9088 Solicitation Document.pdf

ITBSHELL.COMM – 2/1/2021

State of Florida Department of Transportation

INVITATION TO BID

Aluminum Work Boat (24 Feet), Outboard Engines and Trailer

DOT-ITB-24-9088-CA

CONTACT FOR QUESTIONS:

Cassandra Anderson, Procurement Agent

605 Suwannee Street, Mail Station 20 Tallahassee, Florida 32399-0450 cassandra.anderson@dot.state.fl.us Phone: (850) 414-4479 mailto:cassandra.anderson@dot.state.fl.us

State of Florida Department of Transportation Central Procurement Office

605 Suwannee Street, MS 20 Tallahassee, Florida 32399-0450

INVITATION TO BID REGISTRATION

PLEASE COMPLETE AND RETURN THIS FORM ASAP

E-MAIL TO Cassandra Anderson at cassandra.anderson@dot.state.fl.us

Bid Number: DOT-ITB-24-9088-CA

Title: Aluminum Work Boat (24 Feet), Outboard Engines and Trailer

Bid Due Date & Time (On or Before): April 2, 2024 @ 10:00 AM EST

Potential bidders should notify our office by returning this Bid Registration Form as soon as possible after downloading. Complete the information below e-mail to cassandra.anderson@dot.state.fl.us

THE INVITATION TO BID DOCUMENT YOU RECEIVED IS SUBJECT TO CHANGE.

Notice of changes (Addenda), will be posted on the Florida Vendor Bid System at http://myflorida.com/apps/vbs/vbs_www.main_menu, under this bid number, click on “Search Advertisements”, click on the drop-down arrow beside the box under

Advertisement Type, select Competitive Solicitation, click on the drop-down arrow beside the box under Agency, select DEPARTMENT OF TRANSPORTATION, then go to the bottom of the same page and click on

Advertisement Search. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

Company Name:

Address:

City, State, Zip:

Telephone: ( ) Contact Person:

Internet E-Mail Address: __________________________________________________

For further information on this process, e-mail or telephone: Cassandra Anderson

Cassandra.anderson@dot.state.fl.us

(850) 414-4479 https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fmyflorida.com%2Fapps%2Fvbs%2Fvbs_www.main_menu&data=04%7C01%7CVincent.Moore%40dot.state.fl.us%7C7072717634b7494053f908d8802c315b%7Cdb21de5dbc9c420c8f3f8f08f85b5ada%7C0%7C0%7C637400274582251936%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=5Ncn8%2FaNaREv4Iu0f%2FC1ILrRMCd4W%2B68HuHrwaYFOcE%3D&reserved=0 mailto:Cassandra.anderson@dot.state.fl.us

BID SHEET (Page 1 of 3)

BID #: DOT-ITB-24-9088-CA FOB: Florida Department of Transportation

5007 NE 39th Avenue

State Materials Data Center

Gainesville, Florida 32609

BID AS SPECIFIED OR APPROVED EQUIVALENT

LINE

ITEM #

DESCRIPTION QTY TOTAL PRICE

1)

Aluminum Work Boat (24 Feet), Outboard Engines and trailer as specified in the Equipment Specifications.

Specification Number: FC9330 (must be finished turn-key unit):

Manufacturer and Model:

1 $

Grand Total $

DELIVERY: Delivery will be made within days after receipt of Purchase Order.

NOTE: The Grand Total will be used as the basis of award.

OPTION: MAY OR MAY NOT BE PURCHASED AT THE DISCRETION OF THE FDOT.

OPTION PRICE WILL NOT BE CONSIDERED AS BASIS OF AWARD.

Is this product available with recycled content? Yes No

If yes, please send information separate from this Invitation to Bid (See Recycled Material Special Condition for more information).

MFMP Transaction Fee:

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP

Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #14. The Transaction Fees imposed shall be based upon the date of issuance of the payment.

NOTE: In submitting a response, the bidder acknowledges they have read and agree to the solicitation terms and conditions and their submission is made in conformance with those terms and conditions.

BID SHEET (Page 2 of 3)

VENDOR NAME: FEID#:

BIDDERS MAY SUPPLY A LIST OF OPTIONS THAT ARE AVAILABLE FROM THEM, PRICED

INDIVIDUALLY, A DESCRIPTION OF EACH ITEM OFFERED MUST BE PROVIDED.

Option 9.1 Use additional pages as needed.

ITEM DESCRIPTION:

Manufacturer and model number:

Unit Price $

BID SHEET (Page 3 of 3)

ACKNOWLEDGEMENT: I certify that I have read and agree to abide by all terms and conditions of this solicitation and that I am authorized to sign for the bidder. I certify that the response submitted is made in conformance with all requirements of the solicitation.

Bidder: FEID#

Address: City, State, Zip:

Phone: E-mail:

Authorized Signature: Date:

Printed/Typed: Title:

FLORIDA DEPARTMENT OF TRANSPORTATION

EQUIPMENT SPECIFICATION

Specification Number: FC9330 Date: July 18, 2017

Unit of Equipment: Aluminum Work Boat 24 feet

ATTENTION PROSPECTIVE BIDDERS: In order for your bid on this equipment to be considered, all questions in this specification must be answered and all information asked for must be supplied. Incomplete or inappropriate (i.e., responding "yes" or "no" when specific information is asked for) responses will result in your bid being rejected.

