Security_Services_RFP_QA2.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION

NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

USHMM RFP #9531-18-R-0900-0002

Security Staffing Q&A update

1. Given that successor offerors will negotiate a new Collective Bargaining Agreement with the union after the first contract period with terms unknown and unknowable at this time and that FAR 52.222-43(b) precludes inclusion of a contingency allowance to cover increased costs, it seems inappropriate for Offerors to provide proposals that anticipate cost of living wage escalations for the contract periods that follow the current CBA, inviting variability and inconsistency in choosing the wage rates for Armed Officers and Control Room Operators among Offerors. For instance, one Offeror might use OY1 rates for the remainder of the contract life since the CBA will be renegotiated, another Offeror might use the 1.5% CPI at a 5-year average to adjust their wage rates, and a third may use the 2.6% historical increase in the CBA to price the years not covered by the CBA. To reduce potential confusion, we request that USHMM consider providing all Offerors with direct instructions for pricing Armed Officers and Control Room Operators for the years not covered by the CBA and beyond the first contract period.

The request is understandable, and is an excellent articulation of our collective dilemma here. On the one hand, Museum regards rates falling outside the CBA to be a matter of Offeror discretion, subject to the caveats we have already described (see, e.g., Q&A #94) and of course we want to lock in pricing as best we can for the potential full life of the contract. On the other hand, Offerors' discretion is clearly constrained by the SCA and whatever new CBA emerges from good faith, arms-length negotiations. Rather than risk eliminating price competition entirely by dictatinge wage rates, we prefer to remind Offerors of the obligation to state their pricing assumptions (see L.09.5). In this way we'll retain transparency regarding the adopted approach, whatever it may be.

2. Q&A #17 re EXHIBIT 7 - Estimated Staffing Requirements in the RFP reflects 3,328 Console Operator Augmentee hours. However, after the Site Visit, a revised Exhibit 7 - Estimated Staffing Requirements was provided that does not show any Console Operator Augmentee hours. Attendees were informed that the revised Exhibit 7 would be formally provided with the Q&A release. Can USHMM clarify which Exhibit 7 offerors should use?

Exhibits 2 & 7 heretofore provided are replaced and superseded by the attached spreadsheets (XLS and PDF).

3. Q&A #92 - USHMM’s answer to Q&A 92 directs Offerors to bid Armed Officers performing work at the Shapell Center in Maryland as non-union. However, per Section 1.1 of the CBA attached as Exhibit 1, this facility falls under the union agreement where it states, “The Employer hereby recognizes the Union as the exclusive

RFP Q&A 9531-18-R-0900-0002 Page 2 of 7 published 7/20/2018 bargaining representative with respect to rates of pay, hours of work, and other conditions of employment for all full-time and part-time armed Protection Services Officers, and Console Operators employed by the Employer at the United States Holocaust Memorial Museum (“USHMM” or “Client”), 100 Raoul Wallenberg Place, SW, Washington, DC, or any other location in which the Employer performs security functions under its contract with USHMM, but excluding all other employees, including office clericals, shift supervisors, field supervisors, assistant project managers, and any other supervisors as defined in the National Labor Relations Act. The above location is hereinafter referred to as “site.” Can USHMM clarify if offerors should use Exhibit 1 USHMM CBA (2017) for pricing CLIN 0013 Armed Officer (Shapell Campus), CLIN 0014 Temporary Additional Services (Shapell Campus), and CLIN 0015 Training (Shapell Campus)?

We hereby correct our response to Q&A #92 to “yes.” The Shapell Center *does* fall under the current CBA.

RFP Q&A 9531-18-R-0900-0002 Page 3 of 7 published 7/20/2018

EXHIBIT 2

RFP Q+A 9531-18-R-0900-0002 Page 4 of 7 published 7/20/2018

CLIN # CLIN Description QTY/Hours

(NTE)

0001 Project Manager (Museum Campus) 2,080 0002 Captain (Museum Campus) 4,160 0003 Shift Supervisor (Sergeant Museum Campus) 8,736 0004 Field Supervisor (Sergeant Museum Campus) 8,736 0005 Armed Officer (Museum Campus) 116,532 0006 Unarmed Officer (Museum Campus) 0 0007 Console Operator (Museum Campus) 1,664

