USAGM RFP 951700-21-R-0007 Amendment P0001 - Antenna Maintenance and Repair Services.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

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IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

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16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

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(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

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USAGM Solicitation 951700-21-R-0007 Continuation Sheet to SF 30 Block 14

Subject: Amendment 0001 - Antenna Maintenance and Repair

1) Section B, is amended to read as follows:

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS (Revised)

B.1 OVERVIEW

This contract is an Indefinite Delivery/Indefinite Quantity (IDIQ) contract consisting of the following components: (I) Inspections and Reports on Curtain and Rhombic antenna systems located at the Edward R. Murrow Transmitting Station, Grimesland, NC; (2) Inspections and Reports on medium wave 4 tower array at the Radio Marti (Marathon) Transmitting Facility, Marathon, Fla.; (3) Repair Maintenance to include: (a) Corrective repairs to restore antenna integrity; (B) Emergency Services to repair antenna deficiencies to restore operations.

B.2 CONTRACT TERM

The contract term is for a period of performance beginning March 01, 2021 through February 28, 2026 to include five (5) Ordering Periods of one year each. Task/Delivery Orders (TO/DOs) may be issued at any time during the five year ordering period. The performance period will be specified in each TO/DO and may extend beyond the IDIQ period of performance expiration in order to complete the TO/DO.

B.3 CONTRACT TYPE

This is an Indefinite Delivery/Indefinite Quantity (IDIQ) contract and TO/DO awards issued against this contract will be placed using the procedures described in Section G, Contract Administration Data.

The labor categories described in Section B.6, Pricing Table will be required to perform the services described in Section C, Statement of Work (SOW).

The types of Task Orders (TO) / Delivery Orders (DO) issued against this contract will be awarded on a Firm Fixed Price (FFP) basis in accordance with Federal Acquisition Regulation (FAR) 16.5, Indefinite-Delivery Contracts, and also as set forth in Section G, Contract Administration Data, and Section I, Contract Clauses. The performance periods will be specified in the TO/DOs and may include an extension beyond the IDIQ period of performance expiration date by six (6) months.

B.4 SUMMARY OF SERVICES

The contractor shall provide qualified manpower having specialized knowledge, skills, and aptitudes to perform maintenance routines on high powered shortwave and medium wave antenna systems to include: (I) repair and/or replacement of radiating elements, insulators, and associated hardware; (2) replace tower lighting components, i.e., power supplies, LED fixtures; (3) address corrosion issues associated with towers, guy anchors, brackets, and other associated appurtenances. (4) operate standard utility equipment such as winches, man lift devices, and tensioners; and, (5) comply with all Federal, State, and local safety regulations to ensure maximum protection of personnel and equipment.

The Contractor shall manage and supervise all aspects of labor necessary to satisfy the requirements set forth in this contract.

Descriptions of required services are contained in Section C and associated attachments. All work shall be performed in accordance with the terms and conditions of this contract and safety rules set forth by the station Chief Engineer and Safety Officer. Safety of personnel and quality workmanship are an integral part of this contract.

B.4.1 Non-Emergency Services (Prices as shown in Section B.6 below)

The primary component of this contract is for the contractor's provision of standard maintenance services as defined Section C. The scope includes all work, including furnishing all labor, equipment, tools, and services - unless otherwise specified. The price shall include all labor and overhead.

B.4.2 Emergency Services (Prices as shown in Section B.6 below)

Emergency services are generally corrective repairs by the Contractor to restore station program operations predicated on a failed antenna system. Scope of work for Emergency repair services are similar to those defined in Non-- Emergency activities with the exception that both response and mobilization time are critical in these type of actions.

B.5 CONTRACT PRICING

All TO/DOs issued will be subject to the pricing set forth in B.6, IDIQ Pricing Tables.

The labor rates set forth in the IDIQ Pricing Table reflect fully-burdened hourly rates for each labor category and will apply to all direct labor hours. The fully-burdened labor rates include all direct labor and indirect costs applicable to that direct labor (such as fringe benefits, overhead, G&A), and profit. These fixed hourly labor rates are ceiling rates and will apply to both the prime contractor and its subcontractors.

In any case, proposed rates for TOs/DOs shall not exceed the ceiling rates established in the contract. Any labor categories and rates proposed for a TO/DO that are not established in the IDIQ contract shall be incorporated within the master IDIQ contact upon approval by the USAGM Contracting Officer, prior to a TO/DO award.

