9059 - Questions and Answers.pdf

FLORIDA DEPARTMENT OF TRANSPORTATION

Procurement Office

605 Suwannee Street, MS 20 Tallahassee, Florida 32399-0450

Phone: (850) 414-4479

QUESTIONS AND ANSWERS DATE: February 11, 2026

BID No.: DOT-ITN-26-9059-CA

BID Title: FL511, Data Integration and Video Aggregation System

OPENING DATE: Tuesday, February 17, 2026 @ 10:00 AM EST

QUESTIONS AND ANSWERS PROVIDED BELOW.

Bidders/Proposers must acknowledge receipt of this document by completing and returning to the

Procurement Office, by no later than the time and date of the bid/proposal opening. Failure to do so may subject the bidder/proposer to disqualification.

Cassandra Anderson, Procurement Agent

Bidder/Proposer

Address

Submitted by (Signature)

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

QUESTIONS AND ANSWERS

Question 1 What is the expected date for the release of responses to the questions due on February 9?

Answer 1 February 11, 2026.

Question 2 Can agency please share what are the evaluation criteria scoring points? Technical vs cost and any detailed breakdown.

Answer 2 See Proposal Evaluation below.

Question 3 Please confirm the minimum font size 12 requirement applies to body text only and excludes tables/figures/graphics.

Answer 3 The minimum font size 12 applies to the body text and tables/figures/graphics.

Question 4 Regarding the requirements table referenced in section 23.1 F:511 of the proposal: should this table be integrated into the Functional Requirements section and counted towards the 20-page limit, or is it intended to be provided separately as an additional form?

Answer 4 23.1-23.4 is a required form, respondents should include it in the response, it will not count towards the 20 page limit.

Question 5 Please confirm the submission is to be one single PDF, including costing and all forms?

Answer 5 See Solicitation Document, Section 20) Electronic Submission of Proposals.

Question 6 Would FDOT consider allowing a 25-page limit instead of the 20?

Answer 6 No.

Question 7 Is there an incumbent vendor for this opportunity?

Answer 7 Yes, Arcadis U.S. Inc.

Question 8 Are key personnel resumes required to be included as part of the proposal submission?

Answer 8 Yes, see Section 19) Proposal Format: Qualifications and References.

Question 9 How much capacity hardware is currently in place at FDOT for the DIVAS and video platform? Can you provide CPU, RAM and storage specs and quantities?

Answer 9

We have two locations:

Location 1:

Qty. 9 servers that each have 32 CPU’s at 3.1Ghz, 768 GB of Ram, 447 GB of storage.

Location 2:

Qty. 9 servers that each have 32 CPU’s at 3.1Ghz, 768 GB of Ram, 447 GB of storage.

Question 10 Historical Usage Data: Would the Department be able to provide 3–5 years of usage statistics for the FL511 website, mobile app, and IVR phone system?

Answer 10

IVR was deprecated. For 2 yrs the average monthly usage: mobile app 60K sessions, website 302k sessions, email alerts sent 407k, text alerts 649k. During those 2 years the monthly maximum usage reached: mobile app 90K sessions, website 890k sessions, email alerts 730k, text alerts 1.1m.

Question 11 DIVAS User Volume: Would FDOT be able to provide the approximate number of third parties currently accessing DIVAS APIs for real-time camera streams and data? What is the approximate number of concurrent camera streams the system must support?

Answer 11

Currently 33 external data customers, 64 external CCTV customers. FDOT has a goal to serve over 10,000 concurrent streams.

Question 12

DIVAS CV Data Integration: The ITN says, "DIVAS consists of two main subsystems: the Data Integration subsystem, which gathers information from sources like SunGuide, weather services, Road Weather Information System (RWIS), truck parking systems, and connected vehicles." (p. 2) Would the Department identify the specific sources of the Connected Vehicle data currently imported by DIVAS?

Answer 12 Connected vehicle data is a future enhancement.

Question 13

FL511 CV Module Scope: The ITN says, "The contractor shall be responsible for developing and maintaining a Connected Vehicle module for the FL511 mobile application." (p.54) Should the development and maintenance of the Connected Vehicle module be included in the cost proposal, or is this a future scope item? Can you confirm that the detailed requirements for it are included in the ITN requirements table?

Answer 13 Future scope item, the scope is to be developed.

