AESOW_2017_IDIQ.pdf

Statement of Work A/E Design Services 2017

SECTION C DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1.0 INTRODUCTION

This Scope of Work describes the performance requirements for A/E services that will be required when referenced within individual Task orders. Each Task order will specify the project(s) to be developed, the location or locations of the work, the required work-phases, the schedule for completion of work, and any special requirements related to each project.

1.1 Scope of Work

(a) The Contractor shall provide professional architectural and engineering services required to perform engineering investigations, analyses, designs, prepare construction documents, statements of work, cost estimates, provide construction support services, and supervise construction of designated projects at designated International Broadcasting Bureau (IBB) Transmitting Stations and facilities.

(b) Work will involve new design and construction; renovation; and maintenance and repair of new and existing building structures, systems, utilities and supporting facilities. Projects include, but are not limited to work relating to roads, roofs, power generation and distribution systems, security systems, water and sewerage systems, fuel systems, fire protection and HVAC systems, environmental investigations and analyses, and various aspects of the broadcast systems such as telecommunications, RF systems, towers and transmission facilities.

(c) Work is anticipated in Washington, D.C.; Greenville, North Carolina; and various overseas sites such as Thailand, Philippines, Botswana, Germany, Kuwait, the Marianas, Sao Tome, and other locations.

1.2 Work-Phases

(a) There may be between one (1) and five (5) work-phases per Task order. This phasing system will allow orderly progression from the Investigation Phase to the Construction Support Phase when the work requires construction of facilities. If the work is expected to involve only the Investigation Phase, the work could stop at the completion of the Investigation Report. However, the phasing system is set up to allow work progression into the design development phase should it become a requirement.

(b) Each Task order shall identify the specific phases that shall be accomplished by the Contractor. The fee for each phase will be individually negotiated with the Contractor for each Task order. This approach will allow reasonable progress payments for work and will provide a stopping point for projects where the results of the initial phase of work determine that further design development is not required.

Work-phases are as follows (referenced in % of completion):

1. Investigation Phase

2. Concept Design Phase - 35%

3. Statement of Work Preparation Phase - 95%, or

4. Pre-Final Design Phase - 95%

5. Final Design Phase - 100%

6. Construction Support Phase

Each phase is further described in this document. The deliverables are also keyed by phases to prevent confusion between the work levels within each phase.

2.0 GENERAL PROVISIONS

2.1 Definitions

Definitions of terms used in this Statement of Work are as follows:

A/E: The architect and engineering firm responsible for supplying the services specified herein. Where used in any of the clauses and other provisions set forth or incorporated by reference in this contract, the term "Contractor" shall be deemed to mean "A/E".

CQC: Construction Quality Control

GFE: Government-Furnished Equipment

RF: Radio Frequency

Construction Contractor: The contractor who will construct the facilities or other work as designed by the A/E.

2.2 Design Considerations

2.2.1 General Design Considerations

(a) It is intended that the services provided by the A/E represent the best industry design standards and practices, and conform to all U.S. codes, and IBB design and engineering standards.

(b) Local standards or codes, where they meet or exceed applicable U.S. standards, may be substituted. The A/E shall consider all local features such as climate, seismic activity, and availability of construction materials and construction trades in the design development. Facilities shall be designed for a useful life of 20 years. Materials proposed for construction shall be standardized to simplify the amount of procurement and minimize costs. Specified use of locally produced construction materials is desirable, but not required. Metric units, as used in the International System of Units (SI), or U.S. Standards will be used depending on the defined requirements for each individual project or Task order.

2.2.2 Radio Broadcast Environment

(a) Due to high levels of radio frequency electromagnetic field strength (also referred to as RadHaz) energy at the relay stations, special care shall be taken in design, specification, and installation of the work. The broadcast and power equipment may have to remain "live" during construction work. There-fore, the specifications should inform the Construction Contractor of this fact and provide appropriate safety guidance for all work to be performed in these areas. The Contractor shall be required to submit an RF safety plan if their work requires their entering into locations where the level of RF is in excess of the standard as established in IEEE C95.1.

