9067 - Solicitation Document.pdf

RFPSHELL. 8/29/2025

State of Florida Department of Transportation

REQUEST FOR PROPOSAL

Pavement Performance Monitoring Program

DOT-RFP-26-9067-JM

CONTACT FOR QUESTIONS:

Jocelyn Moore, Procurement Agent CO.Purch@dot.state.fl.us

Phone: 850-414-4482 605 Suwannee Street, MS 20 Tallahassee, FL 32399-0450

State of Florida Department of Transportation Central Procurement Office 605 Suwannee Street, MS 20 Tallahassee, FL 32399-0450

REQUEST FOR PROPOSAL REGISTRATION

PLEASE COMPLETE AND RETURN THIS FORM ASAP

E-MAIL TO Jocelyn Moore at CO.Purch@dot.state.fl.us

RFP Number: DOT-RFP-26-9067-JM

Title: Pavement Performance Monitoring Program

Proposal Due Date & Time (On or Before): Tuesday, July 14, 2026 @ 9:00 AM EST

Potential proposers should notify our office by returning this Registration Form as soon as possible after downloading. Complete the information below and e-mail to Jocelyn Moore at CO.Purch@dot.state.fl.us.

THE REQUEST FOR PROPOSAL DOCUMENT YOU RECEIVED IS SUBJECT TO

CHANGE. Notice of changes (Addenda), will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/, under this bid number, click on “Search Advertisements”, click on the drop-down arrow beside the box under Advertisement Type, select Request for Proposal, click on the drop-down arrow beside the box for Organization, select FLORIDA DEPARTMENT OF TRANSPORTATION, then go to the bottom of the same page and click on Advertisement Search. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

Company Name:

Address:

City, State, Zip:

Telephone: ( )

Contact Person:

E-Mail Address:

For further information on this process, e-mail:

Jocelyn Moore, Procurement Agent CO.Purch@dot.state.fl.us

EXHIBIT “A”

SCOPE OF SERVICES

DOT-RFP-26-9067-JM

Exhibit “A” - Scope of Services

PAVEMENT PERFORMANCE MONITORING

1.0 OBJECTIVE

The Florida Department of Transportation (FDOT) has a Statewide Pavement Performance Monitoring (PPM) Program. The purpose of this program is to monitor and evaluate the condition and performance of Department roadways. This information is used to support informed highway planning, and policy decision making relating to a more effective use of state funds while ensuring the safety of the traveling public. The objective of this contract is for a Consultant to provide services in support of the PPM. The Consultant will provide the services on-site (in-house) at the State Materials Office (SMO) located in Gainesville, Florida, where the Consultant is expected to have appropriate staff report for work on a daily basis. The Consultant should also be prepared to provide services from its own offices or other locations to supplement the work of the Pavement Evaluation Section in-house staff or equipment, as needed or directed.

The activities performed by the Consultant include:

1. Statewide Non-Destructive Testing of Pavement Sections

2. Statewide Pavement Acceptance and Project Performance

3. Laser Pavement Crack Measurement System (LCMS) Data Analysis Support

4. Statewide Pavement Marking Technical Support

5. Data Collection, Analysis and Reporting

6. Training and Technology Transfer

7. Other related pavement performance testing and evaluation

The services under this contract are intended to provide technical support, data collection, equipment operation, data processing, and analysis based strictly on FDOT defined methodologies.

The work performed under this contract does not include engineering design, engineering judgment, or services that fall within the practice of professional engineering as defined in Chapter 471, F.S. Any reference within this Scope of Services to “signed and sealed” deliverables refers exclusively to administrative certification or quality control sealing in accordance with FDOT internal procedures and does not require preparation, supervision, or approval by a Florida licensed Professional Engineer. The Consultant shall not provide professional engineering services or render engineering opinions under this contract. Any determination requiring engineering judgment shall remain the responsibility of the Department.

2.0 REFERENCE DOCUMENTS

2.1 Florida Test Method for Measuring Pavement Longitudinal Profiles Using a High- Speed Inertial Profiler, FM 5-549

2.2 Florida Test Method for Pavement Deflection Measurements with a Falling Weight Type Impulse Load Device, FM 5-606

2.3 Florida Department of Transportation Data Quality Management Plan

DOT-RFP-26-9067-JM

Exhibit “A” - Scope of Services

3.0 SERVICES

The Consultant will be required to perform services related to pavement performance program and provide technical assistance to the Pavement Materials Section staff in performing all of the tasks identified in this Scope of Services. The Consultant will provide on-site equipment rental capabilities and full-time on-site staff to perform the subject services at the State Materials Office located in Gainesville, Florida. It is understood that the work will be performed under the general supervision and guidance of the Department. In addition, the Consultant’s services will be performed over a period of sixty (60) months in accordance with all applicable guidelines and procedures indicated in each subsection.

