Solicitation Amendment No. 951700-26-R-0002-A00001_Facilities Mgmt..pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

A00001

Nicole Wright

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

This solicitation has been amended to incorporate the following change(s):

A.) Provide Response to Questions. See Attached.

B.) Provide Revised Statement of Work (SOW) with changes in RED. See Attached.

C.) Provide Revised Synopsis / Solicitation with changes in RED. See Attached.

D.) To include Site Visit, which is scheduled for Wed., 2 September 2026. No Questions shall be received / posted after site visit. See Attached for Details.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

United States Agency for Global Media Office Of Contracts 330 Independence Avenue SW Cohen Building, Room 4360 Washington, DC 20237

See Item 6

T3314-26-IQ-00102

A00001

951700-26-R-0002

See Box 16c.

08/30/2026

08/31/2026

Response to Questions Project Title: Facilities Maintenance, Philippines

Solicitation No.: 951700-26-R-0002

QUESTION 1: Please clarify if the SOW requires electricians to have tiered expertise levels (e.g., leadman, foreman, supervisor), or is it strictly limited to the 3-year experience requirement specified in Section 2.1.2?

ANSWER 1: at least 3-years’ experience is the minimum requirement for electricians for this service.

QUESTION 2: Please provide the existing as-built drawings and detailed site plans indicating the exact locations of repairs scope to support accurate technical and pricing estimates.

ANSWER 2: as-built drawings are confidential in nature. Repair works will be done thru work orders and actual job will be supervised by government technical staff.

QUESTION 3: Please provide specific areas or itemized quantities requiring repair and maintenance or confirm if the Contractor should price an overall full repair and maintenance scope.

ANSWER 3: We cannot provide specific or itemized quantities requiring repair and maintenance, the stations technical staff will guide contract employees and provide them work orders for the duration of the contract.

QUESTION 4: Site Visit: Will the Government conduct a pre-proposal site visit? If so, please provide the date, time, registration requirements, and point of contact for arranging access to the facility.

ANSWER 4: Site visit will be conducted. See below for details:

A maximum of 2 personnel per company may visit the site. Please submit an email to Arlan Illigan via email at Ailigan@usagm.gov to confirm your company’s attendance, no later than 2:00PM (Philippines Time) on Mon., August 31, 2026.

Email Subject Line for Site Visit shall read: “USAGM Facilities Management Support”.

Site Visit Information:

Location: USAGM Philippines Transmitting Station (Formally Known as: Voice of America Relay Station) Tinang, Concepcion, Tarlac

Date: Wednesday, Sept. 2, 2026

Time: 9:00AM

Attendee’s are required to provide a copy of a valid Philippines Identification.

For security purposes; no weapons, drugs, electronics with cameras are allowed during the site visit.

Solicitation No.: 951700-26-R-0002

QUESTION 5: Can the Government confirm the current incumbent contractor’s on-site staffing per day or overall for developing a realistic staffing plan?

ANSWER 5: The previous contract expired last year April 30, 2025.

QUESTION 6: Key Personnel Qualifications: “Under Factor 1: Technical Approach, the Project Manager is required to hold a CISCO/CCNA certification or IT degree. Given that the SOW covers real property, electrical, vehicle, and HVAC maintenance, could the Government confirm if Engineering, Facilities Management, or Trade-Related credentials / degrees are acceptable alternatives”?

ANSWER 6: Factor 1 will be evaluated as follows:

Certifications: Philippines TESDA Electrical Installation and Maintenance NC II / NC III

License: Valid PRC Registered Master Electrician (RME) License

QUESTION 7: U.S. Prime Contractor / Philippine Partner: Our company is a U.S.-based small business and intends to submit as the prime contractor, supported by an established local company in the Philippines as a subcontractor/teaming partner. Please confirm that this structure is acceptable and that a U.S.-based company is eligible to serve as the prime contractor.

ANSWER 7: Yes it is acceptable.

QUESTION 8: Philippine Registration and Licensing – SOW Section 8.5: For a U.S.-based prime contractor utilizing a Philippine subcontractor, may applicable Philippine licenses, permits, and appointments be held by the local subcontractor, or must they be held directly by the U.S. prime contractor?

ANSWER 8: Applicable Philippine licenses, permits, and appointments may be held by the local subcontractor.

QUESTION 9: Local Legal Entity Requirement: Is the U.S. prime contractor required to establish or register a Philippine branch, subsidiary, or other local legal entity before proposal submission or award, or may performance be accomplished through a properly licensed Philippine subcontractor?

ANSWER 9: Performance can be accomplished through a properly licensed Philippine subcontractor.

QUESTION 10: Temporary Additional Services – SOW Section 3: The SOW states that Temporary Additional Services shall not be subcontracted. Please clarify whether personnel employed by an approved Philippine subcontractor may perform these services, or whether such personnel must be direct employees of the prime contractor.

