Final_Solicitation_London_HD_Upgrade_5_7_18.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

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4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

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INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

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14. METHOD OF SOLICITATION

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15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

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17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

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18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

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RFQ IFB RFP

SEE ADDENDUM

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25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

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DATED . . YOUR OFFER ON SOLICITATION

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SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

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AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

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NAICS:

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RATED ORDER UNDER

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SET ASIDE: % FOR:

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SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8 (A)

EDWOSB

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

IQVO11-18-IQ-00024 40

TBD 951700-18-R-00024

Jacob Acosta/ Email: jacobacosta@bbg.gov (202) 382-7855

Voice of America/London News Center 167 Fleet St, London, UK

EC4A 2EA

Broadcasting Board of Governors (BBG) 330 Independence Avenue, SW Washington, D.C. 20237

TBD SEE BBG Clause - 1952.232-91 Electronic Invoicing and Payment Requirements

The Broadcasting Board of Governors (BBG) has a requirement for the modernization of their London Production Facility as set forth in the attached Statement of Objectives (SOO).

811213

$11M

TBD 05/01/2018

05/30/2018

3:00 PM

Broadcasting Board of Governors (BBG) 330 Independence Avenue, SW Washington, D.C. 20237

STANDARD FORM 1449 (REV. 2/2012) BACK

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RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

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41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

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REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

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33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

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38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

TABLE OF CONTENTS

I. General Information

A. The Solicitation and Contract B. List of Solicitation Documents C. Authorized Representatives D. Receipt of Offers E. Site Visit F. Questions

II. Statement of Objectives

III. Proposal Instructions, Evaluation & Award

A. FAR 52.212.1 Instructions to Offerors-Commercial Items

1. Overall Arrangement of Proposal

(i) Volume I – Business Proposal

(ii) Volume II – Technical Proposal

(iii) Volume III – Price Proposal

B. FAR 52.212.2 Evaluation-Commercial Items

1. Technical Factors

(i) Past Performance

(ii) Qualifications of Proposed Personnel

(iii) Technical Approach & Capability

(iv) Alternative Technical Arrangements

2. Price Factor

C. Award Determination

IV. FAR Solicitation Provisions & Clauses

A. FAR 52.252-1 Solicitation Provisions Incorporated by Reference B. FAR 52.252-2 Clauses Incorporated by Reference

V. Attachments

A. FAR 52.215-5 Contract Terms and Conditions as Required to Implement Statues or Executive Orders – Commercial Items

B. VOA Cable Standards

I. GENERAL INFORMATION

A. The Solicitation and Contract

(1) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a no other request for proposals will issued. This solicitation sets forth requirements for proposals for a contract to provide modernization services to a HD video production facility as described in the attached Statement of Objectives (SOO).

Proposals conforming to the solicitation requirements will be evaluated in accordance with the evaluation and award criteria set forth herein.

(2) Neither the solicitation nor any part of an Offeror's proposal shall be part of the contract except to the extent expressly incorporated therein by the Contracting Officer.

(3) The Offeror's proposal submitted in response to this solicitation shall constitute a firm offer. No contract shall be formed unless and until the Contracting Officer has countersigned the SF 1449 submitted by an Offeror, and delivered to the Contractor a copy of the SF 1449 with original signatures together with the contract reflecting the Offeror's proposed prices.

B. List of Solicitation Documents

The Solicitation Documents are comprised of:

(1) Standard Form (SF) 1449 – Solicitation Offer and Award

(2) The Solicitation

(3) Attachments to the contract

C. Authorized Representatives

The following individuals are designated as the authorized representatives under this Solicitation:

Contracting Officer’s Information

Name: Jacob Acosta Address: 330 Independence Avenue SW Washington, DC 20237

Phone: (202) 382-7855 Email: JacobAcosta@bbg.gov

Alternate Point of Contact: Contract Specialist (Contractor) Name: Amber Gray

Phone: (202) 382-7812 Email: AGray@bbg.gov http://farsite.hill.af.mil/reghtml/Regs/far2afmcfars/fardfars/Far/12.htm#P298_49781 mailto:JacobAcosta@bbg.gov mailto:AGray@bbg.gov

D. Receipt of Offers

(1) In order to be considered for award, offers conforming to the requirements of the solicitation must be received via email, by no later than May 30, 2018 12:00 p.m. Eastern Daylight:

Attn: Jacob Acosta Email: jacobacosta@bbg.gov

Cc: Amber Gray Email: agray@bbg.gov

(2) Offers sent by commercial package delivery and hand delivery shall be deemed received as of the date and time of delivery to the below office designated for receipt of offers.