(b) Transmitting stations must be available for operation 24 hours a day, 7 days a week. Therefore, designs shall include special construction scheduling or phasing requirements to prevent disruption of the broadcast schedule.

2.2.3 Agency Design Data

The Agency will make available to the A/E "As-built" data or drawings for existing facilities, when such information is available. The A/E shall be responsible for confirming or correcting existing As-built drawings based on detailed site investigations. The Agency assumes no responsibility as to the accuracy of any As-Built information furnished to the A/E.

2.2.4 A/E Quality Control

(a) Final project documents shall be finished and complete, with all elements thoroughly checked and coordinated among engineering disciplines. The contractor shall ensure that all design documents be accurate and explicit in providing a clear basis for construction bids. All elements of the design work shall be coordinated to insure that there are no conflicts among architectural, structural, mechanical, electrical, environmental, broadcast systems, or other broadcast engineering disciplines.

(b) Particular emphasis shall be placed on coordination when elements of the design are performed under subcontracts. All work shall be checked for conformance with all applicable design and performance criteria, adequate design, accuracy of details and dimensions, spelling and grammar. All documents shall be cross-checked against each other for similarity and consistency of dimensions and details.

2.2.5 Construction Quality Control

2.2.5.1 Responsibility

(a) The A/E shall include the Agency's Construction Quality Control (CQC) requirements in its design and construction documents. The Agency's participation in the "approval/testing/inspection" aspects of the construction contract will be minimal. Most of these functions shall be performed by the Construction Contractor as a part of its construction efforts and their CQC costs shall be included in the construction bid prices. However, the A/E shall recommend to the Agency exceptions to this procedure if deemed appropriate.

(b) If the Construction Support Phase as described in this contract is required, the A/E shall assist the Agency in the approval of shop drawings, catalog cuts, material submittals, test reports, certifications and other construction related documents as outlined in the Task order for such work.

2.2.5.2 Tests

(a) Unless specifically excluded in the construction specifications, all testing shall be performed by the Construction Contractor or by qualified personnel employed by the Construction Contractor. To enable the Construction Contractor to estimate testing costs, as well as all other CQC phases, all tests to be performed shall be stated clearly in the specifications prepared by the A/E.

(b) The testing descriptions contained in the specification shall state what is to be tested, Standards or Specifications to be applied, number of units, and frequency of testing. Acceptable limits of test results will be stated.

Manufacturer's or supplier's certified tests, when made in accordance with recognized commercial standards or procedures such as ASTM, will be acceptable.

The A/E shall provide copies to the Agency of each standard referenced in its specifications.

2.2.5.3 Inspection

The A/E shall determine the level of inspection required for each project and the optimum inspecting party (i.e., the Construction Contractor, the A/E, and/or the Government.) The A/E's recommended inspection plan shall be submitted to the Agency as part of the concept design specifications.

2.2.5.4 As-built Drawings

"As-Built Drawings" are the final construction drawings, modified and certified by the Construction Contractor to show the "As-built" condition of the completed facilities. The A/E shall include in its general specification a requirement that the Construction Contractor prepare and certify one complete set of red-penciled As-built drawings; that the As-built drawings be maintained and updated daily at the construction site; and that the Construction Contractor deliver the final As-built drawings to the Agency within two calendar weeks after construction completion. The A/E is responsible for writing these requirements into the construction specifications. The A/E is not responsible for actually completing the As-built drawings, unless specifically agreed upon between the Contracting Officer and the A/E.

2.3 Work Phases

The following requirements shall apply to each "Work Phase" whenever the individual phase is explicitly required by the task order:

2.3.1 Investigation Phase

(a) The Investigation Phase shall include a complete engineering investigation and analysis of the work outlined in the Task order. In most cases the Task order will provide a brief statement of the problem. The A/E shall identify and investigate all controlling technical, and environmental criteria (i.e., seismic zone, wind activity, etc.) and include this information in its Investigation Report.

(b) The A/E shall be required to investigate the extent of problems and identify feasible solution(s). This effort may require site visit(s) to gather the information necessary to properly evaluate the problem and determine alternative solutions. The investigation and analysis shall be developed to the extent that sound engineering recommendations can be made by the A/E to the Agency.

