951700-19-R-BroadcstOps-08.docx

Part I – The Schedule

A. Solicitation/Contract Form See Standard Form B. Supplies or Services and Price/Cost This is a FAR Part 13 solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a no other request for proposals will issued. This solicitation sets forth requirements for proposals for a contract to provide Video Editor Services as described in the attached Statement of Work (SOW). Proposals conforming to the solicitation requirements will be evaluated in accordance with the evaluation and award criteria set forth herein.

Neither the solicitation nor any part of an Offeror's proposal shall be part of the contract except to the extent expressly incorporated therein by the Contracting Officer.

The Offeror's proposal submitted in response to this solicitation shall constitute a firm offer. No contract shall be formed unless and until the Contracting Officer has countersigned the SF 1449 submitted by an Offeror, and delivered to the Contractor a copy of the SF 1449 with original signatures together with the contract reflecting the Offeror's proposed prices.

Ordering Period The ordering period of this Base Purchase Agreement (BPA) defined in the table below.

Period of Performance

Contract Type Orders issued under the Blanket Purchase Agreement (BPA) shall be Fixed-Price and/or Time and Materials/Labor Hour. Order type will be defined at the order level.

C. Description/Specification/Statement of Work Introduction The Voice of America (VOA)/Operations/Central Production Services/Production Support Branch/Editing Unit, utilizes the services of Contract Video Editors, alongside our Staff Editors, as an additional workforce to maintain the video editing requests from the VOA Language Services in support of VOA-TV programming. Additional video editing requests, and special projects, are also supported from the International Bureau of Broadcasting (IBB), and the Broadcasting Board of Governors (BBG). As VOA has dramatically increased video content production for television audiences, the Craft Editing Unit has had to rely more and more on contract video editors to keep pace with the video editing requests for VOA Television programs, and VOA Internet/Streaming content, produced daily by the VOA Language Services.

Description of Tasks The contractor shall create or help create professional quality television programs or program segments within the timeframes designated by the COR using:

· Non-linear editing equipment provided by the agency for immediate broadcast on VOA television.

· The contractor shall edit in high definition (HD) and standard definition (SD) formats using non-linear editing equipment provided by the agency.

· The contractor shall be required by the agency to complete each editing event with a television producer in order to create program and program segments.

· The contractor may be required to perform as a producer/editor for any given event.

· The contractor shall responsible for producing, editing and delivering the edited video elements within the timeframes designated by the COR.

· The contractor shall modify and correct all video and audio to meet the agency's technical standards under ITU-R BT.601/709.

· The contractor shall also be responsible for adhering to any changes in the agency's technical standards.

· The contractor shall perform basic user maintenance on the equipment and operating systems as needed to keep the GFE editing equipment running efficiently.

· The contractor shall be able to diagnose file based video and audio problems.

· The contractor shall have a thorough understanding of video and audio compression and decompression (codecs) and be able to verify that the files created by the contractor meet the agency's current technical standards.

· The contractor shall provide playback support for live or recorded productions as required.

Required Contractor Capabilities

· Expertise in producing a wide range of video programming including, but not limited to, B-Roll, two to three minute packages, teasers, and bumpers, magazine shows, and documentaries.

· Experience in meeting specified deadlines to produce the required video elements within specified deadlines

· Strong comprehensive knowledge and professional experience with non-linear editing platforms such as Adobe Premiere Pro, Avid, etc.

Attendance:

· The Contractor shall use the Sign-In/Out Book provided by the Agency to verify each completed Assignment as well as to verify the Contractor’s Assignments being invoiced to the Agency.

· The Contractor shall ensure that he/she arrives on-site on time for each Assignment and is ready to start providing services at the start time assigned. If the Contractor is not able to arrive on time, start providing services and support at the start time scheduled the contractor shall (1) Inform supervisor by phone.

Government Furnished Property, Material Equipment, or Information (GFP. GFM, GFE, or GFI) Work on site will be performed using Agency workstations and applications. General supplies will be provided on site as well.

Because the content (i.e. software, hardware) for programming is only available at VOA, the Contractor shall have access to the Agency’s computer system and video equipment to perform the specific task.

