9071 SS Justification OregonBuys_S-63400-00002405~1.pdf

OPRD 9071 SS Justification Page 1 of 3 SOLVE Ocean Shores and Riverside Cleanup, Outreach, and Oregon Adopt-A-Beach Program

SOLE-SOURCE DETERMINATION AND JUSTIFICATION

FOR SUPPLIES AND SERVICES

OREGON PARKS & RECREATION DEPARTMENT (OPRD)# 9071

OregonBuys ID# S-63400-00002405

To: Bill Beaty, DPO

Oregon Parks and Recreation Department

From: JR Collier Deputy of Statewide Operations

Nameun House, Procurement and Contract Specialist 3

Designated Procurement Officer: Bill Beaty, DPO

Agency Analyst/Procurement Specialist: Nameun House

Date: March 10, 2022

Re: Sole Source Determination pursuant to Oregon Revised Statute (ORS) 279B.075 and Oregon Administrative Rule (OAR)137-047-0275

1. Authority to enter into a Sole-Source Contract: OAR 137-047-0275

2. Estimated Total Value of Contract: $80,000.00 for the contract period starting March 31, 2022 through June 30, 2023 (2022-2023 biennium)

3. Subject of Contract:

Contractor shall organize and implement the following:

(1) coordinate and host Stop Oregon Litter and Vandalism (SOLVE)’s three signature statewide events;

(2) provide outreach services to Oregon State Parks and communities; and

(3) operate Oregon Adopt-A-Beach program and host its webpage.

4. Project Name:

5. Background:

Under the HB 1601 Oregon Beach Bill enacted in 1967, the public has free and uninterrupted use of the beaches along Oregon’s 362 mile-long coastline. The Oregon Beach Bill also directed that the ocean shore be administered as a state recreation area.

The Oregon Parks and Recreation Department is charged with the protection and preservation of the recreation, scenic, and natural resource values found on Oregon’s

OPRD 9701 SS Justification Page 2 of 3 ocean shore. See “Ocean Shore State recreation Area” on “Oregon Parks and Recreation Department: Plans, Rules, Permits; Resource Permits; Ocean Shores Permits”:

https://www.oregon.gov/oprd/prp/pages/per-ocean-shore.aspx

Oregon Parks and Recreation Department (OPRD) is preparing to enter into a multi-year contract with SOLVE to provide coordination and implementation of its three signature beach and riverside clean-up events, including management of participating volunteers, providing outreach events to connect local state parks staff and community members and groups, and hosting Oregon Adopt-A-Beach program and its webpage, during the contract period. Additionally, SOLVE will use OPRD’s logo on KOIN-produced TV event promotions for the signature statewide events (Fall Beach & Riverside Cleanup and Oregon Spring Cleanup).

5. Findings:

a) Market Research Overall Finding /Pursuant to ORS 279B.075.

b) Findings of Fact Pursuant to ORS 279B.075(2)(d): The determination of the sole source procurement is based on findings that use of services provided and coordinated by SOLVE will result in substantial cost savings, while supporting OPRD goals and mission. Costs will be substantially lower because SOLVE has resources and tools needed to implement the events. SOLVE has networking in place to cultivate and manage volunteers in communities all across the state for maximum participation. SOLVE will facilitate safety orientations and furnishes gloves and trash bags to all volunteers.

SOLVE is the sole provider of the Oregon’s Adopt-A-Beach program and is providing the services at the minimum cost for the maximum benefits to serve the Oregon communities as it has been operating services through working with volunteers and partnering with public agencies and community for restoring and preserving Oregon’s environment.

Each year SOLVE provides resources to communities throughout Oregon, focusing on litter cleanup, tree planting, and invasive removal projects. 1SOLVE creates an average of 40,000 volunteer opportunities across the170 state annually.

“SOLVE; FAQ” https://www.solveoregon.org/faq

Under the Contract with OPRD:

1) SOLVE, in collaboration with OPRD, will organize the following Signature Statewide Events:

One Fall Beach and Riverside Cleanup – September 2022 Two Oregon Spring Cleanup – April 2022 and April 2023 One-Three cleanup events in the snowy plover off-season to cleanup coastal nesting areas that were protected during the Oregon Spring Cleanup scheduled for April 2022 and April 2023.

2) SOLVE, in collaboration with OPRD, will conduct community-building road trips and provide other types of outreach services to Oregon State Parks and Communities.

1 https://www.koin.com/solve/

OPRD 9701 SS Justification Page 3 of 3

3) SOLVE will host the Oregon Adopt-A-Beach webpage to serve the coastal partners as a central hub for events taking place on Oregon’s beaches through the Oregon Adopt-A- Beach program.

To sum it up, SOLVE will help with organizing and implementing the events for purposes of statewide community clean-up, enhancement effort and restoration. SOLVE services to improve the environment, creating a better future for Oregon, are estimated at $80,000.

Therefore, in consideration of the goals specifically identified, and for the sole benefit of OPRD and best interest of the State, procurement of goods and services by SOLVE is determined to be sole source procurement.

Approved By: ____________________________________________________________________ _______________________ Bill Beaty, Delegated Procurement Officer (DPO) or delegate Date Oregon Parks and Recreations Department

Attachment:

List of obligations for SOLVE-OPRD contract.pdf

3/10/2022 https://oregonparks.na2.echosign.com/verifier?tx=CBJCHBCAABAAwyejH9TEnVebC0bVEBmf_QD5VmmuZzcg

Oregon Parks and Recreation Department & SOLVE 2022-2023

Signature Statewide Events SOLVE agrees to organize three signature cleanup events in collaboration with the Oregon Parks and Recreation Department, with two events taking place annually (July 1 to June 30).

For these events, SOLVE will be responsible for organizing and implementing the events for purposes of statewide community cleanups, enhancement efforts, and waterways restoration:

Events will include:

• Fall Beach & Riverside Cleanup:

o September 2022

• Oregon Spring Cleanup:

o April 2022 o April 2023

SOLVE will highlight the Oregon Parks and Recreation Department as a partner of these events through logo promotion on electronic and printed statewide collateral. Oregon Parks and Recreation Department will also have logo placement on KOIN-produced television event promos for the two events highlighted above.

Additionally, SOLVE will host cleanup three events in the snowy plover off-season to cleanup coastal nesting areas that were protected during the Oregon Spring Cleanup.

Total Signature Event Investment: $45,000

Outreach to Oregon State Parks and Communities SOLVE will conduct community-building via network-strengthening road trips, and other types of outreach, to grow our impact in areas across Oregon with less densely populated parts of the state where engagement has historically been low. The emphasis of this outreach will be to connect with local state parks staff and community members and groups. These activities provide staff the opportunity to meet and connect with existing and lapsed partners with the intent of developing SOLVE Leader commitments to ensure ongoing stewardship of park properties. These road trips will allow us to better understand the needs of Oregon State Parks on the eastern half of the state so SOLVE can connect local communities with supplies and support to ensure clean natural areas for locals and visitors.

Total Outreach Effort Investment: $15,000

Oregon Adopt-A-Beach Through the Oregon Adopt-a-Beach program, SOLVE will host a webpage highlighting community events from coastal partners. This webpage will serve the coastal partners as a central hub for events taking place on Oregon’s beaches.

Total Oregon Adopt-a-Beach Investment: $20,000

Total 2022-2023 investment: $80,000