Sources Sought FY24 DIF Program Monitoring.pdf

SOURCES SOUGHT

For

Federal Fiscal Year 2024 Disability Innovation Fund Program Monitoring

U.S. Department of Education Office of Special Education and Rehabilitative Services

Rehabilitation Services Administration

Date: April 8, 2024

Purpose

The Contractor will provide monitoring to the federal fiscal year (FFY) FFY24 DIF program for their entire program period, typically five years and to the FFY23 DIF program for their remaining four years of their grant cycle. RSA expects the monitoring to demonstrate the effectiveness, identify improvements, and ensure accountability of the FFY24 and FFY 23 DIF programs. The monitoring provided by the Contractor shall encompass, but not limited to, the following activities:

Develop monitoring indicators and framework;

Prepare a monitoring schedule;

Identify and train monitoring consultants;

Collect and analyze information and data collected during the site visit;

Prepare comprehensive and synthesized reports;

Develop recommendations for program policy and grant administration; and Develop recommendations for monitoring-related technical assistance.

The period of performance shall be 60 months and will be Firm Fixed Price in nature.

Background

The U.S. Department of Education’s (ED or Department) Rehabilitation Services administration (RSA) Training and Service Programs Division (TSPD) requires one Contractor to assist RSA in providing monitoring services to the Federal Fiscal Year 2024 (FFY24) and Federal Fiscal Year 2023 (FFY23) Disability Innovation Fund (DIF) program.

The DIF Program, a discretionary grant program administered by the Rehabilitation Services Administration (RSA) in the Department, as provided by the Consolidated Appropriations Act 2023 (Pub. L. 117-328), is to support innovative activities aimed at increasing competitive integrated employment (CIE) as defined in section 7 of such Act for youth and other individuals with disabilities.

The Rehabilitation Act, as amended by the Workforce Innovation and Opportunity Act (WIOA), defines CIE as full-time or part-time work: (1) in which the individual with a disability is paid at or above the Federal minimum wage; (2) at a location where the individual with a disability interacts with individuals without disabilities to the same extent that individuals without disabilities in comparable positions interact with others who are not disabled; and (3) that presents opportunities for advancement that are similar to those provided to individuals without disabilities. For purposes of this contract, the Department defines the integration criterion of CIE to be consistent with the definition of CIE for purposes of the vocational rehabilitation (VR) program, as work that is performed in a location: (1) that is typically found in the community; and (2) in which the individual with a disability interacts for the purpose of performing the duties of the position with other employees within the particular work unit and the entire work site, and, as appropriate to the work performed, other persons (e.g., customers and vendors), who are not individuals with disabilities (not including supervisory personnel or individuals who are providing services to such employee) to the same extent that employees who are not individuals with disabilities and who are in comparable positions interact with these persons.

CIE leads to economic security and is a key resource in furthering the full equality and integration of individuals with disabilities in American society. There are state programs that expand opportunities for individuals with disabilities to obtain high-quality CIE by examining potential employment opportunities, and by training and preparing individuals with disabilities for those opportunities that lead to an employment outcome.

In furthering its mission to obtain CIE for individuals with disabilities, there are state programs that work with employers of all types, including those offering non-traditional, flexible, and freelance opportunities. The program assists and encourages employers to fully include individuals with disabilities in their workforce by creating employment opportunities that meet all criteria in the definition of CIE, including the criterion for an integrated employment location.

Objective The Department intends to secure contract services in the Federal Fiscal Year 2024 to perform the compliance monitoring of the FFY24 and FFY23 DIF programs.

Request for Capability Statements Proposed NAICS Information: 611710 - Educational Support Services Proposed Product Service Code: R499 – Support Professional Other

The Department requests capability statements to evaluate what, if any, set aside determinations are appropriate. The Department will make a small business set aside determination for the requirement. We reserve the right to use other resources and information to develop an informed acquisition strategy. The Department will not review generic capability statements because generic capability statements fail to communicate the vendor’s specific abilities to perform the work being considered under this requirement. The Department will only review capability statements that conform to the specifications provided below.

Format and Instructions for Capability Statements The Department requests capability statements in order to evaluate what, if any, set aside determinations are appropriate. We reserve the right to use other resources and information to inform our acquisition strategy.

