement is for One (1) Board Advisor/Consultant Expert contractor employee. The contractor employee may leverage expertise within their organization to provide additional expertise/resources or assist with any deliverables that shall be required, as appropriate.

1.1.1 Scope:

The contractor shall provide the personnel, management, and materials necessary to implement and execute Advisor/Expert Consultant Performance Work Statement (PWS) that identifies the tasks required of the contractor. The objective of this PWS is to provide Advisory /Expertise Consulting on three functional areas of strategic importance: Federal Equal Employment Opportunity (EEO) Compliance;

Cultural Transformation; and Diversity, Equity, Inclusion, and Accessibility.

1.2 Period Of Performance:

The period of performance is a Twelve (12) Month period. Work at the government site shall not occur on Federal holidays or weekends unless directed by the Contracting Officer Representative (COR) or Contracting Officer (CO).

1.3 Place of Performance:

The performance location of this contract is Defense Nuclear Facilities Safety Board (DNFSB) headquarters at 625 Indiana Avenue NW, Washington, DC 20004.

1.3.1 Legal Holidays:

The Government observes the following Federal holidays, and government facilities will be closed on the following dates:

Holiday Dates New Year's Day January 1 Martin Luther King, Jr. Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Juneteenth National Independence Day

June 19

Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veteran's Day November 11 Thanksgiving Day Fourth Thursday in

November Christmas Day December 25

1.4 Type of Contract:

The Government will Award a Firm Fixed Price Contract (FFP).

1.5 Government Furnished Property (GFP):

The Government will provide government-furnished equipment if deemed necessary.

1.5.1 Government Furnished Items:

The Contractor shall ensure accurate control and accountability of all government-furnished items. Any government-provided items (identification, documentation, access, and workspace) shall be returned to the Government before departing government premises for extended periods of absence or termination from employment in support of this contract or at contract end, whichever occurs first. The Government will provide the following to Contractor personnel in the performance of this contract:

1.5.2 Computers:

The Government will provide laptops or desktops as part of this requirement. Contractor personnel shall ensure government laptops are not lost or misplaced and are not used by unauthorized persons. The Contractor shall not transfer any information to a government computer that is not authorized or use the computer for unauthorized purposes. The Contractor shall report to the applicable COR any occurrences of lost laptop or unauthorized use of a government-furnished computer within two (2) hours of occurrence.

In the event, a laptop is lost or the security of a computer is compromised, the Contractor shall be held financially liable, upon written direction of the CO, to replace or repair the affected computer with no additional cost to the Government. The Government may replace the affected computer and deduct the cost of such from the monthly payment due to the Contractor.

All information generated in the performance of this contract shall remain the property of the Government.

1.6 Government Furnished Information:

The Contractor must treat project data as confidential and not be disclosed to any third party.

1.7 Contractor Furnished Supplies and Services:

Except for those items or services specifically provided for IAW the PWS as Government-furnished, particularly in relation to work performed at Government facilities, the Contractor shall furnish the required supplies and services to perform this requirement.

1.8 Security:

Contractor personnel that requires privileged user access to perform the duties assigned under this contract shall have met the requirements under the Department of Defense Directive 8140.01, Cyberspace Workforce Management. Certifications must be obtained within 120 days and reviewed by the COR and approved by the Federal Chief Information Security Officer (CISO) prior to obtaining a DNFSB-privileged user account. Separate DNFSB privileged account access training is also required. Privileged users will also require the completion of a Moderate Risk Background Investigation (MRBI) prior to being awarded privileged user access.

1.8.1 Physical Security:

The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured. Contractors must protect all sensitive information, marked and unmarked, including information protected under the Privacy Act (PII), Official Use Only, Controlled Unclassified Information (CUI), Unclassified Controlled Nuclear Information, etc. in accordance with all Federal standards and DNFSB policies and procedures. A non-disclosure agreement shall be signed by the contractor and its respective employees barring unauthorized disclosure of any Board technical program-related information or any information which is sensitive (Controlled Unclassified Information, Official Use Only, PII, Unclassified Controlled Nuclear Information, etc.).

