Combined_Synopsis_Solicitation_Kansas_City_Furniture_Buy_082718.pdf

Combined Synopsis/Solicitation

Department of Education, Federal Student Aid

Kansas City Furniture Buy

This is a combined synopsis/solicitation for commercial item(s) prepared in accordance with the format in FAR

Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is being issued as a Request for Quote (RFQ). This notice and the incorporated provisions and clauses are those in effect through the Federal Acquisition Circular number 2005-100.

This requirement is solicited as a total Small Business Set-Aside. The NAICS code for this requirement will be

423210 – Furniture Merchant Wholesalers, and the Small Business size standard of 100 employees or less. Offerors must be registered and marked as “active” in the the System for Award Management (SAM) at www.sam.gov, in order to be considered for award. The Government anticipates awarding a firm-fixed price contract resulting from this RFQ. The Government will be performing their evaluation of the offeror quote in accordance with FAR Part 13.

All future information this acquisition, including solicitation amendments, will be distributed solely through the

FEDBIZOPPS site. Interested parties are responsible for monitoring this site to ensure that they have the most up to date information about this acquisition including responses to questions.

The Department of Education, Federal Student Aid (FSA) is seeking the services of a contractor to design workspaces;store furniture in warehouse; transport and install Haworth brand workstations (10ea). Prior to installation of the new furniture, the contractor shall remove and surplus twelve 30” x 60” hoteling stations. All furniture must be interchangeable and finishes match the exisiting Haworth’s furniture. Please see the attached

Statement of Work (SOW) for details about this requirement and the period of performance. The place of performance is Kansas City, MO.

Applicable Conditions

FAR 52.212-1, Instruction to Offerors- Commercial Items (AUG 2018), applies to this acquisition.

Addendum to 52.212-1 Instructions to Offerors-Commercial Items

Submission of Quotes: All quotes are due on Thursday, August 30, 2018 at 12:00 p.m. (noon) Eastern Standard

Time (EST). Quotes shall be email to LaWanda King, Contracting Specialist at Lawanda.King@ed.gov and Joyce

Bettis, Contracting Officer at Joyce.Bettis@ed.gov. The subject line of the email is “Kansas City Furniture Buy”.

No other method of submission will be accepted. Quotes received after the stated date and time will not be considered for award.

All questions in regards to this solicitation shall also be submitted via electronic mail to the individuals listed above.

Questions are due on Tuesday, August 28, 2018 by 12:00pm (noon) Eastern Standard Time.

Quotes shall be submitted in two volumes: Volume I – Authorized Reseller signed statement and Past Performance information; and Volume II – Price.

Volume I –Authorized Reseller & Past Performance: This volume shall not exceed five pages. No pricing information shall be included in this volume.

http://www.sam.gov/ mailto:Lawanda.King@ed.gov mailto:Joyce.Bettis@ed.gov

Authorized Resellers:

The vendor shall be authorized by the manufacturer to resell and install its products. The vendor shall provide with its quote a signed statement from the manufacturer confirming authorization. Vendors not providing the statement shall not be considered for award.

Past Performance:

The vendor shall provide at least three (3) references for which their company has provided same or similar products and services. The Government may contact the listed individuals to determine that the products and services provided are substantially similar to the products and services listed in this solicitation and the vendor performance has been satisfactory. For contractor with no relevant past performance the Government will take into account information regarding the past performance of predecessor companies or subcontractors that will perform key aspects of the requirement. The Government may use past performance information obtained from other than the sources identified by the offeror. The offeror reference listing shall consist of the company name; reference name;

reference phone number and email address; contract number and dollar value of contract.

Volume II- Price: This volume shall not exceed one page excluding the vendor’s bill of material.

Price:

The vendor shall submit a copy of the bill of material along with their price quote. The price quote shall be submitted using the format listed below:

Contract Line

Item Number

(CLIN)

Description Quantity Unit

Measurement

Unit Price Extended Price

0001 Workstation 10 Each

0002 Labor Hour

Total Price

Period of Acceptance of Quotes

The offeror agrees to hold firm their proposed prices in their quote for 45 calendar days from the date specified for the receipt of offers.

Additional Terms and Conditions

FAR 52.212-2, Evaluation-Commerial Items (Oct 2014). The Government shall award a contract resulting from this combined synopsis/soliciatation to the offeor who is responsible and whose quote is most advantageous to the

Government. Offeors will be evaluated based on the following:

Authorized Resellers- the Government will review the signed statement from the manufacturer to confirm that the vendor is an authorize Haworth reseller.

Past Performance- the Government will evaluate the vendor recent and relevant past performance information to determine if the vendor can successfully perform, the services outlined in the Statement of Work.

Price- the Government will evaluate the total proposed price for price reasonableness.

(End of Provision)

FAR 52.212-3 Offerors Representations and Certifications-Commercial Items (AUG 2018)- Offerors shall include a completed copy of provision 52.212-3, Offeror Respresentation and Certification-Commerical Items with their quote.

(End of Provision)

FAR 52.214-4, Contract Terms and Conditions- Commerical Items (JAN 2017) Incorporated by Reference.

(End of Clause)

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-commerical Items (AUG 2018), applies to this acquisitons. The following additional clauses cited in the clause are also appliciabe to this acquisition: 52.219-6 Notice of Total Small Business Set-Aside, 52.223-3 Convict

Labor,52.222-19 Child Labor, 52.222-21 Prohibition of Segregated Facilities, 52.222-26 Equal Opportunity, 52.222-

35 Equal Opportunity for Veterans, 52.222-36, Equal Opportunity for Worker with Disabilities, 52.222-50

Combating Trafficking in Person, 52.223-18 Encouraging Contractor Policies to Ban Text Messaging while Driving, 52.232-33 Payment by Electronic Funds Transfer System for Award Management.

