SF 30 RFP AMEND NO. P00002 951700-20-R-00014 08-05-2020.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

Clarifications

This amendment is making the following changes:

- p. 62 of the PDF: A.2 (3) “If the Offeror has not performed comparable services in Philippines” is being changed to “ If the Offeror has not performed comparable services in Kuwait.”

- Paragraph 5.8.2 Schedule. In the table “4.7 licenses and permits” is corrected to “ 4.8 Licenses and Permits.”

- Paragraph 5.8.2 Schedule. In the table “4.6.7 Evidence of Insurance” is corrected to “4.7.7 Evidence of Insurance.”

- An attachment “Past-Performance” has been added

- P.30 of the PDF, “Section 3” has been removed for the sentence to read as follows, “Factor

2: Technical acceptability. Technical acceptability will include a review of the Project Manager, Past Performance / Experience ( and references); personnel (drivers), vehicles, supplies/materials and; licenses, permits and registration; and Management Plan etc.. along with any technical information provided by the Offeror with its proposal/quotation.

Questions and Answers

A Social Distancing and COVID-19

A.Q.1 Is Social Distancing accounted for in the proposal, if yes, what is the criteria?

A.R.1: No, the social distancing was not accounted.

A.Q.2 In light of COVID-19 various governments and Public Health Officials have issued social distancing protocol and measure in place. Some measurements including limiting the number of passengers allowed in vehicles. Does USAGM anticipate the contractor to accommodate a minimum number of passengers?

A.R.2 Please refer back to the solicitation for specific passenger numbers.

A.Q.3 Will drivers and passengers required to wear masks?

A.R.3 Yes.

A.Q.4 In the event of significant and unexpected changes regarding COVID-19, can the contractor submit supplemental invoices for additional cost incurred?

A.R.4 No, this is a Firm Fixed Price contract. The Government will not honor additional cost related to COVID-19 since the risks are taken by the contractor.

A.Q.5 If you have 30 passengers, will you need a 55 pax coach bus to adhere to the social distancing guidelines?

A.R.5 USAGM cannot tell any offeror what bus is wanted, but the contractor shall provide transportation for up to 30 passengers while respecting social distancing norms or local laws regarding COVID-19 until vaccines are found.

B Vehicle:

B.Q.1 Does the Government have any preferred brand / model of the vehicles to be used under this contract?

B.R.1 No, USAGM does not have any preference.

B.Q.2 What is the minimum number of buses required for this requirement?

B.R.2 There is no set number of buses for this requirement. The Offerors shall determine the need based on the requirements in the solicitation.

B.Q.3 Which type of buses does the Government prefer in terms of seating arrangement?

B.R.3 There are no requirements, which specify the type of buses in the solicitation. The Offerors should refer back to the solicitation and determine requirements.

B.Q.4 Is there any specific model restriction?

B.R.4 No; however, vehicles must be fully registered and inspected to legally operate in the State of Kuwait.

B.Q.5 What is the approximate number of personnel in one bus?

B.R.5 Please refer back to the solicitation paragraph 5.7.2 on p.52 of the PDF.

B.Q.6 Does the shuttle bus require to be handicapped ADA accessible with a wheelchair strap?

B.R.6 No.

B.Q.7 Do you foresee transportation services needs to occur outside of the three shifts mentioned in the Statement of Work?

B.R.7 No.

B.Q.8 Is it okay to provide 1 x 35 passenger mini-coach to accommodate each shift rather than to switch out vehicles?

B.R.8 USAGM will defer back to the section 5.7.2 Schedule of the Statement of Work. The contractor shall shuttle all the employees for each shifts. The number of vehicles or the size of vehicles are subject of the discretion of the contractor.

C Insurance:

C.Q.1 What is considered adequate when it comes to insurance of damage or theft or materials and equipment in transit to the site or storage on or off-site (reference 4.7.5)?

C.R.1 . Insurance requirements must comply with applicable Kuwaiti Motor Vehicle Law.

C.Q.2 Is DBA required, upon award is DBA reimbursed? Is Workman compensation a separate responsibility by the Contractor?

C.R.2 The Contractor is responsible for all required insurance and should build the cost of insurance into their proposals.

D Contractual matters:

D.Q.1 In regards to section 5.4.8 Contractor performing a quarterly customer satisfaction surveys: is there a preferred method of conducting the survey?

D.R.1 Yes, via anonymous feedback/survey forms.

D.Q.2 Section M: There is a mention of Section 3 in Page 30, Factor 2 – Technical Acceptability, could you please let us know what is section 3 since it’s important for the evaluation?

D.R.2 That sentence has been removed from the Solicitation. There should be another amendment to be posted to reflect the change.

D.Q.3 Is there an existing contractor for this shuttle service? If there is one, please name the company’s name.

D.R.3 No, at this point, the service is done by our own staff.

D.Q.4 Would I be able to submit my quote while we undergo the licensing procedures in Kuwait? Can we use a subcontractor for license sake only for the first period of time only until we get our own. and does this subcontractor have to be registered in Sam.