1.8.2 Other General Requirements:

All Contractor personnel shall exhibit courteous behavior and be required to wear DNFSB-issued identification badges at all times. Contractor personnel shall not discuss, share, or otherwise make public any DNFSB information, including but not limited to: information regarding IT system configurations or vulnerabilities, personnel, privacy, or security sensitive information, information contained in any DNFSB information system or anything that may impact the security or reputation of the DNFSB. A non-disclosure agreement will be signed by the Contractor barring unauthorized disclosure of any DNFSB information and requiring that all such information remain the sole property of the DNFSB.

1.8.3 Physical And Personnel Security:

The Contractor shall safeguard all Government property and controlled forms provided for Contractor use and adhere to the Government property requirements contained in this contract. The Contractor shall ensure all Government equipment and materials are secured at the end of each day. The use of “thumb drives” or other external storage devices for the transport of information is expressly prohibited. The contracted employee will be issued a HSPD-12 badge which shall not be used by anyone other than the contracted employee or duplicated. The contracted employee shall immediately report any occurrences of lost or duplicate key cards to the Contracting Officer. For Official Use Only (FOUO) and Privacy Act.

Comply with requirements of the Freedom of Information Act (FOIA) Program, as well as The Privacy Act of 1974, as amended at 5 U.S.C. 552. This regulation/guidance sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting and safeguarding FOUO and Privacy Act information/material. All personnel assigned to this contract shall be U.S. citizens. Prior to the performance, all Contractor personnel who performed work on this contract shall obtain either a Tier 1 Non-sensitive Low Risk, Tier 2 Moderate Risk Public Trust investigation, or Tier 4 High-Risk Public Trust Investigation. Contractor personnel shall have appropriate clearances prior to commencing work unless otherwise approved in writing by the CO.

1.8.4 Reporting Requirements:

Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DNFSB personnel, Contractor personnel, resources, and classified or unclassified information.

1.8.5 Personal Identity Verification Implementation:

Background. Homeland Security Presidential Directive (HSPD)-12 “Policy for a Common Identification Standard for Federal Employees and Contractors,” mandates Federal agencies to develop and implement a government-wide standard for secure and reliable forms of identification for Federal employees and contractors. Federal Information Processing Standard (FIPS) 201, issued by the Department of Commerce, contains the minimum requirements for a Federal personal identity verification system that meets the control and security objectives of HSPD-12. Implementing instructions for both HSPD-12 and FPS 201 are contained in Office of Management and Budget (OMB) Guidance M-05-24. The Contractor shall comply with these Personal Identity Verification (PIV) procedures, which implement HSPD-12, OMB M- 05-24, and FIPS) 201. FIPS 201 “is applicable to identification issued by Federal departments and agencies to Federal employees and contractors (including contractor employees) for gaining physical access to Federally controlled facilities and logical access to Federally controlled information systems except for ‘national security systems’ as defined by 44 U.S.C. §3552(b)(6).”

Specifically, Contractor employees performing work under the contract with a period of performance exceeding 6 months and who require routine access to the Defense Nuclear Facilities Safety Board (DNFSB) and/or logical access to the DNFSB’s information system will be subject to PIV procedures and issued a PIV Credential.

1.8.5.1 Citizenship and Permanent Residency:

All Contractor employees under the contract must be a U.S. Citizen or Permanent Resident. The Contractor shall continuously monitor their employee’s status as a U.S. Citizen or Permanent Resident, and immediately notify the Contracting Officer’s Representative (COR) of any changes thereto.

1.8.5.2 Contract Classification:

This contract is designated unclassified; access to National Security Information (classified) will not be required during performance of this contract. However, unescorted physical and/or logical access to DNFSB’s unrestricted (non-classified) space and/or unclassified information systems is required.