The pavement performance activities to be performed by the Consultant include:

3.1 Statewide Non-Destructive Testing of Pavement Sections

The Consultant will be required to provide services to evaluate the characteristics and structural adequacy of in-service pavements and provide pre-design information to the FDOT District Design Offices. For this purpose, the Consultant will conduct statewide non-destructive testing using the Falling Weight Deflectometer (FWD). The Consultant will provide the necessary in-house staff and resources to conduct the field-testing including planning and coordination as well as subsequent data analysis and reporting. The deflection testing equipment shall be calibrated in accordance with manufacturer’s procedures and compared to the Department’s equipment for compatibility and repeatability. All data collection and processing shall be done in accordance with the Department’s standard practice and as approved by the Department Project Manager. The Consultant will schedule projects for testing according to priority date, while optimizing resources and minimizing mobilization costs. The Consultant shall be responsible for coordinating the Maintenance of Traffic (MOT) through the appropriate District representatives giving them at least two (2) weeks notice to arrange for MOT. The Department will initially provide a list of contacts for the Districts, and the Consultant will be required to keep it up to date. Except for special cases, all project testing must be completed within two (2) weeks before the due date. All data processing, storage, analysis, and reporting must be completed within three (3) business days of completing the testing. Signed and sealed project reports will be submitted to the Department Pavement Performance Engineer for review at least one week before the due date. The testing will be conducted in accordance with FDOT guidelines and procedures.

Requires one (1) full time on-site Activity Coordinator and one (1) full-time on-site Field Technician. The Department provides Falling Weight Deflectometer (FWD) equipment, and the Consultant will conduct the annual testing and reporting as directed. The Department tests approximately 1,500 miles annually.

DOT-RFP-26-9067-JM

Exhibit “A” - Scope of Services

3.2 Statewide Pavement Acceptance and Project Performance

The Consultant will be required to provide services to support Pavement Acceptance for project level smoothness and Project Performance surveys. This involves initial and long-term evaluation of projects that incorporate new and/or improved materials, designs, and construction practices, which may result in longer lasting pavements and cost-effective designs. Testing may be required on experimental projects and during the initial stages of new project construction, and at different time intervals thereafter for long-term performance monitoring. The services may involve activities that include deflection testing, ride evaluation, and distress surveys, as well as any other testing deemed necessary for pavement performance assessment purposes including forensic investigations. The Consultant will provide the necessary resources to perform the testing and data collection activities, and to operate the test equipment and vehicles which will be provided by the Consultant. The Consultant will also be responsible for the coordination of the Maintenance of Traffic (MOT) through the appropriate District representatives giving them at least two (2) weeks notice to arrange for MOT. In-house services may include but are not limited to data reduction, evaluation and processing, computer programming for data mining tools, database uploading and query, and Internet file transferring. The testing will be conducted in accordance with FDOT guidelines and procedures.

Requires one (1) full time on-site Activity Coordinator and one (1) full-time on-site Field Technician. The Department will provide a high-speed inertial profiler and the Consultant will conduct the annual testing and reporting as directed. The Department evaluates approximately 2,500 miles for smoothness and 2,000 miles for pavement performance monitoring annually.

3.3 Laser Pavement Crack Measurement System (LCMS) Data Analysis Support

The Consultant will be required to be proficient in the analysis and reporting of 3D measurement of pavement distresses as well as in Structured Query Language (SQL) database, modeling of pavement data, and performance forecasting. Reports must meet Data Quality Management Plan (DQMP), Department, and Federal reporting requirements.

Requires one (1) full time on-site Activity Coordinator. Data sources would include LCMS roadway data for the Pavement Condition Survey (PCS) and Highway Performance Monitoring System (HPMS) representing approximately 21,000 lane miles.

3.4 Statewide Pavement Marking Technical Support

The Consultant will be required to provide pavement marking technical support services with a background in lane delineation materials, such as pavement markings and pavement markers. The Consultant will assist as the state’s technical

DOT-RFP-26-9067-JM

Exhibit “A” - Scope of Services representative on all topics related to the materials’ performance. Activities may include but are not limited to management and analysis of the state’s AASHTO Product Evaluation and Audit Solutions (formerly NTPEP) test deck data, responding to District questions and/or determining if further investigations are needed, traveling to roadway job sites to conduct forensic investigations, producing pavement marking performance models from Pavement Marking Management System (PMMS) or research data, operation of relevant handheld testing devices, reviewing lab test results, and participation in research on material performance or evaluation of data collection processes.

Requires one (1) full time on-site Activity Coordinator. Consultant must have a technical background on pavement markings to support AASHTO Product Evaluation and Audit Solutions data management, District customers, and forensic investigations.

3.5 Data Collection, Analysis and Reporting

The Consultant staff may be required to collect pavement related data and relevant information, review, evaluate and analyze data obtained by the Consultant, other Consultants, the Department, and other offices using statistical methods and data processing software as needed. These activities may include but are not limited to pavement data analysis, data analytics, and reporting, improved testing techniques evaluation, and specification reviews for which the Consultant will prepare specific recommendations as to the quality of the data, model validity, and the reasonableness of conclusions derived from the process. The Consultant may also assist in the query of historical data in preparation of annual and ad-hoc reports related to the state highway system performance. The Consultant will also be required, as needed and/or directed, to develop software or improve existing applications for collection of data, automated analysis of large amounts of data, visualization of data, and reporting of data. In-house services will also include, but are not limited to data quality control, data processing, and data management.