330 Independence Avenue SW Washington, DC 20237

(3) Offers sent by United States Mail shall be deemed timely if delivered to the address of the Government installation designated for receipt of offers on or before the date established for receipt of offers.

E. Site Visit

Prior to submission of a proposal, Offerors shall attend a site visit scheduled for May 15th or 16th, 2018 at the address below, in order to tour the production facility and understand the size, scope, and complexity of the work involved. Proposals received from Offerors that do not attend the Site Visit will not be evaluated.

167 Fleet St, London, EC4A 2EA

These will be the only dates available for the site visit, and there will be no opportunity to reschedule a visit. *Note: Only two individuals from each Contractor are allowed to attend.

Please confirm your attendance at the site visit by contacting the authorized representatives in Section C, above, no later than May 8, 2018 5:00PM GMT. Upon submitting an email confirming of your attendance, a response email will be sent with your company’s allocated time slot and arrival instructions.

mailto:jacobacosta@bbg.gov mailto:agray@bbg.gov mailto:the

F. Questions

Interested Offerors may submit questions concerning this RFP as soon as possible but no later than May 7, 2018 to Jacob Acosta at: jacobacosta@bbg.gov and Amber Gray at agray@bbg.gov. Questions not received within this time period will not be considered.

mailto:jacobacosta@bbg.gov mailto:agray@bbg.gov

II. STATEMENT OF OBJECTIVES

VOICE OF AMERICA

LONDON TELEVISION FACILITY

HIGH DEFINITION UPGRADE

1.0 PURPOSE & SCOPE

Voice of America (VOA) requires the services of a Contractor to provide a cost effective solution to upgrade its current London television broadcast center, to facilitate switching, streaming, recording, and delivery in High Definition (HD) (1080i/60). The Contractor will be required to supply equipment, perform engineering and installation services for the London television facility modernization. The purpose of this procurement is to upgrade and/or replace as required, the VOA London television facility: control room, cameras, lighting, fixtures, routing switches, SD unit, and embedding/de-embedding equipment. The collaborative communication network infrastructure to support all of the endpoints is also required.

2.0 REQUIRED CERTIFICATIONS

VOA Cable Standard

3.0 BACKGROUND

The current VOA London television facility produces content in Standard Definition (SD) video. This facility requires modernization and upgrade to a High Definition (HD) video production facility.

4.0 CONTRACTOR TASKS AND RESPONSIBILITIES

The Contractor shall perform the following:

4.1 Detailed System Design

• Propose a solution that will allow for a cost effective upgrade to High Definition (HD) 1080i/60

• Provide preliminary design including block diagrams, equipment lists reflecting the actual manufacturer and model equipment purposed

• Provide pricing for a detailed design and total solution (installation, integration, and training)

• Obtain a solution that demonstrates a cost effective upgrade to 1080i/60

• Provide all detailed engineering design services

• Provide a project schedule for all deliverables including detailed drawings design, design review, equipment procurement, integration, configuration, testing, documentation, and operational and maintenance training

• Generate and submit the final detailed design documents upon COR approval of preliminary design and signal flow documents

4.2 Equipment Procurement

• Re-purpose any existing equipment and systems capable of fully functioning in an HD environment o Integrate Government furnished Teradek T-Rax frame (10-1100) with one encoder (10-1105) and one decoder (10-1106-2) o Modify existing console furniture to fit the new TriCaster

(manufactured by Newtek, model TC1 or similar) HD switcher and control panel in control room

