9025 - Solicitation Document.pdf

ITBTERMSHELL.COMM – 8/29/2025

State of Florida Department of Transportation

INVITATION TO BID

WILDFLOWER SEEDS:

FLORIDA GROWN AND OTHER GROWN

DOT-ITB-26-9025-SJ

RESPONSES DUE:

Thursday, October 2, 2025 @ 09:00 AM EST

CONTACT FOR QUESTIONS:

Sherill Johnson, Procurement Agent 605 Suwannee Street, Mail Station 20

Tallahassee, Florida 32399-0450 CO.Purch@dot.state.fl.us mailto:CO.Purch@dot.state.fl.us

State of Florida Department of Transportation Central Procurement Office

605 Suwannee Street, MS 20 Tallahassee, Florida 32399-0450

INVITATION TO BID REGISTRATION

PLEASE COMPLETE AND RETURN THIS FORM ASAP

E-MAIL TO SHERILL JOHNSON at CO.Purch@dot.state.fl.us

Bid Number: DOT-ITB-26-9025-SJ

Title: Wildflower Seeds: Florida Grown and Other Grown

Bid Due Date & Time (On or Before): Thursday, October 2, 2025 @ 9:00 AM EST

Potential bidders should notify our office by returning this Bid Registration Form as soon as possible after downloading. Complete the information below and e-mail to Sherill Johnson at CO.Purch@dot.state.fl.us.

THE INVITATION TO BID DOCUMENT YOU RECEIVED IS SUBJECT TO CHANGE.

Notice of changes (Addenda), will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/, under this bid number, click on “Search Advertisements”, click on the drop-down arrow beside the box under Advertisement Type, select Invitation to Bid, click on the drop-down arrow beside the box for Organization, select FLORIDA DEPARTMENT OF TRANSPORTATION, then go to the bottom of the same page and click on Advertisement Search. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

Company Name:

Address:

City, State, Zip:

Telephone: ( ) Contact Person:

Internet E-Mail Address:

For further information on this process, e-mail:

Sherill Johnson, Procurement Agent CO.Purch@dot.state.fl.us https://vendor.myfloridamarketplace.com/

FLORIDA GROWN - WILDFLOWER SEEDS

BID SHEET – PAGE 1 of 9

BID #: DOT-ITB-26-9025-SJ FOB: FDOT Gainesville Warehouse 5301 NE 39th Avenue Gainesville, Florida 32609

BID TITLE: Wildflower Seeds: Florida Grown and Other Grown

VENDOR NAME: FEID#:

Please fill in the price per pound and the total estimated pounds you have available (not requested pounds).

The Department may purchase additional seed to complete orders for un-awarded seed. This decision will be based on availability and funding. Make sure to include all shipping and handling costs with your price per pound to the Gainesville Maintenance address listed below. Leave blank any species of seed you do not supply. All seeds shall be of pure live seed (PLS) on bid and on tag.

Must be included with ALL bids: “In-State Preference Form”.

In-State Preference: Based on registration with the Department of State, if you are considered an out of state vendor you must Include a written opinion of the attorney licensed to practice law in that foreign state.

1A. ITEM / DESCRIPTION: Asclepias tuberosa [Estimated Total 20 lbs.]

DOT#220311

PRICE / LB. QUANTITY AVAILABLE

2A. ITEM / DESCRIPTION: Baptisia alba [Estimated Total 00 lbs.]

DOT#220404

N/A N/A

3A. ITEM / DESCRIPTION: Bidens mitis [Estimated Total 50 lbs.]

DOT#220421

4A. ITEM / DESCRIPTION: Castilja indivisa [Estimated Total 150 lbs.]

DOT#220417

5A. ITEM / DESCRIPTION: Chamaecrista fasciculate [Estimated Total 350 lbs.]

DOT#220393

BID SHEET – PAGE 2 of 9

6A. ITEM / DESCRIPTION: Conoclinium coelestinum [Estimated Total 50 lbs.]

DOT#000000

7A. ITEM / DESCRIPTION: Coreopsis basalis [Estimated Total 185 lbs.]

DOT#220355

8A. ITEM / DESCRIPTION: Coreopsis lanceolata [Estimated Total 660 lbs.]

DOT#220394

9A. ITEM / DESCRIPTION: Coreopsis leavenworthii [Estimated Total 290 lbs.]

DOT#220349

10A. ITEM / DESCRIPTION: Cosmos bipinnatus [Estimated Total 950 lbs.]

DOT#220396

11A. ITEM / DESCRIPTION: Cosmos sulphureus [Estimated Total 265 lbs.]

DOT#220358

BID SHEET – PAGE 3 of 9

12A. ITEM / DESCRIPTION: Dianthus barbatus [Estimated Total 00 lbs.]

DOT#220412

13A. ITEM / DESCRIPTION: Echinacea purpurea [Estimated Total 325 lbs.]

DOT#220340

14A. ITEM / DESCRIPTION: Eragrostis spectabilis [Estimated Total 50 lbs.]

15A. ITEM / DESCRIPTION: Flaveria linearis [Estimated Total 50 lbs.]

DOT#220312

16A. ITEM / DESCRIPTION: Gaillardia aristata [Estimated Total 00 lbs.]

DOT#220398

17A. ITEM / DESCRIPTION: Gaillardia pulchella [Estimated Total 890 lbs.]

DOT#220366

BID SHEET – PAGE 4 of 9

18A. ITEM / DESCRIPTION: Helianthus angustifolius [Estimated Total 50 lbs.]

DOT#220399

19A. ITEM / DESCRIPTION: Ipomopsis rubra [Estimated Total 00 lbs.]

DOT#220360

20A. ITEM / DESCRIPTION: Larkspur delphinium [Estimated Total 00 lbs.]

DOT#220300

21A. ITEM / DESCRIPTION: Liatris spicata [Estimated Total 50 lbs.]

