Attachment_1-_SOW_RFP_951700-19-Q-0025-__Leasing_AM_Radio_Broadcast_Services-final.pdf

RFP # 951700-19-Q-0025

ATTACHMENT 1

United States Agency for Global Media (USAGM)

STATEMENT OF WORK

AM Radio Broadcast Services for

Office of Cuba Broadcasting (OCB)

1. Background

The Office of Cuba Broadcasting (OCB) located in Miami, Fla. has a need to lease broadcast time from a Spanish Language Radio Broadcaster in the Miami, Florida market area with times available within its broadcasting schedule.

2. Objective

The objective in leasing these broadcast services is to leverage the night-time signal propagation characteristics of medium wave (AM) broadcast signals to reach the Agency's Cuban audience.

3. Performance Requirements

Radio Marti programming rebroadcast from a local AM station based on the deliverable schedule in Section 4.

The Contractor may broadcast its own station announcements before or after OCB programs, but not during OCB programs. Station announcements shall be limited to commercials and features of local interest and must be clearly distinguished from the

OCB and the United States Government and shall be done with the highest degree of integrity and business ethics. Also, there shall be no political advertising immediately before or after the OCB provided programming. Station announcements before or after

OCB programming shall adhere to all FCC standards and contain no lewd or lascivious content.

a) Contractor must have a FCC-approved AM broadcast signal that is proven to reach the area west of Matanzas Cuba (23.0303° N, 81.5322° W) to include Havana and Pinar del

Rio, Cuba.

Contractor must have personnel and equipment necessary to air OCB's programming and available to comply with all contract requirements.

The Broadcaster shall broadcast the USAGM provided programming in its entirety without alteration, abridgement or exception. The Broadcaster shall not have the right to record, transfer, assign, sell or donate in part or in whole any of the USAGM provided programming without the USAGM’s express written approval.

ATTACHMENT 1

United States Agency for Global Media (USAGM)

STATEMENT OF WORK

AM Radio Broadcast Services for

Office of Cuba Broadcasting (OCB)

Contractor shall not subcontract transmission services without the consent of both parties.

4. Deliverables

The Contractor shall adhere to the following transmission schedule:

SITE

START

TIME

END

TIME USER BAND FREQ AZ POWER LANGUAGE

Contract Facility 10:00pm 12:00am

Schedule will be completed at time of award.

5. Transmission Failures

1. Technical Contact Information Notification:

In the event the Broadcaster fails to receive a transmission of the USAGM provided programs or any portion thereof, regardless of the cause, the Broadcaster shall promptly notify the USAGM COR.

As soon as reception of the scheduled USAGM broadcast programs is resumed and transmission of the Broadcaster’s broadcast service becomes possible, the Broadcaster shall promptly resume the broadcasts of the USAGM scheduled program.

In the event the Broadcaster has technical difficulties preventing the transmission of the

USAGM provided programs or any portion thereof, regardless of the cause, the

Broadcaster shall promptly notify the USAGM COR.

6. Subcontracting and Assignment

The Broadcaster shall not subcontract any part of its obligations under this Agreement, nor may it transfer or assign all or any part of this Agreement, without the prior approval of, and upon terms acceptable to the USAGM. The prohibition against subcontracting shall not apply to

United States Agency for Global Media (USAGM)

STATEMENT OF WORK

AM Radio Broadcast Services contracts or orders for the purchase of materials and supplies, as distinguished from the performance of services under this Agreement.

7. Period of Performance

The period of performance is as follows:

Base Period : 6/08/2019-06/07/2019/20

Option Period 1: 6/08/2020-06/07/2019/21

Option Period 2: 6/08/2021-06/07/2019/22

Option Period 3: 6/08/2022-06/07/2019/23

Option Period 4: 6/08/2023-06/07/2019/24

8. Place of Performance

Services shall be performed at the Contractor’s broadcasting facility.

9. Contractor Furnished Equipment

Any/All ancillary equipment or devices associated with this connectivity shall be the responsibility of the Contractor.