ANSWER 10: Personnel employed by an approved Philippine subcontractor may perform these services.

QUESTION 11: Required Staffing/Headcount: Please confirm whether the Government has an anticipated or minimum staffing level, including the expected number of electricians, HVAC technicians, real-property maintenance personnel, warehouse personnel, mechanics, and supervisory personnel.

ANSWER 11:

QUESTION 12: Key Personnel: Please identify which positions the Government considers “Key Personnel” for purposes of the resume and signed commitment-letter requirements.

ANSWER 12: Supervisor/Project Manager

QUESTION 13: Supervisor/Project Manager Qualification: The evaluation criteria reference “CISCO, CCNA, or BA degree in IT related area” for the proposed Supervisor/Project Manager. Please confirm whether this is a mandatory qualification for the Facilities Maintenance Supervisor/Project Manager and clarify its applicability to the facilities-maintenance scope.

ANSWER 13: Engineering, Facilities Management, or Trade-Related credentials / degrees are qualified as Supervisor/Project Manager.

QUESTION 14: Past Performance Requirements – Volume III/Factor 2: Volume III requests up to three recent and relevant past-performance references, while the evaluation criteria state that PPQ information shall be submitted for at least three contracts. Please confirm the minimum number of past-performance references required.

ANSWER 14: No minimum. As instructed, up to three (3) past-performance references is requested.

QUESTION 15: Subcontractor Past Performance – Volume III: Please confirm that the prime contractor may rely upon recent and relevant past performance of its proposed subcontractor/teaming partner where that subcontractor performed the referenced contract as the prime contractor, provided its significant contribution to this requirement is explained in the proposal.

ANSWER 15: Yes, the prime contractor may rely upon recent and relevant past performance of its proposed subcontractor/teaming partner where that subcontractor performed the referenced contract as the prime contractor.

QUESTION 16: Period of Performance: The Synopsis/Solicitation identifies the anticipated base period as September 29, 2026 through March 28, 2027, while the SOW identifies September 20, 2026 through March 19, 2027. Please confirm the correct anticipated period of performance.

ANSWER 16: The anticipated period of performance is set for 20 September 2026 – 19 March 2027.

QUESTION 17: Minimum Staffing Requirements: Does the Government have a required minimum number of personnel for each service area, including electrical, HVAC, real property maintenance, warehouse support, and vehicle / heavy equipment maintenance? If so, please provide the required staffing levels and whether personnel are required to be dedicated full-time to this contract.

ANSWER 17:

QUESTION 18: Site Supervisor: The SOW requires an on-site supervisor whose sole function is supervision.

Please confirm whether the supervisor is required to be present on-site for the entire normal workday, Monday through Friday, 8:00AM – 4:30PM.

ANSWER 18: Yes. The site supervisor is required Monday through Friday 8AM – 4:30PM

QUESTION 19: Current Workload / Maintenance History: Can the Government provide the approximate number of monthly work orders, emergency calls, preventative maintenance activities, and corrective maintenance requests performed under the current or previous facilities maintenance contract? This information would assist offerors in accurately estimating the required staffing and resources.

ANSWER 19: All workload will not go beyond what is written in the SOW. The government cannot provide approximate.

QUESTION 20: HVAC Equipment: The SOW references various HVAC equipment and provides maintenance requirements. Could the Government provide the current inventory, including the quantity, type, and approximate size / capacity of the HVAC units, chillers, AHUs, and other major HVAC equipment requiring maintenance?

ANSWER 20: Please see SOW, Attachment 8 - “List of HVAC Units”

QUESTION 21: Vehicles and Heavy Equipment: Could the Government provide an inventory of vehicles, heavy equipment, UTVs, forklifts, generators, and gasoline / diesel-powered equipment currently requiring maintenance under this contract?

ANSWER 21: The station has 1-excavator, 1-skid loader, 2- forklifts, 8-UTVs, 1-Five Ton Capacity Boom Truck.

QUESTION 22: Emergency / Temporary Additional Services: Please clarify the expected response time for temporary additional services and emergency requirements outside the normal work schedule. Is there a required response time for after-hour emergencies?

ANSWER 22: For Temporary Additional Services – the COR will coordinate and approve at least 24-hours prior to performance of emergency services.

QUESTION 23: Roadside Assistance: The SOW requires roadside assistance within the greater Tarlac and Angeles regions within a 1.5-hour drive from the station. Please clarify whether the contractor is required to maintain a dedicated service vehicle for this requirement.

ANSWER 23: NO. Transportation services will be in another contract and will be coordinated with the COR. Roadside Assistance has been deleted from the SOW. See attached.

QUESTION 24: Government-Furnished Property and Materials: The SOW identifies numerous Government-furnished tools, equipment, replacement parts, consumables, fuel, and maintenance supplies.