DOT#220419

22A. ITEM / DESCRIPTION: Linum grandiflorum rubrum [Estimated Total 15 lbs.]

DOT#220306

23A. ITEM / DESCRIPTION: Lupinus perennis [Estimated Total 50 lbs.]

DOT#220301

BID SHEET – PAGE 5 of 9

24A. ITEM / DESCRIPTION: Lupinus villosus [Estimated Total 00 lbs.]

DOT#220411

25A. ITEM / DESCRIPTION: Lupines texenis [Estimated Total 40 lbs.]

DOT#220323

26A. ITEM / DESCRIPTION: Mimosa strigillosa [Estimated Total 145 lbs.]

DOT#220422

27A. ITEM / DESCRIPTION: Monarda citriodora [Estimated Total 6 lbs.]

DOT#220357

28A. ITEM / DESCRIPTION: Monarda punctata [Estimated Total 00 lbs.]

DOT#220424

29A. ITEM / DESCRIPTION: Oenothera speciosa [Estimated Total 75 lbs.]

DOT#220324

BID SHEET – PAGE 6 of 9

30A. ITEM / DESCRIPTION: Penstemon multiflorus [Estimated Total 00 lbs.]

31A. ITEM / DESCRIPTION: Phlox Drummond (Mixed) [Estimated Total 1200 lbs.]

DOT#220405

32A. ITEM / DESCRIPTION: Phlox Drummond (Red) [Estimated Total 320 lbs.]

DOT#220406

33A. ITEM / DESCRIPTION: Phlox nivalis [Estimated Total 00 lbs.]

DOT#220305

34A. ITEM / DESCRIPTION: Ratibida columnifera [Estimated Total 65 lbs.]

DOT#220309

35A. ITEM / DESCRIPTION: Rudbeckia hirta [Estimated Total 500 lbs.]

DOT#220352

FLORIDA GROWN – WILDFLOW 7ER SEEDS

BID SHEET – PAGE 7 of 9

36A. ITEM / DESCRIPTION: Rudbeckia mohrii [Estimated Total 00 lbs.]

37A. ITEM / DESCRIPTION: Rudbeckia mollis [Estimated Total 100 lbs.]

DOT#220363

38A. ITEM / DESCRIPTION: Salvia coccinea [Estimated Total 150 lbs.]

DOT#2203604

39A. ITEM / DESCRIPTION: Sisyrinchium angustifolium [Estimated Total 50 lbs.]

DOT#220351

40A. ITEM / DESCRIPTION: Solidago fistulosa [Estimated Total 00 lbs.]

DOT#220397

BID SHEET – PAGE 8 of 9

41A. ITEM / DESCRIPTION: Solidago stricta [Estimated Total 150 lbs.]

DOT#220313

42A. ITEM / DESCRIPTION: Stokesia laevis [Estimated Total 00 lbs.]

DOT#220420

43A. ITEM / DESCRIPTION: Tradescantia ohiensis [Estimated Total 00 lbs.]

44A. ITEM / DESCRIPTION: Trifolium incarnatum w/inoculant [Estimated Total 600 lbs.]

DOT#220303

45A. ITEM / DESCRIPTION: Verbena tenuisecta [Estimated Total 35 lbs.]

DOT#220307

46A. ITEM / DESCRIPTION: Viola soroia [Estimated Total 00 lbs.]

DOT#220318

BID SHEET – PAGE 9 of 9

DELIVERY LOCATION:

DISTRICT 2

Florida Dept. of Transportation Gainesville Warehouse 5301 NE 39th Ave.

Gainesville, Fl. 32609

DELIVERY: Delivery will be made within days after receipt of Purchase Order.

Is this product available with recycled content? Yes No

If yes, please send information separate from this Invitation to Bid (See Recycled Material Special Condition for more information).

RENEWAL: see Introduction Section #7.

THE UNIT PRICE(s) WILL APPLY TO THE INITIAL TERM AND ANY RENEWAL PERIODS.

MFMP Transaction Fee:

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #7d.

The Transaction Fees imposed shall be based upon the date of issuance of the payment.

NOTE: In submitting a response, the bidder acknowledges they have read and agree to the solicitation terms and conditions and their submission is made in conformance with those terms and conditions.

ACKNOWLEDGEMENT: I certify that I have read and agree to abide by all terms and conditions of this solicitation and that I am authorized to sign for the bidder. I certify that the response submitted is made in conformance with all requirements of the solicitation.

Bidder: ____________________________________________________ FEID# ___________________

Address: ______________________________________City, State, Zip: _________________________

Phone: ________________________________ E-mail: _____________________________________

Authorized Signature: _____________________________________Date: _______________________

Printed/Typed: _____________________________________ Title: ____________________________

OTHER GROWN - WILDFLOWER SEEDS

BID SHEET – PAGE 1 of 9

Please fill in the price per pound and the total estimated pounds you have available (not requested pounds).

The Department may purchase additional seed to complete orders for un-awarded seed. This decision will be based on availability and funding. Make sure to include all shipping and handling costs with your price per pound to the Gainesville Maintenance address listed below. Leave blank any species of seed you do not supply. All seeds shall be of pure live seed (PLS) on bid and on tag.

Must be included with ALL bids: “In-State Preference Form”.

In-State Preference: Based on registration with the Department of State, if you are considered an out of state vendor you must Include a written opinion of the attorney licensed to practice law in that foreign state.

1B. ITEM / DESCRIPTION: Asclepias tuberosa [Estimated Total 20 lbs.]

DOT#220311

2B. ITEM / DESCRIPTION: Baptisia alba [Estimated Total 00 lbs.]

DOT#220404

3B. ITEM / DESCRIPTION: Bidens mitis [Estimated Total 50 lbs.]

DOT#220421

4B. ITEM / DESCRIPTION: Castilja indivisa [Estimated Total 150 lbs.]