10. Performance Measures

The Contractor shall provide work products and deliverables within the acceptance criteria identified below. Quality measures as set forth below shall be applied to each Work Product and

Deliverable:

Adherence to Requirements - Work products and deliverables shall comply with the

Government’s requirements as defined in this Statement of Work (SOW).

Accuracy- Work products and deliverables shall be free from errors and mistakes (all errors shall be corrected) and be developed in accordance with applicable laws, regulations, policies, and procedures.

Completeness - Work products and deliverables shall have all parts or elements as required by the SOW.

Timeliness - Work products and deliverables shall be available at the time required and

United States Agency for Global Media (USAGM)

STATEMENT OF WORK

AM Radio Broadcast Services generated on or before specified and mutually agreed to due dates or in accordance with a later mutually agreed to scheduled date.

11. Contractor Point of Contact

The Contractor shall provide day-to-day operational contact information as well as escalation contact information in the event there is an extensive problem that requires higher level managerial attention.

12. Government Point of Contact- TBD

13. Proposal Instructions

Interested contractors are required to submit written documents (proposals) to USAGM.

Offeror should provide evidence of a FCC-approved AM broadcast signal by furnishing the station’s nighttime signal propagation data proving reach to Cuba as outlined in Section 3, Performance Requirements, along with any letters or other correspondence received from listeners in Cuba.

Price proposals should be submitted for the base period and four one year option periods for the hours of 10:00 p.m. to 12:00 a.m. seven days per week, along with a separate proposal for the period of 10:00 p.m. to 12:00 a.m. five days per week, Monday - Friday. Prices for all noted lease times shall be broken down by cost per hour.

1. Price Proposal: The offeror’s proposal shall include Firm-Fixed-Pricing. The Government expects that this contract will be awarded based upon achieving adequate price competition.

However, in order to determine that offered prices are fair and reasonable, the Government reserves the right to request that the Offeror provide additional information to support the proposed prices. Price proposals should be submitted for the base period and option periods. Prices for all noted lease times shall be broken down by cost per hour as follows:

United States Agency for Global Media (USAGM)

STATEMENT OF WORK

AM Radio Broadcast Services

Base Year

Hours Rate Total

7 day per week option (2 hrs. per day) – 10:00p.m. – 12:00 a.m. 520 $0.00

Alternate Proposal

5 day per week option (2 hrs. per day) - 10:00p.m. – 12:00 a.m. 728 $0.00

Option Period 1 Hours Rate Total

7 day per week option (2 hrs. per day) - 10:00p.m. – 12:00 a.m. 520 $0.00

Alternate Proposal

Option Period 2 Hours Rate Total

10:00p.m. – 12:00 a.m. 520 $0.00

Alternate Proposal

Option Period 3 Hours Rate Total

10:00p.m. – 12:00 a.m. 520 $0.00

Alternate Proposal

Option Period 4 Hours Rate Total

10:00p.m. – 12:00 a.m. 520 $0.00

Alternate Proposal

United States Agency for Global Media (USAGM)

STATEMENT OF WORK

AM Radio Broadcast Services

TOTAL PRICE (Base plus option periods) - 10:00p.m. – 12:00 a.m.

TOTAL PRICE ALTERNATE PROPOSAL

2. Technical Approach and Capability: Describe the Offeror's technical approach and capability to perform the contract requirements. Provide narrative and detailed information that would assure the government that the Offeror can perform all contract requirements. This shall include:

a) an FCC-approved AM broadcast signal that is proven to reach the area west of Matanzas

Cuba (23.0303° N, 81.5322° W) to include Havana and Pinar del Rio, Cuba. Contractor should provide evidence of this by furnishing the station’s nighttime signal propagation data and any letters or other correspondence received from listeners in Cuba.

b) Sufficient personnel and equipment to air OCB's programming is available to comply with all contract requirements.

c) The Contractor shall also provide detailed information on the best method to have the programming fed to their station. Any/All ancillary equipment or devices associated with this connectivity shall be the responsibility of the Contractor.

d) The Contractor shall provide day-to-day operational contact information as well as escalation contact information in the event there is an extensive problem that requires higher level managerial attention.