1.0 INTENT: The intent of this specification is to provide minimum procurement requirements for an aluminum work boat to perform maintenance activities on bridges and perform underwater dive operations. The unit will be a completely finished, integrated, turnkey boat, with engines, mounted on a boat trailer and performance tested by the vendor.

Make and Model of boat Bid?

1.1 QUALIFICATION OF MANUFACTURE AND MODEL: The unit required and covered by this specification shall be the manufacturer's latest basic production model and shall be equipped with all standard equipment in accordance with the manufacturer's latest literature, two (2) copies of which must accompany the bid. No prototypes are allowed. The unit bid must have basically been in production for a minimum of one (1) year.

Comply? (Yes/No)

This contract will not be awarded until the FDOT is satisfied that the equipment proposed will meet the specification in every way. This may require interviews, documented proof, an equipment demonstration and inspection at an FDOT location of our choosing, or any combination of the above. Prospective suppliers will be expected to be fully cooperative with providing any reasonable evidence of specification compliance by the above methods. A maximum of 30 days between bid opening and contract award may be required for this process. After contract award, specification compliance will be reconfirmed by inspection, documentation, and demonstration when the unit is delivered, prior to acceptance. (See Section 6.0)

Understand and acknowledge? (Yes/No)

1.2 DEFINITIONS:

1.2.1 "Approved Equivalent" must be approved prior to bid opening. If this has not been accomplished by bid opening time, your bid will be rejected. The FDOT assumes no responsibility for responding to requests for approval of alternates in time for bid opening, as a technical evaluation frequently must be performed. Therefore, bidders are cautioned that quoting of the components listed may be advisable if lead time is short.

Note: Inadvertent acceptance of previous bids with alternate components shall not be construed as FDOT approval of such alternate components.

Understand and Acknowledge? (Yes/No)

1.2.2 Manufacturer's model numbers: When a manufacturer's model number is stated, it is understood that design changes to the stated model by the manufacturer are not subject to the control of the FDOT and that the intent is to procure an item substantially identical to that version last procured by, demonstrated to, or otherwise brought to the attention of the FDOT. It is explicitly understood that it is the responsibility of the bidder to notify the FDOT of any changes of consequence. Please contact the person named on the bid documents for information regarding the last model for which information is on record with the FDOT bid evaluators.

1.2.3 "Heavy Duty": This term means that the design and construction of the item is sufficiently rugged and has adequate safety factors to stand up to the sort of use typically expected to be experienced by FDOT drivers/operators without structural or functional failure or other consequences such that the item causes or will probably cause excessive down time. The Mechanical Equipment Engineer or the Equipment Coordinator may accept or reject items bid based on their judgment of compliance with this provision without the necessity for a field trial, or may require testing and verification at his discretion.

1.2.4 "Per spec": Whenever a specification such as SAE, OSHA, or FED-STD, US Coast Guard (but not limited to those) is referred to, the latest version as of the date of bid opening is the version to be used. If an update takes place between the time of bid opening and equipment delivery, the successful bidder and the FDOT will mutually agree in writing on which version shall prevail unless there are statutory requirements that the new version be used.

2.0 TRAILER: The successful bidder will provide to the Department a trailer suitable to tow the boat with engines and provisions necessary for the proper operation of the boat. Bidder shall supply in the bid package information of proposed trailer. Bidder shall supply information such that the resulting boat and trailer combination will be capable of 65mph on a level pavement. The combined cost of the boat and trailer will be considered for bid award.

Make and Model of trailer Bid?

3.0 BOAT: The boat shall consist of a deep v-bottom work boat made of 5086 aluminum alloy metal. The boat shall conform to the requirements of this specification and the latest U.S. Coast Guard regulations, and all other applicable specifications and regulations.

3.1 Hull: The hull length shall be twenty four (24) Foot, minimum and the beam shall be eight (8) Foot, wide minimum.

Boat hull length? (ft.) Boat beam length? (ft.)

3.1.2 Bottom shall be manufactured of one quarter (¼”) inch, minimum 5086 aluminum alloy plate with a seven (7) Foot, wide deep V.

5086 aluminum plate thickness? (in.) Width of deep V? (in.)

3.1.3 Four required Lifting strakes (2) per side welded solid. Installed in such a way to create an air lift performance ride.

3.1.4 Two required inverted chines One port, one starboard twelve (12) Foot, from transom.

3.1.5 Two (2) inch by Two (2) inch by three eights (3/8) inch, angle installed inverted over keel welded solid down center line.

3.1.6 Side: Three sixteen (3/16) inch, minimum plate of 5086 aluminum alloy, and thirty six (36) inch, minimum height with two corrugations, with side frames.

5086 aluminum plate thickness? (in.) Side height? (in.)

3.1.7 Deck: The deck shall be three sixteen (3/16) inch, minimum tread plate of 5086 aluminum alloy, six (6) Foot minimum in length. Install a Bair quick acting single lever Four dog Water tight hatch, for front deck storage.

5086 aluminum tread plate thickness? (in.) Deck length? (ft.)