B.5.1 Labor Categories and Rates

The Contractor shall propose a set of fixed hourly rates for each labor category, fully burdened as stated in section B.5. The rates shall be fixed for the duration of the ordering period. All hourly rates must be separately priced and fully burdened. Any proposed rates that are not fully priced out, will not be included in any resulting award.

In order to aid the Government in its evaluation of the proposed rates, the Contractor shall provide supporting documentation to demonstrate how the rates were developed for each labor category.

In consideration of satisfactory performance of all Non-Emergency and Emergency services required under this contract, the contractor shall be paid for performance of all work completed in accordance with guidelines and specifications cited within Section C.

B.5.2 TYPES OF SERVICES

B.5.2.1 Non-Emergency Services (Prices as shown in Section B.6.1 and B.6.2 below)

The primary component of this contract is for the contractor's provision of Non-Emergency Services (Fixed Price) maintenance services as defined Section C. The scope includes all work, including furnishing all labor, equipment, tools, and services - unless otherwise specified. The price shall include all labor and overhead (including cost of Workers' Compensation and required insurance).

Other Non-Emergency Services may also be required to address the need for corrective repairs discovered during inspections that need to be completed immediately. Other Non- Emergency Services hourly rates are fixed price and are to include all labor, services, and equipment for corrective repairs to be performed as determined necessary while onsite for inspections.

B.5.2.2 Emergency Services (Prices as shown in Section B.6.3 below)

Emergency services are generally corrective repairs by the Contractor to restore station program operations predicated on a failed antenna system. Scope of work for Emergency repair services are similar to those defined in Non - Emergency activities with the exception that both response and mobilization time are critical in these type of actions.

B.5.2.3 Overtime Rates (Prices as shown in Section B.6.4 below)

Normal operating hours are from 07:00am to 5:00pm. Overtime rates will apply for services required outside of normal working hours, on weekends or on federal holidays.

B.5.2.4 PRICES/COSTS

The BBG will pay the Contractor a fixed price for all maintenance and repairs. Fixed pricing for each activity shall be established prior to the submission of Task Orders.

B.6 SUPPLIES OR SERVICES AND PRICE/COSTS, IDIQ Pricing Tables

The Contractor shall perform all work specified in Section C at the firm-fixed-prices shown in the IDIQ Pricing Tables, Parts B.6.1, B.6.2, B.6.3, and B.6.4.

B.6.1 Non-Emergency (Fixed Price) Services to include all Services, Equipment, and Transportation.

IDIQ PRICING TABLES, NON-EMERGENCY SERVICES (FIXED PRICE):

03/01/2021 – 02/28/2022 BASE ORDERING PERIOD

CLIN Fixed Price Services Cost/Each

1001 Inspection and Report for Curtain Antennas (ERM) $

1002 Inspection and Report for Rhombic Antennas (ERM) $

1003 Inspection and Report for Curtain Antenna B3l/32 Arrays (ERM) $

1004 Inspection and Report for Marathon Medium Wave Arrays (MAR) $

1005 Install Temporary Guy Wire Supports (ERM) $

1006 Replace and Install New Lower Guy Wire Sockets (ERM) $

1007 Remove and Replace Full Guywire Assembly $

1008 Perform Plumb & Twist Corrections, and/or Guywire Tensioning at the Marathon Station /During Inspection Mobilization)