Accordingly, employees identified by the Contractor to work in DNFSB must undergo a background investigation consistent with the requirements of HSPD-12.

1.8.5.3 Pre-Screening of Contractor Employees:

The Contractor is responsible for identifying employees to the designated COR when recurring physical access to DNFSB facilities and/or logical daily access to DNFSB’s information systems is required. The Contractor must pre-screen individuals designated for employment under any DNFSB contract by verifying minimal suitability requirements to ensure that only quality candidates are considered for contract employment, and to mitigate the burden on the Government of conducting background investigations on objectionable applicants. The Contractor must exercise due diligence n pre-screening all employees prior to submission to DNFSB for unescorted physical and/or logical access. DNFSB may decline to grant agency access to a contractor employee for reasons including, but not limited to: a) Conviction of a felony, crime of violence, or a misdemeanor involving moral turpitude: b) Falsification of information entered on forms or of other documents submitted. c) Improper conduct including criminal, infamous, dishonest, immoral, or notoriously disgraceful conduct or other conduct adverse to the Government regardless of whether the conduct is directly related to the contract; and/or d) Any behavior judged to pose a potential threat to DNFSB facilities, sensitive information, information systems or other resources.

1.8.5.4 Background Investigation and Adjudication:

All Contractor employees are required to comply with HSPD-12 procedures to permit the issuance of a PIV Credential for logical and/or physical access to the DNFSB’s facilities or information systems. The Contractor employee must have a favorable adjudication of background investigation before DNFSB will issue a PIV Credential to the Contractor employee granting access to DNFSB facilities and information systems. The Contractor shall follow the following steps for any Contractor employee without an active PIV Credential who will have physical access to DNFSB-controlled sites or facilities and/or logical access to DNFSB-controlled information systems:

a) Upon request, the Contractor employee shall complete and submit to the Contracting Officer (CO) Form DOE F 2064 (Information Sheet for Sponsorship of HSPD-12 Credential) and Official Form 306 (Declaration for Federal Employment).

b) Upon email notification, the employee Contractor shall use OPM’s Electronic Questionnaires for Investigations Processing (e-QIP) system to complete the required background investigation forms online within seven days of notification. The Contractor employee will be provided information and instructions on how to access the e-QIP. DNFSB adjudicates the suitability of Contractor employees for the DNFSB. Upon acceptance of the background information, the contractor employee will be advised that in order to complete the investigative process, he or she must appear in-person to DOE and submit two forms of unexpired identity source documents in original form. The identity source documents must come from a list of acceptable documents, which will be provided by DOE. Fingerprints will also be taken at this time and additional documents may be provided for signature.

c) Upon the contractor employee’s completion of the investigative documents on e-QIP and personal appearance at DOE, the contractor employee’s application package will be electronically submitted to initiate the National Agency Check with Inquiries (NACI) investigation. [DNFSB reserves the right to request, through DOE, a more extensive public trust investigation for positions under this contract which require elevated privileges on any DNFSB information systems. These positions will be identified by the

COR.]

d) A PIV Credential will not be issued to the contractor employee before the favorable results of the National Agency Check (NAC) or fingerprint check are complete. However, if the results of the NACI have not been received in five days, the PIV Credential may be issued based on a favorable Criminal History Check (fingerprint check).

e) Contractor employees who possess PIV credentials from another Federal agency and have undergone the required background investigation may receive reciprocity if DNFSB is able to verify the relevant information. DNFSB requires that Form DOE F 2064 (Information Sheet for Sponsorship of HSPD-12 Credential) and Official Form 306 (Declaration for Federal Employment) be completed and returned to the CO with the request for reciprocity. If DNFSB is unable to verify reciprocity, the employee must complete the steps above.

Once the aforementioned investigation is completed and favorably adjudicated and after completion of mandatory security training or briefings as determined by the COR, the contract employee will receive a PIV credential for unescorted physical and/or logical access to the DNFSB’s unrestricted facility and/or information system. The issuance of this PIV Credential is required before an employee can work under the terms of this contract.