D.R.4 As long as you submit the licenses along with the proposal whether through the subcontractor or directly, the Government should not have any problem. Please take a look at the solicitation 4.8 on Permits. As long as you are the prime contractor registered in SAM, your subcontractor does not need to be registered in there.

D.Q.5 Do you estimate a delay in the starting date of the services?

D.R.5 No, but that could change based on the Government of Kuwait.

D.Q.6 Is there an incumbent performing similar work to this requirement? If so, would you let us know the name of the incumbent contractor, contract number, contract award date / value?

D.R.6 The station drivers are currently performing this service.

D.Q.7 Do you have a standard form to use to record the information pertaining to the Past Performance?

D.R.7 Yes. Please see attachment to Q&A at the bottom of this document.

D.Q.8 Could you please extend the closing date of the solicitation?

D.R.8 No extension of the closing date will be allowed. The COVID-19 situations in Kuwait have eased, and currently not affecting the electronic submission of proposals. This requirement is critical for the Station. Extending the closing date by more than ten days would negatively affect the station’s operation. The solicitation has been extended until August 11, 2020.

E Routes:

E.Q.1 Are the buses going to be used for shuttling outside the specified routes?

E.R.1 No, but the routes may slightly change due to traffic conditions or road constructions.

E.Q.2 Will the designated pickup point/ location notify us if there is no one there to be picked up?

E.R.2 Yes.

E.Q.3 Are there days when a route will not run entirely or at all?

E.R.3 Yes.

E.Q.4 Will the contractor be notified of the route being cancelled?

E.R.4 Yes, at least one day prior.

E.Q.5 What is the expected wait time at each designated pickup points?

E.R.5 1 to 2 minutes at most. Wait time is minimal. There are just momentary stops at pickup points.

E.Q.6 Will the driver/supervisor have to stay the entire day within the premises of the Transmitting Station after dropping-off the staff at the destination?

E.R.6 No, the driver does not need to stay at the station and there is no requirement for an onsite supervisor at all times.

D Misc:

D.Q.1 What would happen if an employee has illegal item in the event of an hypothetical en-route police check?

D.R.1 USAGM will cross that bridge when and if that happens, but USG employees are professional and subject to a rigorous vetting process prior to hiring. This scenario is very unlikely.

D.Q.2 Does the USAGM transmitting station observe the Kuwaiti Holidays? If so, how many people would need to be transported on those days?

D.R.2 Yes, USAGM is observing the national holidays of Kuwait. Staffing levels for U.S. and Kuwaiti Holidays are the same for than the Nights/Weekends shifts.

D.Q.3 Will USAGM provide a time-log sheet to the contractor?

D.R.3 No.

D.Q.4 Can you schedule another site visit?

D.R.4 No, two site visits have been done.

D.Q.5 Can you provide a list of all the potential vendors that have attended the site visit?

D.R.5 Here is the list of all those who have attended the site visit:

The Bridge Company

1. Felix Balfonow

2. Antonio Dates

Gulf Supplies & Commercial Services

1. Pora Caampued Garcia

2. Girlie Herminigildo Bergonio

Gulf Generic General Trading Company

1. Mohammed Rashid Mohammed

2. Mansoor Shaikh Husain

UTC Kuwait Co. W.L.L

1. Rahul Arunil Gopalan Rajan

2. Muhammad Riaz Abdulrehman

Al Hajri Gulf General Trading & Contracting Company

1. Ahmad Faisal Ahmad Alhajri

2. Althaf Rahaman Shaik Hameed

Al Mustashar Al Kuwaiti Company

1. Imran Khalid Muhammad Aslam

2. Mubashir Mohammed Jafer Solkar

The Global Freight System: George Reuben

SABA: Abdallah Alfred

Bomg S. Echo: Maroum Abou Ghamen

INDIVIDUAL RATING FACTOR EVALUATION WORKSHEET

SOLICITATION NO: 951700-20-R-0014 Transportation Services in Kuwait

OFFEROR:

Evaluator: Date:

Factor 1: COMPLIANCE REVIEW

• Initial review of proposals received to determine the compliance with terms and conditions of the solicitation.

• The Government may reject it as an unacceptable proposal, which do not conform to the solicitation

RATING SCORE:

OUTSTANDING [ ] GOOD [ ] ACCEPTABLE [ ] UNACCEPTABLE [ ]

Strengths:

Weaknesses:

Deficiencies:

Comments:

INDIVIDUAL RATING FACTOR EVALUATION WORKSHEET

SOLICITATION NO: 951700-20-R-0014 Transportation Services in Kuwait

OFFEROR:

Evaluator: Date:

Factor 2: TECHNICAL ACCEPTABILITY

• Project Manager

• Past Performance/experience (and references)

• Personnel, equipment, supplies and

• Licenses/permits

• Management Plan

RATING SCORE:

EXCEPTIONAL [ ] GOOD [ ] ACCEPTABLE [ ] MARGINAL [ ] UNACCEPTABLE [ ]

PAST PERFORMANCE:

OUTSTANDING [ ] GOOD [ ] ACCEPTABLE [ ] NEUTRAL [ ]

Strengths:

Weaknesses:

Deficiencies:

Comments:

Office of Contracts 330 Independence Avenue,SW, Room 4360 Washington, DC 20237