925104-event.pdf
PDF 249 KB Posted
- Attached to
- SEARCHS Maintenance and Operations
- Solicitation number
- DPHHS-RFP-2021-0319R
- Issued by
- Montana
About this file
The document is a Request for Proposal (RFP) issued by the Montana Department of Public Health and Human Services (DPHHS) Child Support Services Division (CSSD) for maintenance and operations of the State's System for the Enforcement and Recovery of Child Support (SEARCHS). The RFP was released on 11/23/2020 with a proposal submission deadline of 1/19/2021 at 2:00 PM MST. The project seeks a qualified contractor to provide Facility Management (FM) support for the SEARCHS system, which has been supporting the Child Support Program (CSP) for over 25 years. The contract involves system maintenance, enhancement, and operational support across multiple computing service categories including analysis, design, programming, network services, and project management.
The RFP includes specific requirements for offerors, such as providing company details, completing a pricing schedule, submitting three client references, and addressing compliance with Executive Orders related to Equal Pay for Women and Dark Money spending. The solicitation uses a commodity code-based approach spanning computing services, with service line items structured in three schedules (A, B, and C) to be priced as lump sum deliverables. Payment terms are set at Net 30, and the contract will require detailed technical and financial proposals. Prospective bidders must carefully review numerous attachments including interface documentation, security agreements, screen layouts, functionality descriptions, process flows, and a data dictionary to fully understand the scope of the SEARCHS system maintenance requirements.
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09 April 2021
SEARCHS Maintenance and Operations The Department of Public Health and Human Services and Child Support Services Division is seeking a contractor for maintenance and operations for the State's SEARCHS program.
09 April 2021
Open 11/23/2020 1:00 PM MST Type Request for Proposal Close 1/19/2021 2:00 PM MST Number DPHHS-RFP-2021-0319R Currency US Dollar
Sealed Until 1/19/2021 2:00 PM MST
Payment Terms 0% 0, Net 30
09 April 2021
Contacts Rhonda Grandy rhgrandy@mt.gov
Phone +1 406-444-3320
09 April 2021
Commodity Codes Commodity Code Description 1002 Computing Services - Analysis, Design & Planning Services 1011 Computing Services - Mainframe Analysis & Programming 1014 Computing Services - Mid-tier Analysis & Programming 1015 Computing Services - Network Services 1018 Computing Services - Project Management Services
09 April 202109 April 202109 April 202109 April 202109 April 202109 April 202109 April 202109 April 2021 mailto:rhgrandy@mt.gov
The State of Montana Department of Public Health and Human Services (DPHHS) Child Support Services Division (CSSD) is issuing this Request for Proposal to obtain a contractor for maintenance and operations of the State’s System for the Enforcement and Recovery of Child Support, SEARCHS. The State is requesting proposals for Facility Management, FM, support for the SEARCHS system which is essential in ensuring Montana is successful in managing the Child Support Program, CSP, for the State. The SEARCHS system is the automated statewide system that supports the CSP. SEARCHS has provided automated case and financial management support to the CSP for over 25 years. The qualified contractor must have the experience and expertise required to provide quality service in managing the system. FM support for SEARCHS involves maintenance and enhancement of the system as described throughout this RFP.
Description
Required to View Event
Prerequisites Required to Enter Bid
1. Please review and accept the Single Point of Contact information.
2. Please review and accept the information regarding submitting an RFP proposal.
3. Please review and accept the RFP Schedule of Events.
4. Please review and accept our RFP general information.
5. Please review and accept the State of Montana Information Technology information provided.
6. Offerors must read and accept the Cost Proposal instructions for this RFP. Offerors must complete their pricing schedule found in the Questions Section.
7.
Please review and accept the Presentation/Demonstration/Interview requirements for this RFP. Offeror(s) who may be selected will be chose in order to demonstrate based on alphabetical order according to company name.
8.
Review and accept the contract as provided. If offerors are requesting exceptions to the contract language, offerors must complete the Contract Exception Request Template found in the Buyer Attachments section.
Offerors must attach their exception template to the Q&A board prior to the Q&A board closing deadline.
9. Please review all question and answer entries for this solicitation by clicking on the Q&A Board and viewing each question and answer.
10. Offerors must read and accept the Basis of Evaluation for this RFP. This document is a more detailed description of the evaluation process.
11. Offerors should read Executive Order 12-2016 regarding Equal Pay for Montana Women. The certificate of compliance is found in the Questions Section.
12. Offerors should read Executive Order 15-2018 regarding Dark Money spending. The certificate of compliance is found in the Questions Section.