DOT#220417

5B. ITEM / DESCRIPTION: Chamaecrista fasciculate [Estimated Total 350 lbs.]

DOT#220393

BID SHEET – PAGE 2 OF 9

6B. ITEM / DESCRIPTION: Conoclinium coelestinum [Estimated Total 50 lbs.]

7B. ITEM / DESCRIPTION: Coreopsis basalis [Estimated Total 185 lbs.]

DOT#220355

8B. ITEM / DESCRIPTION: Coreopsis lanceolata [Estimated Total 660 lbs.]

DOT#220394

9B. ITEM / DESCRIPTION: Coreopsis leavenworthii [Estimated Total 290 lbs.]

DOT#220349

10B. ITEM / DESCRIPTION: Cosmos bipinnatus [Estimated Total 950 lbs.]

DOT#220396

11B. ITEM / DESCRIPTION: Cosmos sulphureus [Estimated Total 265 lbs.]

DOT#220358

BID SHEET – PAGE 3 OF 9

12B. ITEM / DESCRIPTION: Dianthus barbatus [Estimated Total 00 lbs.]

DOT#220412

13B. ITEM / DESCRIPTION: Echinacea purpurea [Estimated Total 325 lbs.]

DOT#220340

14B. ITEM / DESCRIPTION: Eragrostis spectabilis [Estimated Total 50 lbs.]

15B. ITEM / DESCRIPTION: Flaveria linearis [Estimated Total 50 lbs.]

DOT#220312

16B. ITEM / DESCRIPTION: Gaillardia aristata [Estimated Total 00 lbs.]

DOT#220398

17B. ITEM / DESCRIPTION: Gaillardia pulchella [Estimated Total 890 lbs.]

DOT#220366

BID SHEET – PAGE 4 OF 9

18B. ITEM / DESCRIPTION: Helianthus angustifolius [Estimated Total 50 lbs.]

DOT#220399

19B. ITEM / DESCRIPTION: Ipomopsis rubra [Estimated Total 00 lbs.]

DOT#220360

20B. ITEM / DESCRIPTION: Larkspur delphinium [Estimated Total 00 lbs.]

DOT#220300

21B. ITEM / DESCRIPTION: Liatris spicata [Estimated Total 50 lbs.]

DOT#220419

22B. ITEM / DESCRIPTION: Linum grandiflrum rubrum [Estimated Total 15 lbs.]

DOT#220306

23B. ITEM / DESCRIPTION: Lupinus perennis [Estimated Total 50 lbs.]

DOT#220301

BID SHEET – PAGE 5 OF 9

24B. ITEM / DESCRIPTION: Lupinus villosus [Estimated Total 00 lbs.]

DOT#220411

25B. ITEM / DESCRIPTION: Lupines texenis [Estimated Total 40 lbs.]

DOT#220323

26B. ITEM / DESCRIPTION: Mimosa strigillosa [Estimated Total 145 lbs.]

DOT#220422

27B. ITEM / DESCRIPTION: Monarda citriodora [Estimated Total 6 lbs.]

DOT#220357

28B. ITEM / DESCRIPTION: Monarda punctata [Estimated Total 00 lbs.]

DOT#220424

29B. ITEM / DESCRIPTION: Oenothera speciosa [Estimated Total 75 lbs.]

DOT#220324

BID SHEET – PAGE 6 OF 9

30B. ITEM / DESCRIPTION: Penstemon multiflorus [Estimated Total 00 lbs.]

31B. ITEM / DESCRIPTION: Phlox Drummond (Mixed) [Estimated Total 1200 lbs.]

DOT#220405

32B. ITEM / DESCRIPTION: Phlox Drummond (Red) [Estimated Total 320 lbs.]

DOT#220406

33B. ITEM / DESCRIPTION: Phlox nivalis [Estimated Total 00 lbs.]

DOT#220305

34B. ITEM / DESCRIPTION: Ratibida columnifera [Estimated Total 65 lbs.]

DOT#220309

35B. ITEM / DESCRIPTION: Rudbeckia hirta [Estimated Total 500 lbs.]

DOT#220352

BID SHEET – PAGE 7 OF 9

36B. ITEM / DESCRIPTION: Rudbeckia mohrii [Estimated Total 00 lbs.]

37B. ITEM / DESCRIPTION: Rudbeckia mollis [Estimated Total 100 lbs.]

DOT#220363

38B. ITEM / DESCRIPTION: Salvia coccinea [Estimated Total 150 lbs.]

DOT#2203604

39B. ITEM / DESCRIPTION: Sisyrinchium angustifolium [Estimated Total 50 lbs.]

DOT#220351

40B. ITEM / DESCRIPTION: Solidago fistulosa [Estimated Total 00 lbs.]

DOT#220397

41B. ITEM / DESCRIPTION: Solidago stricta [Estimated Total 150 lbs.]

DOT#220313

BID SHEET – PAGE 8 OF 9

42B. ITEM / DESCRIPTION: Stokesia laevis [Estimated Total 00 lbs.]

DOT#220420

43B. ITEM / DESCRIPTION: Tradescantia ohiensis [Estimated Total 00 lbs.]

44B. ITEM / DESCRIPTION: Trifolium incarnatum w/inoculant [Estimated Total 600 lbs.]

DOT#220303

45B. ITEM / DESCRIPTION: Verbena tenuisecta [Estimated Total 35 lbs.]

DOT#220307

46B. ITEM / DESCRIPTION: Viola soroia [Estimated Total 0 lbs.]

DOT#220318

BID SHEET – PAGE 9 OF 9

DELIVERY LOCATION:

DISTRICT 2

Florida Dept. of Transportation Gainesville Warehouse 5301 NE 39th Ave.

Gainesville, Fl. 32609

DELIVERY: Delivery will be made within days after receipt of Purchase Order.