3.6 Training and Technology Transfer

The Consultant may be required to provide formal and informal training as part of technology transfer to Department staff in the areas of performance evaluation and condition assessment of pavement systems as well as operation of certain test equipment and data acquisition systems, certain desktop and mainframe data processing methods, software and applications as directed by the Department.

3.7 Other related pavement performance testing and evaluation

The Department at its discretion may request the Consultant to provide additional pavement performance testing and evaluation services which are within the level of expertise of the Consultant, but not specifically defined in the Scope of Service.

Additional work tasks will be defined by the Department Project Manager on an

DOT-RFP-26-9067-JM

Exhibit “A” - Scope of Services as-needed basis.

4.0 CONTRACT ADMINISTRATION MEETINGS

The Consultant will be responsible for attending contract meetings on an as-needed basis, as determined by the Department Project Manager. Consultant must be available with no more than one (1) weekday notice to attend meetings at the request of the Department. The Consultant must be prepared to answer questions relating to any services provided under this contract.

5.0 DEPARTMENT RESPONSIBILITIES

5.1 The Department Project Manager will provide definition of work tasks and schedules of completion. The Department will approve all Consultant staff for each task and negotiate the man-hours only, as rates to be utilized will be in the original method of compensation or added thru contract amendment.

5.2 The Department must furnish, without charge, the following to the Consultant for performance of the contract services:

5.2.1 Department policies, procedures, standards, and other information relevant to assigned services;

5.2.2 All specifications, schedules, reports, and other information prepared by or for the Department by others, which are readily available to the Department and which the Department considers pertinent to the Department's assigned responsibilities;

5.2.3 Readily available pavement related data necessary for the Consultant to perform issued tasks;

5.2.4 For in-house Consultant staff, the necessary office space, equipment, and supplies to complete assigned work as determined by the Department Project Manager.

6.0 CONSULTANT RESPONSIBILITIES

6.1 The Consultant will be required to perform all of the services identified in this Scope of Services.

6.2 The Consultant must provide highly motivated staff capable of working with minimal oversight in a professional office environment at the Pavement Materials Section or any other location designated by the Department. In addition, the Consultant shall be prepared to supplement the Pavement Section in-house staff or equipment by providing services from their own offices or other locations, as needed or directed by the Department.

DOT-RFP-26-9067-JM

Exhibit “A” - Scope of Services

6.3 The Department will set the schedule of in-house Consultant staff working at the Pavement Materials Section on a full-time basis (40 hours weekly). All overtime must be authorized in advance in writing by the Department. On-site Activity Coordinator(s) and Technician(s) may require travel and the associated costs for travel (hotel, food, per diem, etc.) will be accounted for in the position hourly rate.

6.4 At no time during the contract period may the Consultant use their full time on-site staff on non-Department projects.

6.5 The Consultant Activity Coordinator(s) will be responsible for and oversee aspects of the Consultant services agreement that is specific to their job function, data quality, and invoices to ensure accuracy and no errors. The Consultant Activity Coordinator(s) must be able to lead and manage activities. The Consultant Activity Coordinator(s) must have sufficient data processing and management experience.

6.6 The Consultant Technician(s) will be responsible for collecting, processing, and uploading data in a format specified by the Department. The Consultant Technician(s) will be responsible for reviewing collected data and the performance against historical data in the field. As assigned by the Department, the Consultant Technician(s) will be responsible for managing field testing schedules while maintaining the 40 hrs. weekly schedule during a standard work week. The Consultant Technician(s) will be responsible for all personal documentation of timesheets, travel, etc. The Consultant Technicians must have a minimum of 1 year of experience in terms of operating mobile-based testing equipment or have certification by the Consultant as an experienced technician with all operation and trouble shooting skills needed to perform pavement performance testing in the field.

6.7 The Consultant is responsible for providing adequate training including Department approved Maintenance of Traffic, driver safety, and development of its own staff to meet Department needs prior to contract and maintain certifications for the length of the contract.

6.8 The Consultant must provide sufficient staff who possess acceptable levels of customer service, initiative, active engagement, and the ability to complete all assigned work on schedule. If, at any time, the Department's Project Manager determines that the abilities of a particular staff assigned to a Department Task is inadequate, the Consultant Project Manager is expected to remedy, within 10 working days or as specified by the Department Project Manager, the situation to ensure quality and timely performance of the assigned work as approved by the Department Project Manager.

6.9 The Consultant must perform all tasks in accordance with all FDOT Guidelines and Standards, applicable Florida statutes and any other State and/or Federal laws and policies.

6.10 The Department will not be responsible for providing proprietary software

DOT-RFP-26-9067-JM

Exhibit “A” - Scope of Services packages to the Consultant. The Department will provide readily available computer software to be used on Department computer equipment that is necessary to complete in-house tasks.

6.11 The Consultant will be responsible for providing electronic copies of all work products (reports, spreadsheets, datasets, drawings, graphics, etc.) to the Department in a format compatible with the Department's computer systems. The Consultant will be able to provide work products in Portable Document Format (PDF) and/or any other format specified by the Department as needed.

Computations based on computer programs other than the Departments must conform to all Department accuracy and format requirements.