(End of Clause)

52.222-41 Service Contract Labor Standards (May 2014) Incorporated by Reference

(End of Clause)

FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a cluse may be accessed electronically at this addresses: http://www.acquisition.gov/far/index.html

(End of Clause)

EDAR 3452.201-70 Contracting Officer's Representative (COR) (MAR 2011)

(a) The Contracting Officer's Representative (COR) is responsible for the technical aspects of the project, technical liaison with the contractor, and any other responsibilities that are specified in the contract. These responsibilities include inspecting all deliverables, including reports, and recommending acceptance or rejection to the contracting officer.

(b) The COR is not authorized to make any commitments or otherwise obligate the Government or authorize any changes that affect the contract price, terms, or conditions. Any contractor requests for changes shall be submitted in writing directly to the contracting officer or through the COR. No such changes shall be made without the written authorization of the contracting officer.

(c) The COR's name and contact information: TBD

(d) The COR may be changed by the Government at any time, but notification of the change, including the name and address of the successor COR, will be provided to the contractor by the contracting officer in writing.

(End of clause) http://www.acquisition.gov/far/index.html

EDAR 3452.224-70 RELEASE OF INFORMATION UNDER THE FREEDOM OF INFORMATION ACT (MAR 2011)

By entering into a contract with the Department of Education, the contractor, without regard to proprietary markings, approves the release of the entire contract and all related modifications and task orders including, but not limited to:

(1) Unit prices, including labor rates;

(2) Statements of Work/Performance Work Statements generated by the contractor;

(3) Performance requirements, including incentives, performance standards, quality levels, and service level agreements;

(4) Reports, deliverables, and work products delivered in performance of the contract (including quality of service, performance against requirements/standards/service level agreements);

(5) Any and all information, data, software, and related documentation first provided under the contract;

(6) Proposals or portions of proposals incorporated by reference; and

(7) Other terms and conditions.

(End of clause)

EDAR 3452.242-73 ACCESSIBILITY OF MEETINGS, CONFERENCES, AND SEMINARS TO PERSONS WITH

DISABILITIES (MAR 2011)

The contractor shall assure that any meeting, conference, or seminar held pursuant to the contract will meet all applicable standards for accessibility to persons with disabilities pursuant to section 504 of the Rehabilitation Act of

1973, as amended (29 U.S.C. 794) and any implementing regulations of the Department.

(End of clause)

FSA 4-1 ONLINE REPRESENTATION AND CERTIFICATION UPDATES (APR 2013)

The Small Business Administration validates a Contracting Officer’s reporting of an awardee’s business size in the

Federal Procurement Data System by comparing it with contractor-reported data contained in the System for Award

Management (SAM) located at https://www.sam.gov/portal/public/SAM/. Even if an offeror elects to execute a hard copy of the offeror’s representations and certifications when responding to this solicitation or request for quotation, the offeror is also required to ensure the NAICS identified with this acquisition, and the offeror’s corresponding business size, is updated in SAM.

FSA 32-3, Invoice and Contract Financing Requests Submission – Invoice Processing Platform (December

2017)

(a) Payments shall be rendered in accordance with the identified payment schedule(s).

(b) The contractor shall submit invoices electronically in the web-based system, Invoice Processing Platform (IPP) that can be accessed at: http://www.ipp.gov/. All submitted invoices must be accompanied by supporting documentation in accordance with the contract’s terms and conditions. The supporting documentation shall be submitted in the following formats: Adobe Acrobat (pdf), Microsoft Word (doc), Pictures (jpeg), Microsoft https://www.sam.gov/portal/public/SAM/ http://www.ipp.gov/

Excel (excel), or Microsoft Outlook message (msg). The invoice processing platform limits 25 attachments per invoice at 10 MB per attachment.

(c) If the supporting documentation contains Personally Identifiable Information (PII) or Sensitive Unclassified

Information, this information shall be sent to the Contracting Officer’s Representative (COR), encrypted and/or password protected by email external to the IPP system.

(d) If the Contractor does not have an IPP account that was established by either the Department of Education or another Government agency, the Contractor will need to go to www.IPP.gov and select “Vendors Enroll Now” and complete enrollment.

(e) The Contractor must ensure that the “Accounts Receivable POC” Section of its SAM registration is accurate and up-to-date.

(f) Upon completion of enrollment and within ten (10) business days of the Contractor entering or updating the

“Accounts Receivable POC” information within the Contractor’s SAM registration, the Contractor’s Designated

Primary Administrator will receive an email from the IPP Customer Support Team containing the Contractor’s

Designated Primary Administrator’s IPP username. Within 24 hours of receiving the initial email, the

Contractor’s Designated Primary Administrator will receive a second email containing their IPP password.

Once both emails have been received, the Contractor’s Designated Primary Administrator must log into IPP and complete the registration process.

(g) The Contractor’s Designated Primary Administrator will be authorized to further designate other administrators under the Contractor’s IPP account who may submit invoices on behalf of the Contractor.

(h) In the event that an invoice is rejected in IPP, the contractor shall make the necessary corrections and resubmit the invoice by means of IPP. Any questions, concerns, or issues regarding the use of IPP should be directed to

IPP Customer Support Team, as identified at http://www.ipp.gov/