Console Operator Temporary Additional Services (Museum Campus) 1,248

0009 Temporary Additional Services (Museum Campus) 1,040 0010 Training (Museum Campus) 960 0011 Trainer (Museum Campus) 960 0012 Shift Supervisor (Shapell Campus) 4,160 0013 Armed Officer (Shapell Campus) 27,872 0014 Temporary Additional Services (Shapell Campus) 144 0015 Training (Shapell Campus) 780

EXHIBIT 7 - Estimated Staffing Requirements

(LOW SEASON)

NEW LOW SEASON - Fall/Winter posts begin mid-August through mid-March

RFP Q+A 9531-18-R-0900-0002 Page 5 of 7 published 7/20/2018

POST LOCATION HR/DAY DAY/WK HR/WK HR/SEASON SHIFTS

A-01 Annex E-Scan 16 7 112 3248 2,3 A-02 Annex Mag 8 7 56 1624 A A-04 Annex Lobby 8 7 56 1624 A M-01 14th St. Mag 8 7 56 1624 4 M-02 14th St. Mag 8 7 56 1624 4 M-03 14th St. Mag 8 7 56 1624 4 M-04 E-Scan-14th St. 8 7 56 1624 4 M-08 E-Scan-15th St. 24 7 168 4872 1,2,3 M-09 15th St. Mag 8 7 56 1624 4 M-10 15th St. Mag 16 7 112 3248 1,A M-11 15th St. Mag 8 7 56 1624 A M-12 Loading Dock 16 6 96 2784 2,3 M-14 14th St. Exit 8 7 56 1624 A M-20 PE 2 & HOR & Wexner 8 7 56 1624 4

M-30 PE 3 8 7 56 1624 4

M-40 PE 4 8 7 56 1624 4

M-54 14th St. Rotunda 8 7 56 1624 4 M-55 14th St. Plaza 16 7 112 3248 2,3 M-56 Parking Lot Booth 24 7 168 4872 1,2,3 M-57 15th St. Plaza 16 7 112 3248 2,3 M-58 15th St. Upper Plaza 8 7 56 1624 4 R-01 Relief 14th St. Mag 8 7 56 1624 4 R-03 Relief 15th St. Mag 24 7 168 4872 1,2,3 R-04 Relief floors 2,3,4 8 7 56 1624 4 R-06 Relief Plazas, LD 8 7 56 1624 4 R-07 Relief Annex 8 7 56 1624 4 C-01 Escort Officer (as needed) 8 5 40 1160 1,2,3 Total 2,096 60,784

SUPERVISORS

POST LOCATION HR/ DAY DAY/WK HR/WK HR/SEASON SHIFTS

S-02 Captain of the Guard 16 5 80 2320 2, 3 S-03 Shift Supervisor (Lieutenant) 24 7 168 4872 1,2,3 S-04 Field Supervisor (Sergeant) 24 7 168 4872 1,2,3 Total 12,064

CONSOLE OPERATOR

POST LOCATION HR/ DAY DAY/WK HR/WK HR/SEASON Shifts

O-01 Control Ctr Augmentee 8 4 32 928 2

(HIGH SEASON)

NEW HIGH SEASON - Spring/Summer posts begin mid-March through mid-August

RFP Q+A 9531-18-R-0900-0002 Page 6 of 7 published 7/20/2018

POST LOCATION HR/DAY DAY/WK EXTENDED

HRS/DAY

EXTENDED

DAY/WK (11

WKS)

REGULAR

HR/WK (12

WKS)

REGULAR

HR/SEASON (12

WKS)

EXTENDED

HR/WK (11

WKS)

EXTENDED

HR/SEASON (11

WKS)

TOTAL

HR/SEASON (23

WKS)