6.12 At the discretion of the Department, the on-site Consultant staff may be allowed to operate Department owned vehicles for the Department’s needs. Operation of the Department’s vehicles must be approved by the project manager. The Consultant must be responsible for ensuring all its on-site employees have a valid driver’s license and insured for operation of Department and/or Consultant owned vehicles during the specified contract period.

6.13 The Consultant will be responsible to ensure all on-site equipment is functional, reliable, and calibrated in accordance with the Department’s guidelines and procedures for the term of the contract. If the on-site equipment does not meet the above criteria, remedial action including providing replacement equipment must be taken within 72 hours or as deemed necessary by Project Manager.

6.14 All plans, specifications, computer files, reports and products prepared or obtained under this contract as well as all data collected, together with summaries and charts derived there from, must be exclusively the property of the Department without restriction or limitation on their use and must be made available, upon request, to the Department at any time during the performance of such services and/or upon completion or termination of this agreement. The Consultant must not copyright any material and products or patent any invention developed under this agreement.

6.15 The Consultant will be responsible to ensure that field technicians have cell phone and data transfer capability (mobile hot-spot) during field data collection activities.

6.16 Equipment Options

The Consultant will be responsible for providing an optional rental of test equipment for use on this service contract. The Department shall reimburse Consultant on a monthly basis for the equipment rental through the end of services date. The minimum equipment requirements are included in Section 6.17 (a and b).

6.17 Equipment Requirements (Optional)

Both the Inertial Profiler System (IPS) and Falling Weight Deflectometer (FWD)

DOT-RFP-26-9067-JM

Exhibit “A” - Scope of Services

System will be provided by the Department for all required testing operations.

Should the Department supplied systems become unavailable due to equipment downtime, maintenance, or other operational issues, the Consultant shall furnish an equivalent IPS or FWD system in an optional rental agreement to maintain uninterrupted testing and data collection activities for a minimum of one month.

The IPS and FWD system provided by the Consultant shall include the following:

A. Inertial Profiler System (IPS)

The inertial profiler system will consist of a test vehicle and profile measuring equipment while complying with Florida and AASHTO test methods. System must meet or exceed the specifications set forth by AASHTO R56, Certification of Inertial Profiling Systems including accuracy and repeatability requirements at the FDOT Profiler Certification track and Florida Method FM 5-549, Measuring Pavement Longitudinal Profiles Using a High-Speed Inertial Profiler. The inertial profiler must be capable of collecting accurate and repeatable data within the specialized vehicle operating range of 15 to 70 mph. The equipment must be ruggedized for the highway testing environment.

The IPS must meet the following minimum requirements. The Consultant will be responsible for any specialized vehicle modification and equipment add-ons to the specialized vehicle as listed below:

1. IPS data output and software must be compatible with existing Department resources for computing and reporting profiler related information.

2. Two (2) 3 kHz or greater non-contact laser-based line height sensors placed within the wheel paths on the front bumper capable of less than one-inch sampling interval. The sensor modules shall communicate with and receive power from the Data Acquisition System (DAS).

3. The Forward Imaging System (FIS) must be able to collect high resolution digital images of the front perspective view of the highway and referencing the images to corresponding data and milepost.

4. Test vehicle must include a safety light bar (or equivalent) and reflective striping for safety.

B. Falling Weight Deflectometer (FWD)

The FWD system will consist of a test vehicle and deflection measuring equipment while complying with Florida, ASTM, and AASHTO test methods.

System must meet or exceed the specifications set forth by ASTM D4694 “Standard Test Method for Deflections with a Falling Weight Type Impulse Load Device” and Florida Method FM 5-606, Pavement Deflection Measurements with a Falling Weight Type Impulse Load Device.

DOT-RFP-26-9067-JM

Exhibit “A” - Scope of Services

a) FWD System

The FWD System will be provided by the Department for all required testing operations. Should the Department supplied FWD become unavailable due to equipment downtime, maintenance, or other operational issues, the Consultant shall furnish an equivalent FWD system in an optional rental agreement to maintain uninterrupted testing and data collection activities. The FWD system provided by the Consultant shall include the following:

1. Global Positioning System (GPS) shall be mounted on the FWD. The GPS must be within an instantaneous horizontal positioning accuracy of ±10.0 feet or better and tied to the FWD data drops.

2. At a minimum, test system must be equipped with roof mounted lighting bar (or equivalent) and reflective striping for safety.

7.0 GENERAL

7.1 Legal Proceedings

The Consultant will serve as an expert witness in any legal proceeding relating to the work performed under the scope of this contract, if required by the Department.

7.2 Consultant Personnel

The personnel to be assigned to the work items will be identified by the Consultant and approved by the Department. Any changes in personnel in charge of performing the work as identified in the proposal will be subject to review and approval by the Department. The Consultant must provide and maintain an up-to-date list of staff with agreed-to classifications and approved salaries (subject to the contract Exhibit “B”) that would be available to be assigned to specific task. No consultant staff, except those specifically identified and agreed to by the Department Project Manager must charge time to that particular task.

Any full-time positions for in-house staff must be provided at the negotiated field rate for consultant staff. All tasks exclusively performed utilizing Department office space must be compensated at reduced overhead compensation, or field office overhead rates.