• Review and provide recommendation regarding the below list of existing equipment’s need for replacement:

o Lighting and additional fixtures o Studio cameras, to include, prompters, and tally lights – The existing SD cameras in the studio shall be replaced with: 3 HD cameras, 1080i/60 cameras, GFE (Government Furnished Equipment) Hitachi DK-Z50 – (3) are to be installed within the studio area and another (1) installed at the existing rooftop location o Recorders shall be provided with a card based system like the Black

Magic HyperDeck studio mini (manufactured by Blackmagic Design, model is HyperDeck mini) o Robotic camera control

• Procure all necessary hardware and software required for replacement, to ensure a fully functional broadcast facility o Ensure replacement cameras, are applicable for full operation under the control of the existing Telemetrics robotics or another defined solution to maintain robotics o Replace the existing SD router and any necessary embedding/de-embedding equipment, as applicable o Provide a small HD routing switcher o Provide one on-set color corrected monitor and stand (Neo-Flex®

Mobile Media Center or similar) o Provide one talent monitor and stand with clock o Provide a new HD test generator o Provide a new HD standard converter o Provide HD scope/rasterizer and monitors for multi-viewer and other operational workspaces as needed o Replace the existing lighting controller in control room

• Provide a Project Equipment List in Microsoft Excel format to include: item number, equipment manufacturer name, model/part number, description, serial number, price paid, delivery date, and manufacturer warranty information for all equipment provided

4.3 System Installation

• Provide all resources needed to install, connect, and test each component for full and proper operation of each subsystem and for the full and proper operation of the broadcast system, as a whole

• Provide and install all HD video switching equipment, control panels, cameras, embedding/de-embedding equipment, distribution equipment, cabling, materials and services to facilitate switching, streaming, recording and delivery in full HD

• Integrate all Contractor furnished equipment (CFE) with all Government furnished equipment (GFE) that can reasonably be repurposed for this project

• Provide, install and terminate all cabling, connectors and wiring required between equipment and rooms (i.e. studio, control room, rooftop), as required

• Provide all necessary technical documentation including as-built engineering drawings, connector pin-out details, software configuration baseline(s) and installation documentation to COR

4.4 Test and Acceptance

• Provide a Test and Acceptance Plan

• Obtain approval of the plan prior to performing required test(s)

• Perform Acceptance Tests of the facility and systems as required

4.5 Training

• Perform on-site training of personnel selected by the COR in the operation, maintenance and repair of all equipment and systems

• Prepare and provide training manuals for System Upgrade in Microsoft Word and cable run list in Microsoft Excel format

• Provide technical and operational manuals supplied by the manufacturers for all installed equipment and systems

• Provide all applicable warranties and repairs (to include but not limited to:

parts, labor, pickup, ship and reinstall) on all equipment and spare parts for a minimum of one year after full acceptance of the television technical facility

• Furnish, install and terminate all cabling and wiring within the facility in effort to interconnect to other areas as required, to provide a fully functional broadcast facility. Cabling and wiring includes but is not limited to: audio, data, intercom, and video, control cabling, wiring within the facility, wiring between the roof camera and the entire facility.

5.0 SPECIAL PROVISIONS

5.1 Commerciality

Preference shall be given to commercially available off-the-shelf hardware and software, defined as commercial items by the Federal Acquisition Regulation

(FAR 2.101), to the maximum extent practical in procuring required equipment. It is the Government’s preference to modify and/or adapt an off-the-shelf item rather than create custom designed products. Standard products shall be manufactured by reputable, established companies with an established history of reliable customer support and service.

5.2 Hours of Operation

The normal Contractor work hours will be from 8 A.M. to 5 P.M., Monday through Friday, except for the United Kingdom holidays.

5.3 Public Holidays

The Government recognizes the following holidays in the United Kingdom.

Public Holiday 2018

New Year's Day Monday 1 January

Good Friday Friday 30 March

Easter Monday Monday 2 April

Early May Bank Holiday

Monday 7 May

Spring Bank Holiday Monday 28 May

Summer Bank Holiday Monday 27 August

Public Holiday 2018

Christmas Day Tuesday 25 December

Boxing Day Wednesday 26 December

5.4 Security

The building has security and secure elevators, in which limited access will be granted as necessary upon contract award. All Contractors will be provided Temporary Identification Cards/Badges, which must be displayed at all times while visiting the VOA. Issuance of an Identification Card/Badge does not negate the need or requirement for other security badges as required.