Please confirm that the Government will continue to furnish the listed replacement parts, consumables, fuel, lubricants, batteries, and other materials identified under the Government-Furnished Property section for the duration of the contract.

ANSWER 24: Yes.

QUESTION 25: Contractor-Furnished Materials: Please clarify which materials, parts, consumables, and equipment-if any- are expected to be furnished by the contractor when performing real property, electrical, HVAC, warehouse, and vehicle maintenance services.

ANSWER 25: Contractor shall only provide what is listed in SOW.

QUESTION 26: Direct Labor / Subcontracting: Section 13.5 states that the contractor shall not subcontract the direct labor services required under the contract. Please confirm whether all personnel performing the required direct labor must be employees of the prime contractor and whether subcontracting is permitted for specialized services or work outside the direct labor requirements.

ANSWER 26: If the US prime contractor has partnered with a Philippine Company as subcontractor, the subcontractor’s staff are considered direct labor.

QUESTION 27: Personnel Qualifications: The SOW requires registered / trained electricians, air-conditioning technicians, and certified / trained mechanics with three years of applicable experience. Please confirm whether the Government requires specific Philippines licenses, certifications, or registrations for each position and whether copies must be submitted with the proposal or only after award.

ANSWER 27: Copies of Philippine Licenses, certifications or registrations shall be submitted with the proposal.

QUESTION 28: Warehouse Staffing and Equipment Operators: The SOW requires at least one person qualified to operate forklifts of 3-tons or greater and a 3-ton truck crane. Please confirm whether the Government requires a dedicated warehouse operator / employee or whether this qualification may be held by one of the other contract personnel.

ANSWER 28: This requirement is dedicated to Warehouse personnel.

QUESTION 29: After-Hours Staffing: Since temporary additional services cannot be subcontracted, please clarify whether the Government expects the contractor to maintain an after-hours/on-call workforce or whether such personnel may be called in from the regular workforce when temporary additional services are ordered.

ANSWER 29: Temporary additional services will be coordinated and approved by the COR at least 24-hours in advance and such personnel to perform is part of this contract.

QUESTION 30: If this is not a new requirement, please provide the incumbents’ name, and contract number.

ANSWER 30: The previous contract expired April 30, 2025. The contractor is J&J Worldwide Services.

QUESTION 31: Teaming / Subcontracting: Please confirm whether a U.S. prime contractor may propose qualified local Philippine subcontractor / personnel to perform portions of the work, provided the prime remains fully responsible for contract management and all solicitation requirements, including the required key-personnel qualifications, licenses / permits, insurance, technical approach, and past performance submissions.

ANSWER 31: Yes, US prime contractor may propose a qualified local Philippine subcontractor.

Synopsis / Solicitation USAGM Facilities Maintenance Solicitation No. 951700-26-R-0002

UNITED STATES AGENCY FOR GLOBAL MEDIA (USAGM)

USAGM Philippines Transmitting Station

For Facilities Maintenance Services

INTRODUCTION

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested, and a written solicitation will not be issued.

This combined synopsis / solicitation number 951700-26-R-0002 is issued as a Request for Proposal (RFP).

ACQUISITION AUTHORITY

This acquisition is for a commercial item or service and is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 12 – Acquisition of Commercial Products and Commercial Services & FAR Part 13 – Simplified Acquisition Procedures.

This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular 2026-01; Effective Date, 13 March 2026.

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE

The NAICS code for this procurement is 561210; Facilities Support Services, and the Small Business Administration (SBA) Standard Size of $47 million.

ACQUISITION STATUS

This acquisition shall be procured as full and open.

DESCRIPTION OF REQUIREMENT

The contractor shall provide qualified personnel, supervision, tools, equipment, and services necessary to maintain the station’s facilities, equipment, and Government-owned assets in safe, reliable, and operational conditions. Further details are described in Attachment A –Statement of Work, to this solicitation.

PERIOD OF PERFORMANCE

The duration of this contract is anticipated to last for 6-months. The anticipated period of performance (PoP) is as follows:

Base Period: September 29 20, 2026 to March 28 19, 2027

CONTRACT TYPE

Firm-Fixed Price.

Contract Line Items Number (CLINs) and item, quantities unit of measure, and description are identified under the Supplier / Services section of this RFP.

SOLICITATION DATES / TIME:

SUBMISSION OF QUESTIONS DUE DATE: Deadline for receipt of questions are due no later than 10:00 AM Eastern Time (ET) on Tues., 25 August 2026.

Offerors may submit written questions regarding the solicitation via e-mail to Nicole Wright, Contracting Officer at NWright@usagm.gov and cc Ms. Natalie Ellis at Nellis@usagm.gov.

Questions received after this date run the risk of not being answered. Only written questions will receive a response. It is required that each question should include the document name, document date, specific page, paragraph, clause or other definitive citation requiring clarification.

