9073 - Questions and Answers.pdf

FLORIDA DEPARTMENT OF TRANSPORTATION

Procurement Office

605 Suwannee Street, MS 20 Tallahassee, Florida 32399-0450

Phone: (850) 414-4381

QUESTIONS AND ANSWERS DATE: March 8, 2024

BID No.: DOT-ITB-24-9073-SJ

BID Title: Bosch Cameras and Accessories

OPENING DATE: Tuesday, March 19, 2024 @ 10:00AM EST

QUESTIONS AND ANSWERS PROVIDED BELOW

Bidders/Proposers must acknowledge receipt of this Addendum by completing and returning to the Procurement Office, by no later than the time and date of the bid/proposal opening. Failure to do so may subject the bidder/proposer to disqualification.

Sherill Johnson, Procurement Agent

Bidder/Proposer

Address

Submitted by (Signature)

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

DOT-ITB-24-9073-SJ

Questions and Answers

FLORIDA DEPARTMENT OF TRANSPORTATION

Procurement Office

605 Suwannee Street, MS 20 Tallahassee, Florida 32399-0450

Phone: (850) 414-4381

QUESTIONS AND ANSWERS DATE: March 8, 2024

BID No.: DOT-ITB-24-9073-SJ

BID Title: Bosch Cameras and Accessories

OPENING DATE: Tuesday, March 19, 2024 @ 10:00AM EST

QUESTIONS AND ANSWERS

Question 1 This bid is for equipment only and no installation is required is that correct?

Answer 1 Yes, this bid is for equipment only. No installation is required. Technical service may be needed for the first couple of DVR units, to ensure we set them up correctly. A call to walk through this will suffice.

Question 2 Could you please confirm that the quantity is for the one-time purchase?

Answer 2

This is not a one-time purchase. The quantities are estimates only and are given only as a guideline for preparing your bid and should not be construed as representing the actual quantities to be purchased under this contract. This solicitation is to establish a 1-year contract for the purchase of Bosch Cameras and Accessories. Please see Introduction Sections 1 and 6 of the solicitation document.

Question 3 Would it be a one-time delivery? If no, how many deliveries?

Answer 3

This will not be a one-time delivery. Please see Introduction Section 1, Introduction Section 6 and Special Condition Section 31 of the solicitation document.

There is no minimum or maximum number of deliveries associated with this contract.

Question 4 The manufacturer will need full payment in advance for this project, as we are a certified Small Business with the State of Florida, would advance payment be granted?

Answer 4 No. This is a term contract whereby the vendor must furnish the items needed in the quantities specified on each purchase order for a one-year period and any renewal periods if agreed upon. Advance payment will not be granted.

DOT-ITB-24-9073-SJ

Question 5

One of the items in the RFQ has been discontinued: DIP-5248IG-4HD

Would you be open to using a different VMS manufacturer/solution? Bosch is selling their security business, and it is unclear what the impact will be.

Answer 5 The Bid Sheet has been updated. Please see Addendum No. 2 – Revised Bid Sheet found within this advertisement within the Florida Vendor Information Portal.

Question 6

I have been told by our Bosch distributor that the last three items on the bid are obsolete:

DIP-5248IG-4HD X10

MBV-XCHNA-DIP X10

MBV-BLIT-DIP BVMS X10

What do you want to use in their place?

Answer 6 Please see Answer 5

Question 7 Please confirm that this is a material only RFP with no installation required?

Answer 7 See Answer 1

Question 8 Part # DIP-5248IG-4HD shows a description of 2x18TB, this unit is 4x8TB can you please confirm the part # is correct?

Answer 8 Please see Answer 5

Question 9 Part # MBV-BLIT-DIP is a 32-license portal expansion, not a SMA license. There is a similar part # MBV-BLIT-DlP that is a 1-year SMA license. Can you confirm which is correct please?

Answer 9 Please see Answer 5

Question 10 For Bid ITB-07993 does it have to be name brand or will equal to or better be accepted?

Answer 10 Please see Special Condition 10 of the solicitation document.

DOT-ITB-24-9073-SJ

Questions and Answers https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fvendor.myfloridamarketplace.com%2Fsearch%2Fbids%2Fdetail%2F7993&data=05%7C02%7CCO.Purch%40dot.state.fl.us%7C7b71bfefed7f42927d6808dc2e6c48b2%7Cdb21de5dbc9c420c8f3f8f08f85b5ada%7C0%7C0%7C638436289828857298%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=wZcEylIvofWhwh2nQJlhczPKq06k5GqbSD6g%2FDVFuEo%3D&reserved=0

Question 11 Our company received the invitation to bid for the Bosch Cameras and we were wondering if this bid included installation of the cameras or just the furnishing of the cameras?

Answer 11 Please see Answer 1

Question 12 Is this a hardware only bid (no programming, set up or installations of products)?

Answer 12 Please see Answer 1

Question 13 Is shipping to be billed separately or included in price for each item?

Answer 13 Included in price for each item

Question 14 If shipping is to be included, will all products ship to 1 address? If multiple addresses, please provide.

Answer 14 Please see Special Condition 31 of the Solicitation Document

Question 15 What are payment terms to a successful bidder?

Answer 15

METHOD OF COMPENSATION (Delivery of Goods): Payment shall be made to the Vendor upon satisfactory delivery of goods, at the unit rates specified on the Purchase Order, as approved by the Department.

FINANCIAL CONSEQUENCES: Payment shall be made only after receipt and approval of goods and services unless advance payments are authorized by the Chief Financial Officer of the State of Florida under Chapters 215 and 216, Florida Statutes. Deliverable(s) must be received and accepted in writing by the Contract Manager on the Department’s invoice transmittal forms prior to payment. If the Department determines that the performance of the Vendor is unsatisfactory, the Department shall notify the Vendor of the deficiency to be corrected, which correction shall be made within a timeframe to be specified by the Department. The Vendor shall, within five days after notice from the Department, provide the Department with a corrective action plan describing how the Vendor will address all issues of contract non-performance, unacceptable performance, failure to meet the minimum performance levels, deliverable deficiencies, or contract non-compliance. If the corrective action plan is unacceptable to the Department, the Vendor shall be assessed a non-performance retainage equivalent to 10% of the total invoice

DOT-ITB-24-9073-SJ

amount. The retainage shall be applied to the invoice for the then-current billing period. The retainage shall be withheld until the vendor resolves the deficiency. If the deficiency is subsequently resolved, the Vendor may bill the Department for the retained amount during the next billing period. If the Vendor is unable to resolve the deficiency, the funds retained will be forfeited at the end of the agreement period.

Question 16

The item listed on the bid: MODEL: DIP-5248IG-4HD, DIVIAR IP All-in-one 4000 Management Appliance 2x18TB is discontinued.

It is replaced with DIP-442IIG-2HD. Can we replace this on this bid as the original item has been discontinued?

Answer 16 Please see Answer 5

DOT-ITB-24-9073-SJ