Is this product available with recycled content? Yes No

If yes, please send information separate from this Invitation to Bid (See Recycled Material Special Condition for more information).

RENEWAL: see Introduction Section #7.

THE UNIT PRICE(s) WILL APPLY TO THE INITIAL TERM AND ANY RENEWAL PERIODS.

MFMP Transaction Fee:

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #7d.

The Transaction Fees imposed shall be based upon the date of issuance of the payment.

NOTE: In submitting a response, the bidder acknowledges they have read and agree to the solicitation terms and conditions and their submission is made in conformance with those terms and conditions.

ACKNOWLEDGEMENT: I certify that I have read and agree to abide by all terms and conditions of this solicitation and that I am authorized to sign for the bidder. I certify that the response submitted is made in conformance with all requirements of the solicitation.

Bidder: ____________________________________________________ FEID# ___________________

Address: ______________________________________City, State, Zip: _________________________

Phone: ________________________________ E-mail: _____________________________________

Authorized Signature: _____________________________________Date: _______________________

Printed/Typed: _____________________________________ Title: ____________________________

MAINTENANCE WILDFLOWER SEED SPECIFICATIONS

Asclepias tuberosa: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH

A MINIUM GERMINATION OF 50 PERCENT (or 50% viable seed as determined by a TZ test), WITH

WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES

Baptisia alba: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A

MINIMUM GERMINATION OF 50 PERCENT (or 50% viable seed as determined by a TZ test), WITH

Bidens mitis: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A

Castilleja indivisa: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH

A MINIMUM GERMINATION OF 50 PERCENT (or 50% viable seed as determined by a TZ test), WITH

Chamaecrista fasciculata: SEED SHALL HAVE A MINIMUM OF PURE SEED CONTENT OF 90 WITH

WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES.

Conoclinium coelestinum: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT

WITH A MINIMUM GERMINATION OF 50 PERCENT (or 50% viable seed as determined by a TZ test), WITH WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES

Coreopsis basalis: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH

Coreopsis lanceolata: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT

WITH A MINIMUM GERMINATION OF 40 PERCENT (or 40% viable seed as determined by a TZ test), Coreopsis leavenworthii: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT

WITH WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES, AND NO SEED

OF Coreopsis tinctoria (ALSO KNOWN AS CALLIOPSIS ATKINSONIANA, CALLIOPSIS

BICOLOR, CALLIOPSIS CARDAMINIFOLIA, CALLIOPSIS TINCTORIA, AND DIPLOSASTERA

TINCTORIA).

Cosmos bipinnatus: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH

A MINIMUM GERMINATION OF 65 PERCENT (or 65% viable seed as determined by a TZ test), WITH

Cosmos sulphureus: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT

WITH A MINIMUM GERMINATION OF 65 PERCENT (or 65% viable seed as determined by a TZ test), WITH WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES

DOT-ITB-26-9025-SJ

Specifications

Dianthus barbatus.: (Including all varieties and cultivars) SEED SHALL HAVE A MINIMUM PURE SEED

CONTENT OF 90 PERCENT WITH A MINIMUM GERMINATION OF 70 PERCENT (or 70% viable seed as determined by a TZ test), WITH WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS

SPECIES.

Echinacea purpurea: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT

Eragrostis spectabilis: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT

WITH WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES.

Flaveria linearis: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A

Gaillardia aristata: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH

A MINIMUM GERMINATION OF 45 PERCENT (or 45% viable seed as determined by a TZ test), WITH

Gaillardia pulchella: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT

WITH A MINIMUM GERMINATION OF 45 PERCENT (or 45% viable seed as determined by a TZ test), Helianthus angustifolius: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT

WITH WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS

Ipomopsis rubra: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A

Larkspur delphinium: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT

WITH A MINIMUM GERMINATION OF 50 PERCENT (or 50% viable seed as determined by a TZ test), WITH WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES:

Liatris spicata: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH

A MINIMUM GERMINATION OF 50 PERCENT (or 50% viable seed as determined by a TZ test), Linum spp: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A

Lupinus spp: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A

MINIMUM GERMINATION OF 65 PERCENT (or 65% viable seed as determined by a TZ test), WITH

Mimosa strigillosa: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH

Monarda citriodora: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT

Monarda punctata: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH

Oenothera speciosa: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT

Penstemon multiflorus: SEED SHALL HAVE A MINIMUM OF 90 PERCENT PURE SEED CONTENT

AND A MINIMUM GERMINATION OF 50 PERCENT (or 60% viable seed as determined by a TZ test), Phlox drummondii (mixed): SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90

PERCENT WITH A MINIMUM GERMINATION OF 55 PERCENT (or 55% viable seed as determined by a

TZ test), WITH WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES.

Phlox drummondii (red): SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT

WITH A MINIMUM GERMINATION OF 55 PERCENT (or 55% viable seed as determined by a TZ test), Phlox nivalis: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A

MINIMUM GERMINATION OF 55 PERCENT (or 55% viable seed as determined by a TZ test), WITH

Ratibida columnifera: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT

Rudbeckia hirta: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A

Rudbeckia mohrii: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH

Rudbeckia mollis: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH

Salvia coccinea: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A

Sisyrinchium angustifolium: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90

PERCENT WITH A MINIMUM GERMINATION OF 50 PERCENT (or 50% viable seed as determined by a

TZ test), WITH WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS SPECIES

Solidago fistulosa: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH

Solidago stricta: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A

Stokesia laevis: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT WITH A

Tradescantia ohiensis: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT

WITH A MINIMUM GERMINATION OF 70 PERCENT (or 70% viable seed as determined by a TZ test), Trifolium incarnatum: SEED SHALL HAVE A MINIMUM PURE SEED CONTENT OF 90 PERCENT

WITH A MINIMUM GERMINATION OF 60 PERCENT (or 60% viable seed as determined by a TZ test), Verbena tenuisecta (Glandularia aristigera): SEED SHALL HAVE A MINIMUM OF 90 PERCENT PURE

SEED CONTENT WITH A MINIMUM GERMINATION OF 50 PERCENT (or 50% viable seed as determined by a TZ test), WITH WEED SEED LESS THAN 1 PERCENT AND NO SEED OF NOXIOUS

SPECIES.