Subject line for Questions is as follows: Response to “Combined Synopsis / Solicitation No.:

951700-26-R-0002 – USAGM Facilities Maintenance, Philippines Transmitting Station.”

SITE VISIT INFORMATION:

A Station site visit has been scheduled for the following:

LOCATION: USAGM Philippines Transmitting Station

DATE: Wed., 2 September 2026

TIME: 9:00AM (Philippines Time)

A maximum of two (2) personnel per company may attend the site visit.

Please submit an email to Arlan Illigan via email at Ailigan@usagm.gov to confirm your company’s attendance, no later than 2:00PM (Philippines Time) on Mon., 31 August 2026.

Site Visit Confirmation Email Subject Line shall read: “USAGM Facilities Management Support”.

Attendee’s are required to provide a copy of a valid Philippines Identification.

Please Note: For security purposes; No weapons, Drugs, Electronics with Cameras are permitted during the site visit.

PROPOSAL DUE DATE: Proposals are due no later than 10:00 AM Eastern Time (ET) on Mon., 7 September 2026.

Proposals shall be emailed to Ms. Nicole Wright, Contracting Officer at NWright@usagm.gov and Ms. Natalie Ellis at Nellis@usagm.gov with the following in the subject line: Response to mailto:NWright@usagm.gov mailto:Nellis@usagm.gov mailto:Ailigan@usagm.gov mailto:NWright@usagm.gov mailto:Nellis@usagm.gov

“Combined Synopsis / Solicitation No.: 951700-26-R-0002 – USAGM Facilities Maintenance, Philippines Transmitting Station.”

***LATE PROPOSALS WILL NOT BE CONSIDERED AND PROPOSALS SENT BY FACSIMLE

WILL NOT BE ACCEPTED***

ATTACHMENT TABLE OF CONTENTS

DOCUMENT TYPE DESCRIPTION

Attachment A Statement of Work

PROPOSAL VOLUME REQUIREMENTS

The following are descriptions of the information that shall be provided with the proposal.

PROPOSAL SUBMISSION PAGE LIMITS

VOLUME I - ADMINISTRATIVE

The Administrative Volume shall also include:

This volume should also contain the following item:

• Cover Letter

No Page Limit

VOLUME II – TECHNICAL APPROACH & CAPABILITY

• Technical Approach & Capability 7 Page Limit

• Resume of Key Personnel No Page Limit

VOLUME III – PAST PERFORMANCE

Past Performance contract reference No Page Limit

VOLUME IV – PRICE

Completed “Pricing Template”

No Page Limit / or complete “Section 1 – Continuation Sheet” on SF1449 attached

A. VOLUME I – ADMINISTRATIVE

The offeror shall provide a cover letter. The cover letter shall identify the RFP (951700-26-R-0002), date of submittal, acknowledgement of any amendments, and the Offeror’s name, address, Taxpayers ID number, CAGE Code, and POC authorized to negotiate and sign on behalf of the Offeror (include phone number and email address). Cover letters will not count against any page limitation.

If applicable, the offeror shall identify any subcontractors / teaming partners and provide corresponding cage code(s).

This volume shall include the following items which will be evaluated on a pass-fail basis.

- Commitment Letter: Commitment letters for all key personnel shall be submitted with the proposal submission by the proposal due date. All commitment letters shall be signed and dated by the proposed key personnel within 5-days of the proposal due date. The date of signature must accompany the signature in the signed commitment letter. The commitment letter shall affirmatively state: (1) that the key personnel granted permission to the prime contractor to use his/her resume, and (2) is willing to work for the proposing offeror on the instant solicitation. If offeror is a sole proprietor proposing itself as key personnel, the offeror must identify as such. If revised proposals are required, commitment letter must be updated, signed and dated within 5 days of the revised due date for submission.

B. VOLUME II - TECHNICAL APPROACH & CAPABILITY

The offeror shall submit sufficient information for the Government to make a comprehensive evaluation of the Offeror’s technical approach and capability in meeting the requirements listed in the SOW for successful performance. Resume(s) should be submitted for key personnel and will be evaluated.

C. VOLUME III - PAST PERFORMANCE

The Government is requesting that the Offeror provide up to three (3) past performance contract references that reflect recent and relevant experience. Recent experience is defined as that completed within the past three (3) years from the proposal due date with 12-months of the period of performance completed. Relevant experience is defined as that which is similar in scope, size, and complexity to the work described in the attached SOW and contract type. Past performance contract references can come from the offeror or the subcontractor, as long as they served as Prime Contractor for the past performance referenced. If the Offeror submits recent and relevant projects performed by a subcontractor as a past performance reference, the offeror must also explain how the subcontractor significantly contributed to the performance of the referenced project and how the offeror expects the subcontractor to significantly contribute to the successful performance of the solicited work.