(c) The A/E's recommendations shall be based on sound quantitative engineering and economic analyses and shall be clearly presented in its Investigation Report, which shall be the task order deliverable for the Investigation Phase work. The A/E shall include in its Investigation Report the findings, including photographs, and rationale leading to the recommended solution(s) and associated cost estimates, a discussion of alternatives, so that the Agency may follow the A/E's reasoning and logic and conduct an independent assessment of the A/E's conclusions.

(d) However, the Agency reserves the right to select alternatives other than those recommended by the A/E and to direct the A/E to proceed with the design development based on the Agency's choice of solution(s) to a particular problem.

(e) After receipt of the Investigation Report, or design recommendations, the Agency will return review comments and select design alternatives within the time period specified in the Task order.

(f) Investigation Phase deliverables include:

1. Investigation Report;

2. Meeting Minutes and Correspondence; and,

3. Response to Agency Comments.

2.3.2 Concept Design Phase

(a) The concept design phase consisting of analysis, drawings, specifications, cost estimate, and construction schedule shall be developed by the A/E, based on direction provided to the A/E by the Agency after the Investigation Phase has been completed. The format for the concept construction schedule shall also be developed during the Concept Design Phase.

(b) The Concept Design Phase shall define the functional aspects of the project, substantiate the project costs, and provide a firm basis for the Final Design Phase.

(c) All systems shall be sufficiently detailed so that the Agency can approve the concept for further development, without expecting any major changes to the salient systems selected by the A/E or the A/E's construction cost estimate and schedule for building these systems.

(d) The Agency will normally return review comments within three weeks after receipt of the Concept Design Phase work or, at the option of the Agency, schedule a meeting to review the comments with the A/E.

(e) Concept Design Phase deliverables include:

1. Concept Design Analysis;

2. Concept Drawings (35%);

3. Concept Cost Estimates;

4. Concept Construction Schedule;

5. Concept Outline Specification (35%)

6. Meeting Minutes and Correspondence; and

7. List of IBB Review Comments with Annotated A/E Dispositions.

2.3.3 Statement of Work Development

(a) Some projects may only require the development of a performance based Statement of Work (SOW) for award as a design-build construction contract.

The SOW shall include the necessary project performance criteria, specification data to help convey performance requirements, and any drawings required to assist the contractor in the preparation of his proposal. In addition to the SOW, the A/E shall provide any design analysis to support the performance criteria, such as drawings, performance specifications, cost estimates, and construction schedule, based on direction provided to the A/E by the Agency after the Investigation Phase has been completed.

(b) The draft SOW shall be sufficiently detailed to minimize additional Agency input resulting in major changes to the requirements contained in the SOW, cost estimate and schedule.

(c) All of the A/E's work shall be in final form, fully coordinated among all engineering disciplines, checked and corrected for errors, inconsistencies, and omissions. The Agency will normally return review comments or final acceptance within three weeks after receipt of the Pre-Final (95%) SOW Phase or, at the option of the Agency, schedule a review meeting to review its comments on the A/E's proposed Final SOW.

(d) Final SOW Phase deliverables include:

1. Statement of Work;

2. Final Drawings (if required);

3. Final Cost Estimates;

4. Final Construction Schedules;

5. Meeting Minutes and Correspondence; and

6. List of Review Comments with Annotated A/E Dispositions.

7. Final Submittal Log with Dates Required

(e) The A/E's Final SOW submission shall incorporate all comments generated by the Agency's review. If comments are not incorporated into the Final SOW, the A/E shall make revisions at no additional cost to the Agency and shall not be paid until the items are accepted by the Agency. The list of the Agency's review comments shall be returned to the Agency and annotated by the A/E to show the A/E's disposition of each comment.

(f) Once the A/E receives final approval from the Agency and/or has incorp-orated all comments from the Final Design package, the A/E shall submit the AutoCAD CDs (clearly labeled) for the drawings, CDS for the specifications, cost estimate, schedule and SOW, and two (2) sets of full size prints and two (2) set of reduced size prints of the accepted Final Design drawings. Two (2) copies of all other Final Design deliverables shall be submitted upon final approval from the Agency.