3.1.8 Longitudinal Frames: Provide four (4) inch by three eights (3/8) inch, minimum flat bar keel and two flange plates girders bow to stern, coped and welded to transverse frames.

3.1.9 Transverse Frames: Provide three (3) inch, I-Beam spaced on fourteen (14) inch, centers minimum, welded together to longitudinal frames at all intersections. Two (2) inch by two (2) inch by three sixteen (3/16) inch, tubing spaced on fourteen (14) inch, centers minimum. Cut gusset brackets of one fourth (1/4) inch, plate to tie ends of bottom and double bottom frames together.

3.1.10 Transom: Provide one fourth (1/4) inch, minimum plate 5086 aluminum alloy reinforced with four (4) inch, minimum channel.

3.1.11 Gunnel Cap: Provide one run of three (3) inch, minimum D rubber outside surrounding perimeter. Provide ten (10) inch, minimum wide tread plate with a two (2) inch, minimum flange.

3.1.12 Double Bottom: Provide a three sixteen (3/16) inch, minimum tread plate, from forward deck to transom fourteen

(14) inch, minimum from transom as a solid plate is installed for a sump bilge area of approximately thirty (30) gallons, minimum. The double bottom must run to the transom and tested to a twenty one (21) bar, air tightness.

3.1.13 Console: Provide an aluminum center console forty (40) inch, minimum wide, on three sixteen (3/16) inch, minimum plate with three sixteen (3/16) inch, minimum plate aluminum.

Console width? (in.)

3.1.14 Captains Seats: Provide one eight (1/8) inch, aluminum seat-dry storage box forty (40) inch, minimum long by eighteen (18) inch, minimum tall by twenty (20) inch, minimum deep, with bottom cushion.

3.1.15 Fuel Tank: Provide one – eighty (80) gallon, aluminum fuel tank bolted thru console. Fuel tank and fuel system must meet EPA evaporation standards. Must be EPA certified components and comply with U.S. Coast Guard

33 CFR 183.510 and American Boat and Yacht Council ABYC H-24 standards.

3.1.16 Fuel System: Provide one Tempo inline one way valve, water separator (canister style) One Teleflex fuel gauge.

3.1.17 All wiring installed by builder must be marine rated multi strand, double insulated copper wiring with rubber grommets at all intersections of metal and wiring.

3.1.18 Splash Well: Provide splash well from transom extending twenty eight (28) inch, minimum across the stern.

3.1.19 Engine Guardrail: Provide engine guardrail constructed of two (2) inch, schedule eighty (80) pipe, with a ten (10) inch wide surface tread plate perimeter. The rear section must be removable.

3.1.20 Push Knees: Provide heavy duty four (4) inch, minimum face, solid rubber bumper push knee. With Three (3) stainless steel bolts thru the rubber and aluminum on each knee. The bottom of push knee must be parallel to the bottom of boat with reinforcement stiffeners install inside of knees.

3.1.21 Mooring cleats / lifting cleats: Provide four (4) passes thru gunnel cap and welded to the side of boat for lifting.

Location on the boat haul - bow two (2) and transom two (2).

3.1.22 Battery and Battery Switch: Provide two (2) deep cycle marine batteries, 12V - 900 amps and two (2) Perko1, 2, all, Off battery switch. The Battery and Battery Switch to be located in the center console.

3.1.23 Running Lights: Provide Perko side mount running lights with stainless steel housing. Attwood twenty four (24) inch, all around stowaway stern light. Blue sea six gang switch panel, fused. Six gang fuse buss bar. Six Gang

Ground buss bar.

3.1.24 Bilge Pump: Provide a Rule 2000 GPH. 12V automatic bilge pump, stainless thru hull fitting and hose.

3.1.25 Horn: Provide Marinco single trumpet horn, stainless.

3.1.26 Steering: Provide Sea-star hydraulic steering for Dual engines, with stainless steering wheel with swivel knob, stainless steel tie bar, two hydraulic rams.

3.1.27 Trim Tabs: Provide Electro Marine Electric Trim Tabs, with rocker switches.

3.1.28 Provide a Bimini top Sunbrella Top 5-3500 Gray in color and 79-84" wide by 72" long to fold down. To be install on the center of the boat.

4.0 ENGINES:

4.1 ENGINES: The successful bidder will provide to the Department outboard engines rated for the boat with provisions necessary for the proper operation of the boat. Bidder shall supply in the bid package price and information of proposed outboard engines. Bidder shall supply information such that the resulting boat and outboard engines combination will be rated for the proper safe operation of the boat. The combined cost of the boat and outboard engines will be considered for bid award.

Engines make and model? Number of engines? Horse Power? (hp)

4.2 Provide outboard engine rigging even if the engines are not procured from boat vendor.

5.0 PAINTING: The boat and trailer will be aluminum finish surface suitable for long-term exposure to the Florida environment. All surfaces shall be ground smooth with welding slag, burrs, and sharp edges removed.

6.0 CONDITIONS: Terms and conditions set forth in the bid documents will overrule this specification when there is disagreement between the specification and bid documents.