Security All staff must be able to obtain and maintain a public trust background investigation. Entrance on site requires security clearance, fingerprinting. Government supplied ID card must be worn at all times.

Travel The USAGM does not provide lodging or transportation, parking at the facility or other miscellaneous expenses incurred unless approved, in advance, by the COR.

In the event of Inclement weather / Government shut down The work requirement continues in most cases despite unpleasant conditions. Contractor should contact the COR for direction during these events.

The US government will pay lodging only if conditions and requirement warrant.

Place(s) of Performance VOA/USAGM / IBB, Cohen Building, 330 Independence Avenue SW, Washington DC 20237, and, Contractor’s facility as assigned. ALL WORK MUST BE COMPLETED ON PREMISIS, UNLESS DIRECTED BY COR.

Contractor Performance Evaluation Criteria Unsatisfactory performance or improper conduct on the part of the Researcher/Archivist may result in VOA terminating the BPA. Deliverables shall be spot checked on a regular basis. Broadcaster feedback, team interaction, adherence to MAMB policy and the ability to meet requestor deadlines will be used in the evaluation of performance.

Any potential candidates will be submitted, interviewed, and approved by designated VOA supervisors.

Any vendor intended changes in personnel supplied under this contract shall be vetted by the COR and CO and carried out in coordination and consultation with the COR and CO, and any other appropriate agency personnel.

Ceiling Price The ceiling price of this contract is $TBD. The contractor shall not make expenditures nor incur obligations in the performance of this contract which exceed the ceiling price specified herein, except at the contractor's own risk. This amount shall be defined upon award of the order.

Assignment Rate Contractor will be paid on a per hour basis, for up to 8 hours. The contractor must obtain prior approval of the designated COR prior to preforming any additional hours. IBB will pay the contractor daily assignments at the rate as noted above upon receipt of a proper invoice in accordance with the prompt payment act.

D. Packing and Materials E. Inspection and Acceptance Acceptance Criteria The Contractor shall provide work products and deliverables within the acceptance criteria identified below. Quality measures as set forth below shall be applied to each Work Product and Deliverable.

· Adherence to Requirements - Work products and deliverables shall comply with the Government’s requirements as defined in the Statement of Work (SOW)

· Accuracy - Work products and deliverables shall be free from errors and mistakes (all errors shall be corrected) and be developed in accordance with applicable laws, regulations, policies, and procedures

· Completeness - Work products and deliverables shall have all parts or elements as required by the SOW

· Clarity - Work products and deliverables shall be easy to understand.

· Timeliness - Work products and deliverables shall be available at the time required and generated on or before specified and mutually agreed to due dates or in accordance with a later mutually agreed to scheduled date.

· Format - Work products and deliverables shall be submitted electronically.

· All deliverables become the property of the Government. BBG will have 5 business days from the date of submission to provide any comments and formally accept each deliverable.

Place of Acceptance The Contracting Officer or the duly authorized representative, such as the COR, will accept supplies and services to be provided under this contract.

Notice Regarding Late Delivery In the event the Contractor anticipates that it will not be able to meet any delivery and/or performance requirements identified in contract, it shall immediately notify the Contracting Officer, and the Contracting Officer’s Representative (COR) orally and in writing giving pertinent rationale and proposed corrective action(s). If the reason for the delay is not covered under the Excusable Delays Clause (FAR 52.249-14) of the contract notice should also include proposed consideration for the Government's consideration.

This clause shall not be construed as a waiver by the Government of any of its rights or remedies available under the contract including termination.

F. Deliveries and Performance G. Contract Administration Data Contracting Officer’s Authority The Contracting Officer is the only person authorized to make or approve any changes in any of the requirements of this contract, and, notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely in the Contracting Officer. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract terms and conditions, including price.

Contracting Officers Representative (COR) The Federal employee identified below is hereby designated as the COR. The COR may be changed at any time by the Government without prior notice to the Contractor by a unilateral modification to the contract. The COR is located at:

Edward Clark and/or Andrew Cassells 330 Independence Ave. S.W.

Washington, D.C. 20237-0001

The responsibilities and limitations of the COR are as follows:

· The COR is responsible for the technical aspects of the contract and serves as technical liaison with the Contractor. The COR is also responsible for the final inspection and acceptance of all deliverables and such other responsibilities as may be specified in the contract.