Viola soroia: SEED SHALL HAVE A MINIMUM OF 90 PERCENT PURE SEED CONTENT WITH A

NOTE:

* All seed shall bid, sold, and delivered on a pure live seed basis.

* All seed suppliers shall comply with Florida Statues, Chapter 587.011, Florida Seed Law.

* The Department of Transportation encourages the use of Florida grown seed when available, economical, and competitive with other bid prices.

* For Coreopsis leavenworthii, shall certify that seed lot contains no seeds of Coreopsis tinctoria (Also known as Calliopsis atkinsoniana Calliopsis bicolor, Calliopsis cardaminifolia Calliopsis tinctoria and

Diplosastera tinctoria).

DOT-ITB-26-9025-SJ

*. Each shipment of seed shall have a label attached securely to each bag from an independent laboratory. Seed analyses shall be conducted by a Registered Seed Technologist (certified by the

Society of Commercial Seed Technologists [SCST]) employed by a seed lab that is certified by the

Association of Official Seed Analysts (AOSA). The name of the lab and date of analyses must be on the label. The seed analyses shall include the following, all of which shall be listed on the seed label

(except as noted) of each bag of seed delivered to FDOT:

• Species (Scientific name)1

• Seed lot number

• Percent purity (by weight); shall by ≥ 90%

• Percent of weed seed (by weight); shall be <1%

• Shall certify that seed lot contains no seeds of noxious weeds

• Percent germination, performed within six (6) months of delivery date 2,3

• Percent dormant (hard) seed as determined by a post germination TZ (tetrazolium) test of non-germinated seed (preferred), OR determined based on a pre-germination TZ test; performed within six (6) months of delivery date

For ecotype seed, label shall include the EPA Level III ecoregion(s) from where seed was collected in the wild.

2 Percent germination + percent dormant seed OR total percent viable seed as determined by a pre-germination TZ test may be used to meet FDACS minimum percent germination standards.

(See Flower Seed Germination Standards, Florida Administrative Code Rule 5E-4.011.)

For species for which there is no AOSA-approved germination protocol, the germination test protocol must be listed on the seed analysis; however, the protocol does not have to be listed on the seed label: all such analyses shall be provided to FDOT.

* Any and all deviations must be explained in detail on a separate attached sheet(s) and are subject to the buyer’s approval. Deviations not explained in writing will be considered in strict compliance with specifications, and successful bidder held responsible, therefore.

* All seed shall be shipped in 50-pound bags or less. All bags of seed shall be shipped on pallets and secured in a manner to prevent slippage during shipping.

* All item totals are estimates, the "DOT" will, at its discretion, place orders with the successful vendor (s) for various quantities of the items, as needed, during the contract period.

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

IN-STATE PREFERENCE FORM

For Invitation-to-Bid Commodity

375-040-56

PROCUREMENT

OGC – 03/13

Pursuant to Section 287.084, Florida Statutes, relating to the Florida-based business preference, effective

July 1, 2012:

In a competitive solicitation in which the lowest bid is submitted by a vendor whose principal place of business is located outside the state of Florida and that state where the vendor’s principal place of business is located does not grant a preference in competitive solicitation to vendors having a principal place of business in that state, the preference to the lowest responsible and responsive vendor having a principal place of business in this state shall be 5 percent.

Note: The Vendor is required to complete and submit this form with its bid to be considered for this preference.

Vendor Name:

Vendor FEIN:

The Vendor (does ) (does not ) have a principal place of business located in the state of Florida.

If so, please provide an address:

Note: A vendor whose principal place of business is outside the state of Florida must accompany any written bid documents with a written opinion of an attorney licensed to practice law in that foreign state, as to the preferences, if any or none, granted by the law of that state to its own business entities whose principal places of business is in that foreign state in the letting of any or all public contracts.

Authorized Signature:

Title:

Date:

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

E-VERIFY

375-031-06

PROCUREMENT

OGC – 10/21

In accordance with the contract, the Vendor/Consultant/Contractor hereby acknowledges and certifies compliance with Section 448.095, Florida Statutes. The Vendor/Consultant/Contractor shall register with and use the E-Verify system to verify the work authorization status of all newly hired employees. The Vendor/Consultant/Contractor shall utilize the U.S. Department of Homeland Security’s E-Verify system, in accordance with the terms governing use of the system. The Vendor/Consultant/Contractor shall comply with Section 448.095, Florida Statutes, for the duration of the contract term, including any extensions or renewal periods.

Company/Firm:

Authorized Signature:

Title:

Date:

Contract No:

Financial Project No(s):

Project Description: Wildflower Seeds: Florida Grown and Other Grown (DOT-ITB-26-9025-SJ)

Respondent Vendor Name:

Vendor FEIN:

Vendor’s Authorized Representative Name and Title:

Address:

City: State: Zip:

Phone Number:

Email Address:

Section 287.135, Florida Statutes, prohibits a company or other entity from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of: i) $100,000 or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract , the company or other entity is on the Scrutinized Companies or Other Entities that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a boycott of Israel; and, ii) $1,000,000 or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company or other entity is on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, created pursuant to Section 215.473, Florida Statutes, or is engaged in business operations in Cuba or Syria.

As the authorized representative of the company or other entity identified above in the section entitled “Respondent Vendor Name”, I hereby certify that the company or other entity is not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, or the Scrutinized Companies or Other Entities that Boycott Israel List. I further certify that the company or other entity is not engaged in a boycott of Israel and is not engaged in business operations in Cuba or Syria. I understand that pursuant to Section 287.135, Florida Statutes, the submission of a false certification may subject the company to civil penalties, attorney’s fees, costs, and/or ineligibility to bid on future contracts.