6.1 DELIVERY AND ACCEPTANCE:

6.1.1 Regardless of the destination specified on the Purchase Order, the first item procured under this specification shall be delivered to the FDOT Midway Maintenance yard, 0.1 mile north of I-10 and Highway 90 west, Tallahassee, Florida. The person(s) named at the end of this specification shall be notified of this delivery 7-10 calendar days in advance. Following delivery, the unit will be thoroughly inspected for compliance with these specifications. Items found to not be in compliance will be corrected by supplier and brought into compliance before final acceptance.

The unit will then be taken by the supplier to the Purchase Order destination. All subsequent units will be inspected under the same terms at their Purchase Order destinations.

6.1.2 Failure of FDOT personnel to discover defects during an inspection does not relieve the vendor from responsibility for correcting areas of non-compliance found after delivery on the inspected unit.

6.1.3 PREPARATION FOR DELIVERY: The unit shall be properly serviced, clean, and in first class operating condition upon delivery. Pre-delivery service shall include, but not limited to, the following:

a) Complete lubrication of operating mechanisms with OEM recommended lubricants.

b) Check of all fluid levels and adjustments as required.

c) Thorough cleaning of boat, engines, and trailer unit and removal of all unnecessary tags, stickers, etc.

d) Perform safety check upon completed assembly of boat, engines, and trailer unit.

6.2 STANDARDS:

6.2.1 The unit shall comply with all United State Coast Guard, Motor Vehicle Safety Standards as established by the U.

S. Department of Transportation, all safety requirements of the latest issues of ANSI Standards and OSHA

Standards, and all other Federal and State of Florida legal requirements and safety standards.

6.3 DOCUMENTATION:

6.3.1 Bidders must submit two (2) copies of current manufacturer's data to substantiate compliance with the specifications, and a list of dealers in or near Florida.

6.4 MANUALS:

6.4.1 The vendor will provide two (2) manufacturer's operator manuals and two (2) each lubrication/maintenance manuals and two (2) repair/parts manuals to be delivered with each unit.

6.4.2 The vendor shall ensure that all service bulletins, recall notices, and/or other service or maintenance information for the reasonable life of the equipment supplied are sent to the FDOT shop to which the unit is assigned.

6.4.3 The vendor will provide a checklist for periodic preventive maintenance suitable for reproduction on 8 ½ inch by 11-inch paper.

6.4.4 The vendor will provide a copy of all warranty (or warranties) information applicable to this unit.

Warranty information compliance? (Yes/No)

7.0 TRAINING:

7.1 PERSONNEL TRAINING:

7.2.1 The services of a factory technician or technicians, thoroughly trained in the use and operation of the unit, shall be furnished for a period of not less than two (2) days, to instruct personnel in the use, operation and maintenance of the unit after delivery. This is to be done at the delivery location on the Purchase Orders.

8.0 WARRANTY:

8.1 The vendor shall warrant all components of its manufacture and design for a minimum of two (2) years following the date of acceptance and will replace to the FDOT any part found to be faulty in manufacture, design or workmanship. The warranty shall include parts and labor for the first year at the delivery location or at the supplier’s service location in Florida, at the option of the FDOT. After one (1) year, labor will be included only at the vendor’s service location.

8.2 Components not of the vendor's design and manufacture, with exception of the engines, are subject to the OEM warranty. In any case all warranties must be for at least one (1) year. Dates of warranties are to be the date of acceptance by FDOT. The successful bidder shall act as FDOT's agent regarding any warranty claim on OEM warranted components.

9.0 OPTIONS:

9.1 May or may not be purchased at discretion of the FDOT. Option price will not be considered as basis of award. It is recognized that not all bidders offer all options listed; there is no penalty for not bidding an option. It is also recognized that some bidders may offer optional features which are standard equipment with others. List all prices and deliveries cost that apply on price sheet.

NOTE: Specification problems, questions, or comment:

Problems, questions, or comments regarding this specification must be submit to the Procurement Office in writing FAX (850) 414-4951 a minimum of 10 days prior to bid opening

Procurement Agent

Florida Department of Transportation 605 Suwannee Street, MS 20 Tallahassee, Florida 32399-0450

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

DRUG-FREE WORKPLACE PROGRAM CERTIFICATION

375-040-18

PROCUREMENT

03/17

287.087 Preference to businesses with drug-free workplace programs. --Whenever two or more bids, proposals, or replies that are equal with respect to price, quality, and service are received by the state or by any political subdivision for the procurement of commodities or contractual services, a bid, proposal, or reply received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. In order to have a drug-free workplace program, a business shall:

(1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

(2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

(3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1).

(4) In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than 5 days after such conviction.

(5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by, any employee who is so convicted.

(6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

Does the individual responding to this solicitation certify that their firm has implemented a drug-free workplace program in accordance with the provision of Section 287.087, Florida Statutes, as stated above?

YES

NO

NAME OF BUSINESS:

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 375-030-60

Florida Statutes VENDOR CERTIFICATION REGARDING PROCUREMENT

287.135 SCRUTINIZED COMPANIES LISTS OGC – 06/18

Respondent Vendor Name: _____________________________________________________

Vendor FEIN: ___________________

Vendor’s Authorized Representative Name and Title: ___________________________________

Address: ______________________________________________________________________

City: _____________________ State: _____________________________ Zip: ______________

Phone Number: ____________________________________

Email Address: _

Section 287.135, Florida Statutes prohibits a company from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of any amount if, at the time of contracting or renewal, the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a boycott of Israel. Section 287.135, Florida Statutes, also prohibits a company from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of $1,000,000 or more, that are on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector Lists which were created pursuant to s. 215.473, Florida Statutes.