Each Past Performance contract reference must include a Past Performance reference sheet. All past performance reference sheets shall include contract / delivery order number, contract type, program name, total contract cost, short description of work performed, reasons why the project is considered relevant by the offeror, name, email addresses. For those references where a Past Performance Questionnaire (PPQ) will be submitted, the offeror shall also include a valid telephone number and email address for the person completing the PPQ.

Past Performance contract references must be completed by the customer, Contracting Officer Representative (COR), or the Contracting Officer using the PPQ’s. PPQ’s are required for contract not listed in CPARs only.

The Offeror shall provide PPQ’s to its customer references and instruct them to submit them in accordance with the instructions in the PPQ. Questionnaires must be received via email no later than the date and time specified in the PPQ. Questionnaires that are not received by the due date and time may not be evaluated.

D. VOLUME IV - PRICE

The contract awarded will be awarded as Firm-Fixed Price. The Offeror shall submit CLIN Structure in RFP No. 951700-26-R-0002. Unit or total line item pricing shall not exceed two (2) decimal places for cents. If unit or total line item pricing exceeds two decimal places for cents, the Government will round to the nearest cent not exceeding the total line item pricing. All pricing shall be converted into U.S. Dollar

(USD).

The offeror shall propose a firm-fixed price by submitting prices in accordance with the attached pricing structure. The price template can be seen and completed on the SF1449 “Section 1 – Continuation Sheet” on the solicitation document.

All pricing shall be traceable to the CLINs and SOW task areas.

(End of Provision)

EVALUATION

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following shall be used to evaluate offers:

FACTOR 1: Technical Approach & Capability FACTOR 2: Past Performance FACTOR 3: Price

Technical and past performance, when combined, in accordance with FAR 13.106-2; Evaluation of quotations or offers, the relative importance of all other evaluation factors, when combined, when compared to price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

1. BASIS OF CONTRACT AWARD

Unless all offers are rejected, the Government intends to award a firm-fixed price contract to responsible offeror whose offer, conforming to the solicitation, is determined to be the best overall value, price and other factors considered. The Government may select for award the offeror whose price is not necessarily the lowest, but whose technical and past performance is more advantageous to the Government warrants the additional cost. Offerors must satisfy the requirements described in the SOW, as well as other Request for Proposal (RFP) requirements. Proposals that take exception to any performance criteria may be deemed unacceptable.

The Government will select for award the most advantageous proposal representing the best overall value to the Government, based upon an assessment of non-price factors (e.g., Technical Capability, Past Performance, etc.) and the Price. All evaluation factors other than price, when combined are considered significantly more important than price.

The Government intends to evaluate proposals and may award a contract without discussions. However, the Government reserves the right to conduct discussions if determined by the CO to be necessary.

Therefore, each initial offer should contain the contractor’s best proposal from both a price and a technical standpoint.

Proposals received in response to this solicitation will be evaluated by the Technical Evaluation Panel (TEP) in accordance with the evaluation criteria set forth herein. The Government intends to make one award to the responsible contractor whose proposal, conforming to the solicitation, is determined most advantageous to the Government, all technical and price factors considered.

Please note that after award, if an unsuccessful offeror requests information on an award that was based on factors other than price alone, a brief explanation of the basis for the award shall be provided.

The Government reserves the right to reject any or all proposals, and to award no contract at all, depending on the quality of the proposal(s) submitted and the availability of funds.

PASS / FAIL CRITERIA:

COMMITMENT LETTERS: Commitment letters for all key personnel shall be submitted with the proposal submission by the proposal due date. All commitment letter shall be signed and dated by the proposed key personnel within 5-days of the proposal due date. The date of signature must accompany that signature in the signed commitment letter. The commitment letter shall affirmatively state: (1) that the key granted permission to the prime contractor to use his/her resume, and (2) is willing to work for the proposing offeror on the instant solicitation. If offeror is a sole proprietor proposing itself as key personnel, the offeror must identify as such. If revised proposals are required, commitment letters must be updated, signed, and dated within 10 days of the revised due date for submission.

2.) EVALUATION FACTORS

The evaluation will be based on a complete assessment of the offeror’s proposal. Proposals shall be evaluated on the following three (3) factors:

FACTOR 1: Technical Approach & Capability FACTOR 2: Past Performance FACTOR 3: Price

Technical Approach & Capability and Past Performance are equal, and when combined are significantly more important than Price. However, Price is still a substantial factor. As the evaluation becomes more equal under Factor 1 & 2, price will become more significant in the award decision.

a.) FACTOR 1: Technical Approach & Capability

The Government will evaluate the adequacy of the offeror’s approach, completeness, and understanding of the requirements specified in the solicitation and all attached documents, including the SOW, as demonstrated by the proposed technical approach and capabilities. The proposal shall demonstrate how the offeror will comply with Government taskings and requirements throughout the performance period.

Data previously submitted, or presumed to be known (e.g., descriptions of previous project performed for the Government) cannot be considered as a part of the proposal unless physically incorporated into the proposal. Clarity, completeness, and conciseness are essential.