03/01/2022 – 02/28/2023 ORDERING PERIOD TWO

2001 Inspection and Report for Curtain Antennas (ERM) $

2002 Inspection and Report for Rhombic Antennas (ERM) $

2003 Inspection and Report for Curtain Antenna B3l/32 Arrays (ERM) $

2004 Inspection and Report for Marathon Medium Wave Arrays (MAR) $

2005 Install Temporary Guy Wire Supports (ERM) $

2006 Replace and Install New Lower Guy Wire Sockets (ERM) $

2007 Remove and Replace Full Guywire Assembly $

2008 Perform Plumb & Twist Corrections, and/or Guywire Tensioning at the

03/01/2023 – 02/28/2024 ORDERING PERIOD THREE

3001 Inspection and Report for Curtain Antennas (ERM) $

3002 Inspection and Report for Rhombic Antennas (ERM) $

3003 Inspection and Report for Curtain Antenna B3l/32 Arrays (ERM) $

3004 Inspection and Report for Marathon Medium Wave Arrays (MAR) $

3005 Install Temporary Guy Wire Supports (ERM) $

3006 Replace and Install New Lower Guy Wire Sockets (ERM) $

3007 Remove and Replace Full Guywire Assembly $

3008 Perform Plumb & Twist Corrections, and/or Guywire Tensioning at the

03/01/2024 – 02/28/2025 ORDERING PERIOD FOUR

4001 Inspection and Report for Curtain Antennas (ERM) $

4002 Inspection and Report for Rhombic Antennas (ERM) $

4003 Inspection and Report for Curtain Antenna B3l/32 Arrays (ERM) $

4004 Inspection and Report for Marathon Medium Wave Arrays (MAR) $

4005 Install Temporary Guy Wire Supports (ERM) $

4006 Replace and Install New Lower Guy Wire Sockets (ERM) $

4007 Remove and Replace Full Guywire Assembly $

4008 Perform Plumb & Twist Corrections, and/or Guywire Tensioning at the

03/01/2025 – 02/28/2026 ORDERING PERIOD FIVE

5001 Inspection and Report for Curtain Antennas (ERM) $

5002 Inspection and Report for Rhombic Antennas (ERM) $

5003 Inspection and Report for Curtain Antenna B3l/32 Arrays (ERM) $

5004 Inspection and Report for Marathon Medium Wave Arrays (MAR) $

5005 Install Temporary Guy Wire Supports (ERM) $

5006 Replace and Install New Lower Guy Wire Sockets (ERM) $

5007 Remove and Replace Full Guywire Assembly $

5008 Perform Plumb & Twist Corrections, and/or Guywire Tensioning at the

B.6.2 Other Non-Emergency Services to include all Labor, Services and Equipment.

Other Non-Emergency Services may include but are not limited to the following:

Repair/replace broken Rhombic radiator elements

Replace Rhombic Side Tower Strain Insulators

Replace Rhombic Apex Strain Insulator

Replace Rhombic Feedline Stand-off Insulator Replace Cu1tain Strain Insulator

Replace Curtain Stand-off Insulator

Repair/Replace Broken Curtain Reflector Screen Wires

Repair/Replace Broken Curtain Dipole Wires

Perform Plum and Twist Corrections on Towers

The Contractor shall insert its fixed price hourly rates for Other Non-Emergency Services in the IDIQ Other Non-Emergency Services Table below:

IDIQ PRICING TABLE, OTHER NON-EMERGENCY SERVICES:

Other Non-Emergency

Services Labor Category

Base Ordering Period 1

Ordering Period 2

Ordering Period 3

Ordering Period 4

Ordering Period 5

Civil Engineer/ Professional Engineer

Project Manager Tower/Antenna System Foreman; or Tower/Antenna Master Rigger

Lead Tower Mechanic/Lead

Ground Support Equipment Mechanic

B.6.3 Emergency Services to include all Services, Equipment, and Transportation.

Emergency services to be performed at the USAGM Transmitting Stations are within the scope of this contract. Antennas and towers can be badly damaged or destroyed by severe weather conditions and natural disasters such as hurricanes. Contractor may be required to perform emergency repairs on short notice. The emergency repairs can range from partial repairs to total repairs or total replacements for damaged antennas and towers, including supply and delivery of materials and/or demolitions of existing damaged antennas and towers and/or installations of new antennas and towers. Emergency repairs may be required during normal operating hours at the USAGM Transmitting Stations or outside of normal operating hours.

Emergency Services are activities similar to those defined in B.6.2 above. Emergency services shall be provided within 48 hours of a task order issued by the Contracting Officer.

The Contractor shall insert its fixed price hourly rates for Emergency Services in the IDIQ Emergency Services Table below:

IDIQ PRICING TABLE, EMERGENCY SERVICES:

Emergency Services Labor Category

Base Ordering Period 1

Ordering Period 2

Ordering Period 3

Ordering Period 4

Ordering Period 5

Civil Engineer/ Professional Engineer

Project Manager Tower/Antenna System Foreman; or

B.6.4 Overtime Rates to include all Services, Equipment, and Transportation.

Normal operating hours are from 7:00am to 5:00pm. Overtime rates will apply for services required outside of normal working hours, on weekends or on federal holidays.