7.3 Subconsultants

Services assigned to subconsultants must be approved in advance by the Department in accordance with this Agreement. The subconsultants must be approved by the Department’s Procurement Office, Project Manager and the Director of the State Materials Office to perform all work assigned to them.

Additional subconsultants with specialized areas of expertise may be required to complete specific Task Work Order assignments. The need for the subconsultant to

DOT-RFP-26-9067-JM

Exhibit “A” - Scope of Services be hired, the work assignments to be performed, and all rates of compensation must be requested in writing and agreed to by the Consultant Project Manager and the Department’s Procurement Office, Project Manager and the Director, State Materials Office prior to any work being performed by the subconsultant.

7.4 Projects-Related Correspondence

The Consultant will furnish copies of all written correspondence between the Consultant and any party pertaining to the services rendered for the Department’s records within one week of the receipt or mailing of said correspondence. The Consultant is responsible for recording and distributing the minutes of all meetings pertaining to this contract.

7.5 Cooperation and Performance of the Consultant

During the life of this contract, the Department will, at its discretion, conduct reviews of the various phases of the Consultant’s tasks. Reviews will be conducted in accordance with established Department policy on work phases to determine compliance with this contract and the sufficiency with which procedures are being effectively applied to assure that the activities are performed in reasonable conformity with Department policies, plans, specifications, and contract provisions.

The Consultant will cooperate and assist the Department’s representatives in conducting the reviews.

When deficiencies are indicated in a review, the Consultant in conformance with the Department’s recommendations will immediately implement remedial action.

The Department’s remedial recommendations and the Consultant’s actions are to be properly documented. In general, remedial action will be required commensurate with the degree and nature of the deficiencies cited. Additional compensation will not be allowed for remedial action taken to correct deficiencies by the Consultant.

7.6 Consultant Not Employee or Agent

The Consultant and its employees, agents, representatives, or subconsultants/subcontractors are not employees of the Department and are not entitled to the benefits of State of Florida employees. Except to the extent expressly authorized herein, Consultant and its employees, agents, representatives, or subconsultants/subcontractors are not agents of the Department or the State for any purpose or authority such as to bind or represent the interests thereof, and must not represent that it is an agent or that it is acting on the behalf of the Department or the State. The Department must not be bound by any unauthorized acts or conduct of Consultant.

DOT-RFP-26-9067-JM

Exhibit “A” - Scope of Services

7.7 Ownership of Works and Inventions

The Department must have full ownership of any works of authorship, inventions, improvements, ideas, data, processes, computer software programs, and discoveries (hereafter called intellectual property) conceived, created, or furnished under this Agreement, with no rights of ownership in Consultant or any subconsultants/subcontractors. Consultant and subconsultants/subcontractors must fully and promptly disclose to the Department all intellectual property conceived, created, or furnished under this Agreement. Consultant or subconsultant/subcontractor hereby assigns to the Department the sole and exclusive right, title, and interest in and to all intellectual property conceived, created, or furnished under this Agreement, without further consideration. This Agreement must operate as an irrevocable assignment by Consultant and subconsultants/subcontractors to the Department of the copyright in any intellectual property created, published, or furnished to the Department under this Agreement, including all rights thereunder in perpetuity. Consultant and subconsultants/subcontractors must not patent any intellectual property conceived, created, or furnished under this Agreement. Consultant and subconsultants/subcontractors agree to execute and deliver all necessary documents requested by the Department to effect the assignment of intellectual property to the Department or the registration or confirmation of the Department’s rights in or to intellectual property under the terms of this Agreement. Consultant agrees to include this provision in all its subcontracts under this Agreement.

7.8 Project Plan

The Department requires that the Consultant create and submit a Project Plan that demonstrates how the creation and maintenance of the application will be carried out. The Project Plan template may be found at http://www.dot.state.fl.us/ois/PDM/2_Planning/Project%20Plan_Template.docx, and is the template which the Department requires the Consultant to follow. The Project Plan must be submitted to the Department within 14 days of execution of any task work order containing Information Technology resources. Upon receipt of the Project Plan, the Department will have fourteen (14) days to review and approve the Project Plan in its sole discretion. No work other may begin prior to the submission and approval of the Project Plan. After the Project Plan is approved, the Consultant must keep the Project Plan updated as necessary or upon notification by the Department of a deficiency in the Project Plan. Any change to the Project Plan must be approved by the Department.

7.9 Security Plan

The Department requires that the Consultant create and submit a Security Plan. The Security Plan template may be found at http://www.dot.state.fl.us/ois/PDM/4_Design/PDM%20Security%20Plan%20Te mplate%20v%205.0.docx, and is the template which the Department requires the

DOT-RFP-26-9067-JM

Exhibit “A” - Scope of Services

Consultant to follow. The Security Plan must be submitted to the Department as specified in the Scope of Work for any task work order containing Information Technology resources. Upon receipt of the Security Plan, the Department will have fourteen (14) days to review and approve the Security Plan in its sole discretion.

After the Security Plan is approved, the Consultant must keep the Security Plan updated as necessary or upon notification by the Department of a deficiency in the Security Plan. Any change to the Security Plan must be approved by the Department.