As the person authorized to sign on behalf of Respondent, I hereby certify that the company identified above in the section entitled “Respondent Vendor Name” is not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or the Scrutinized Companies that Boycott Israel List. I further certify that the company is not engaged in a boycott of Israel. I understand that pursuant to section 287.135, Florida Statutes, the submission of a false certification may subject company to civil penalties, attorney’s fees, and/or costs.

Certified By: __________________________________________________________ who is authorized to sign on behalf of the above referenced company.

Authorized Signature Print Name and Title: _________________________________________

Date:

IN-STATE PREFERENCE FORM

For Invitation-to-Bid Commodity

375-040-56

PROCUREMENT

OGC – 03/13

Bid Number: DOT-ITB-24-9088-CA

Title: Aluminum Work Boat (24 Feet), Outboard Engines and Trailer

Pursuant to Section 287.084, Florida Statutes, relating to the Florida-based business preference, effective

July 1, 2012:

In a competitive solicitation in which the lowest bid is submitted by a vendor whose principal place of business is located outside the state of Florida and that state where the vendor’s principal place of business is located does not grant a preference in competitive solicitation to vendors having a principal place of business in that state, the preference to the lowest responsible and responsive vendor having a principal place of business in this state shall be 5 percent.

Note: The Vendor is required to complete and submit this form with its bid to be considered for this preference.

Vendor Name:

Vendor FEIN:

The Vendor (does ) (does not ) have a principal place of business located in the state of Florida.

If so, please provide an address:

Note: A vendor whose principal place of business is outside the state of Florida must accompany any written bid documents with a written opinion of an attorney licensed to practice law in that foreign state, as to the preferences, if any or none, granted by the law of that state to its own business entities whose principal places of business is in that foreign state in the letting of any or all public contracts.

Authorized Signature:

Title:

Date:

E-VERIFY

375-031-06

PROCUREMENT

OGC – 10/21

In accordance with the contract, the Vendor/Consultant/Contractor hereby acknowledges and certifies compliance with Section 448.095, Florida Statutes. The Vendor/Consultant/Contractor shall register with and use the E-Verify system to verify the work authorization status of all newly hired employees. The Vendor/Consultant/Contractor shall utilize the U.S. Department of Homeland Security’s E-Verify system, in accordance with the terms governing use of the system. The Vendor/Consultant/Contractor shall comply with Section 448.095, Florida Statutes, for the duration of the contract term, including any extensions or renewal periods.

Company/Firm:

Authorized Signature:

Title:

Date:

SPECIAL NOTE:

THIS FORM MUST BE COMPLETED BY THE INTENDED AWARDED VENDOR PRIOR TO CONTRACT

EXECUTION. IT DOES NOT NEED TO BE SUBMITTED BACK TO THE DEPARTMENT, AT THIS TIME, BY VENDORS RESPONDING TO THIS INVITATION TO BID.

Contract No:

Financial Project No(s):

Project Description: Aluminum Work Boat (24 Feet), Outboard Engines and Trailer

ACKNOWLEDGMENT OF ORDER

PURCHASING AGENCY:

CONTACT PERSON:

ADDRESS:

CITY STATE ZIP

Your purchase order number ______________________ was received on . The order was placed with the manufacturer on . We anticipate delivery to your agency on or about

Please reference your purchase order number or the production number if an inquiry should become necessary. Contractor’s request that purchaser(s) refrain from inquires about delivery unless the anticipated delivery has been exceeded.

CONTRACTOR NAME:

ADDRESS

CITY STATE ZIP

SIGNATURE DATE

COMMENTS:

I N T R O D U C T I O N S E C T I O N

1) INVITATION

The purpose of this Invitation to Bid is to obtain competitive bids for the purchase of a Aluminum Work Boat (24 Feet), Outboard Engines and Trailer, by the Department of Transportation, hereafter referred to as the "Department".

All commodities identified in this Invitation to Bid will be subject to the availability of identical commodities as provided by mandatory Department of Management Services' State Contract(s) at such time these commodities become available. In the event of duplication(s) of commodities, the Department of Management Services' mandatory State Contract shall prevail.

2) TIMELINE

Provided below is a list of critical dates and actions. These dates are subject to change. Notices of changes (Addenda) will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/(click on “Search Advertisements”) under this bid number.

It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

ACTION / LOCATION DATE LOCAL TIME

DEADLINE FOR TECHNICAL QUESTIONS - 03-22-2024 05:00 PM

(There is no deadline for administrative questions)

BIDS DUE (ON OR BEFORE) - 04-02-2024 09:00 AM

CO.Purch@dot.state.fl.us

(See Special Condition 26)

PUBLIC OPENING - 04-02-2024 10:00 AM

Florida Department of Transportation

Central Procurement Office

Attn: Cassandra Anderson, Procurement Agent

Phone: (850) 414-4479 CO.Purch@dot.state.fl.us

POSTING OF INTENDED DECISION/AWARD - 04-09-2024

3) BID OPENING AGENDA

The sealed bids will be opened by the Department's Procurement Office personnel at the date, time and location in the Timeline. All bid openings are open to the public and will be conducted according to the following agenda:

Opening remarks – Approximate time of 2 minutes by Department Procurement Office personnel.