5.5 Applicable Laws and Regulations

Contract is subject to laws and regulations of the United States of America.

6.0 TRAVEL

There will be no travel or per diem paid by the VOA under this contract.

7.0 GOVERNMENT FURNISHED EQUIPMENT

The equipment and systems currently located at the London Television Broadcast Center will be provided to the Contractor as Government Furnished Equipment (GFE) where feasible to repurpose such equipment. All Government furnished property or items are provided in an “as is” condition and shall be used only in connection with performance under this contract.

The Contractor is responsible for the proper care, maintenance and use of Government property in its possession or control from time of receipt until properly relieved of responsibility in accordance with the terms of the contract. Negligent use of Government furnished property that results in damage or destruction is cause for repair or replacement at the Contractor’s expense.

The Contractor shall maintain written records of work performed, and report the need for major repair, replacement and other capital rehabilitation work for Government property in its control. The Contractor shall assure that the Government property will be used only for those purposes authorized in the contract and that any required approvals for use will be obtained prior to use.

8.0 CONTRACTOR FURNISHED MATERIALS

The Contractor shall furnish all tools, equipment, materials and supplies needed for performing the work required under this contract. This includes tools, safety harness, safety helmets safety boots and other supplies necessary to perform the required work safely and efficiently. The Government has the option to reject any or all Contractor furnished property or items. If rejected, the Contractor shall provide all necessary property, equipment or items, adequate in quantity and suitable for the intended purpose, to perform all work and provide all services at no additional cost to the Government.

9.0 PERMITS

Without additional cost to the Government, the Contractor shall obtain all permits, licenses, and appointments required for the services of work under this contract. The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws.

The Contractor shall provide evidence of possession or status of application for such permits, licenses, and appointments to the Contracting Officer. Failure to provide evidence of appropriate progress towards receipt of such permits so as to be fully licensed by the date planned for commencement of contract performance may result in the Contractor being found non responsible or result in contract termination if required documents are subsequently denied or withdrawn by the local authorities. Application, justification, fees, and certifications for any licensure required by the host Government are entirely the responsibility of the Contractor.

10.0 KEY PERSONNEL

The following personnel are considered key personnel by the Government:

Project Manager Design Engineer

The Contractor shall provide a Project Manager who shall be responsible for managing the day to day work and is accountable to the Government for the performance of the work. The Project Manager shall be able to be fluently read, write, and speak the English, and shall have experience managing similar requirements as indicated herein in the Statement of Objectives.

The Contractor shall provide a Design Engineer who shall be responsible for managing the development and implementation of the system upgrade. The Design Engineer shall be able to be fluently read, write, and speak the English, and shall have experience managing similar requirements as indicated herein in the Statement of Objectives.

The Contractor’s Project Manager is:

Name _________________________________ Position________________________________ Office No: ______________________________ Email Address: __________________________

The Contractor’s Design Engineer is:

Name _________________________________ Position________________________________ Office No: ______________________________ Email Address: __________________________

11.0 CONTRACT TYPE

This is a contract for services under which the Government will either award on a Firm Fixed Price or Time-and-Materials basis.

12.0 PLACE OF PERFORMANCE

Voice of America London News Center 6th Floor of 167 Fleet Street London, UK

13.0 PERIOD OF PERFORMANCE

The period of performance shall not exceed one year (12 months) from the date of contract award.

14.0 WORK END PRODUCTS/DELIVERABLES

New equipment ONLY, No grey market or refurbished products. Items must be in original packaging, never used, and not altered in any way.

All manuals and literature shall be in the English language.

The Contractor shall complete all services and deliverables within 180 days of contract award.

