9026 - Addendum 1.pdf

FLORIDA DEPARTMENT OF TRANSPORTATION

Procurement Office

605 Suwannee Street, MS 20 Tallahassee, Florida 32399-0450

Phone: (850) 414-4479

ADDENDUM NO. 1 DATE: December 3, 2024

BID NO.: DOT-RFP-25-9026-CA

BID TITLE: Statewide Natural Resources Support

OPENING DATE: Tuesday, December 10, 2024 @ 10:00 AM EST

Notice is hereby given of the following changes to the above-referenced SOLICITATION:

• Revisions to timeline and Questions and Answers are provided below.

QUESTION 1

On page 16, Section 22.2 of the DOT-RFP-25-9026-CA it states that the Technical Proposal has a maximum length of 20 pages.

Would a cover page and dividers be excluded from that page count?

ANSWER 1 Yes, these would count against the 20 pages.

QUESTION 2

Due to upcoming state holidays, can there be consideration of extending the proposal due date?

ANSWER 2 Yes, see the revised timeline below.

QUESTION 3

Confirm that mobilization in Item 15 in Exhibit “C” includes demobilization, too.

ANSWER 3 Yes, includes demobilization too.

QUESTION 4

Items 18, 19, and 20 in Exhibit “C” are generally included in our overhead multiplier. Please confirm you want a price for these items. Alternative, can we apply “$0” for any material generally covered by an overhead multiplier?

ANSWER 4

If these items are covered in the overhead multiplier, apply “included” instead of $0.00.

QUESTION 5

Rental equipment costs vary widely. Can you confirm what type of bat exclusion rental equipment was anticipated in the top long of Exhibit “C” Page 2 of 2?

ANSWER 5

This will be reimbursed at cost. No bid prices are needed after the “Grand Total of Lines 1-21” on Exhibit C.

QUESTION 6

Laboratory analysis can mean a variety of things (e.g., water quality sampling, eDNA). Can you confirm what kind of lab analysis is being considered under this contract?

ANSWER 6 See response to Question 5.

QUESTION 7

Proprietary: For eDNA lab analyses, does FDOT want to consider the cost of developing an assay to test the genetics for certain species?

ANSWER 7

Same as response to Question 5. And this will be determined based on needs. Unknown at this time.

QUESTION 8

Page 22 of the RFP lists several forms. Please confirm whether “PUR 7801” is to be completed for this proposal.

ANSWER 8 No, this form will be completed by the awarded vendor.

QUESTION 9

Pages 20 and 21 (RFP Section 27) mention electronic submissions (via email to: CO.Purch@dot.state.fl.us), but Section 22.2 and page 51 (checklist) mentions one original is to be provided. Please confirm whether a hard copy original, or an electronic submission via email is required for this effort.

ANSWER 9

All responses must be submitted electronically. No hard copies are to be submitted.

QUESTION 10

Could we include a Title Page, Cover Letter, and Table of Contents? If so, would this count against our 20-page limitation?

ANSWER 10 See response to Question 1.

QUESTION 11

The RFP mentions “foldout pages” not exceeding five percent of the total number of pages comprising the proposal. For clarity purposes, this presents two questions:

a) Does the term “foldout pages” refer to 11x17?

b) Does five percent refer to the 20-page limitation in Part I (equal to 1 page), or the entire proposal including forms and resumes, which could potentially equate to multiple “foldout pages.”

ANSWER 11

a) Yes

b) The 20 page limitation in Part 1.

QUESTION 12

The RFP includes "Exhibit ‘C’ Price Proposal Form." It appears that the sections "Reimbursed at Actual Cost" and "Services to be provided by vendor related to Bat Exclusions" are not part of the proposal evaluation.

Could you please confirm that we need to include pricing in these two sections?

a. If pricing is required on these sections, could you please elaborate on the “Permit Fee (exclusionary fencing)” line item?

ANSWER 12

Pricing is NOT required for these two sections of Exhibit C.

a. N/A see above response.