Drawings shall be drawn in AutoCAD 2009 format. Provide CDs in AutoCAD 2009, WORD, EXCEL (or other original format) and PDF Format.

2.3.4 Pre-Final and Final Design Phases

(a) All of the A/E's work shall be in final form, fully coordinated among all engineering disciplines, checked and corrected for errors, inconsistencies, and omissions. The final design phase shall consist of a Pre-Final (95%) design submittal, and a Final (100%) design submittal. The final design submittal shall be complete and detailed to enable a contractor to provide a bid proposal to complete the work. The Agency will normally return review comments or final acceptance within three weeks after receipt of the Pre-Final (95%) Design Phase work or, at the option of the Agency, schedule a review meeting to review its comments on the A/E's proposed Final Design.

(b) Pre-Final Design Phase deliverables include:

1. Pre-Final Design Analysis;

2. Pre-Final Drawings (95%);

3. Pre-Final Cost Estimates;

4. Pre-Final Construction Schedule;

5. Pre-Final Specifications (95%);

6. Meeting Minutes and Correspondence; and

7. List of IBB Review Comments with Annotated A/E Dispositions.

8. Final Submittal Log with Dates Required

(c) Final Design Phase deliverables include:

1. Final Design Analysis;

2. Final Drawings (100%);

3. Final Cost Estimates;

4. Final Construction Schedule;

5. Final Specifications (100%);

6. Meeting Minutes and Correspondence; and

7. List of IBB Review Comments with Annotated A/E Dispositions.

8. Final Submittal Log with Dates Required

(d) The A/E's Fina1 Design submission shall incorporate all comments generated by the Agency's Concept and Pre-Final Design reviews. If comments are not incorporated into the Pre-Final and Final Design, the A/E shall make revisions at no additional cost to the Agency and shall not be paid until the items are accepted by the Agency. The list of the Agency's design review comments shall be returned to the Agency and annotated by the A/E to show the A/E's disposition of each comment.

(e) Once the A/E receives final approval from the Agency and/or has incorporated all comments from the Final Design package, the A/E shall submit AutoCAD CDs (clearly labeled) for the drawings, CDs for the specifications, cost estimate, submittal log, schedule and SOW, and two (2) sets of full size prints and two (2) set of reduced size prints of the accepted Final Design drawings. Two (2) copies of all other Final Design deliverables shall be submitted upon final approval from the Agency. Drawings shall be drawn in AutoCAD 2009 format. Provide CDS in both AutoCAD 2009, WORD, EXCEL (or other original format) and PDF formats.

2.3.5 Construction Support Phase

(a) This phase may include either a periodic or a continual site presence, review and approval/disapproval of shop drawings and submittals; preparation of "Record Drawings" from As-Built drawings; and on-site construction management if required by the Task order.

(b) Construction management shall include overseeing the Construction Con-tractor's operation, monitoring execution schedules, processing change-orders and claims, reviewing and commenting upon the quality control program and, in general, protecting the Government's interest in all matters pertaining to the construction effort. As-Built drawings, which are to be prepared by the Construction Contractor, shall be used by the A/E to prepare the Record Drawings. The Agency will have two weeks to review the above-stated items and return any comments to the A/E.

(c) Construction Support Phase deliverables include:

1. Approval/Disapproval of Shop Drawings and Submittal Correspondence;

2. Record Drawings; and

3. Monthly (or in accordance with task order) Construction Status Reports, Video Tapes, Photographs.

2.3.6 Technical Documentation Support

Technical Documentation Support efforts may include inventory control of drawings, or conversion of drawing files into AutoCAD format, and the scanning of prints into AutoCAD format.

2.4 Administration

2.4.1 Correspondence

All correspondence shall be provided to the Agency in duplicate. The contract number and Task order numbers shall be used on all reports and correspondence.

The A/E shall prepare minutes of all meetings with the Agency and telephone instructions received from the Agency. The A/E shall deliver these minutes to the Agency within seven calendar days after the occurrence of each event.