Public input period – To allow a maximum of 15 minutes total for public input related to the bid solicitation.

Bids opened – At conclusion of public input or 15 minutes, whichever occurs first, bids received timely will be opened with bidder’s name and prices to be read aloud.

Adjourn - After all bids received timely have been opened, the meeting will be adjourned.

4) SPECIAL ACCOMMODATIONS

Any person with a qualified disability requiring special accommodations at a pre-bid conference, public https://vendor.myfloridamarketplace.com/ mailto:CO.Purch@dot.state.fl.us meeting, and/or opening shall contact the contact person at the phone number or e-mail address provided on the title page at least five (5) working days prior to the event. If you are hearing or speech impaired, please contact this office by using the Florida Relay Services which can be reached at 1 (800)

955-8771 (TDD).

S P E C I A L C O N D I T I O N S

1) MyFloridaMarketPlace (MFMP)

BIDDERS MUST BE ACTIVELY REGISTERED IN THE STATE OF FLORIDA’S

MYFLORIDAMARKETPLACE SYSTEM BY THE TIME AND DATE OF THE BID OPENING OR THEY

MAY BE CONSIDERED NON-RESPONSIVE (see Special Condition 21). All prospective bidders that are not registered, should go to https://vendor.myfloridamarketplace.com/ to complete on-line registration, or call 1-866-352-3776 for assisted registration.

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the 0.70%

MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #14. The Transaction Fees imposed shall be based upon the date of issuance of the payment.

2) FLORIDA DEPARTMENT OF FINANCIAL SERVICES (DFS) W-9 REQUIREMENT

The Florida Department of Financial Services (DFS) requires all vendors that do business with the state to submit an electronic Substitute Form W-9. Vendors must submit their W-9 forms electronically at https://flvendor.myfloridacfo.com to receive payments from the state. Contact the DFS Customer Service Desk at (850) 413-5519 or FLW9@myfloridacfo.com with any questions.

3) QUESTIONS & ANSWERS

In accordance with section 287.057(25), Florida Statutes, respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents.

Violation of this provision may be grounds for rejecting a response.

Any technical questions arising from this Invitation to Bid must be forwarded, in writing, to the procurement agent identified below. Questions must be received no later than the time and date reflected on the Timeline. The Department’s written response to written inquiries submitted timely by bidders will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”), under this bid number. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting their bid.

WRITTEN TECHNICAL QUESTIONS should be submitted to:

ATT: Cassandra Anderson, at CO.Purch@dot.state.fl.us

Questions regarding administrative aspects of the bid process should be directed to the Procurement Agent in writing at the address above or by phone: (850) 414-4479

4) ORAL INSTRUCTIONS / CHANGES TO THE INVITATION TO BID (ADDENDA)

No negotiations, decisions, or actions will be initiated or executed by a bidder as a result of any oral https://flvendor.myfloridacfo.com/ mailto:FLW9@myfloridacfo.com discussions with a State employee. Only those communications which are in writing from the

Department will be considered as a duly authorized expression on behalf of the Department.

Notices of changes (Addenda) will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”) under this bid number. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid. All Addenda will be acknowledged by signature and subsequent submission of Addenda with bid when so stated in the Addenda.

5) DIVERSITY ACHIEVEMENT

The Department, in accordance with Title VI of the Civil Rights Act of 1964, 42 USC 2000d- 2000d-4, Title 49, Code of Federal Regulations, U.S. Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that the Department will affirmatively ensure that in any contract/agreement entered into pursuant to this advertisement, minority and disadvantaged business enterprises will be afforded the full opportunity to submit bids in response to this invitation and will not be discriminated on the basis of race, color, national origin, or sex in consideration for an award.

The Department encourages the recruitment and utilization of small, minority, women, and service-disabled veteran businesses. The Department, its vendors, suppliers, and consultants should take all necessary and reasonable steps to ensure that small, minority, women, and service-disabled veteran businesses have the opportunity to compete for and perform contract work for the Department in a nondiscriminatory environment.

6) PRICES/DELIVERY

Prices shall be firm, net, delivered prices, F.O.B. destination.

7) IN-STATE PREFERENCE FOR COMMODITY BIDS

In accordance with Section 287.084, Florida Statutes, when the lowest responsible and responsive bid is submitted by a vendor whose principal place of business is located outside the state of Florida, a 5% price preference shall be awarded to the lowest responsible and responsive vendor whose principal place of business is located in the state of Florida, as determined by the vendor’s registration with the Florida Department of State (SunBiz) unless the state where the out-of-state vendor is located provides a price preference for businesses having a principal place of business in that state. In that case, the same price preference shall be awarded to the lowest responsible and responsive vendor whose principal place of business is located in the state of Florida responding to this Invitation to Bid (ITB).

All bidders MUST complete the attached “In-State Preference Form” and submit with their bid response.