The offeror shall submit resume(s) for Key Personnel that demonstrate experience and required qualifications and certification listed in the SOW, Sections 2, 3 & 5. The Government will evaluate the experience and capabilities of the contractor’s proposed Key Personnel and the Resume(s) submitted with the Contractor’s proposal.

The Contractor shall provide management approach for staffing and oversight to include the following:

• Provide organization and staffing approach to attaining a high level of customer service and to accomplish performance objectives.

The evaluation will include an assessment of:

• Proposed Supervisor / Project Manager

• Must have 5 or more years Project Manager experience (i.e., Engineering, Facilities Management, or Trade-Related credentials / degrees) in related environment.

• Required Certifications: Philippines TESDA Electrical Installation and

Maintenance NC II / NC III

• Required License: Valid PRC Registered Master Electrician (RME) License

• Must speak English

The Contractor shall have the personnel, organization, and administrative controls necessary to ensure that each task is completed satisfactorily. Personnel, identified in the contractor’s staffing plan shall be considered essential to this contract. The Contractor shall provide evidence, such as resumes, that shows proposed personnel possess the proper qualifications and experience required to perform the requirements of this contract.

Contractor personnel shall have demonstrated experience, documented in their resumes, referencing the required skills for successfully completing these tasks. All personnel shall be fully trained and ready to perform the tasks of this contract.

b.) FACTOR 2: Past Performance

The contractor shall submit completed PPQ information for at least three (3) contracts within the past three (3) year with similar work described in this Performance Work Statement.

c.) FACTOR 3: Price

The Government will evaluate the total price (including all options) to determine the price reasonableness. The Government will evaluate the total price (including all options) to determine the price reasonableness. For a price to be reasonable, it must represent a price to the government that a prudent person would pay when consideration is given to prices in the market.

Price reasonableness is established through adequate price competition, as described in FAR 13.104.

3.) RATING METHODS

a. FACTOR I: TECHNICAL APPROACH & CAPABILITY

Technical Approach & Capability shall be given a rating identified in Table 1 below that reflects the degree to which the proposed approach meets or does not meet the minimum performance or capability requirements through an assessment of the attributes, strengths, weaknesses, deficiencies, and risks of a proposal. If the contractor simply meets the minimum requirements, there will be no deficiencies or strengths identified.

Table 1. Combined Technical / Risk Rating Method

Adjectival Description Exceptional Greatly exceeds all minimum requirements of the criteria; has a high probability of success; contains no weaknesses or deficiencies.

Good Exceeds all the minimum requirements of the criteria; has an above average probability of success; contains no significant weaknesses and only minor, correctable weaknesses exist.

Acceptable Meets all the minimum requirements of the criteria; has an average probability of success; no significant weaknesses and any deficiencies can be readily corrected.

Marginal

Fails to meet one or more of the minimum requirements of the criteria; low probability of success; major weaknesses and/or significant number of deficiencies exist.

Unacceptable Fails to meet any of the minimum requirements of the criteria; proposal needs major revisions; very low probability of success.

*NOTE: If an offeror is determined “unacceptable” under Factor 1 – Technical Approach & Capability, the offeror’s proposal will be considered unacceptable overall and shall not be considered for award.

b. Factor II: Past Performance

The Government will evaluate how well the offeror has performed on contracts that have been determined to be both recent and relevant to the SOW.

Past performance is a measure of the degree to which the offeror satisfied its customers in the past and complied with Federal, State, and local laws and regulations. The Government may contact some, all or none of each offeror’s customers to ask whether: (1) the offeror is capable, efficient, and effective; (2) the offeror’s performance conformed to the terms and conditions of its contract; (3) the offeror was reasonable and cooperative during performance; (4) the offeror was committed to customer satisfaction;

(5) the offeror was able to hire and retain qualified personnel to the satisfaction of the customer, and (6) if they would select the same Contractor or a different Contractor, given the opportunity.

The Government may also use other information available from other sources to evaluate an offeror’s past performance, which may include, but not limited to: Past Performance Questionnaire (PPQ), Federal, State, and local Government agencies, Better Business Bureaus, published media, electronic databases such as the Contractor Performance Assessment Reporting System (CPARS) and the Past Performance Information Retrieval System contact reference other than those provided by the offeror.

In the case of an offeror without a record of relevant past performance or for whom no information on past performance is available, the offeror will receive a neutral rating.

Relevance of Experience: The Offeror’s experience will be evaluated on the degree of relevance to the requirement on the basis of similarity in size, scope, complexity, technical difficulty, contract type, and period of performance. Only recent experience will be evaluated. Evaluations may include interviews with previous clients of the contractor and may include interviews with previous clients of proposed personnel.