Agency Access Denied. If the contractor employee’s background investigation is unfavorably adjudicated, the contractor employee will be denied agency access and any PIV Credential will immediately be revoked. In such cases, the affected contractor employee shall utilize the appeal procedures outlined in Appendix A of Department of Energy (DOE) Order 206.2, Identity, Credential, and Access Management (ICAM). The Contractor is responsible for providing a qualified replacement employee for each candidate employee unable to obtain a PIV Credential in a timely manner. Depending upon the circumstance related to the employee’s inability to obtain a PIV Credential, the Contractor shall be required to bear the additional cost of conducting the background investigation for the substitute employee. The responsibility for determining the length of time afforded for an investigation before a substitute employee candidate is demanded rests with the designated COR with consultation with the Security Office.

1.8.6 PIV Credential Custody and Control:

a) The Contractor is responsible for the custody and control of all forms of government identification issued by DNFSB to contractor employees for access to DNFSB facilities, sensitive information, information systems and other DNFSB resources. The Contractor must immediately notify the COR or, if the COR is unavailable, the CO) when a contractor employee no longer requires agency access due to transfer, completion of a project, retirement, death, removal from work on the contract, or termination of employment.

b) The Contractor must ensure that contractor employees comply with the requirements below concerning the renewal, loss, theft, or damage of a PIV Credential.

a. The Contractor must immediately notify the COR or, if the COR is unavailable, the CO when a PIV credential is lost or stolen. The Contractor must submit an incident report within 48 hours to the Security Office outlining the date the PIV credential was lost or stolen, the last time the credential was seen, and all pertinent facts related to how the credential was lost or stolen. A PIV Credential that is due for renewal within 30 days of the expiration date or has been damaged shall be reported to the Security Office with notification provided to the CO and COR.

b. A PIV Credential will be replaced if it is damaged, contains incorrect data, or is lost or stolen for more than two days, provided there is a continuing need for agency access to perform work under the contract.

c) Failure to comply with the requirements for custody and control of a DNFSB PIV Credential may result in withholding final payment or contract termination based on the potential for serious harm caused by inappropriate access to DNFSB facilities, sensitive information, information systems or other DNFSB resources.

1.8.6.1 Termination of PIV Credential:

A contractor employee’s PIV Credential will be terminated if it is determined that the contractor employee is no longer eligible to have a PIV Credential. The PIV Credential shall be terminated under the following circumstances:

a) a contractor employee changes positions and no longer needs access to the DNFSB facility or information systems;

b) a contractor employee passes away;

c) a determination is made after completion of a contractor employee’s background investigation that the contractor employee should not have a PIV Credential; or a contractor employee is determined to hold a Surrender of PIV Credential. The Contractor shall return a PIV Credential to the COR, or if the COR is unavailable, the CO, at the earliest of any of the following:

a) When no longer needed for contract performance;

b) Upon completion of the contractor employee’s employment;

c) Upon contract completion or termination; or

d) When demanded by the proper DNFSB authority.

It shall be the responsibility of the Contractor to return PIV Credentials to the DNFSB in accordance with the terms set forth above, unless otherwise approved in writing by the COR. The COR may delay final payment under the contract if the Contractor fails to comply with this requirement.

1.8.6.2 Miscellaneous:

The Contractor is required to include this clause and FAR Clause 52.204-9 “Personal Identity Verification of Contractor Personnel” in any subcontract that require the subcontractor or subcontractor’s employee to have access to DNFSB facilities, sensitive information, information systems or other DNFSB resources.

Responsibility for overseeing the subcontractor’s implementation of these clauses remains with the prime Contractor.

DNFSB will conduct and/or ensure a periodic background check is conducted on all contractor employees possessing PIV Credentials. Should the periodic background check be unfavorably adjudicated, the employee’s PIV Credential will be revoked and the employee will be denied logical access to the DNFSB’s unrestricted facility and information systems. The Contractor shall be responsible for replacing the unfavorably adjudicated employee with a new employee as soon as possible, but not later than 30 days from the unfavorable adjudication.