Question 14

Requirements Compliance Matrix: Does the Department want a line-by-line response to the requirements tables on pages 29–62 from proposers? In other words, do you want us to check the Fully Met, Partially Met, or Not Met boxes for each requirement? If so, will these tables be excluded from the 20-page limit for the proposal?

Answer 14 See Answer 4.

Question 15

Source Code Access: The ITN says, "The contractor may use their own solutions and/or utilize existing source code that is owned by the Department as part of the current FL511 and DIVAS contracts." (p. 28). To allow for a more thorough assessment of technical scalability and potential cost savings through reuse, will FDOT make the existing FL511 and DIVAS source code available for review by prospective bidders?

Answer 15 FL511 is off the shelf software and DIVAS code will not be made available during procurement due to cybersecurity.

Question 16

While Exhibit A outlines detailed functional and integration requirements, can the State confirm whether the current application and infrastructure technology stack (e.g., application platforms, databases, middleware, and hosting environment) for FL511 and DIVAS is standardized or if vendors are expected to propose their own technology stack?

Answer 16 Respondents are to propose the solution needed to meet the requirements.

Question 17 Are FL511 and DIVAS currently hosted in a State-managed environment or a third-party cloud platform, and are there any constraints or preferences vendors should be aware of when proposing hosting or infrastructure solutions?

Answer 17 FL511 is currently cloud hosted, DIVAS is currently hosted on premises. Please refer to page 49 of the solicitation document.

Question 18 Does the State utilize any standardized identity management, authentication, or authorization solutions (e.g., SSO, IAM platforms) that the FL511 and DIVAS systems are required to integrate with?

Answer 18 In the future.

Question 19 Are there any existing proprietary, licensed, or third-party software components currently used within FL511 or DIVAS that vendors must retain, integrate with, or account for during transition and ongoing operations?

Answer 19 FL511 is off the shelf software, DIVAS uses XFLOW (previously used Wowza) 3rd party software.

Question 20 Is the State open to modernization or evolution of the underlying technology stack for FL511 and DIVAS, provided that all Exhibit A requirements, integration points, security standards, and service levels are fully met?

Answer 20 Respondents are to propose the solution needed to meet the requirements.

Question 21 Regarding the locations where DIVAS video distribution is hosted, what is the available compute power (RAM, CPU Cores, etc.) at each of the locations?

Answer 21 See Answer 9.

Question 22 Are the functional requirements contained in Exhibit A, Scope of Services, 23.1 to 23.4 considered a Required Form and should be included in our response? If included in our response, please clarify our response will not count towards the 20-page limit?

Answer 22

23.1 - 23.4 is a required form, respondents should include it in the response, it will not count towards the 20 page limit.

Question 23 Does FDOT anticipate in-person or virtual oral presentations?

Answer 23 Oral presentations will be held in-person.

Question 24 Can FDOT provide an approximate schedule in March when Oral Presentations are planned? ITS Southeast Summit is planned for March 23-25 and AASHTO CTSO March 25-26.

Answer 24 These dates are to be determined after the Shortlist meeting as specified on the timeline.

Question 25 Does FDOT have any requirements for how long the warranty should last?

Answer 25 Manufacturer’s warranty term.

Question 26 Does FDOT own the software used for DIVAS, both data exchange and video distribution?

Answer 26 FDOT does own software used for DIVAS data exchange. Video distribution has 3rd party software components.

Question 27 Can the Contractor take over operations and maintenance of the DIVAS software, provided it is upgraded to meet all the functional requirements?

Answer 27 See Answer 26.

Question 28

The ITN includes a requirement under both 511 website and 511 mobile application that a proposed website/mobile application shall have a similar look and feel as the existing website/mobile application. The user experience shall not change. This requirement is ambiguous and subject to interpretation. Can FDOT offer any clarity on these requirements to better define what types of changes or improvements might be permitted and what might not? For example, does the LEGEND, MENU BAR, ICONS, and Color Scheme need to be identical. If FDOT intends the user experience to be identical, this will substantially limit competition.

Answer 28 FL511 Logo colors are set by trademark, FDOT cannot clarify further, please refer to page 28 of the solicitation.

Question 29 When will answers to questions be posted?

Answer 29 February 11, 2026.

Question 30 Will you extend the submittal deadline from 2/17?

Answer 30 No.