Contract

Requirement

Major Milestone Due Date Approval Method/Approver

Project Schedule Proposed completion date of all deliverables

5 days after Kick Off Meeting

COR

Preliminary Design Phase Meetings

Weekly/Monthly meetings – Upon approval of Plan, Contractor should meet monthly and report status via a weekly report

Weekly/Monthly COR

Preliminary Design Plan

Approval of Preliminary Design Plan

30 days from award

COR

Design Review Meeting/demonstration 3 days, revisions within 5 days

COR

Detailed Design Plan

Approval of Detailed Design Plan

60 days from award

COR

Equipment Procurement

Order of all required equipment

Within 10 days from the date of the Detailed Design Plan approval

COR

Start of On-site Work

Work Begins No later than 120 days from contract award

COR

Test & Acceptance Plan

Coordinate review and obtain approval of Test & Acceptance Plan

Plan should be provided for review within 140 days. VOA review 3 days.

Any revisions within 5 days

COR

On-site Test Start of On-site Testing

No later than 160 days from contract award

COR

Technical and Operational Manuals

As-Built, detailed design and etc.

Within 10 of system testing completion

COR

Warranty Documentation

Provide all warranty documentation

Upon completion of testing

COR

Project Equipment List

Excel document of all procured equipment

Prior to test facility testing

COR

Perform of Training

Start Training No later than 160 days from contract award

COR

Training Manuals System Upgrade/cable run list

One week prior to start of training for view

COR

Upgrade of Television Broadcast Facility

Acceptance of upgraded facility

No later than 180 days from contract award

COR

15.0 PLACE OF DELIVERY FOR DELIVERABLES

The Contractor shall submit all deliverables to the Contracting Officer Representative (COR) at the address listed below:

Item(s) to be delivered under this agreement shall be delivered electronically to:

Deliverable Items

# of Copies COR Address

TBD TBD TBD

16.0 CONTRACTOR OFFICER'S REPRESENTATIVE (COR)

Responsibilities: The COR is responsible for guiding the technical aspects of the contract and general surveillance of the work performed. The COR shall coordinate with the Contractor to furnish all resources necessary for performance, inspection and acceptance of the services performed; and certification of the contractor invoices. The COR is not authorized to make commitments or change any of the terms and conditions of the contract.

17.0 SUBMISSION OF INVOICES

1952.232-91 Electronic Invoicing and Payment Requirements - Invoice Payment

Platform (IPP) (April 2016)

Payment requests for all new awards must be submitted electronically through the U. S.

Department of the Treasury's Invoice Payment Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in FAR 32.905(b), "Payment documentation and process" and the applicable Prompt Payment clause included in this contract. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice (CO to edit and include the documentation required under this contract):

Supporting documentation will be provided upon award

The Contractor must follow the instructions on the attached Electronic Invoicing Advisory to enroll, access and use IPP for submitting requests for payment.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the contracting officer.

(End of Clause)

III. PROPOSAL INSTRUCTIONS, EVALUATION, & AWARD

A. 52.212-1 Instructions to Offerors—Commercial Items (Jan 2017) [ALTERED]

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show --

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) The items specified in the Clause Alterations section, paragraph (m).

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.

Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--

GSA Federal Supply Service Specifications Section

Suite 8100 470 L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925)

Facsimile (202 619-8978).

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites--

(i) ASSIST (https://assist.dla.mil/online/start/ ).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by—

(i) Using the ASSIST Shopping Wizard ( https://assist.dla.mil/wizard/index.cfm );

https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4 Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697/2197, Facsimile (215) 697- 1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror.

Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

http://www.sam.gov/ http://www.sam.gov/ https://www.acquisition.gov/

(4) A summary of rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

CLAUSE ALTERATIONS

In addition to the requirements stated above, the following clause alterations are incorporated:

Each Offeror must provide the following as part of their response:

(m) Overall Arrangement of Proposal

(i) Volume I – Business Proposal

a. Volume I, Business Proposal, consists of the actual offer to enter into a contract to perform the desired work inclusive of all terms and conditions required by (a) through (k) of this clause, as applicable.

b. There is no page limitation for the Business Proposal. No technical information relating to the capability of the Offeror shall be included. Any technical information included in the Business Proposal will not be evaluated by the Government.