All Contractor personnel shall exhibit courteous behavior and be required to wear Board issued identification badges. Contractor personnel shall not discuss, share, or otherwise make public any information regarding technical programs related to the safety of defense nuclear facilities.

Contractor employees shall identify themselves by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identifications for meetings with government personnel. In addition, Contractor personnel shall identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

1.9 Contracting Officer’s Representative (COR):

1.9.1 The (COR) will be identified by a separate letter. The COR monitors all aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including government drawings, designs, specifications; monitor Contractor’s performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, and estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.10 Other Considerations:

Inform the DNFSB COR immediately of any issues that may adversely impact the Advisory and Consulting services.

1.11 Contract Management:

1.11.1 Removal of Personnel at Government Request:

Contractor personnel do not work for the Government; however, the Contracting Officer may recommend removal (permanent or temporary) of personnel from performance on a contract for security, safety, or health reasons, upon discovery of fraudulent qualification documentation, or when Contractor personnel behaves in an unprofessional manner that would be considered unacceptable by a reasonable person. The hiring and or releasing of Contractor personnel is solely at the Contractor’s discretion.

1.11.2 The Contractor shall provide resumes of all proposed personnel. Personnel identified as Key Personnel are considered to be essential to the work being performed in this contract. Before changing an individual identified as Key person, the Contractor shall notify the Contracting Officer in no less than ten (10) business days and will submit written justification as to the reason for the substitution. The Justification shall include the name and qualifications of the proposed substitute(s). The proposed substitute(s) will possess qualifications equal to or superior to those of the Key Person being replaced.

The Contractor shall not substitute Key Personnel without written consent from the Contracting Officer.

No change in fixed unit prices may occur as a result of Key Personnel substitution.

1.11.3 Contract Award Meeting:

The Contractor shall facilitate and coordinate with the COR a kick-off meeting at DNFSB HQ, within 10 business days of contract award, with the OGM leadership, and other officials as designated by the Government. The Contractor shall present for review and concurrence by the Government, the details of the strategic vision and intended approach, work plan, and projected staffing schedule. The Contractor shall provide to the Contracting Officer Representative (COR) an agenda two calendar days prior to the meeting, and document meeting minutes after the meeting within three calendar days after conclusion of the meeting to be delivered to the COR. The Contractor shall coordinate with the COR to invite relevant stakeholders including the Contracting Officer (CO) and identified staff. The kick-off meeting will serve as a working meeting to review contractor plans, work needs, resolve strategic questions, refine goals, and define success.

1.11.4 Scope Questions:

Notify the CO of direction received from Government personnel that the Contractor considers outside the scope of PWS requirements prior to performing the work.

1.12 Purchasing:

The Contractor shall not purchase any material billable to the Government as part of this requirement.

2.0 Task Proposal:

The Contractor shall provide a proposal in response to this PWS. This effort shall be proposed on a Firm Fixed Price basis in accordance with the contract schedule. The Contractor shall provide firm labor rates, estimated labor amounts, and a ceiling price for this order.

3.0 Tasks and Deliverables:

The Contractor shall furnish all the necessary services, qualified personnel, material, equipment, and facilities not otherwise provided by the Government as needed to perform the Statement of Work below.

The Advisor/Expert Consultant will be expected to provide senior-level contribute feedback and guidance to the Board through conference calls, virtually, by email, and onsite. The role of the Advisor/Expert Consultant may include but is not limited to the following responsibilities and tasks:

3.1 Federal EEO Program Compliance Expertise:

Candidates must have demonstrated extensive experience advising agency heads/leaders (SES and/or equivalent) on legal and administrative Federal EEO program compliance. Demonstrated expertise would include familiarity with, and oversight of, agency representation during the EEO litigation and appeal processes; expertise in Title VII and related statutes.