Certified By:

who is authorized to sign on behalf of the above referenced company.

Authorized Signature Print Name and Title:

Date:

ORDERING INSTRUCTIONS

NOTE: ALL ORDERS SHOULD BE DIRECTED TO:

FEDERAL EMPLOYER IDENTIFICATION NUMBER (FEID):

VENDOR:

ADDRESS:

CITY, STATE, ZIP:

TELEPHONE:

TOLL FREE NO:

DELIVERY: DELIVERY WILL BE MADE WITHIN DAYS AFTER RECEIPT

OF PURCHASE ORDER.

PRODUCT INFORMATION: DIRECT QUESTIONS TO:

NAME & TITLE:

ADDRESS:

CITY, STATE, ZIP:

TELEPHONE:

TOLL FREE NO:

E-MAIL ADDRESS:

WEB ADDRESS:

I N T R O D U C T I O N S E C T I O N

1) INVITATION

The purpose of this Invitation to Bid is to obtain competitive bids to establish a six (6) month contract for the purchase of Wildflower Seeds: Florida Grown and Other Grown by the Department of Transportation, hereafter referred to as the "Department". The contract will become effective on the date the successful bidder(s) is approved for award and receives an acceptance letter from the Department and will expire six months from that date. After the award, said bidder(s) will be referred to as the "Vendor(s)".

All commodities identified in this Invitation to Bid will be subject to the availability of identical commodities as provided by mandatory Department of Management Services' State Contract(s) at such time these commodities become available. In the event of duplication(s) of commodities, the Department of Management Services' mandatory State Contract shall prevail.

2) TIMELINE

Provided below is a list of critical dates and actions. These dates are subject to change. Notices of changes (Addenda) will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/(click on “Search Advertisements”) under this bid number.

It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

ACTION / LOCATION DATE LOCAL TIME

DEADLINE FOR TECHNICAL QUESTIONS - 09-25-2025 12:00 PM EST

(There is no deadline for administrative questions)

BIDS DUE (ON OR BEFORE) - 10-02-2025 09:00 AM EST

Florida Department of Transportation Central Procurement Office Sherill Johnson, Procurement Agent Phone: (850) 414.4381

CO.Purch@dot.state.fl.us

PUBLIC OPENING - 10-02-2025 10:00 AM EST

Florida Department of Transportation Central Procurement Office Sherill Johnson, Procurement Agent 605 Suwannee Street Tallahassee, FL 32399-0450

POSTING OF INTENDED DECISION/AWARD - 10-07-2025

3) BID OPENING AGENDA

The sealed bids will be opened by the Department's Procurement Office personnel at the date, time and location in the Timeline. All bid openings are open to the public and will be conducted according to the following agenda:

Opening remarks – Approximate time of 2 minutes by Department Procurement Office personnel.

Public input period – To allow a maximum of 15 minutes total for public input related to the bid solicitation.

Bids opened – At conclusion of public input or 15 minutes, whichever occurs first, bids received timely will be opened with bidder’s name and prices to be read aloud.

Adjourn - After all bids received timely have been opened, the meeting will be adjourned.

DOT-ITB-26-9025-SJ 1

4) SPECIAL ACCOMMODATIONS

Any person with a qualified disability requiring special accommodations at a pre-bid conference, public meeting, and/or opening shall contact the contact person at the phone number, e-mail address provided on the title page at least five (5) working days prior to the event. If you are hearing or speech impaired, please contact this office by using the Florida Relay Services which can be reached at 1 (800) 955-8771 (TDD).

5) CONTRACT USE

Use of the contract resulting from this bid will be optional for the Department. The Department reserves the right to solicit separate bids for any unusual or abnormal quantity requirements that may arise during the term of the contract.

6) ESTIMATED PURCHASES

It is anticipated that the Department will purchase approximately $75,000.00 under any contract resulting from this bid. This estimated amount is given only as a guideline for preparing your bid and should not be construed as representing an actual amount to be purchased under this contract. The Vendor(s) shall supply, at bid prices, the actual amounts ordered regardless of whether the total of such amounts is more or less than anticipated. This bid and the resulting contract will be subject to annual appropriated funding.

7) RENEWAL

Upon mutual agreement, the Department and the Contract Vendor may renew the contract for a period that may not exceed 3 years or the term of the original contract, whichever is longer. The renewal must be in writing and signed by both parties, and is subject to the same terms and conditions set forth in the initial contract and any written amendments signed by the parties. Any renewal shall specify the renewal price, as set forth in the solicitation response except that an agency may negotiate lower pricing. Renewal is contingent upon satisfactory performance evaluations and subject to the availability of funds.

S P E C I A L C O N D I T I O N S

1) MyFloridaMarketPlace

BIDDERS MUST BE ACTIVELY REGISTERED IN THE STATE OF FLORIDA’S

MYFLORIDAMARKETPLACE SYSTEM BY THE TIME AND DATE OF THE BID OPENING OR

THEY MAY BE CONSIDERED NON-RESPONSIVE (see Special Condition 20). All prospective bidders that are not registered should go to https://vendor.myfloridamarketplace.com/ to complete on-line registration, or call 1-866-352-3776 for assisted registration.

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #7d. The Transaction Fees imposed shall be based upon the date of issuance of the payment.

2) FLORIDA DEPARTMENT OF FINANCIAL SERVICES (DFS) W-9 REQUIREMENT

The Florida Department of Financial Services (DFS) requires all vendors that do business with the state to submit an electronic Substitute Form W-9. Vendors must submit their W-9 forms electronically at https://flvendor.myfloridacfo.com to receive payments from the state. Contact the DFS Customer Service Desk at (850) 413-5519 or FLW9@myfloridacfo.com with any questions.