13. Review and accept the Vendor Registration information.
14. Review and accept the Montana Time Zone information.
15. Offerors must read and accept the Evaluation Process for this RFP.
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Buyer Attachments
1. SEARCHS - Contract Exception Request Template.xlsx
2. SEARCHS - Deliverable Acceptance Request Form.docx
3. SEARCHS - Interfaces.pdf
4. SEARCHS - OCSE_Security Agreement.pdf
5. ATTACHMENT D Procurement Library.docx
6. Attachment N - SEARCHS Screens.pdf
7. Attachment O - SEARCHS Functionality.xlsx
8. Attachment P - SEARCHS Process Flows.docx
9. Attachment Q - Data Dictionary.xlsx
09 April 202109 April 202109 April 202109 April 202109 April 202109 April 2021 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/925104-1010650173SEARCHS%20-%20Contract%20Exception%20Request%20Template.xlsx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1681065307&Signature=8TCMJhv%2Fve0LjLHsrNlQ4Rc6Ia0%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/925104-1010650188SEARCHS%20-%20Deliverable%20Acceptance%20Request%20Form.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1681065307&Signature=%2FTqY%2BFoolTNfn0tkeacOGpLeMzQ%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/925104-1010650660SEARCHS%20-%20Interfaces.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1681065307&Signature=sLSnnRX7TpzV2xeSVOKCdOHOkew%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/925104-1010650778SEARCHS%20-%20OCSE_Security%20Agreement.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1681065307&Signature=0FOL4KNPNbDWSErX7%2F8NHZCZ0xY%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/925104-1026444205ATTACHMENT%20D%20Procurement%20Library.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1681065307&Signature=phOT2O%2FKU3Oq4tNamDFZ5J97Kyc%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/925104-1026444551Attachment%20N%20-%20SEARCHS%20Screens.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1681065307&Signature=vnTsUBElWJ%2Fsyk8JJh7Ry03Qst4%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/925104-1026444864Attachment%20O%20-%20SEARCHS%20Functionality.xlsx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1681065307&Signature=UlWqr0AxLhX1ncMRRAqBpv7k7qo%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/925104-1026445232Attachment%20P%20-%20SEARCHS%20Process%20Flows.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1681065307&Signature=%2B%2B5H9AMPLJSCTOCm7V3LOSip3%2FA%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/925104-1026445950Attachment%20Q%20-%20Data%20Dictionary.xlsx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1681065307&Signature=AW6hZX%2F7J9IpUr0XVAZ5IOkiz5Y%3D
Questions Required Questions
Group 1: Offeror Qualifications
1.1 Offerors must state their full company name, address, phone number, contact person, email, and Federal ID number.
1.2 Please acknowledge that offeror understands the Equal Pay for Women attachment.
Offerors who agree and certify, by signing and attaching the Certificate, will receive the points assigned to this item. Offerors must sign and upload the certificate to this question to receive the points.
1.3 Offerors must address each component of the Scope of Services requirements. Offerors must attach their answers to this question.
1.4 Offerors must address each component of the Offeror Qualifications requirements and upload your answers to this question.
1.5 Offerors must complete their Pricing Schedule and upload their answers to this question.
1.6 Offerors must complete 3 Client Reference Forms and attach it to this question. This section allows for one file upload. Upload 3 client reference forms as one document.
Group 2: Dark Money
2.1 Download, complete, and upload the attached Dark Money Declaration form in response to this question. If the "No" option is selected on this form, select "No" on the next question. If the "Yes" option is selected on this form, select "Yes" on the next question.
2.2 By answering "No" to this question, the Bidder/Offeror certifies it does not meet the disclosure requirements. By answering "Yes" to this question, the Bidder/Offeror certifies it does meet the disclosure requirements and must download, complete and upload the Dark Money Disclosure Template in the next question.
2.3
The Bidder/Offeror has indicated it meets the disclosure requirements of the State of Montana Executive Order No. 15-2018-Disclosure of Dark Money Spending. Download, complete, and upload the attached Disclosure template in response to this question. Failure to upload a fully completed Disclosure template may result in disqualification of Bidder/Offeror's response. Do not modify the Disclosure template in any way.
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Product Line Items Product Line Items
There are no Items added to this event.
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Service Line Items Service Line Items
1.
# Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Service Delivery
S1 Schedule A 1 LS - Lump Sum
Offerors must enter their total requested funding for Schedule A found in the Questions Section.
S2 Schedule B 1 LS - Lump Sum
Offerors must enter their total requested funding for Schedule B found in the Questions Section.
S3 Schedule C 1 LS - Lump Sum
Offerors must enter their total requested funding for Schedule C found in the Questions Section.
09 April 202109 April 202109 April 2021
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