3.0 DELIVERABLES

3.1 Investigation Reports

3.1.1 General Requirements

(a) Each Investigation Report (IR) shall describe and provide the results of all work completed under the Investigation Phase. The IR and associated design effort shall be based on sound engineering investigation and analysis of the work outlined in the Task order. The report shall clearly document and present all of the work performed.

(b) The IR shall contain the following as a minimum:

1. Statement of the work or problem that was investigated;

2. Discussion of the investigation;

3. Analysis of all controlling technical criteria;

4. Description of all solutions considered by the A/E;

5. Drawings and sketches required to present and illustrate the solutions considered and the basis for proposed recommendations;

6. Cost estimates for alternative solutions, to include construction costs, energy payback, economic analyses, etc.; and

7. Overall results, conclusions, and recommendations.

3.1.2 Format

Design analyses shall be presented by functional category on 8-1/2" by 11" paper, indented for side binding. The main text shall be in Microsoft Word format.

Calculations and diagrams may be hand-printed. All computer output must describe what is being accomplished, must identify each input and output value in standard engineering terms, and must contain sufficient detail for verification purposes.

3.1.3 Copies

Two (2) copies of each Investigation Report shall be submitted to Agency, unless otherwise specified in the Task order. The final submittal shall also be provided in Microsoft Word, electronic format provided on CD.

3.2 Design Analysis

3.2.1 General Requirements

(a) Design analysis is defined as the detailed calculations for the architectural, environmental, civil, structural, mechanical, electrical, electronic, fire protection and detection, power generation, and any special design required for the component parts of the overall design. These computations shall be clear and in sufficient detail so that the step-by-step analytical sequence may be readily followed. Assumptions used in the development of the design shall be clearly stated by the A/E.

(b) Design parameters and maximum loadings will be agreed upon prior to concept design. Designs are to be based on local codes, regulations and conditions, as well as the latest edition of applicable nationally accepted codes such as American Institute of Steel Construction (AISC), American Concrete Institute (ACI), Electronic Industries Association (EIA), American National Standards Institute (ANSI), American Society of Civil Engineers (ASCE 7-98), Environmental Policy Acts (EPA), National Electrical Code (NEC), National Plumbing Code (NPC), American Water Works Association (AWWA), the International Building Code (IBC), the Building Officials and Code Administrators National Building Code (BOCA), Americans with Disabilities Act (ADA), and Occupational, Safety, and Health Administration (OSHA).

(c) Design analyses shall include the following:

1. Architectural: Provide analysis of each major building system and material;

identifying color, finish, texture, strength, durability, and R-Value. Show all calculations referenced in governing building codes, including egress requirements and fire resistance ratings.

2. Civil and Structural: Provide design loads, working stresses of various materials, applied soil-bearing pressures, and structural design computations.

3. Mechanical: Provide piping analysis, including plumbing and sanitary facilities, the methods and calculations used in determining capacities of all equipment, and the sizes of all pipes, ducts, heating, ventilating, air conditioning systems, and fire protection and suppression systems.

4. Electrical: Calculations for achieving the recommended levels of illumination, fire alarm and detection, along with load calculations for the proper sizing of feeders, branch circuits, panel boards, transformers, services, and other equipment shall be included in the A/E's design analysis. Voltage drops shall be calculated for all conductors, where the wire size is based on this factor as compared to current carrying capacity. Load computations shall include demand and diversity factors. Conductor grouping and raceways shall be designed based on feeder and branch circuit amperages. Short-circuit calculations shall be performed to determine adequate short-circuit ratings for protective devices.

Protection coordination studies shall be performed as required to provide the best balance between protection and device selectivity.

5. Environmental: Provide an analysis of all existing and potential environ-mental conditions and impacts, including investigations and site characterization (identification) of the presence of all environmental hazards, and proposals for mitigation and/or removal of any such hazards in accordance with current EPA or State/Local standards.

6. Electronic: All electronic equipment systems, both High Frequency (HF) and Medium Wave (MW) shall be identified and specified by the A/E. The A/E's design/installation plan shall indicate how these systems are to be installed and interconnected.

7. Other: Design characteristics required for items which deviate from accepted standards, including all calculations pertinent thereto, and the basic assumptions used in the design, shall be included in the A/E's design analysis.