DOT-ITB-26-9025-SJ 2

https://flvendor.myfloridacfo.com/ mailto:FLW9@myfloridacfo.com

3) QUESTIONS & ANSWERS

In accordance with section 287.057(25), Florida Statutes, respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

Any technical questions arising from this Invitation to Bid must be forwarded, in writing, to the procurement agent identified below. Questions must be received no later than the time and date reflected on the Timeline. The Department’s written response to written inquiries submitted timely by bidders will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/(click on “Search Advertisements”), under this bid number.

It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting their bid.

WRITTEN TECHNICAL QUESTIONS should be submitted to:

Sherill Johnson at CO.Purch@dot.state.fl.us

Questions regarding administrative aspects of the bid process should be directed to the Procurement Agent in writing at the email address above.

4) ORAL INSTRUCTIONS / CHANGES TO THE INVITATION TO BID (ADDENDA)

No negotiations, decisions, or actions will be initiated or executed by a bidder as a result of any oral discussions with a State employee. Only those communications which are in writing from the Department will be considered as a duly authorized expression on behalf of the Department.

Notices of changes (Addenda) will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”) under this bid number.

It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid. All Addenda will be acknowledged by signature and subsequent submission of Addenda with bid when so stated in the Addenda.

5) PRICES/DELIVERY

Prices shall be firm, net, delivered prices, F.O.B. destination.

Delivery must be between September 25, 2025, and October 31, 2025. Make all deliveries Monday thru Thursday 7:30 – 5:30 pm. No deliveries on Fridays, weekends, or state holidays. Deliveries made after times or after October 31, 2025, will be rejected without prior approval by James Oliver or Renee Matthews.

6) IN-STATE PREFERENCE FOR COMMODITY BIDS

In accordance with Section 287.084, Florida Statutes, when the lowest responsible and responsive bid is submitted by a vendor whose principal place of business is located outside the state of Florida, a 5% price preference shall be awarded to the lowest responsible and responsive vendor whose principal place of business is located in the state of Florida, as determined by the vendor’s registration with the Florida Department of State (SunBiz) and/or MyFloridaMarketPlace, unless the state where the out-of-state vendor is located provides a price preference for businesses having a principal place of business in that state. In that case, the same price preference shall be awarded to

DOT-ITB-26-9025-SJ 3

https://vendor.myfloridamarketplace.com/ the lowest responsible and responsive vendor whose principal place of business is located in the state of Florida responding to this Invitation to Bid (ITB).

All bidders MUST complete the attached “In-State Preference Form” and submit with their bid response. All vendors whose principal place of business is outside of Florida, as determined by the vendor’s registration with the Florida Department of State (SunBiz) and/or MyFloridaMarketPlace, must accompany any written bid, proposal, or reply documents with a written opinion of an attorney at law licensed to practice law in that foreign state, as to the preferences, if any or none, granted by the law of that state to its own business entities whose principal places of business are in that foreign state in the letting of any or all public contracts. Failure to submit the “In-State Preference Form AND written opinion will result in the vendor being found non-responsive.

For the 5% preference, the Department will apply 5% to the bid price(s) of the lowest out of state vendor whose state does not grant a preference if that vendor has submitted the lowest responsible and responsive bid. The “In-State Preference” does not apply to transportation projects that use federal funds.

7) INTENDED AWARD

As the best interest of the State may require, the right is reserved to make award(s) by individual item, group of items, all or none, or a combination thereof: on a geographical district basis and / or on a statewide basis with one or more suppliers to reject any and all bids or waive any minor irregularity or technicality in bids received. When it is determined there is competition to the lowest responsible bidder, evaluation of other bids is not required. Bidders are cautioned to make no assumptions, unless their bid has been evaluated as being responsive. All awards made as a result of this bid shall conform to applicable Florida Statute. In the event the Department receives identical pricing or scoring from multiple vendors that would tie the awarded vendor; the Department may, at its discretion, award to all responsive tied vendors or reject all.

8) PRE-BID CONFERENCE

A PRE-BID CONFERENCE WILL NOT BE HELD.

9) ALTERNATES

ALTERNATE BRANDS WILL NOT BE CONSIDERED FOR THIS BID. BID AS SPECIFIED.

10) WARRANTY/SUBSTITUTIONS

A warranty is required on all items purchased against defective materials, workmanship, and failure to perform in accordance with required industry performance criteria, for a period of not less than ninety (90) days from the date of acceptance by the purchaser. Any deviation from this criteria must be documented in the bid response or the above statement shall prevail. Delivery of substitute commodities requires prior written approval from the ordering location.

11) REPLACEMENT/RESTOCKING

Replacement of all materials found defective within the warranty period shall be made without cost to the purchaser, including transportation if applicable. All fees associated with restocking cancelled orders shall be the responsibility of the vendor.

12) PRODUCT REQUIREMENTS/SPECIFICATIONS

Items furnished shall be standard products of the manufacturer or their suppliers, shall be new, unused, clean, and free from any defects or features affecting appearance, serviceability, or the

DOT-ITB-26-9025-SJ 4

safety of the user in normal intended use.

Any deviation from specifications indicated herein must be clearly pointed out; otherwise, it will be considered that items offered are in strict compliance with these specifications, and successful bidder will be held responsible therefore. Deviations must be explained in detail on separate attached sheet(s).

13) ACCEPTANCE

All items listed in the specifications, delivered to the Department not meeting specifications or found to be poorly manufactured will not be accepted, but returned to the vendor, at their expense, for replacement. Replacement of all items found defective shall be made without cost to the Department, including transportation, if applicable. As it may be impossible for each facility to inspect all items upon arrival, a reasonable opportunity must be given to these facilities for inspection of the items, and returning those that are defective.