Past Performance Assessments: The Offeror’s past performance will be evaluated on the basis of information contained in the Offeror's proposal and the information that the Government obtains through other means. The past performance evaluation will assess the Offeror’s record of providing high quality services of a similar nature in a manner that ensures maximum efficiency, timeliness, cost effectiveness and overall client satisfaction.

If some of the Offeror’s experience is relevant and the rest is not, only the relevant experience will be evaluated for purposes of past performance. If no experience is relevant or the experience that is relevant cannot be evaluated due to a reference’s failure to respond, a rating of neutral will be assigned for past performance as defined below.

The Government will evaluate Factors 2 using the following adjectival ratings.

Rating Symbol Definition

c. Factor III: Price

Price does not receive a rating. In accordance with FAR Part 13.104, the Government will evaluate whether the proposed price is fair and reasonable under Factor 3 above. If an offeror’s price is not found to be fair and reasonable, the offeror will not be eligible for award.

Neutral N No past performance available for evaluation. Offeror has asserted it has no equal or similar relevant past performance experience.

Proposal receives no merit or demerit for this factor.

Outstanding O The Offeror’s past performance demonstrates no issues, concerns, or risks associated with delivering timely services and performance. Past performance surveys and the Offeror’s experiences indicate that the Offeror is capable of exceeding requirements of the contract. The Contractor has significant experience with equal requirements.

Good G The Offeror’s record of past performance indicates there is very little risk associated with receiving quality products, timely services and full contract performance. Past performance surveys and the Offeror’s experience indicate the Offeror will meet or exceed requirements of the contract. The Contractor has experience with equal requirements.

Acceptable A The Offer’s record of past performance indicates that there is some potential risk associated with receiving quality products, timely services, and contract performance. Past performance surveys and the Offeror’s experience indicate the Offeror may have some problems during performance of the contract. The Contractor has limited experience with equal requirements.

Unsatisfactory U The Offeror’s record of past performance indicates it will be unable to perform successfully on the contract.

ATTACHMENT A

STATEMENT OF WORK

USAGM FACILITIES MAINTENANCE,

PHILIPPINES TRANSMITTING STATION

BACKGROUND

The U.S. Agency for Global Media (USAGM) Philippines Transmitting Station at Tinang, Concepcion, Tarlac, Philippines is a broadcasting facility responsible for transmitting U.S. Government programming to international audiences. The station receives program content via MPLS (Multiprotocol Label Switching) fiber connection to the Network Control Center (NCC) in Washington DC.

OBJECTIVE

This requirement is to ensure the station’s buildings, grounds, utilities, and related facilities are properly maintained, safe, functional, and operational to support continuous station operations.

DESCRIPTION OF SERVICE

The Contractor shall provide qualified personnel, supervision, tools, equipment, and services necessary to maintain the station’s facilities, equipment, and Government-owned assets in safe, reliable, and operational condition. Services shall include:

a. Electrical Services – Perform preventive and corrective maintenance, troubleshooting, repair, installation, testing, and inspection of electrical systems, equipment, lighting, power distribution, wiring, and related components.

b. Air-Conditioning Maintenance and Repair – Perform scheduled preventive maintenance, inspection, troubleshooting, cleaning, servicing, repair, and replacement of components for air-conditioning and ventilation systems to ensure reliable and efficient operation.

c. Real Property Maintenance and Repair – Perform routine and corrective maintenance and minor repairs of buildings, structures, roofs, doors, windows, plumbing, drainage, grounds-related infrastructure, and other real property components. Services shall include carpentry, masonry, painting, plumbing, welding, and other general maintenance work as required.

d. Warehouse Support – Provide personnel to support the receipt, handling, storage, organization, inventory, movement, and accountability of Government property, supplies, materials, tools, and equipment. Maintain proper housekeeping and safe storage practices within warehouse and storage areas.

e. Maintenance and Repair of GOVs, Heavy Equipment, UTVs, and Gasoline/Diesel-Powered Tools – Perform preventive maintenance, inspection, troubleshooting, servicing, and repair of Government-owned vehicles, heavy equipment, utility vehicles, lawn and grounds-maintenance equipment, generators, and other gasoline/diesel-powered tools and equipment. Services shall include engine, mechanical, electrical, hydraulic, cooling, fuel, braking, and other related systems as applicable.

The Contractor shall respond to maintenance requirements in a timely manner and coordinate all work with designated Government personnel to minimize disruption to station operations and ensure compliance with applicable safety requirements.

1. MANAGEMENT AND SUPERVISION

1.1 Supervision. The Contractor shall designate a representative who shall be responsible for on-site supervision of the Contractor's workforce at all times. This supervisor shall be the focal point for the Contractor and shall be the point of contact with U.S. Government personnel. The supervisor shall have sufficient English language skill to be able to communicate with members of the U.S. Government staff.

The supervisor shall have supervision as his or her sole function.