3.2.2 Format

Design analyses shall be presented by functional category on 8-1/2" by 11" paper, indented for side binding. The main text shall be in Microsoft Word format.

Calculations and diagrams may be hand-printed.

3.2.3 Copies

Two (2) copies of the Design Analysis shall be provided, unless a different quantity is specified in the Task order. The final submittal shall also be provided in Microsoft Word, electronic format provided on CD.

3.3 Drawings

3.3.1 Types(a) Concept Design Drawings (35%) shall show all basic features, materials, methods of construction, and systems to be used in the project construction. The drawings shall show sufficient detail to define size, shapes, capacities and the extent of all project systems. However, the specific details required to construct the systems are not required at this phase of the project design.

(b) The following are typical elements shown on the Concept Design drawings:

1. Site plan;

2. Floor plans;

3. Cross-sections;

4. Elevations;

5. Mechanical block diagrams; and

6. Electrical one-line diagrams.

(c) Acceptance of Concept Design drawings by the Agency shall be required prior to preparation of Final Design drawings.

(d) Pre-Final (95%) and Final Design Drawings (100%) are those drawings pre-pared by the A/E as fully detailed design presentations, based on the review of and comments on the Concept Design submission. They shall be in sufficient detail for use (with the accompanying specifications) by a qualified Construction Contractor to bid on and construct the work. The level of detail shall minimize the necessity of developing further plans for construction except for preparation of shop, fabrication, and installation drawings. A cover-sheet with the project title and sheet index is required as part of the Pre-Final and Final Design drawing packages.

(e) Record Drawings shall be prepared as part of the optional Construction Support Phase. The A/E shall use the As-built drawings prepared by the Construction Contractor to produce the Record Drawings. The As-built information shall be transferred to the AutoCAD 2009 formatted CDs (clearly labeled) of the Final Design drawings using the same standards that were used for the originals. The words "Record Drawings" shall be placed in the title block along with the date of completion, and the words "Revised As-built" shall be placed in the revision block.

3.3.2 Format

The A/E shall prepare all drawings using a version of 2009 AutoCAD software, and shall provide these drawing files to the Agency on CDs (clearly labeled), unless otherwise directed by the Contracting Officer.

3.3.3 Copies

The A/E shall furnish two (2) blue-line sets of Concept Design and Final Design drawings for Agency review. After all Agency review comments have been incorporated into the Final Design, one (1) set of prints and specifications shall be submitted to the Agency for final back check. Upon notification from the Agency that the Final Design is acceptable, AutoCAD CDs (clearly labeled) in both AutoCAD and PDF formats, two (2) sets of prints, and two (2) set of reduced size prints of the accepted Final Design drawings shall be submitted to the Agency by the A/E.

3.4 Specifications

3.4.1 General Requirements

(a) The specifications shall be prepared in Construction Specification Institute (CSI) format. The use of "streamline specifications" which are not sufficiently comprehensive and detailed, and which require an excessive amount of interpretation, will be unacceptable.

(b) However, at the Concept Design Phase, only preliminary specifications will be required. The specifications shall include the quality of materials used, method of application, reinforcing, anchorage, hanging, mounting, etc. of each component part of the design, the quality of workmanship to be used, the finished results to be achieved, and other data explaining or guiding the performance of the work.

(c) The use of trade names and the term "approved equal" shall be minimized in the specification document. Use of trade names with an "or equal" shall require a description of salient characteristics which an alternate product would be required to meet to be considered equal. As far as practical, all material, equipment, and supplies required for construction shall be defined in terms of, or by reference to, applicable Federal and commercial specifications. Military specifications should not be used where an acceptable commercial or other Federal specification is adequate to meet the Agency's needs.

(d) If Federal and commercial specifications are not available, other general specifications used in the construction industry, such as ASTM, NEMA, AISC, ASME, ASA, may be employed, or the items described in sufficient detail to permit full and open competition among a minimum of three sources for the materials and supplies.

(e) The A/E shall furnish a complete engineering description of all equipment, together with its functions. The sequence of operation shall be provided if a system consists of a combination of items of equipment used in a circuit or system.

