93310023Q0007 Question and Responses.pdf

93310023Q0007- FMCS EEO/DEIA Ques�on and responses

Question: Can you tell me if there is an incumbent? If so, contract information?

Response: There is not an incumbent.

Question: For Task 5.1- - Has FMCS developed a DEIA Strategic Plan and an Equity Strategic Plan?If so, can we obtain a copy of both Plans for reference in responding to the requirements of the SOW? If not, will the contractor be required to assist with the development, as well as execution, of the Plans?

Response: Yes, FMCS developed a DEIA Strategic Plan and an Equity Strategic Plan. Copies of both strategic plans can be found on the public facing FMCS website: htps://www.fmcs.gov/equity/. The contractor will be required to assist with the execu�on and tracking of the Agency’s efforts in fulfilling and/or revising its DEIA and Equity Strategic Plans.

Question: For Task 5.4- - Does FMCS anticipate that design and development of new role-specific training solutions on DEIA awareness and inclusion acumen will be required?

Response: FMCS does not an�cipate that design and development of new role-specific training solu�ons on DEIA awareness and inclusion acumen will be required. FMCS does require the contactor to have an understanding of DEIA principles as well knowledge and understanding of their rela�on to EEO principles. The contractor shall provide EEO/DEIA guidance when requested by FMCS employees and supervisors as well as assist with providing training to FMCS employees and supervisors.

Question: For Task 5.5- - Does FMCS anticipate the need for organizational maturity modeling, barrier analysis, and benchmarking progress support in the development of its DEIA directives, policies and procedures?

Response: No, FMCS does not an�cipate the need for organiza�onal maturity models and barrier analysis in the development of its DEIA direc�ves, policies and procedures, however, FMCS does an�cipate the need for benchmarking progress support to track, monitor and update as relevant DEIA direc�ves, policies and procedures to ensure they are consistent with the FMCS DEIA Strategic Plan and the Government-Wide DEIA Strategic Plan htps://www.whitehouse.gov/wp-content/uploads/2021/11/Strategic-Plan-to-Advance-Diversity-Equity-Inclusion-and-Accessibility-in-the- Federal-Workforce-11.23.21.pdf.

Question: Does FMCS anticipate that any travel will be required to the FMCS Regional Offices?

https://www.fmcs.gov/equity/ https://www.whitehouse.gov/wp-content/uploads/2021/11/Strategic-Plan-to-Advance-Diversity-Equity-Inclusion-and-Accessibility-in-the-Federal-Workforce-11.23.21.pdf https://www.whitehouse.gov/wp-content/uploads/2021/11/Strategic-Plan-to-Advance-Diversity-Equity-Inclusion-and-Accessibility-in-the-Federal-Workforce-11.23.21.pdf https://www.whitehouse.gov/wp-content/uploads/2021/11/Strategic-Plan-to-Advance-Diversity-Equity-Inclusion-and-Accessibility-in-the-Federal-Workforce-11.23.21.pdf

Response: No, FMCS does not an�cipate that any travel will be required to the FMCS Regional Offices.

Ques�on: Will the Federal Mediation and Conciliation Service (FMCS) please confirm that the 5-page limit applies to Technical Acceptability only and does not include Key Personnel or Past Performance?

Response: Correct it applies only to technical acceptability.

Ques�on: Page 3, Sec 6.0, DELIVERABLES, last sentence: What are examples of “additional deliverables” regarding the sentence “Additional deliverables may be requested in writing to the contractor by the EEO Director, as appropriate”?

Response: Addi�onal deliverables could include but not be limited to status reports to high priority items or special assignments within the scope of the statement of work which may require more frequent updates to the EEO Director or in providing first level edi�ng review of documents submited to the EEO Director or to be released by the EEO Director/EEO Office.

Ques�on: Page 2, Attachment 2, Evaluation Criteria and Submission Instructions states that “In addition to the referenced provision 52.212-1, Instructions to Offeror – Commercial Items, quoters shall…”. There does not appear to be a such a provision in the files provided. Where can this provision be found?

Response: This provision can be found at htps://www.acquisi�on.gov/far/52.212-1

Ques�on: Page 3, SOW, Sec 7.0, Period of Performance: This paragraph states: “The Period of Performance (PoP) shall be twenty-four (24) months, to include a 6-month base period and three (3) option periods that are 6-months each”. Is this to mean that the Pop is 24 months of which will be conducted in four 6-month increments, totaling 24 months?

Response: This means that there will be a base Period of performance of 6 months and that there will be 3 op�on periods that may or may not be exercised and each of those periods are an addi�onal 6 months.

Question: In lieu of submitting ratings concerning contract/project information, can we submit completed questionnaires from persons who are familiar with the past performance of our personnel in relevant efforts stipulated in the SOW?

Response: Past Performance Ques�onnaire document for three (3) references for which the proposed personnel performed work similar to the requirements described in the SOW and send to references so they can complete the remainder of the document. The experience must be within the �meframe of 2018 – 2022. There are two elements of past performance.

https://www.acquisition.gov/far/52.212-1

The first is to evaluate the quoter’s past performance to determine how relevant a recent effort accomplished by the quoter is to the effort s�pulated in the SOW. The second element of past performance is to rate the past performance informa�on using the adjec�val ra�ngs below.

Please have them fill out the past performance on atachment 2 and make sure it is relevant to our requirement.

Ques�on: Are three (3) completed questionnaires required for each person to be assigned work resulting from the solicitation, or are 3 completed questionnaires in total sufficient for the quoting company?

Response: Three total ques�onnaires should be sufficient as long as they are relevant to the requirement and represent those that are being proposed to complete the work.

Question: Besides completion of Attachment 3: Past Performance Questionnaire by the offeror's references, does FMCS require any separate descriptions of Past Performance by the quoter in documents or volumes?

Response: We do not.

Question: In the Evaluation Criteria and Submission Instructions, you request a “single hourly proposed rate to accomplish all tasks” and also “If more than one personnel is proposed, each will be evaluated independently.” Are you requesting a single individual rate for the combined effort or for each individual personnel?

Response: Please provide a rate for each individual personnel being proposed to fulfill the requirement.

Question: In the Evaluation Criteria and Submission Instructions, it is stated that the Technical Approach “narrative shall not exceed five (5) typed pages.” Can you please confirm that the five-pages does not include cover page and table of contents?

Response: Correct, it does not include a cover page and table of contents.

Question: Would the offeror consider a one-week extension to provide additional time to address and incorporate answers to quoters’ questions?

Response: Yes, I am going to extend this requirement as well as past performance ques�onnaires due date to 2June2023.