Question 31 Is there a budget for this project?

Answer 31 The estimated budget for the 5 yr contract term is $8,295,009.

Question 32 Who is the current vendor for the 511 service?

Answer 32 See Answer 7.

Question 33 Who is the current vendor for the DIVAS service?

Answer 33 See Answer 7.

Question 34 What is the expected project timeline / cutover date for the new services?

Answer 34 The expected date is 5/2/26.

Question 35 P. 2 – You mention there is a 511-phone component, however it’s not in the requirements.

Is IVR part of this ITN?

Answer 35 IVR was deprecated.

Question 36 P. 28 – What specific source code is owned by FDOT?

Answer 36 DIVAS source code is owned by FDOT.

Question 37

If the DIVAS system is fully owned by FDOT, would you please share the following details:

a. What programming language(s) is the system written in?

b. Is it a single system or made up of multiple components?

c. Where is the system currently hosted?

d. What type of database does the system use?

e. Approximately how many administrative users does the system support?

Answer 37

a. C Sharp

b. Multiple components

c. DIVAS is hosted on premises

d. Microsoft Sequel Server

e. Currently there are over 450 users

Question 38 P. 41 - For the Google maps integration, whose licensing will be used? The vendor’s, or FDOT’s?

Answer 38 The vendor’s licensing will be used.

Question 39 P. 58 - For the DIVAS test instance deployment, does that system need to be deployed onsite at FLDOT?

Answer 39 Yes, on FDOT premises.

Question 40

Would FDOT provide a high-level architecture diagram or listing of the 511/DIVAS environments which describe if the selected vendor, FDOT, or a third party, is responsible? (for example, is the selected vendor responsible for the bandwidth between cameras to the streaming aggregation point?)

Answer 40 Architecture diagrams can be found at Florida's Statewide Architecture, FDOT transports video data on an internal network for a majority of cameras.

Question 41 Will the selected vendor be responsible to provide a one-to-many restreaming of cameras?

Answer 41 Yes.

Question 42 If the selected vendor is responsible for restreaming cameras, who is responsible for the bandwidth from the cameras to the aggregation endpoint?

Answer 42 FDOT transports video data on an internal network for a majority of cameras, vendor responsible for outbound.

Question 43 If the selected vendor is responsible for restreaming cameras, will vendor equipment be placed in FDOT facilities to handle the bandwidth needs?

Answer 43 Respondents are to propose the solution needed to meet the requirements.

Question 44

What is the system usage?

a. Map views from the website

b. Website visits

c. App downloads

d. Emails sent

e. SMS sent

f. Number of subscribers to email/SMS notifications

g. Number of cameras (static and streaming)

h. Number of all incoming video streams to DIVAS (including FDOT and external parties

i. Number of administrative users

Answer 44

a. Average monthly sessions for the last 2 years 302k, maximum monthly sessions were 890k.

b. Average monthly sessions for the last 2 years 302k, maximum monthly sessions were 890k.

c. Download data not available. Average monthly sessions for the last 2 years 60k, maximum monthly sessions were 90k.

d. Average monthly emails for the last 2 years 407k, maximum monthly emails were 730k.

e. Average monthly SMS for the last 2 years 649k, maximum monthly SMS was 1.1m.

f. 130k account holders

g. Currently 4,578 cameras

h. Currently 10,708 cameras

i. FL511 currently has over 30, DIVAS currently has over 460 users

Proposal Evaluation

Qualification Questionnaire (10 points)

Detailed Work Plan SCORE (47 points max)

Project Management (Schedule, Approach to Project Management documentation, Team structure and organization, Project management tools and methodology, Communications protocols between organization and the FDOT) (12 points)

System Engineering

(7 points)

Transition Plan

(10 points)

Testing

(9 points)

Operations and Maintenance Support (System uptime and reliability, Issue reporting and response time) (6 points)

Training

(3 points)

Functional Requirements SCORE (20 points max)

FL511 Website functional requirements met (5 points)

FL511 Mobile Application functional requirements met (5 points)

DIVAS functional requirements met (5 points)

ERS functional requirements met (5 points)

Functional Requirements Total Points: (20 points max)

Innovative Solutions SCORE (3 points max)

Innovative Concept (3 points)

Innovative Solution Total Points: (3 points max)

Oral Presentation (10 points)

Price Proposal (10 points)