1.2 Schedules. The Contractor shall maintain work schedules for their employees. All work shall be performed from Monday through Friday, between the hours of 8:00 AM and 4:30 PM, except for the holidays identified in 652.237-72 Observance of Legal Holidays and Administrative Leave. Other hours may be approved by the Contracting Officer's Representative. The Contractor must provide at least 24-hour advance notice to the COR who will consider any deviation from the hours identified above.

1.3 Work Orders. It is the intent of this contract that all maintenance and repair services, regardless of whether completed as a Standard Service or Temporary Additional Service, be documented on a Work Order.

1.3.1 Scheduled Services. For scheduled services, the term "Work Orders," pertains to established preventive maintenance procedures. The Contractor shall perform preventive maintenance as described in this contract and submit a weekly Preventive Maintenance Report to the COR documenting procedures successfully accomplished and items incomplete or deferred. This report shall provide an explanation or justification for work not accomplished and propose a schedule for making up those assignments. The Contractor may be held financially liable for scheduled maintenance not accomplished due to shortages in contractor staffing, due to the Contractor's negligence, or otherwise not accomplished to the satisfaction of the COR.

1.3.2 Unscheduled Services. All other maintenance and repair actions shall be documented on the Work Order form provided in Attachment 3. These assignments shall be issued on an as-needed basis.

The Contractor shall document all failures or anomalies discovered during inspections or otherwise observed by the Contractor personnel shall be documented on a work order submitted to the COR.

1.4 Quality Assurance. The Contractor shall institute an appropriate inspection system to ensure duties and responsibilities of Contract staff are being carried out in an appropriate and effective manner. Any shortcomings and/or substandard conditions noted by such inspections shall be promptly corrected. Any condition beyond the responsibility of the Contractor shall be brought to the attention of the Contracting Officer (CO) or Contracting Officer's Representative (COR) for resolution.

2. STANDARD SERVICES

The Contractor shall provide Facilities Maintenance Support services for the U.S Agency for Global Media, Philippines Transmitting Station at Tinang, Concepcion, Tarlac. (Refer to Attachment 5 – Site

Drawings and 6 – Locations of Work). The Contractor shall include all planning, administration, and management necessary to assure that all services comply with this contract, and all applicable laws and regulations. The Contractor shall meet all of the standards of performance identified in the contract. The Contractor shall perform all related support functions such as supply, subcontracting, quality control, financial oversight, and maintenance of complete records and files. Required supplies, materials, and equipment shall be provided by the Government, per Attachment 1 - Government Furnished Property.

2.1 Electrician Services

2.1.1 General. The contractor shall provide building electrical maintenance, distribution installation and maintenance services. Many, but not all, daily assignments will have them working alongside station employees to complete work assignments. Services includes electro-mechanical works, shall involve daily inspections and logging of equipment condition, as well as repair of such equipment. The electrical service team shall perform maintenance of low voltage load and power panels, emergency and exit lights, electrical manholes and hand holes. The team shall also be required to replace and repair street and perimeter lighting, which includes replacement of wirings, conduits, grounding, etc. General cleaning of equipment and auxiliaries, and spot painting of the same shall be accomplished on an as-needed basis.

2.1.2 Work Standards. Electricians must be trained and registered electricians who have at least three years' experience in building electrical maintenance, electrical systems installation, and panel board and breaker operation. All work performed shall be in accordance with the National Electrical Code published by the National Fire Protection Association, NFPA 70 or its equivalent local Code. The Contractor's electricians shall have a thorough technical knowledge of applicable safely systems, test equipment and work practices for all services covered within this section.

2.1.3 Daily Work Assignments. Routine daily work assignments typically revolve around routine maintenance and repair of items such as lighting fixtures; switch panels; electrical outlets, wiring and conduits; circuit breakers and fuses; motors; and other items in the station's low voltage electrical system.

2.1.4 Quarterly Work Assignments. Quarterly maintenance assignments shall include, but are not limited to, the following (refer to Attachment 7 for sample quarterly maintenance checklist):

1) Cleaning of all the exterior lighting fixtures on all buildings, along the perimeter fence line, and at antenna field structures (fixtures include but are not limited to emergency lights, exit lights, street lights, pylon lights, etc.).

2) Cleaning of the station's exterior electrical outlets on buildings and on antenna field shelters.

3) Cleaning of the electrical panels and lighting controllers.

4) Cleaning of low voltage transformers.

2.1.5 Assignments as Directed. In addition to scheduled maintenance, the contractor will be called from time to time to provide direct support to the station's Electrical Unit. These jobs include, but are not limited to, the following:

1) Cleaning of electrical manholes and hand holes.

2) Cleaning of generator cooling towers, cooling radiators, air filters, and air compressors.

3) Cleaning of substation equipment and distribution switchgears during annual preventive maintenance.

4) Assist with the installation of electrical provisions and relocation of electrical equipment during building renovations…