(f) Specifications prepared by the A/E for installation, construction, and proof-of-performance testing of equipment shall be formatted to facilitate their removal from the general specifications for the purpose of independent procurement. Specifications shall include requirements for instruction books, installation drawings, repair parts, and other data for installation, maintenance and operation of equipment.

(g) The A/E shall specify that the Construction Contractor consolidate all instructions and provide them in an instruction manual format. The A/E shall also specify spare parts that the Construction Contractor shall be required to furnish for items difficult to match and/or replace or expected to be needed during the first year of operation.

(h) Division 1 of the specifications shall include a project summary so that the reader can readily grasp an understanding of the total project, the primary trades that will be required, where the project is and what deficiencies it will correct.

(i) Division 1 of the specifications shall not include any project requirements already covered by Federal Acquisition Regulation (FAR) clauses. Any recommended amplification or supplementation of FAR clauses shall be submitted on separate 8-1/2" x 11" sheets titled "amplification and/or supplementation of FAR clauses."

These documents shall not be included as part of the project specifications.

(j) In the specifications for structures and installation of equipment, the requirement for complete facilities, ready for operation, shall be written into the specifications as a Construction Contractor requirement. The Construction Contractor shall be required to make and certify proof-of-performance measurements of all equipment and systems prior to acceptance by the Agency. If Federal specifications or other general-type specifications are used as references, the type, class or grade for each item shall be delineated.

(k) Repetitive standards for various functions (architectural, structural, mechanical, electrical, etc.) not shown on the drawings, shall be covered in the specifications. Examples of such repetitive standards include outlet elevations, door-knob locations, etc.

(l) The Construction Contractor shall be required to certify that all equipment and systems, except Government Furnished Equipment (GFE) items, comply with the design requirements delineated in the A/E's specifications and drawings.

3.4.2 Format

The specifications shall follow the three-part CSI format and shall be provided in hard copy form, and on a CD using Microsoft Word.

3.4.3 Types

(a) Concept Specifications shall be provided with the Concept Design package. At this stage only preliminary specifications shall be required.

(b) Final Specifications shall be provided with the Pre-Final and Final Design package. These specifications shall be final and fully complete at this design phase.

3.4.4 Copies

During the Concept and Final Design Phases, two (2) copies of the specifications shall be provided to the Agency for its review. The original and two (2) copies shall be submitted to the Agency after the Agency's acceptance of the Final Design, together with Microsoft Word CDs.

3.5 Cost Estimates

3.5.1 General Requirements

(a) Cost estimates shall be prepared in at least as much detail as though the estimates were a competing bid. The estimates shall include breakdowns of unit costs of materials and labor for each item or service specified, and they will be based on A/E developed schedules to perform the construction work. The breakdown for labor shall not include overhead and profit in the rates. Overhead and profit shall be a separate line item for the entire project. It is the A/E's responsibility to design with the cost estimates established during the Concept Design phase.

(b) The sections of the estimate shall be grouped in the CSI format in order to correlate with the specifications. All cost estimates are "Procurement Sensitive" and shall be protected from public view. The cost estimates for the Concept and Final Design submissions shall be bound separately from the specifications.

3.5.2 Format

Final cost estimates shall be in an Excel spreadsheet format, separated into the CSI divisions, and shall be provided in hard copy form, and on CDs. All pages must be numbered.

3.5.3 Types

(a) Investigation Phase Cost Estimates shall be provided with the Investigation Report. Systems estimates will be required as a minimum. Detailed estimates shall be provided when required in the Task order.

(b) Concept Design Phase Cost Estimates shall be provided with the Concept Design package. The level of detail of these estimates shall be similar to that of the Concept Design drawings. The estimates need not be based on price quotations, but shall be based on a detailed cost breakdown of each component and an A/E developed construction schedule.

(c) Final Design Phase Cost Estimates shall be provided with the Final Design package. These estimates shall reflect all aspects of the final drawings, specifications, local material and labor conditions. Price quotations for all major components shall have been obtained and utilized in these estimates.

