Attachment 1. PWS Treadmill Maintenance.pdf

PERFORMANCE WORK STATEMENT

FOR FITNESS CENTER TREADMILL

MAINTENANCE

Minneapolis-St. Paul ARS, Minnesota

8 JULY 2024

1. GENERAL

1.1. DESCRIPTION OF SERVICES: The Minneapolis-St. Paul Air Reserve Station Fitness Center (Building

777) has 8 Lifefitness Treadmills that need new treadmill belts and treadmill decks. These treadmills are used daily and need this service to get them back to full working safe condition. The contractor shall provide all labor, management, tools, supplies, equipment, and appropriately qualified personnel necessary to complete the described treadmill maintenance at the Minneapolis-St. Paul Air Reserve Station Fitness Center (Building 777), in a manner that will have the treadmills back into full safe service for customer use.

1.2. Period of Performance (PoP): The Period of Performance shall be 10 days from contract award.

1.3. General Information:

1.3.1. Place and Performance of Services: Unless otherwise approved by the CO/COR, the contractor shall provide services between the hours of 0700-1500 on Monday through Friday, except on recognized US holidays. Performance shall be at the 934th Airlift Wing, Minnesota Air Force Reserve, Bldg. 777. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.3.2. Contractor Representatives: During the days of the scheduled services the contractor shall be available during normal duty hours to meet with the CO/COR to discuss service matters. During non-service periods the contractor shall be available within 1 week to discuss problems and issues. Contact information of all contractor representatives shall be provided to the CO/COR upon contract award.

1.3.3. Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on the listed Federal holidays unless otherwise waived by the CO or COR.

1.3.4. Quality Control (QC): The Contractor shall develop and maintain an effective quality control plan (QCP) to ensure services performed are in accordance with this PWS and all laws and government regulations.

The Contractor shall develop and implement procedures to identify, prevent, and ensure the non-recurrence of defective services. The Contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in paragraph 4. Services Summary.

1.3.5. Quality Assurance (QA): The government will periodically evaluate the contractor’s performance in accordance with the Service Summary. This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

FEDERAL HOLIDAYS

New Year’s Day, January 1, Friday preceding or the Monday following Martin Luther King’s Birthday, 3rd Monday in January President’s Day, 3rd Monday in February Memorial Day, Last Monday in May Juneteenth, June 19th, Friday preceding or Monday following Independence Day, July 4, Friday preceding or Monday following Labor Day, First Monday in September Columbus Day, 2nd Monday in October Veteran’s Day, November 11 Thanksgiving Day, 4th Thursday in November Christmas Day, December 25, Friday preceding or Monday following

1.3.6. Security Policy and Procedures: The Contractor shall comply with all security regulations and directives identified herein and other security requirements as shown elsewhere in this contract. At the end of each work period, all government facilities, equipment, and materials shall be secured.

1.3.6.1. In accordance with 934 SFS Operating Instructions; Non-DoD personnel authorized to work on the installation will be vetted at Building 906, Visitor Control Center before they are granted entry.

1.3.6.1.1. The requirements for installation perimeter access are detailed in Air Force Federal Acquisition Regulation Supplement (DAFFARS) clause 5352.242-9000, Contractor Access to Air Force Installations, in Section I, Contract Clauses, of the basic contract. Contractors merely requiring unescorted access to the installation to perform services, that do not require access to classified information or network access, will be vetted IAW Department of Defense Manual (DoDM) 5200.08_Volume 3_Department of Air Force Manual (DAFMAN) 31-101_Volume 3, Installation Perimeter Access Control.

1.3.6.1.2. The Contractor shall submit an Entry Authorization List (EAL) for all personnel requiring access to building 777. The Contractor must complete a Contractor/Vendor Access List with full (first, middle and last) names, driver’s license number and dates of birth; and submit it through the Contracting Specialist (CS) and Contracting Officer (CO) for Security Forces (SFS) Pass and Registration. Employees must submit to complete a name check via National Crime Information Center Interstate Identification Index (NCIC III) as a visitor to a military installation. If the new employee is a Green Card holder, the individual shall supply their United States Citizenship and Immigration Service (USCIS) number on the EAL. This list must be updated as needed.

1.3.6.1.3. Defense Biometric Identification System (DBIDS) cards or temporary passes are not necessary to work at building 777 as long as the person(s) are listed on the current approved EAL and carry valid state or federally issued identification.

1.3.6.1.4. The Contractor is only allowed to visit the installations specified in the contract and approved work schedule.

1.3.6.1.5. Vehicles and drivers must be properly licensed, inspected and insured in accordance with state and local laws.

2. GOVERNMENT/CONTRACTOR FURNISHED PROPERTY/SERVICES: The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

2.1. Utilities: The government will provide access to existing/commonly available utilities to include electricity and water for the contractor’s use in executing requirements of this PWS.

2.2. Utility Alterations: The government will not make alterations to existing utilities systems to specifically supply the contractor with their utility needs. If utilities are not available, the contractor shall provide the required utility to perform service.

2.3. Contractor Equipment Requirement: The contractor’s equipment shall be of commercial quality, size and type suitable for accomplishing the various phases of work specified. All electrical equipment shall be in accordance with all laws and norms of the United States and Minnesota. The contractor shall prevent the operation or attempted operation of electrical equipment, or combinations thereof, which require power exceeding the capacity of existing building circuits. The CO/COR may inspect the contractor’s equipment and tools at any time and direct the removal of any improper or unsafe equipment and tools. These items shall be removed from the job site and replaced with satisfactory equipment at no additional cost to the government.

3. REQUIREMENTS: The contractor shall:

3.1. Treadmill Service

3.1.1. Remove treadmill belts and decks on 8 lifefitness treadmills.

3.1.2. Install new treadmill decks on 8 treadmills.

3.1.3. Install new treadmill belts on 8 treadmills.

3.1.4. Ensure any parts that need lubricating are completed.

3.1.5. Inspect and ensure all 8 treadmills are working as they should with no issues or safety concerns.

4. SERVICES SUMMARY (SS). The contract service requirements are summarized into performance objectives which are the mission essential requirements that relate directly to the results the government requires for this service. The performance thresholds are the standards required by the government for each performance objective. The SS and the Contractor’s Quality Control Plan provide information on contract requirements, the expected level of Contractor performance, and the expected method of government surveillance and confirmation of services provided. These thresholds (standards) are critical to successful accomplishment and assessment of PWS requirements. Procedures, as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies.

4.1. Performance Evaluation Meeting: The contractor may be required to meet with the CO, COR or other government personnel as necessary. The contractor may also request a meeting with the COR when the contractor believes such a meeting is necessary.

Performance Objective

PWS

Para

Performance Threshold

Remedy Surveillance Method / By Whom

SS-1 – Remove Treadmill Belts and Deck

3 No damage to other parts of the 8 treadmills.

Periodic Surveillance

/ COR

SS-2 – Install new treadmill Decks and Belts

3 Treadmills tested to ensure running as they should with new equipment installed

Periodic Surveillance

/ COR