Deliverables may include:

• Conduct up to two (2) meetings with DNFSB Senior Executives or other personnel designated by the Board.

• Provide up to two (2) ad-hoc reports for matters under advisement, as requested and identified by the Board.

3.2 Cultural Transformation and Organizational Change Expertise:

Candidates must have demonstrated extensive experience leading and advising agency heads/leaders or C-level private sector leaders on change management best practices during major cultural transformations.

Demonstrated experience would include the development of tailored resources and enduring, actionable strategies in assessing, designing implementation, and evaluation of organizational change initiatives that impact a diverse workforce.

Deliverables may include:

• Conduct up to two (2) meetings with DNFSB Senior Executives, or other personnel designated by the Board, to continue to refine core organizational change and accountability approaches.

• Develop a Draft Agenda for the Senior Leadership Engagement Summit for Board approval.

• Provide up to two (2) ad-hoc reports or assessments/surveys for matters under advisement, as requested and identified by the Board.

3.3 Diversity, Equity, Inclusion, and Accessibility Program Expertise:

Candidates must have demonstrated extensive experience in advising agency heads/leaders or C-level private sector leaders on DEIA programming and best practices. Demonstrated experience would include the development of policies and practices that reflect the agency’s/organization’s core values; Senior Leaders on appropriate methodologies to capture data pertaining to hiring, retention, and rewarding the workforce; and analyzing data, policies, procedures, and practices to effectuate change and mitigate organizational biases while promoting enhanced DEIA.

Deliverables may include:

• Provide one (1) Summary Presentation to the Board, and other personnel designated by the Board, with recommendations for enhancing or improving the DEIA program.

• Assist the Board in determining desired goals/outcomes of the DEIA program and the implementation strategies for achieving those goals/outcomes. This may include specifying roles and responsibilities, defining required resources, and developing a timeline for executing the strategies.

4. Key Personnel:

An experienced professional is essential for successful contractor accomplishment of the work performed under this contract. The Contractor employee providing services for this effort shall be considered Key personnel. Key Personnel qualifications are as follows:

4.1 Expert Advisor/Consultant Qualifications focused on the three functional areas of strategic importance:

Federal Equal Employment Opportunity (EEO) Compliance; Cultural Transformation; and, Diversity, Equity, Inclusion, and Accessibility:

Nationality. Must be a U.S. citizen.

Must be able to obtain and maintain a federal security clearance.

Performance at DNFSB Headquarters in Washington DC

Education: Must have a Professional terminal Degree (MS, MA, PhD, or Juris Doctorate) in organizational management or other human resources-related subject or other related fields.

Experience: Must have senior-level management experience, preferably in the Federal Senior Executive Service is highly desired. Must demonstrate knowledge, experience, and expertise in the requirements set in the PWS. Must have at least 10 to 15 years of relevant experience leading organizational change management initiatives; coaching, guiding, and advising senior executives, political appointees, or C-level private sector leaders; and, identifying organizational barriers and biases that impact DEIA goals and objectives.

Security Clearance: Must be able to obtain a clearance up to the Secret level (or its equivalent)

5.0 Training:

The contractor shall provide all the materials, labor, and equipment to train DNFSB employees at least 60 days prior to the expiration of the task order.

6.0 Reports and Deliverables:

(a) The Contractor and the COR will finalize the method in which report deliverables are to be submitted and marked for delivery. Report deliverables shall be submitted electronically unless otherwise designated by the COR.

(b) The COR will review all draft and final deliverables to ensure accuracy, functionality, completeness, professional quality, and overall compliance with task order requirements. The Contractor shall ensure the accuracy and completeness of all deliverables. The Government will consider errors, misleading statements, incomplete or irrelevant information, or repetition as deficiencies and the Contractor shall make corrections at no additional cost.

(c) All documents will be delivered in electronic format in addition to the hard copy requirements.