The capability statements should contain enough sufficient detail; however, statements are limited to 8 pages (not including the cover page) and must be submitted in PDF format. Font size should be 12-point, minimum 10-point for any tables or figures. The Department may not consider material more than 8 pages.

Cover Page containing the following information:

o Name of Company o Primary Point of Contact (phone and email) o System for Award Management (SAM) Unique Entity ID o Socio-economic Status for NAICS

Substantive Content: The capability statement must describe the collective expertise and experience of your company’s personnel, in each of the following areas. Clearly indicate if the expertise is not possessed by the prime contractor, but instead by a potential subcontractor. Provide detailed descriptions of the following:

o Demonstrated experience and expertise in providing on-site and virtual compliance monitoring of discretionary grants awarded to eligible recipients of the FFY24 and FFY23 DIF Programs.

o Demonstrated experience and expertise in monitoring federal funds by verifying that funds are spent as mandated by legislation, post-award requirements, and regulations.

o Demonstrated experience and expertise in monitoring that focuses on assessing “Performance” and “Outcomes” and in measuring the recipient's performance to show achievement of program goals and objectives, share lessons learned, improve program outcomes, and foster adoption of promising practices (2 CFR 200.301).

o Demonstrated experience and expertise in recommending technical assistance to grantees to support their efforts with staying on target with their grants’ goals and objectives as identified in their grant application.

o Demonstrated experience and expertise in securing, training, and engaging qualified monitoring consultants for the FFY23 and FFY24 DIF Programs.

o Demonstrated experience and expertise in compliance reporting via monitoring reports and reporting results at meetings and conference.

Vendor Questions:

o What would be a rough order of magnitude in terms of cost for these services over a five-year period of performance based on the types of experience being sought and kind of work identified within the SOURCES

SOUGHT?

o Can you identify any barriers to competition? If so, please identify and describe how the Department could reduce or eliminate those barriers.

o Is there any other information that you wish to convey to the Department?

Submission Instructions

Offerors shall submit, via email, the requested documentation to Devonne.Collins@ed.gov with a cc to Matthew.Lucas@ed.gov no later than Thursday April, 18, 2024 at 4:00 PM EST.

The e-mail subject line shall read: “Vendor Name” FFY24 Disability Innovation Fund Program Monitoring SOURCES SOUGHT Response

One PDF document that contains your Capability Statement to include the requested substantive content described above.

Offerors should submit via email. Please note that the Department imposes a 15 MB file size limitation. This limitation accounts for potential file size increases associated with Microsoft Cloud services and may be different from earlier Department file size restrictions.

Participation in this vendor outreach effort is entirely voluntary. A response to this SOURCES SOUGHT is not required in order to respond to any solicitation that the Department issues. This SOURCES SOUGHT does not constitute a Request for Proposal (RFP), Invitation for Bid, or Request for Quotation, and it is not to be construed as a commitment by the Government to enter into a contract, nor will the Government pay for the information submitted in response to this request. All information contained in this SOURCES SOUGHT is preliminary as well as subject to modification and is in no way binding on the Government. The Department will not evaluate the responses received nor will the Department evaluate the information or debrief respondents on the Department’s impression of the received information. Failure to respond to this SOURCES SOUGHT will not preclude an interested party in participating in a future related or unrelated solicitation. NO SOLICITATION EXISTS AT THIS TIME.

Depending on the quality of the received responses and if the Department determines that additional information would be beneficial, one-on-one meetings may be held with certain SOURCES SOUGHT respondents and the Department. The decision to hold such meetings are reserved strictly to the Department and there is no assurance that the Department will hold one-on-one meetings with any of the SOURCES SOUGHT respondents. The Government will not be associated with any travel related cost for the follow-up meeting if an invitation is extended.

Contact Information:

Please note that only the individuals listed below are the only authorized points of contact for this request:

DeVonne Collins DeVonne.Collins@ed.gov Contract Specialist

Matthew Lucas Matthew.Lucas@ed.gov Contracting Officer

The Government is not required to respond to any information provided in response to this SOURCES SOUGHT. It is the responsibility of the interested parties to monitor information from the Contract Specialist for additional information pertaining to this SOURCES SOUGHT.