· The COR is not authorized to make any commitments or otherwise obligate the Government or authorize any changes which affect the contract price, terms or conditions. Any Contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the express written prior authorization of the Contracting Officer. The Contracting Officer may designate assistant or alternate COR(s) to act for the COR by naming such assistant/alternate(s) in writing and transmitting a copy of such designation to the Contractor.

H. Special Contract Requirements The Contractor shall submit an original monthly invoice of detailed work completed and accepted by the Government to the COR. The Contractor’s monthly invoice shall list: (a) the days for which assignments/hours are being billed for work performed, (b) the programs produced, (c) reimbursable expenses, if any, and (d) comply with 1952.232-91 Electronic Invoicing and Payment Requirements clause (below).

1952.232-91 Electronic Invoicing and Payment Requirements - Invoice Payment Platform IPP (April 2016) Payment requests for all new awards must be submitted electronically through the U. S. Department of the Treasury's Invoice Payment Platform System (IPP). "Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in FAR 32.905(b), "Payment documentation and process" and the applicable Prompt Payment clause included in this contract. The IPP website address is: https://www.ipp.gov

System for Award Management (SAM):

IMPORTANT: All stateside contractors seeking to contract with the Federal Government must register in the Federal Government vetting system called SAM (System for Acquisition Management).

System for Award Management (SAM) applies to this procurement. You must be registered in SAM in order to be eligible to receive an award from this solicitation. Information on SAM registration and annual confirmation requirements may be obtained via the Internet at http://www.sam.gov. Prospective contractors must be registered in SAM database prior to award. Lack of registration in SAM database will make an offeror ineligible for award. CONTRACTORS MUST COMPLY WITH FAR 52.204-99 System for Award Management (SAM) Registration (August 2012) (DEVIATION).

This solicitation document and incorporated provisions and clauses are those in effect from the Federal Acquisition Circular (FAC) 2005-95 dated January 19, 2017.

The North American Industry Classification Systems (NAICS) code for this acquisition is 711510 with a small business size standard of $7.5M in average receipts for the past three (3) years. This is 100% total small business set-aside.

I. Contract Clause _____ FAR 52.212-1 Instructions to Offerors-Commercial Items. (OCT 2018) _____ FAR 52.212-2 Evaluation-Commercial Items. (OCT 2014) _____ FAR 52.212-3 Offeror Representations and Certifications-Commercial Items. (OCT 2018) ___X__ FAR 52.212-4 Contract Terms and Conditions-Commercial Items. (JAN 2017) _____ FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items. (JAN 2018) _____ FAR 52.216-18 Ordering. (OCT 1995) _____ FAR 52.217-8 Option to Extend Services. (NOV 1999) _____ FAR 52.217-9 Option to Extend the Term of the Contract. (MAR 2000) _____ FAR 52.227-14 Rights in Data-General. (MAY 2014) _____ FAR 52.252-2 Clauses Incorporated by Reference. (FEB 1998)

J. List of Attachments None K. Representations, Certifications and Other Statements of Offerors L. Instructions, Conditions, and Notices to Offerors Each offer must provide the following as part of their response.

Volume I – Receipt of Offers:

In order to be considered for award, offers conforming to the requirements of the solicitation must be received via email, by no later than Friday, July 10, 2020 at 5:30 p.m. detailed on FedBizOpps:

Attn: Jacob Acosta Email: jacobacosta@usagm.gov

Overall Arrangement of Proposal

Volume II –Resume (Technical Proposal):

The resume shall include education, any certifications, and experience of the individual relating to previous projects and/or places of employment, with dates of employment of time spent on the project.

Volume III – Price Proposal:

Include your rate per hour

_________________ Rate Per Hour Availability (days and hours you are available to work)

Volume IV – Offers May be Requested for Onsight Meeting

M. Evaluation Factors for Award Resume (Technical Proposal) & Price Proposal The government will evaluate proposals as received. The resume evaluation will be based on experience, certifications, and education. The Government will determine the strengths, weaknesses, and price. The combined assessment of all resume and price shall then be completed and Offerors ranked. Multiple awards may be made from this solicitation.