7.0 Travel:

Travel within the local area or place of performance to attend meetings or perform work shall be considered a cost of doing business and shall not be separately reimbursed as a travel expense. Local area travel is defined as within a 50-mile radius of the primary place of performance. All travel arrangements must be made in accordance with Federal Travel Regulations and must be approved by the Contracting Officer and authorized by the Contracting Officer's Representative prior to being finalized or invoiced.

8.0 Other Direct Costs (ODCs):

This contract will include a CLIN to cover ODCs. ODCs are expenses other than the direct labor hours proposed for this effort. Possible ODCs may include but are not limited to items such as travel and training.

All ODC’s are established at ceiling amounts on the contract and may only be increased through contract modification after approval by the COR and/or Contracting Officer. As long as the contractor quotes a price for the ODC that is less-than, or equal-to the ceiling price listed, the cost is allowable under the contract.

9.0 Transition-Out Plan:

Prior to the end of the Contract’s period of performance, the incumbent Contractor shall support a forty-five (45) calendar day transition period with the Government.

10.0 System Award Management (SAM) Registration:

Quoters are required to be registered in SAM when submitting a Quote and shall continue to be registered until of award, during performance, and through final payment of any contract or order resulting from this

RFQ.

A.5 BILLING INSTRUCTIONS

a. General: The Contractor shall prepare vouchers/invoices as prescribed herein. Failure to submit vouchers/invoices in accordance with these instructions will result in the rejection of the voucher/invoice as improper.

b. Form: Invoices shall be submitted on the payee’s letterhead

c. Number of Copies. Soft copies shall be submitted to invoices@DNFSB.gov, Contracting Officer, Contracting Officer Representative, and/or an alternative DNFSB Government Official. Failure to submit all the required copies will result in the rejection of the invoice as improper.

d. Designated Agency Billing Office: invoices shall be submitted to the following address: Defense Nuclear Facilities Safety Board ATTN: Vera Johnson Invoices@dnfsb.gov 625 Indiana Avenue, NW, Suite 700 Washington, DC 20004

e. Agency Payment Office: Voucher/invoice payment(s) will be made by the following: United States Department of Agriculture (USDA) External Services Branch 2300 Main Street -2SE Kansas City, MO 64108 • Invoices submitted to USDA payment office will not be processed.

f. Frequency: If applicable, the Contractor may submit an invoice on a monthly basis depending upon services rendered as requested by the Board, or products delivered in performance of the contract, unless otherwise specified in the contract. The last invoice must be marked “Final”.

g. Preparation and Itemization of the Invoice. The invoice shall be prepared in ink or by typewriter (without strikeovers). Corrections or erasures must be initialed. To be considered a proper voucher/invoice, all of the following elements must be included.

(1) Contract Number.

(2) Sequential voucher/invoice number.

(3) Date of voucher/invoice.

(4) COTR's name as designated in the contract.

(5) Payee's name and address. (Show the name of the Contractor and its correct address. In addition, when an assignment of funds has been made by the Contractor or a different payee has been designated, including the name and address of the payee.) Indicate the name and telephone number of the individual responsible for answering questions the Board may have regarding the invoice.

(6) Description of articles or services, quantity, unit price, and total amount.

(7) Weight and zone of shipment, if shipped by parcel post, if applicable)

(8) Charges for freight or express shipments. Attach prepaid bill if shipped by freight or express, if applicable.

(9) Instructions to consignee to notify the Contracting Officer of receipt of shipment.

(10) To constitute a proper invoice, the invoice must include all items per FAR 52.232-25, “Prompt

Payment”.

h. Currency. Billings may be expressed in the currency normally used by the Contractor in maintaining his accounting records and payments will be made in that currency. However, the U.S. dollar equivalent for all voucher/invoices paid under the contract may not exceed the total U.S. dollars authorized in the contract.