8.0 REQUIRED SUBMITTALS

8.1 Detailed Management Plan for ensuring and certifying to the FDOT that the firm selected will.

8.1.1 Provide the necessary equipment and on-site staff to conduct the services described within the Scope of Services.

8.1.2 Follow the FDOT’s standards for ethical conduct.

8.2 Quality Control Technical Plan for ensuring equipment maintenance, quality control documents, testing accuracy of equipment, data collection and reporting data in a timely manner. Please make sure you give step by step details of how you would manage the testing schedules.

8.3 Work Plan for ensuring all State Roadways are tested.

8.4 The Department reserves the right to cancel this contract for any reason within 30 days written notice.

EXHIBIT “B”

METHOD OF COMPENSATION

1.0 PURPOSE:

This Exhibit defines the limits of compensation to be made to the contractor for the services set forth in Exhibit “A” and the method by which payments shall be made.

2.0 COMPENSATION:

For the satisfactory performance of services detailed in Exhibit “A”, the Vendor shall be paid up to a Maximum Amount of $TBD.

The Maximum Amount shall be made up of:

$TBD from Fiscal Year 2026/2027 $TBD from Fiscal Year 2027/2028 $TBD from Fiscal Year 2028/2029 $TBD from Fiscal Year 2029/2030 $TBD from Fiscal Year 2030/2031

The Vendor shall not provide services that exceed the Fiscal Year amount(s) without an approved Amendment from the Department.

The total amount of this agreement is expected to be funded by multiple appropriations and the State of Florida’s performance and obligation to pay under this contract is contingent upon annual appropriations by the Legislature.

3.0 PROGRESS PAYMENTS:

The Vendor shall submit monthly invoices in a format acceptable to the Department. Payment shall be made at the unit billing rates in Exhibit “C”, for services provided, as approved by the Department. The contract unit rates shall include the costs of salaries, overhead, fringe benefits and operating margin.

Payment for expenses shall be made on the basis of actual allowable cost incurred as authorized and approved by the Department.

The Vendor shall submit monthly invoices in a format acceptable to the Department. Payment shall be made to the Vendor for services provided plus actual allowable costs. The invoice shall include documentation of man-hours provided and itemization of costs incurred (including receipts).

All travel expenses will be reimbursed in accordance with Section 112.061, Florida Statutes. The Vendor will invoice the Department monthly for reimbursement of all expenses.

The invoices shall include documentation of actual man-hours provided. Payment for unit rates shall be approved by the Department.

EXHIBIT “B”

METHOD OF COMPENSATION

Invoices shall be submitted to: FDOT Business Office State Materials Research Park Attn: Charles Holzschuher 5007 NE 39th Avenue Gainesville, FL 32609

Invoices and supporting documentation may also be submitted electronically to:

sm-purchasing@dot.state.fl.us.

4.0 DETAILS OF COSTS AND FEES:

Details of the Contractor’s billing rates for the performance of the services are contained in Exhibit “C”, attached hereto and made a part hereof.

5.0 TANGIBLE PERSONAL PROPERTY:

This contract does not involve the purchase of Tangible Personal Property, as defined in Chapter 273, F.S.

EXHIBIT “C”

PRICE PROPOSAL FORM

DOT-RFP-26-9067-JM

Exhibit C - Price Proposal Form

RFP Number: DOT-RFP-26-9067-JM

RFP Title: Pavement Performance Monitoring Program

Services to be provided as specified in attached Exhibit “A”, Scope of Services

DESCRIPTION QTY PRICE/MONTH/VEHICLE

ESTIMATED

MONTHS

Optional Inertial Profiler System (IPS)

(Testing Vehicle) 1 X $ X 12 = $ /YR (a)

Optional Falling Weight

Deflectometer (FWD) (Testing Vehicle)

1 X $ X 12 = $ /YR (b)

Inertial Profiler System and Falling Weight Deflectometer testing vehicles price per month includes the testing vehicles itself (to be located in Gainesville, Florida), mobilization, unlimited mileage, vehicle/equipment maintenance and calibration, fuel, insurance, and all other related expenses. The vehicle monthly pricing shall NOT include any technician related expenses (e.g., salary, hours, travel, fringe, etc.).

In addition, each IPS or FWD testing vehicles price shall NOT exceed a ceiling of $18,000 per unit per month.

SKILL

CLASSIFICATION

QTY HOURLY RATE*

ESTIMATED

HOURS

On-Site Activity Coordinator(s)

4 X $ X 2080 = $ /YR (c)

On-Site Technician(s)

3 X $ X 2080 = $ /YR (d)

Based on the Management, Work and Technical Plan submitted, please list all staff positions that will be used to perform the duties necessary to fulfill the contractual requirements. List the hourly rate for each position but not to exceed $115.00 (Loaded Rate) for each On-Site Activity Coordinator and $68.00 (Loaded Rate) for each On-Site Technician. Quotes submitted over the maximum bill rate will be disqualified. All staffing positions will require travel and the associated costs for travel (hotel, food, per diem, etc.) will be accounted for in the position hourly rate.