3. Past Performance: The Offer shall include three (3) to five (5) past performance references similar in size, scope, and complexity to the requirements in this RFP. References can include both

Government and commercial contracts and subcontracts. Each reference shall also include a point of contact for the customer including a name, phone number, and email address. References shall describe the Offeror’s experience working with other federal clients in broadcast services.

4. In the event offerors did not complete the responsibility and certification portion of the SAM registration they shall include completed copy of the provision at FAR Subpart 52.212-3 (Offeror

Representations and Certifications - Commercial Items) with its offer.

This provision can be found at the following website https://www.acquisition.gov/Far/; if requested by an offeror, a copy of FAR subpart 52.212-3 can be obtained by contacting the

Contracting Officer.

Questions can be submitted to Natalie Y. Ellis at nellis@usagm.gov. NLT May 15, 2019, 2019, 12:00 Noon EST.

mailto:nellis@usagm.gov

United States Agency for Global Media (USAGM)

STATEMENT OF WORK

AM Radio Broadcast Services

Proposals must be submitted to Natalie Y. Ellis at nellis@usagm.gov NLT May 20,2019;

12:00Noon EST.

14. Evaluation Factors:

The following factors are used to determine the competitive ranking of qualified potential contractors in comparison to other contractors. The factors are listed in priority order from highest to least.

1. Factor #1 - Technical Approach and Capability The Government will evaluate the Offeror's proposed technical approach and capabilities necessary to perform the contract requirements to assess whether the Offeror can perform all contract requirements. Of particular interest to the Government is the Offeror’s capability in reaching the area west of Matanzas Cuba (23.0303° N, 81.5322° W) to include Havana and Pinar del Rio, Cuba, and expertise in broadcasting services.

2. Factor #2 – Price

The Government will evaluate the information provided in the Price Proposal to determine whether the offered price is fair and reasonable and to determine whether the offered price is commensurate with the Offeror’s proposed approach. The Government will evaluate each offer to determine the overall benefit to the Government and the Offeror’s ability to adequately meet or exceed the

Government’s cost objectives. Proposed costs must be entirely compatible with the Technical

Proposal. Options, if any are included, will be evaluated in accordance with 52.217-5.

3. Factor #3 - Past Performance

The Government will evaluate the Offeror’s past experiences in administrative services to determine whether the provided project reference(s) are similar in size, scope, and complexity to the requirements in this solicitation, and to determine the probability of an Offeror’s successful performance of the contract. The Government will evaluate the Offeror's past performance on related contracts to assess the Offeror’s rate of successful performance of contract requirements, quality and timeliness of delivery of goods and services, effective management of subcontractors, cost management, level of communication between the contracting parties, proactive management, customer satisfaction, and experience working with other federal clients.

The Government reserves the right to assess the past performance of proposed subcontractors.

The Government will rely on its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided mailto:nellis@usagm.gov

United States Agency for Global Media (USAGM)

STATEMENT OF WORK

AM Radio Broadcast Services by the Offeror, the agency's knowledge of contractor performance, other government agencies or commercial entities, or past performance databases.

If an Offeror does not have a history of relevant contract experience, or if past performance information is not available, the Offeror will receive a neutral past performance rating. However, because experience is essential to the successful performance and outcome of this contract, the

Government’s confidence in the probability of successful performance by an Offeror without a history of relevant past performance is very low; therefore, the Government is unlikely to make an award to such an Offeror.

15. Relevant Importance of all factors

Once technical evaluation factors are met, price will be the most important factor.

16. Basis for Award: Lowest Price Technically Acceptable

The procurement is being conducted under FAR Part 15. The Government will make award to the contractor whose offer is technically acceptable with the lowest evaluated price. The

Government reserves the right to make a selection based upon the initial proposal submissions so the offeror should submit its best terms in its initial proposal. Discussions will not be held. The Government will allow exchanges after receipt of proposals in accordance with FAR 15.306. The Government may also determine to make no award if it is in the best interest of the Government