(ii) Volume II - Technical Proposal

(1) General

(A) Volume II, Technical Proposal, contains the Offeror's description of its capabilities and how it intends to perform the contract requirements outlined in the Statement of Objectives (SOO). The Technical Proposal will be evaluated in accordance with the criteria contained in Section III.B, in accordance with FAR 52.212-2.

(B) In order that the Technical Proposal may be evaluated strictly on the merit of the material submitted, no contractual price information is to be included in Volume II.

(C) The Technical Proposal must be typed, double-spaced, with one inch margins, using elite font, 12 pitch type (or equivalent) and printed, unreduced in size, on 8.5'' by 11'' paper, not exceeding 20 pages, single-sided, exclusive of resumes and related corporate experience documentation. Any pages in excess of 20 will be disregarded, and will not be included in the proposal evaluation.

Failure of the Offeror to comply with the page limitations, resulting in the excess pages not being evaluated, shall not constitute grounds for a protest.

(2) Proposal Contents

(A) Table of Contents

(B) The Offeror shall clearly address each of the technical evaluation factors listed in Section III.B of this solicitation. The Technical Proposal shall address:

1) Past Performance

The Offer shall include three (3) to five (5) past performance references similar in size, scope, and complexity to the requirements in this RFP. References can include both Government and commercial contracts and subcontracts.

Each reference shall also include a point of contact for the customer including a name, phone number, and email address. References shall describe the Offeror’s experience working with other federal clients, in developing and implementing modernization projects and upgrading to a HD environment. Of particular interest is the Offeror’s experience in upgrading broadcasting facilities.

2) Qualifications of Proposed Personnel

The Offeror shall provide the names, titles, and a description of the duties of those individuals proposed as key personnel to be assigned to the contract. For each key person, submit a resume (or information) that describes their education, background, recent work experience, and accomplishments.

Specify the approximate percentage of time each individual will be available for this project, and, if necessary, explain why the key person possesses the qualifications to perform the proposed position. Resumes shall include employment dates for previous employers.

3) Technical Approach and Capability

Describe the Offeror's clear understanding of the required modernization to the production facility, technical approach and capability to perform the contract requirements (design methodology, delivery schedule and overall project plan).

Provide necessary information that would assure or provide the Government with confidence that the Offeror can perform all contract requirements. This can include how the Offeror intends to organize the work/schedule of events, control costs, staff and manage the contract, the means that will be used to accomplish the contract requirements, and any certifications, awards, and recognitions received for work similar to the requirements in this RFP.

4) Alternative Technical Arrangements

This section allows the Offeror to provide alternative and creative methods of meeting the Government’s defined technical requirements. The Offeror shall explain how the alternative method is beneficial to the Government.

(C) Exceptions and Deviations

This section shall identify and explain any exceptions or deviations taken to any part of the solicitation or conditional assumptions made with respect to the technical requirements of the solicitation.

Offerors should note that taking exceptions to the Government's requirements may indicate an unwillingness or inability to perform the contract, and the proposal may be evaluated as such.

(iii) Volume III - Price Proposal

(1) Shall include either a Firm-Fixed-Priced Proposal or a Time and

Materials Proposal, to include a list of the proposed labor categories and hourly wage rates to perform services required by the contract as well as the material prices.

(A) The Offeror's Price Proposal must be based on the Offeror's own

Technical Proposal, the Government's specifications, and other contractual requirements.

(B) The price proposal shall include a spreadsheet of materials to be acquired and major existing materials/electronics that will be repurposed.

(C) Alternative Price Arrangements. This section allows the Offeror to provide alternative and creative price methods to perform the identified services. The Offeror shall explain how the alternative method is beneficial to the Government.

(D) The Government expects that this contract will be awarded based upon achieving adequate price competition. However, in order to determine that offered prices are fair and reasonable, the Government reserves the right to request that the Offeror provide additional information to support the proposed prices.

(End of Provision)

B. FAR 52.212-2 -- Evaluation – Commercial Items (OCT 2014) [ALTERED]

(a) The Government will award a contract resulting from this solicitation to the responsible

Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will evaluate the technical and price factors listed below to make its award decision:

TECHNICAL FACTORS

The technical evaluation will be based on the technical factors below. All technical factors are equal in value.