3.5.4 Copies

Two (2) copies shall be provided at each design phase. The original and two (2) copies shall be submitted after the acceptance of the Final Design phase. The A/E shall also submit the final cost estimate in Excel spreadsheet format.

3.6 Material and Equipment Schedules

3.6.1 General Requirements

In its drawings, the A/E shall include the schedules of materials and equipment for all major items incorporated in the design, such as doors, windows, mechanical and electrical equipment, ventilators, hardware, etc. Each listing shall consist of an item number, description, and total quantity required. Suggested manufacturers and stock/catalog numbers shall be included for items difficult to procure. It is not intended that this information will be restrictive as to specific manufacturers, and a note to this effect shall appear on the drawings.

In addition, the specifications shall include complete detailed information for the items listed and be cross-referenced to the item numbers on the drawings and equipment schedules.

3.6.2 Types

Not applicable to these deliverables.

3.6.3 Copies

Same requirement as for design drawings.(See Section 3.3.3)

3.7 Construction Schedules

(a) The A/E shall prepare and deliver construction schedules (where required by the task order) at the Concept Design and Final Design phases of the work. The schedules shall be based on reasonable estimates of time required to procure material, mobilize, prepare the site, construct structures, and install and test equipment and systems.

(b) These schedules shall be presented in the form of a bar, precedence, or CPM chart showing only the major segments of work and major milestones. The specific type of schedule required will be agreed upon during each Task order negotiation.

The schedule is not intended to be used to plan or schedule actual day-to-day construction work. Five (5) copies of the construction schedules shall be provided with the Concept and Final Design submissions and five (5) copies upon acceptance of the Final Design.

(c) Under Division 1 of the construction specifications, the A/E shall include a requirement that the Construction Contractor submit, within five (5) days after contract award, a detailed network construction schedule showing all individual activities exceeding a week in duration, their planned/actual durations, and the critical path within the construction network schedule. The A/E shall only include this requirement if the contract estimated amount exceeds the simplified acquisition threshold, and the period of performance exceeds 60 days.

3.8 Shop Drawings and Submittal Correspondence

If the Construction Support Phase is required by the task order, the A/E shall be responsible, on behalf of the Agency, for the administration, review and approval of, and comment on, all shop drawings and submittals. Upon receipt of the shop drawings or submittals from the Construction Contractor, the A/E shall forward five (5) copies to the Agency. Upon final review, comment and acceptance, the A/E shall forward five (5) copies of the approved shop drawings and submittals and/or other correspondence to the Agency.

3.9 Meeting Minutes

The A/E shall be responsible for recording, in writing, all subjects covered and decisions made during designated meetings and telephone conversations with the Agency. The minutes shall be typed on 8-1/2" x 11" paper and delivered to the Agency within seven (7) calendar days after each meeting or telephone conversation.

3.10 Construction Status Report

If the Construction Support Phase is required by the task order, the A/E shall be responsible for providing construction status reports on a weekly basis. Each report shall include a description of all the significant events that occurred at the construction site during the week. It shall also include a list of transactions, shop drawings and submittals, or other correspondence. Problems and areas needing the Agency's attention shall be highlighted in the reports.

Progress of the Construction Contractor shall be shown in the reports as a percentage of completion. Three (3) copies of each report shall be provided to the Agency within seven (7) days after the end of the report period.

3.11 IBB Review Comments

(a) The A/E shall annotate (on the submittal document) all IBB review comments received on a project submittal and discuss the disposition of each comment in typewritten form as part of the design documentation. In addition, any IBB comments made by marking-up submittal drawings shall be annotated in writing by the A/E on the drawings, and their disposition shall be made in writing as part of the design documentation, in addition to being noted on the drawings next to the IBB comment.

(b) The marked-up drawings, annotated comments, and typed dispositions are due back to IBB with the following submittal. For example, the annotated comments and their dispositions for the Concept Design submittal are due to IBB with the Final Design documents. Furthermore, the A/E is herein advised that IBB must agree with the A/E's proposed disposition of all IBB review comments, and IBB reserves the right to direct the A/E in the disposition of specific comments on both drawings and specifications.

[End of Statement of Work]