GRAND TOTAL PRICE PER YEAR (a+b+c+d) $__________________________

The above calculations will be used for the award decision only. The Method of Compensation in the contract will be issued with the Inertial Profiling System and Falling Weight Deflectometer testing vehicles billed at a monthly rate per vehicle and the Skill Classifications billed at an hourly rate. The Skill Classifications work schedule will be a 40-hour weekly schedule. The On-Site Technician(s) will be paid time and a half for any hours in excess of 40-hours weekly. The On-Site Activity Coordinator(s) are not eligible for overtime.

The Consultant will visit each roadway as specified in the Scope of Services, Appendix A, and as determined by the Department’s Project Manager. The equipment must remain at the State Materials Office located in Gainesville, Florida, during the rental period for sole Department use.

The Department intends to award a 5-year contract. The Department reserves the right to cancel this contract for any reason within 30 days written notice.

EXHIBIT “C”

PRICE PROPOSAL FORM

DOT-RFP-26-9067-JM

Exhibit C - Price Proposal Form

RENEWAL: see Special Condition 32).

THE UNIT RATE(s) WILL APPLY TO THE INITIAL TERM AND ANY RENEWAL PERIODS.

MFMP Transaction Fee: All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #14.

NOTE: In submitting a response, the proposer acknowledges they have read and agree to the solicitation terms and conditions and their submission is made in conformance with those terms and conditions.

ACKNOWLEDGEMENT: I certify that I have read and agree to abide by all terms and conditions of this solicitation and that I am authorized to sign for the proposer. I certify that the response submitted is made in conformance with all requirements of the solicitation.

Proposer: FEID #

Address: City, State, Zip

Authorized Signature: Date:

Printed / Typed: Title:

Florida Statutes:

287.135

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

VENDOR CERTIFICATION REGARDING

SCRUTINIZED COMPANIES LISTS

375-030-60

PROCUREMENT

OGC – 08/25

Respondent Vendor Name:

Vendor FEIN:

Vendor’s Authorized Representative Name and Title:

Address:

City: State: Zip:

Phone Number:

Email Address:

Section 287.135, Florida Statutes, prohibits a company or other entity from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of: i) $100,000 or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company or other entity is on the Scrutinized Companies or Other Entities that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a boycott of Israel; and, ii) $1,000,000 or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company or other entity is on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, created pursuant to Section 215.473, Florida Statutes, or is engaged in business operations in Cuba or Syria.

As the authorized representative of the company or other entity identified above in the section entitled “Respondent Vendor Name”, I hereby certify that the company or other entity is not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, or the Scrutinized Companies or Other Entities that Boycott Israel List. I further certify that the company or other entity is not engaged in a boycott of Israel and is not engaged in business operations in Cuba or Syria. I understand that pursuant to Section 287.135, Florida Statutes, the submission of a false certification may subject the company to civil penalties, attorney’s fees, costs, and/or ineligibility to bid on future contracts.

Certified By:

who is authorized to sign on behalf of the above referenced company.

Authorized Signature Print Name and Title:

Date:

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

E-VERIFY

375-031-06

PROCUREMENT

OGC – 11/25

Contract No:

Financial Project No(s):

Project Description: Pavement Performance Monitoring Program (DOT-RFP-26-9067-JM)

In accordance with the contract, the Vendor/Consultant/Contractor hereby acknowledges and certifies compliance with Section 448.095, Florida Statutes. The Vendor/Consultant/Contractor shall register with and use the E-Verify system to verify the work authorization status of all newly hired employees. The Vendor/Consultant/Contractor shall utilize the U.S. Department of Homeland Security’s E-Verify system, in accordance with the terms governing use of the system. The Vendor/Consultant/Contractor shall comply with Section 448.095, Florida Statutes, for the duration of the contract term, including any extensions or renewal periods.

Company/Firm:

Authorized Signature:

Title:

Date:

I N T R O D U C T I O N S E C T I O N

1) INVITATION

The State of Florida Department of Transportation, hereinafter referred to as the “Department”, requests written proposals from qualified Proposers to provide Pavement Performance Monitoring. It is anticipated that the term of the contract will begin on December 15, 2026 and be effective through December 14, 2031.

The Department intends to award this contract to the responsive and responsible Proposer whose proposal is determined to be the most advantageous to the Department. After the award, said Proposer will be referred to as the “Vendor”. For the purpose of this document, the term "Proposer" means the prime Vendor acting on its own behalf and those individuals, partnerships, firms, or corporations comprising the Proposer team. The term "proposal" means the complete response of the Proposer to the Request for Proposals (RFP), including properly completed forms and supporting documentation.

2) TIMELINE

Provided below is a list of critical dates and actions. These dates are subject to change. Notices of changes (Addenda) will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/(click on “Search Advertisements”) under this RFP number. It is the responsibility of all potential proposers to monitor this site for any changing information prior to submitting your proposal.