SHIFTS

A-01 Annex E-Scan 16 7 0 5 112 1344 112 1232 2576 2, 3 A-02 Annex Mag 8 7 0.5 5 56 672 58.5 643.5 1315.5 A* A-04 Annex Lobby 8 7 0.5 5 56 672 58.5 643.5 1315.5 A* M-01 14th St. Mag 8 7 1 5 56 672 61 671 1343 4* M-02 14th St. Mag 8 7 1 5 56 672 61 671 1343 4* M-03 14th St. Mag 8 7 1 5 56 672 61 671 1343 4* M-04 E-Scan-14th St. 8 7 1 5 56 672 61 671 1343 4* M-05 E-Scan-14th St. 8 7 0 5 56 672 56 616 1288 4 M-06 E-Scan-14th St. 8 7 0 5 56 672 56 616 1288 4 M-07 E-Scan-14th St. 8 7 0 5 56 672 56 616 1288 4 M-08 E-Scan-15th St. 24 7 0 5 168 2016 168 1848 3864 1, 2, 3 M-09 15th St. Mag 8 7 1 5 56 672 61 671 1343 4* M-10 15th St. Mag 16 7 2 5 112 1344 122 1342 2686 1, A* M-11 15th St. Mag 8 7 2 5 56 672 66 726 1398 A* M-12 Loading Dock 16 6 0 5 96 1152 96 1056 2208 2, 3 M-14 14th St. Exit 8 7 2 5 56 672 66 726 1398 A* M-17 14th St. Mag 8 7 0 5 56 672 56 616 1288 4 M-20 PE 2 & HOR & Wexner 8 7 1 5 56 672 61 671 1343 4*

M-30 PE 3 8 7 1 5 56 672 61 671 1343 4*

M-40 PE 4 8 7 1 5 56 672 61 671 1343 4*

M-54 14th St. Rotunda 8 7 1 5 56 672 61 671 1343 4* M-55 14th St. Plaza 16 7 0 5 112 1344 112 1232 2576 2, 3 M-56 Parking Lot Booth 24 7 0 5 168 2016 168 1848 3864 1, 2, 3 M-57 15th St. Plaza 16 7 0 5 112 1344 112 1232 2576 2,3 M-58 15th St. Upper Plaza 8 7 1 5 56 672 61 671 1343 4* R-01 Relief 14th St. Mag 8 7 1 5 56 672 61 671 1343 4* R-02 Relief 14th St. Mag 8 7 0 5 56 672 56 616 1288 4 R-03 Relief 15th St. Mag 24 7 0 5 168 2016 168 1848 3864 1, 2, 3 R-04 Relief floors 2,3,4 8 7 1 5 56 672 61 671 1343 4* R-06 Relief Plazas, LD 8 7 1 5 56 672 61 671 1343 4* R-07 Relief Annex 8 7 0 5 56 672 56 616 1288 4 C-01 Escort Officer (as needed) 8 5 0 5 40 480 40 440 920 1, 2, 3 Total 2,376 28,512 2,476 27,236 55,748

SUPERVISORS

POST LOCATION HR/ DAY DAY/WK HR/WK HR/SEASON SHIFTS

S-02 Captain of the Guard 16 5 80 1840 2, 3 S-03 Shift Supervisor (Lieutenant) 24 7 168 3864 1, 2, 3 S-04 Field Supervisor (Sergeant) 24 7 168 3864 1, 2, 3 Total 4,304 9,568

CONSOLE OPERATOR

POST LOCATION HR/ DAY DAY/WK HR/WK HR/SEASON Shifts

O-01 Control Ctr Augmentee 8 4 32 736 2

* Extended Hours run the 2nd week of April to 2nd week of June

(FULL YEAR)

RFP Q+A 9531-18-R-0900-0002 Page 7 of 7 published 7/20/2018

SHAPELL CENTER

POST LOCATION HR/DAY DAY/WK HR/WK HR/SEASON SHIFTS

B-1 Vehicle Entrance Booth 24 7 168 8736 1, 2, 3 B-2 Main Center Entrance 24 7 168 8736 1, 2, 3 B-3 Loading Dock 16 5 80 4160 1, 2 B-4 Relief 16 5 80 4160 1, 2 B-5 Escort Officer (as needed) 8 5 40 2080 1, 2, 3 Total 536 27,872

SUPERVISOR - SHAPELL CENTER

POST LOCATION HR/ DAY DAY/WK HR/WK HR/SEASON SHIFTS

L-1 Shift Supervisor (Lieuteant) 16 5 80 4160 1, 2

(Security Staffing)

OFFICE OF FINANCE, DIV. OF PROCUREMENT

100 RAOUL WALLENBERG PLACE, SW

DIV. OF PROTECTION SERVICES

100 RAOUL WALLENBERG PLACE, SW