1) Past Performance

The Government will evaluate the Offeror’s past experiences in providing modernization and HD upgrades to determine whether the provided project reference(s) are similar in size, scope, and complexity to the requirements in this solicitation, and to determine the probability of an Offeror’s successful performance of the contract. The Government will evaluate the Offeror's past performance on related contracts to assess the Offeror’s rate of successful performance of contract requirements, quality and timeliness of delivery of goods and services, effective management of subcontractors, cost management, level of communication between the contracting parties, proactive management, customer satisfaction, and experience working with other federal clients.

The Government reserves the right to assess the past performance of proposed subcontractors.

The Government will rely on its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided by the Offeror, the agency's knowledge of contractor performance, other government agencies or commercial entities, or past performance databases.

If an Offeror does not have a history of relevant contract experience, or if past performance information is not available, the Offeror will receive a neutral past performance rating. However, because experience is essential to the successful performance and outcome of this contract, the Government’s confidence in the probability of successful performance by an Offeror without a history of relevant past performance is very low; therefore, the Government is unlikely to make an award to such an Offeror.

2) Qualifications of Proposed Personnel

The Government will review the resumes or information provided for proposed key personnel to evaluate each individual’s experience and ability to perform the Government’s requirements. The education, experience, and accomplishments of proposed key personnel will be evaluated to determine the degree to which they possess the qualifications to perform their proposed duties under the contract. All information provided in the resume is subject to evaluation.

3) Technical Approach & Capability

The Government will evaluate the Offeror's proposed technical approach and capabilities to assess whether the Offeror can perform all contract requirements. Of interest to the Government is the Offeror’s knowledge and understanding of the current production facility required modernization. Of particular interest to the Government is the Offeror’s capability and expertise in upgrading to a HD environment, specific experience with broadcasting facilities and their proposed project is also beneficial.

All information provided in the technical capability section is subject to evaluation.

4) Alternative Technical Arrangements

The Government will evaluate any alternative and creative methods of meeting the Government’s defined technical requirements and whether the alternative method is beneficial to the Government.

PRICE FACTOR

1) Price

The Government will evaluate the information provided in the Price Proposal to determine whether the offered price is fair and reasonable and to determine whether the offered price is commensurate with the Offeror’s proposed approach. The Government will evaluate each offer to determine the overall benefit to the Government and the Offeror’s ability to adequately meet or exceed the Government’s cost objectives. The Government reserves to right to award a contract to other than the lowest evaluated price, and either based on a Firm-Fixed Price or Time and Materials cost basis. Proposed costs must be entirely compatible with the Technical Proposal.

RELEVANT IMPORTANCE OF ALL EVALUATION FACTORS

All evaluation factors other than price, when combined are significantly more important than price.

C. Award Determination

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The Government will award a contract to the Offeror whose offer conforms to the solicitation requirements; who is determined responsible in accordance with FAR Subpart 9.1 by possessing the financial resources and other capabilities necessary to fulfill the requirements of the contract; and whose proposal is judged, by an integrated assessment of price/cost and non-price evaluation factors, to provide the best value to the Government in accordance with FAR 52.212-2 – Evaluation.

IV. FAR SOLICITATION PROVISIONS & CLAUSES

A. FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 98)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The Offeror is cautioned that the listed provisions may include blocks that must be completed by the Offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address:

Provision Title Date

52.204-7 System for Award Management OCT 16 52.204-16 Commercial and Government Entity Code Reporting JUL 16 52.204-22 Alternative Line Item Proposal JAN 17 52.211-6 Brand Name or Equal AUG 99 52.212-3 Offeror Representations and Certifications—Commercial Items NOV 17 52.214-34 Submission of Offers in the English

Language

APR 91

52.215-3 Request for Information or Solicitation for Planning Purposes OCT 97 52.222-22 Previous Contracts and Compliance Reports FEB 99 52.222-25 Affirmative Action Compliance APR 84 52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction

Goals—Representation

DEC 16

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certifications

OCT 15

52.237-1 Site Visit APR 84

B. FAR 52.252-2 Clauses Incorporated by Reference (FEB 98)

This contract will incorporate one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.