The Contractor shall insert its fixed price hourly Overtime Rates in the IDIQ Overtime Rates table below:

IDIQ PRICING TABLE, OVERTIME RATES:

Overtime Rates Labor Category

Base Ordering Period 1

Ordering Period 2

Ordering Period 3

Ordering Period 4

Ordering Period 5

Civil Engineer/ Professional Engineer

Project Manager Tower/Antenna System Foreman; or

B.6.5 Service Contract Act and Department of Labor Wage Determinations

This IDIQ Contract will be subject to the Service Contract Act (SCA) and Department of labor Wage Determinations (WDs) (Federal Acquisition Regulations 22.1006, 22.1007 and 22.1008). The SCA applies to every contract entered into by the United States or the District of Columbia, the principal purpose of which is to furnish services in the United States through the use of service employees. Contractors and subcontractors performing on such Federal contracts must observe minimum wage and safety and health standards, and must maintain certain records, unless a specific exemption applies.

Every service employee performing any of the Government contract work under a service contract in excess of $2,500 must be paid not less than the monetary wages, and must be furnished fringe benefits, which the Secretary of Labor has determined to be prevailing in the locality for the classification in which the employee is working or the wage rates and fringe benefits (including any accrued or prospective wage rates and fringe benefits) contained in a predecessor contractor's collective bargaining agreement. The wage rates and fringe benefits required are specified in the SCA wage determination included in the contract. If no wage determination has been made applicable to the contract, employees performing work under the contract must be paid not less than the federal minimum wage provided in section 6(a)(1) of the Fair Labor Standards Act (reference https://www.dol.gov/whd/regs/compliance/hrg.htm).

All provisions of the SCA except the safety and health requirements are administered by the Wage and Hour Division.

B.6.6 Geographical Areas Covered Under SCA The SCA applies to all work performed within the United States. For purposes of the SCA, the term "United States" includes any State, the District of Columbia, Puerto Rico, the Virgin Islands, Outer Continental Shelf lands as defined in the Outer Continental Shelf Lands Act, American Samoa, Guam, Wake Island, Johnston Island, and the Commonwealth of the Northern Mariana Islands. The SCA does not apply to work performed in any other territory under the jurisdiction of the United States or any United States base or possession within a foreign country. Also, the SCA does not apply to work performed on ships operating in international or foreign waters. If a portion of the contract services is performed within the United States and a portion is performed outside the United States, the SCA applies to the portion performed in the United States.

The minimum wage rates and fringe benefits applicable to the first twelve months of the contract period are outlined in the applicable U.S. Department of Labor Wage Determinations (WDs) for Pitt County, North Carolina and Monroe County, Florida.

Wage determinations are available at: https://beta.sam.gov

(End of Section B) https://www.dol.gov/whd/regs/compliance/hrg.htm

2) Post Site Visit Vendor Questions and Government Responses are provided as follows:

1. With reference to the 35 page proposal limit, the amount of information required, including the Section K submittal, will leave barely 10 pages for the entire Management Plan, which must have at least six sections in its own right. Given the scope and diversity of effort required, our company asks whether the Agency will allow the 35 page limit to apply only to the Management Plan?

Government Response: The 35 page limit includes the Price Proposal and the Technical Proposal. It does not include Section K, and does not include the two page resume for the Project Manager (H.4 Key Personnel).

2. In Section L 1, it is requested that there are two files required. The first file is to contain the Price Proposal “Section B Schedule B.6 Base and Option Period Pricing”. There are several Section B Tables. There is a “Section B – Supplies or Services and Prices/Costs” on page 4 of the RFP. There is a pricing table B.5.2 “Supplies or Services and Prices/Costs” on page 8, and there is a pricing table B.5.5 “IDIQ Overtime Rate Table.

Can you please confirm which pricing table we are to complete?

Government Response: Please complete the tables in Section B (revised) included in this Amendment, the IDIQ Pricing Tables are Sections B.6.1 through B.6.4.

3. If required to complete “Section B – Supplies or Services and Prices/Costs” on page 4 of the RFP, what unit price should be provided given that there will be multiple unit prices?

Government Response: Offerors are not required to complete Section B – Supplies or Services and Prices/Costs on page 4.

4. Could you please provide more detail on what is expected in the Management Plan – Transition Plan section?

Government Response: Please refer to SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS and ADDENDUM to 52.212-1 concerning what is expected to be included in technical and price proposals.

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