14) REVIEW OF BIDDER'S FACILITIES & QUALIFICATIONS

After the bid due date and prior to contract execution, the Department reserves the right to perform or to have performed, an on-site review of the bidder's facilities and qualifications. This review will serve to verify data and representations submitted by the bidder and may be used to determine whether the bidder has adequate facilities, equipment, qualified and experienced staff, and overall management capabilities to provide the required items. The review may also serve to verify whether the bidder has financial capabilities adequate to meet the contract requirements.

Should the Department determine that the bid package has material misrepresentations or that the size or nature of the bidder's facilities, equipment, management capabilities, or the number of experienced personnel (including technical staff) are not adequate to ensure satisfactory contract performance, the Department has the right to reject the bid.

15) PROTEST OF INVITATION TO BID SPECIFICATIONS

Any person who is adversely affected by the contents of this Invitation to Bid must file the following with the Department of Transportation, Clerk of Agency Proceedings, Office of the General Counsel, 605 Suwannee Street, Mail Station 58, Tallahassee, Florida 32399-0450:

1. A written notice of protest within seventy-two (72) hours after the posting of the solicitation, (the notice of protest may be Faxed to 850-414-5264), and

2. A formal written protest in compliance with Section 120.57(3), Florida Statutes, within ten (10) days of the date on which the written notice of protest is filed.

Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

16) UNAUTHORIZED ALIENS

The employment of unauthorized aliens by any contractor is considered a violation of Section 274A(e) of the Immigration and Nationality Act. If the contractor knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of the contract.

17) SCRUTINIZED COMPANIES LISTS

All responses, regardless of dollar value, must include a completed Vendor Certification Regarding

DOT-ITB-26-9025-SJ 5

https://www.dms.myflorida.com/business_operations/state_purchasing/vendor_information/convicted_suspended_discriminatory_complaints_vendor_lists

Scrutinized Companies Lists to certify the respondent is not on either of those lists. The Form should be submitted with the bid response.

Section 287.135, Florida Statutes, prohibits a company or other entity from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of: i) $100,000 or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract , the company or other entity is on the Scrutinized Companies or Other Entities that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a boycott of Israel; and, ii) $1,000,000 or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company or other entity is on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, created pursuant to Section 215.473, Florida Statutes, or is engaged in business operations in Cuba or Syria.

If the Department determines the Vendor submitted a false certification under Section 287.135 , Florida Statutes, the Department shall either terminate the Contract after it has given the Vendor notice and an opportunity to demonstrate the Department’s determination of false certification was in error pursuant to Section 287.135 , Florida Statutes, or maintain the Contract if the conditions of Section 287.135 , Florida Statutes are met.

18) RESERVATIONS

The Department reserves the right to accept or reject any or all bids received and reserves the right to make an award without further discussion of the bids submitted. Therefore, the bidder should make sure that the bid package submitted is complete and accurate and submitted to ensure delivery on or before the bid opening time and date specified in this solicitation. It is understood that the bid will become a part of the Department's official file, without obligation to the Department.

19) ADDITIONAL TERMS & CONDITIONS

No conditions may be applied to any aspect of the ITB by the bidder. Any conditions placed on any aspect of the bid documents by the bidder may result in the bid being rejected as a conditional bid (see “RESPONSIVENESS OF BIDS”). DO NOT WRITE IN CHANGES ON ANY ITB SHEET. The only recognized changes to the ITB prior to bid opening will be a written Addenda issued by the Department.

20) RESPONSIVENESS OF BIDS

Bids will not be considered if not received by the Department on or before the date and time specified as the due date for submission. All bids must be typed or printed in ink. A responsive bid is an offer to provide the items specified in this Invitation to Bid in accordance with all requirements of this Invitation to Bid. Bids found to be non-responsive will not be considered. Bids may be rejected if found to be irregular or not in conformance with the specifications and instructions herein contained.

A bid may be found to be irregular or non-responsive by reasons that include, but are not limited to, failure to utilize or complete prescribed forms, modifying the bid specifications, submitting conditional bids or incomplete bids, submitting indefinite or ambiguous bids, or executing forms or the bid sheet with improper and/or undated signatures. Other conditions which may cause rejection of bids include, evidence of collusion among bidders, obvious lack of experience or expertise to provide the required items, and failure to perform or meet financial obligations on previous contracts. ALL determinations of responsiveness will be the responsibility of the FDOT Procurement Office.

21) REQUIRED DOCUMENTS

The bidder must use the attached Bid Sheet to submit its bid. The Bid Sheet must be signed and dated in ink by a representative who is authorized to contractually bind the bidder. All bid sheets and

DOT-ITB-26-9025-SJ 6

https://www.dms.myflorida.com/business_operations/state_purchasing/vendor_information/convicted_suspended_discriminatory_complaints_vendor_lists other documentation submitted in response to this solicitation must be executed and submitted in accordance with Special Conditions 24.

22) COPYRIGHTED MATERIAL

Copyrighted material will be accepted as part of a bid only if accompanied by a waiver that will allow the Department to make paper and electronic copies necessary for the use of Department staff and agents. It is noted that copyrighted material is not exempt from the Public Records Law, Chapter 119, Florida Statutes. Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

23) ATTACHMENT TO ITB SUBMITTAL - CONFIDENTIAL MATERIAL

The Bidder must include any materials it asserts to be exempted from public disclosure under Chapter 119, Florida Statutes, in a separate document labeled "Vendor’s Name - Confidential Material". The Bidder must identify the specific Statute that authorizes exemption from the Public Records Law. Any claim of confidentiality on materials the Bidder asserts to be exempt from public disclosure and placed elsewhere in the bid will be considered waived by the Bidder upon submission, effective after opening.

24) ELECTRONIC SUBMISSION OF BIDS:

Please follow the below instructions for the submittal of electronic bids, failure to do so, may result in your bid being found…