QUESTION 13 Are classification rates required for subconsultants?

ANSWER 13 No.

QUESTION 14 Should classification rates include only the prime consultant?

ANSWER 14 Yes.

QUESTION 15 Can we add classifications or staff categories after NTP?

ANSWER 15 No, please bid as specified.

QUESTION 16

Please specify what rental equipment for bat exclusion may be needed and is the cost a blended rate for all equipment or can we itemize equipment (i.e.: a boat, barge, crane/boom, etc.)?

ANSWER 16

This will be reimbursed at cost. No bid prices are needed after the “Grand Total of Lines 1-21” on Exhibit C.

QUESTION 17

For Exhibit “C” Price Proposal, is there a minimum rate that will be allowed for a line item?

ANSWER 17 No.

QUESTION 18

Is it permissible to enter a rate of $0.00 for line items that the Vendor does not intend to receive reimbursement for?

ANSWER 18 Yes.

QUESTION 19

Can one person serve dual roles (i.e., Project Manager and other times as Senior Scientist/Biologist) and be billed for the role that individual provides service as?

ANSWER 19 It is preferred to have a different person in each role.

QUESTION 20

Please clarify that no performance bond and letter from a surety company to document ability to obtain the Performance Bond are not required?

ANSWER 20

No performance bond is required. Please see section 12 of the Special Conditions in the RFP, and 4.D. of the Standard Written Agreement.

QUESTION 21

Page 16 of the RFP states the proposer must submit one original technical proposal. Please clarify if this mean a hard copy is required.

ANSWER 21 See response to Question 9.

I N T R O D U C T I O N S E C T I O N (rev. 12/03/2024)

1) INVITATION

The State of Florida Department of Transportation, hereinafter referred to as the “Department”, requests written proposals from qualified Proposers to provide Statewide Natural Resources Support.

It is anticipated that the term of the contract will begin on the date of contract execution and be effective through five (5) years thereafter.

The Department intends to award this contract to the responsive and responsible Proposer whose proposal is determined to be the most advantageous to the Department. After the award, said Proposer will be referred to as the “Vendor”. For the purpose of this document, the term "Proposer" means the prime Vendor acting on its own behalf and those individuals, partnerships, firms, or corporations comprising the Proposer team. The term "proposal" means the complete response of the Proposer to the Request for Proposals (RFP), including properly completed forms and supporting documentation.

2) TIMELINE

Provided below is a list of critical dates and actions. These dates are subject to change. Notices of changes (Addenda) will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/(click on “Search Advertisements”) under this RFP number. It is the responsibility of all potential proposers to monitor this site for any changing information prior to submitting your proposal.

ACTION / LOCATION DATE LOCAL TIME

DEADLINE FOR TECHNICAL QUESTIONS 11-22-2024 5:00 PM EST

(There is no deadline for administrative questions) 12/10/2024

PROPOSALS DUE, ON OR BEFORE 12-05-2024 09:00 AM EST

(Technical and Price Proposal) Florida Department of Transportation Central Procurement Office Cassandra Anderson, Procurement Agent Phone: (850) 414-4479 CO.Purch@dot.state.fl.us 12/10/2024 PUBLIC OPENING (Technical Proposal) 12-05-2024 10:00 AM EST Florida Department of Transportation Central Procurement Office Cassandra Anderson, Procurement Agent 605 Suwannee Street Tallahassee, FL 32399-0450 01/21/2025 PUBLIC OPENING / MEETING (Price Proposal) 01-14-2025 10:00 AM EST Florida Department of Transportation Central Procurement Office Cassandra Anderson, Procurement Agent 605 Suwannee Street Tallahassee, FL 32399-0450 01/21/2025

POSTING OF INTENDED AWARD 01-14-2025

3) AGENDA FOR PUBLIC MEETINGS

https://vendor.myfloridamarketplace.com/ mailto:CO.Purch@dot.state.fl.us