All vendors whose principal place of business is outside of Florida, as determined by the vendor’s registration with the Florida Department of State (SunBiz), must accompany any written bid, proposal, or reply documents with a written opinion of an attorney at law licensed to practice law in that foreign state, as to the preferences, if any or none, granted by the law of that state to its own business entities whose principal places of business are in that foreign state in the letting of any or all public contracts.

Failure to submit the “In-State Preference Form AND written opinion will result in the vendor being found non-responsive.

For the 5% preference, the Department will apply 5% to the bid price(s) of the lowest out of state vendor whose state does not grant a preference if that vendor has submitted the lowest responsible and responsive bid. The “In-State Preference” does not apply to transportation projects that use federal funds.

8) INTENDED AWARD

As the best interest of the State may require, the right is reserved to make award(s) by individual item, group of items, all or none, or a combination thereof: on a geographical district basis and / or on a statewide basis with one or more suppliers, to reject any and all bids or waive any minor irregularity or technicality in bids received. When it is determined there is competition to the lowest responsible bidder, evaluation of other bids is not required. Bidders are cautioned to make no assumptions, unless their bid has been evaluated as being responsive. All awards made as a result of this bid shall conform to applicable Florida Statute. If the Department is confronted with identical pricing or scoring from multiple vendors, the Department shall determine the order of award using the following criteria, in the order of preference listed below (from highest priority to lowest priority):

1. Section 295.187(4), Florida Statutes; Veteran Business Enterprise

2. Section 287.087, Florida Statute; Drug Free Work Place

3. Section 287.057(11); Minority Business Enterprise

In the event that the application of the above referenced preferences does not resolve the identical replies, the Department shall determine the award by means of random drawing.

9) PRE-BID CONFERENCE: A PRE-BID CONFERENCE WILL NOT BE HELD.

10) ALTERNATES

Alternate brands will be considered for this bid. The "Department" reserves the right to require each bidder to demonstrate to the satisfaction of the "Department" that the items/materials will perform in a completely acceptable manner. In the event the "Department" judges that the demonstrated performance is unsatisfactory, the "Department" may reject the bid. The bidder must be prepared to demonstrate the materials within fourteen (14) days after the bid opening date. Demonstration time and place is subject to agreement of the "Department" and the bidder.

Bidders submitting a bid that is based on an alternate brand of equipment must submit, with their bid, complete specifications and descriptive technical literature for the equipment proposed.

11) WARRANTY/SUBSTITUTIONS

A warranty is required on all items purchased against defective materials, workmanship, and failure to perform in accordance with required industry performance criteria, for a period of not less than ninety

(90) days from the date of acceptance by the purchaser. Any deviation from these criteria must be documented in the bid response or the above statement shall prevail. Delivery of substitute commodities requires prior written approval from the ordering location.

12) REPLACEMENT/RESTOCKING

Replacement of all materials found defective within the warranty period shall be made without cost to the purchaser, including transportation if applicable. All fees associated with restocking cancelled orders shall be the responsibility of the vendor.

13) PRODUCT REQUIREMENTS/SPECIFICATIONS

Any deviation from specifications indicated herein must be clearly pointed out; otherwise, it will be considered that items offered are in strict compliance with these specifications, and successful bidder will be held responsible therefore. Deviations must be explained in detail on separate attached sheet(s).

14) ACCEPTANCE

All items listed in the specifications, delivered to the Department not meeting specifications or found to be poorly manufactured will not be accepted, but returned to the vendor, at their expense, for replacement. Replacement of all items found defective shall be made without cost to the Department, including transportation, if applicable. As it may be impossible for each facility to inspect all items upon arrival, a reasonable opportunity must be given to these facilities for inspection of the items, and returning those that are defective.

15) REVIEW OF BIDDER'S FACILITIES & QUALIFICATIONS

After the bid due date and prior to contract execution, the Department reserves the right to perform or to have performed, an on-site review of the bidder's facilities and qualifications. This review will serve to verify data and representations submitted by the bidder and may be used to determine whether the bidder has adequate facilities, equipment, qualified and experienced staff, and overall management capabilities to provide the required items. The review may also serve to verify whether the bidder has financial capabilities adequate to meet the contract requirements.

Should the Department determine that the bid package has material misrepresentations or that the size or nature of the bidder's facilities, equipment, management capabilities, or the number of experienced personnel (including technical staff) are not adequate to ensure satisfactory contract performance, the Department has the right to reject the bid.

16) PROTEST OF INVITATION TO BID SPECIFICATIONS

Any person who is adversely affected by the contents of this Invitation to Bid must file the following with the Department of Transportation, Clerk of Agency Proceedings, Office of the General Counsel, 605 Suwannee Street, Mail Station 58, Tallahassee, Florida 32399-0450:

1. A written notice of protest within seventy-two (72) hours after the posting of the solicitation (the notice of protest may be Faxed to 850-414-5264), and

2. A formal written protest in compliance with Section 120.57(3), Florida Statutes, within ten (10) days of the date on which the written notice of protest is filed.

Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

17) UNAUTHORIZED ALIENS

The employment of unauthorized aliens by any contractor is considered a violation of Section 274A(e) of the Immigration and Nationality Act. If the contractor knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of the contract.