ACTION / LOCATION DATE LOCAL TIME

PRE-PROPOSAL CONFERENCE - . . . . . . 06-17-2026 10:00 AM EST

Florida Department of Transportation State Materials Office 5007 NE 39th Avenue Gainesville, FL 32609

05:00 PM EST DEADLINE FOR TECHNICAL QUESTIONS - . . . . . . . . . 06-24-2026

(There is no deadline for administrative questions)

PROPOSALS DUE, ON OR BEFORE - . . . . . . . . . . . 07-14-2026 09:00 AM EST

(Technical and Price Proposal) Florida Department of Transportation Central Procurement Office Jocelyn Moore, Procurement Agent Phone: (850) 414.4482 CO.Purch@dot.state.fl.us

PUBLIC OPENING (Technical Proposal) - . . . . . . . 07-14-2026 10:00 AM EST Florida Department of Transportation Central Procurement Office Jocelyn Moore, Procurement Agent Phone: (850) 414.4482 CO.Purch@dot.state.fl.us

10:00 AM EST PUBLIC OPENING / MEETING (Price Proposal) - . . . . . . . 07-28-2026 Florida Department of Transportation Central Procurement Office Jocelyn Moore, Procurement Agent Phone: (850) 414.4482 CO.Purch@dot.state.fl.us

POSTING OF INTENDED AWARD - . . . . . . . . . . . . . . . . 07-28-2026

3) AGENDA FOR PUBLIC MEETINGS

Agenda – Public Opening (Technical Proposals) Agenda for Public Opening of Technical Proposals for DOT-RFP-26-9067-JM:

Starting Time: see “Timeline” in RFP solicitation

- Opening remarks of approx. 2 minutes by Department Procurement Office personnel.

- Public input period – To allow a maximum of 15 minutes total for public input related to the

RFP solicitation.

- At conclusion of public input or 15 minutes, whichever occurs first, the Technical Proposals received timely will be opened, with proposer’s name read aloud and tabulated. Price proposals will be kept secured and unopened until the Price Proposal Opening.

- Adjourn meeting.

Agenda – Price Proposal Opening & Intended Award Meeting Agenda for Price Proposal Opening and Intended Award meeting for DOT-RFP-26-9067-JM:

Starting Time: see “Timeline” in RFP solicitation

- Opening remarks of approx. 2 minutes by Department Procurement Office personnel.

- Public input period – To allow a maximum of 15 minutes total for public input related to the

RFP solicitation.

- At conclusion of public input or 15 minutes, whichever occurs first, the Technical evaluation scores will be summarized.

- Announce the firms that did not achieve the minimum technical score.

- Announce the firms that achieved the minimum technical score and their price(s) as price proposals are opened.

- Calculate price scores and add to technical scores to arrive at total scores.

- Announce Proposer with highest Total Score as Intended Award.

- Announce time and date the decision will be posted on the Vendor Information Portal

(VIP).

- Adjourn.

4) SPECIAL ACCOMMODATIONS

Any person with a qualified disability requiring special accommodations at a pre-proposal conference, public meeting, oral presentation and/or opening shall contact the contact person at the phone number, e-mail address on the title page at least five (5) working days prior to the event. If you are hearing or speech impaired, please contact this office by using the Florida Relay Services which can be reached at

1 (800) 955-8771 (TDD).

S P E C I A L C O N D I T I O N S

1) MyFloridaMarketPlace

PROPOSERS MUST BE REGISTERED IN THE STATE OF FLORIDA’S MYFLORIDAMARKETPLACE

SYSTEM BY THE TIME AND DATE OF THE TECHNICAL PROPOSAL OPENING OR THEY MAY BE

CONSIDERED NON-RESPONSIVE (see Special Condition 20). All prospective proposers that are not registered should go to https://vendor.myfloridamarketplace.com/ to complete on-line registration, or call 1-866-352-3776 for assisted registration.

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #7d.

The Transaction Fees imposed shall be based upon the date of issuance of the payment.

2) Florida Department of Financial Services (DFS) W-9 REQUIREMENT

The Florida Department of Financial Services (DFS) requires all vendors that do business with the state to submit an electronic Substitute Form W-9. Vendors must submit their W-9 forms electronically at https://flvendor.myfloridacfo.com to receive payments from the state. Contact the DFS Customer Service Desk at (850) 413-5519 or FLW9@myfloridacfo.com with any questions.

3) QUESTIONS & ANSWERS

In accordance with section 287.057(25), Florida Statutes, respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents.

Violation of this provision may be grounds for rejecting a response.

Any technical questions arising from this Request for Proposal must be forwarded, in writing, to the procurement agent identified below. Questions must be received no later than the time and date reflected on the Timeline. The Department’s written response to written inquiries submitted timely by proposers will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”), under this RFP number. It is the responsibility of all potential proposers to monitor this site for any changing information prior to submitting their proposal.

WRITTEN TECHNICAL QUESTIONS should be submitted to:

Jocelyn Moore at CO.Purch@dot.state.fl.us

Questions regarding administrative aspects of the proposal process should be directed to the Procurement Agent in writing at the email listed above.

4) ORAL INSTRUCTIONS / CHANGES TO THE REQUEST FOR PROPOSAL (ADDENDA)

No negotiations, decisions, or actions will be initiated or executed by a proposer as a result of any oral discussions with a State employee. Only those communications which are in writing from the Department will be considered as a duly authorized expression on behalf of the Department.

Notices of changes (Addenda) will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”) under this RFP number.