FBO-_Sole_Source_Justification_under_SAT.pdf

SOLE SOURCE JUSTIFICATION

FOR FEDERAL PROCUREMENTS UNDER THE SIMPLIFIED ACQUISITION THRESHOLD (<$150,000)

(The use of this template is optional and solely for the convenience of the Contracting Officer)

1. Describe the requirement, as well as the total estimated dollar value. Please note that the requirement is the minimum acceptable specification or capability, and is not necessarily the best in the industry.

USDA-ARS requests upgrades and updates to ARS’s Single Server Structured Content Manager (SCM) license from the vendor FormSoft Group (FSG). This includes a maintenance and support subscription which provides access to new features and capabilities added to the product. USDA-ARS also requests the ability to make support phone calls for up to two USDA resources to FSG’s support team for SCM questions/issues.

Subscription period of performance is September 1, 2018 to August 31, 2023.

2. List the proposed vendor and contact information.

FormSoft Group Ltd.

10863 Yankee Road Dayton, OH 45458

3. Describe why the proposed vendor is the only vendor from which the requirement can be obtained. Examples of acceptable justifications include but are not limited to: sole manufacturer and seller, adherence to warranty provisions, urgency, etc. If other vendors can provide similar products or services, describe why they cannot meet our particular requirement.

FormSoft Group is the manufacturer and sole supplier of the software and services requested specifically the Structured Content Manager (SCM) product including SCM maintenance and support subscriptions. There are no resellers available.

ARS has over a 10-year investment in the FSG product and has over 300 SCM e-Forms supporting the REE community. We are also bound by records management retention policy to keep these Form records for the next three years.

Without an updated license and maintenance and support subscription, we will no longer be able to support REE e- Forms. We would also not meet the government’s records retention policy for e-Form records.