18) SCRUTINIZED COMPANIES LISTS

ALL Responses, regardless of dollar value, must include a completed Vendor Certification Regarding Scrutinized Companies Lists to certify the respondent is not on either of those lists. The Form should be submitted with the Price Proposal.

A Vendor is ineligible to enter into a contract with the Department for goods or services of any amount if, at the time of entering into such contract, the Vendor is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a boycott of Israel.

http://procnet.co.dot.state.fl.us/forms/ByNumber.asp?formnumber=375-030-60 http://procnet.co.dot.state.fl.us/forms/ByNumber.asp?formnumber=375-030-60

Section 287.135, Florida Statutes, also prohibits companies from entering into a contract for goods or services of $1 million or more that are on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector Lists which were created pursuant to s. 215.473, Florida Statutes.

If the Department determines the Vendor submitted a false certification under Section 287.135 of the Florida Statutes, the Department shall either terminate the Contract after it has given the Vendor notice and an opportunity to demonstrate the Department’s determination of false certification was in error pursuant to Section 287.135 of the Florida Statutes, or maintain the Contract if the conditions of Section

287.135 of the Florida Statutes are met.

19) RESERVATIONS

The Department reserves the right to accept or reject any or all bids received and reserves the right to make an award without further discussion of the bids submitted. Therefore, the bidder should make sure that the bid package submitted is complete and accurate and submitted to ensure delivery on or before the bid opening time and date specified in this solicitation. It is understood that the bid will become a part of the Department's official file, without obligation to the Department.

20) ADDITIONAL TERMS & CONDITIONS

No conditions may be applied to any aspect of the ITB by the bidder. Any conditions placed on any aspect of the bid documents by the bidder may result in the bid being rejected as a conditional bid (see “RESPONSIVENESS OF BIDS”). DO NOT WRITE IN CHANGES ON ANY ITB SHEET. The only recognized changes to the ITB prior to bid opening will be a written Addenda issued by the Department.

21) RESPONSIVENESS OF BIDS

Bids will not be considered if not received by the Department on or before the date and time specified as the due date for submission. All bids must be typed or printed in ink. A responsive bid is an offer to provide the items specified in this Invitation to Bid in accordance with all requirements of this Invitation to Bid. Bids found to be non-responsive will not be considered. Bids may be rejected if found to be irregular or not in conformance with the specifications and instructions herein contained. A bid may be found to be irregular or non-responsive by reasons that include, but are not limited to, failure to utilize or complete prescribed forms, modifying the bid specifications, submitting conditional bids or incomplete bids, submitting indefinite or ambiguous bids, or executing forms or the bid sheet with improper and/or undated signatures. Other conditions which may cause rejection of bids include, evidence of collusion among bidders, obvious lack of experience or expertise to provide the required items, and failure to perform or meet financial obligations on previous contracts. ALL determinations of responsiveness will be made by the FDOT Procurement Office.

22) REQUIRED DOCUMENTS

The bidder must use the attached Bid Sheet to submit its bid. The Bid Sheet must be signed and dated in ink by a representative who is authorized to contractually bind the bidder. All bid sheets and other documentation submitted in response to this solicitation must be executed and submitted in a sealed envelope. Indicate the bid number, with the time and date of the bid opening, on the envelope used to return the bid.

23) "DRUG-FREE WORK PLACE" PREFERENCE

Whenever two or more bids which are equal with respect to price, quality, and service are received, the Department shall determine the order of award first in accordance with section 295.187(4), Florida Statutes, giving preference to “Veteran Business Enterprise” then to bid responses from vendors that certify the business has implemented a drug-free workplace program in accordance with Section

287.087, Florida Statutes. The “Drug-Free Workplace Program Certification” must be completed and submitted with the bid response to be eligible for this preference.

24) COPYRIGHTED MATERIAL

Copyrighted material will be accepted as part of a bid only if accompanied by a waiver that will allow the Department to make paper and electronic copies necessary for the use of Department staff and agents.

It is noted that copyrighted material is not exempt from the Public Records Law, Chapter 119, Florida Statutes. Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

25) ATTACHMENT TO ITB SUBMITTAL - CONFIDENTIAL MATERIAL

The Bidder must include any materials it asserts to be exempted from public disclosure under Chapter

119, Florida Statutes, in a separate bound document labeled "Attachment to Invitation to Bid, Number DOT-ITB-24-9088-CA - Confidential Material". The Bidder must identify the specific Statute that authorizes exemption from the Public Records Law. Any claim of confidentiality on materials the Bidder asserts to be exempt from public disclosure and placed elsewhere in the bid will be considered waived by the Bidder upon submission, effective after opening.

26) ELECTRONIC SUBMISSION OF PROPOSALS:

Electronic Bid Submittals

Please follow the below instructions for the submittal of electronic bids, failure to do so, may result in your bid being found non-responsive. Non-responsive replies will not be evaluated.

a) Subject line must show: DOT-ITB-24-9088-CA

b) Email shall contain one file attachment marked as the following: DOT-ITB-24-9088-CA Bid

Submittal

c) Documents shall be submitted in portable document format (PDF) and have a size limit of

25MB.

d) The body of the email shall not contain any…