CONTRACTING OFFICER REPRESENTATIVE POC INFORMATION

Tayrn Gude; TayrnG@dnfsb.gov

625 Indiana Ave., NW, Suite 700

Washington, DC 20004

A.6 INSTRUCTIONS TO QUOTERS

INSTRUCTION TO QUOTERS

1. Quoters are expected to review, understand, and comply with all aspects of this solicitation.

2. Questions and clarifications concerning this solicitation shall be submitted in writing via email to: Adriana Underdue, at AdrianaU@dnfsb.gov, by the Question & Answer closing date of May 05, 2023, at 10:30 am

EST.

3. Solicitation Closing Date and Time is May 23, 2023, at 10:30 am EST.

4. Phase I - Corporate Experience Factor submission requirement:

Quoter shall submit a detailed descriptive listing of no more than three (3) projects performed within the past five

(5) years that are similar in nature to the one described in this solicitation. “Similar” is defined as projects comparable in terms of such factors as duration, dollar value, types of services performed or level of Contractor responsibility and authority. The detailed description submitted for each project shall include, at a minimum, the following information:

(i) Contract number

(ii) Estimated annual dollar value of contract

(iii) Description of services (including location) provided and the offeror’s level of responsibility and authority on the project.

(iv) (If applicable) List of subcontracted services and subcontractors used, along with the estimated annual cost of each subcontracted service.

(v) Type of contract (e.g. cost reimbursable, incentive fee, award fee, time and materials, fixed price, etc.).

(vi) Date of contract start and completion, including options. vii. Name, title, address, phone number, and email of customer contact. It is incumbent on the offeror to ensure the customer information is current and accurate.

5. Down Select Advisory Notification:

mailto:AdrianaU@dnfsb.gov

After the Government completes the evaluation criterion, Corporate Experience, Quoters will receive an advisory notification via e-mail from the Contracting Officer. This notification will advise the quoters of the Government’s advisory recommendation to proceed or not to proceed with Phase II submission. Quoters who are rated highly for the criterion, Corporate Experience, will be advised to proceed to phase II interview/ presentation process.

Quoters who are not among the most highly rated will be advised that they are unlikely to be viable competitors, along with a general basis for the Government’s advisory recommendation. The intent of this advice is to minimize proposal development costs for those Quoters with little to no chance of receiving an award. Quoters should note that the Phase I evaluation criterion is more important than Phase II evaluation criteria. When Phase II evaluation criterion are combined, they are of equal importance to the Phase I evaluation criterion.

The Government intends to provide no more than four Quoters with an advisory notification to proceed to Phase II. However, the Government’s advice will be a recommendation only, and those Quoters who are advised not to proceed may elect to continue their participation.

6. Debriefing:

The Government does not intend to provide debriefings after the completion of the advisory notifications. Failure to participate in Phase 1 of the procurement precludes further consideration of a Quoter. Quoter submissions will not be accepted from Quoters who have not submitted Phase 1 quotes by the due date and time submitted in this RFQ. For those Quoters that are rated most highly and advised to proceed to Phase II of the quote submission process, the Contracting Officer will include the Phase II instructions on the advisory notice.

7. Phase II: Instructions for Interview/ Presentations:

(a) The Government intends to conduct interviews with the Quoters as part of the evaluation process.

Interviews will be conducted virtually via Microsoft Teams:

However, at the discretion of the Government, the interviews may take place via another video teleconferencing VTC medium or voice-only telephone. Quoters shall not purchase Microsoft Teams or any other VTC software in response to this solicitation and will not be reimbursed for any VTC costs associated. By participating in the interviews, the Quoter acknowledges that it is in compliance with all solicitation rules and parameters, in accordance with applicable laws and statutes. The Government encourages Quoter to abide by applicable social distancing guidelines and rules established by the Centers for Disease Control and Prevention (CDC) and state and local Governments, including applicable active stay-at-home orders, to reduce the spread of the coronavirus disease (COVID-19).

(b) Quoter Participants: No more than three Quoter participants shall attend the interview. At least one (1) individual who will serve as Key Personnel shall attend the presentation. Participants must be an employee of the Quoter or Major Subcontractor(s).