9020 PUR7776 Upgrade Existing.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

FDOT DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

375-040-53

PROCUREMENT

03/19

PUR 7776 (rev.10/14) Page 1 of 2 60A-1.010, F.A.C.

AGENCY: DEPARTMENT OF TRANSPORTATION

TITLE: Upgrade Existing Profiler Survey Vehicle Short description of the commodity or service desired: Upgrade Existing Profiler Survey Vehicle

CONTACT

Name: Sally Dobson Address: 605 Suwannee Street, MS 20, Tallahassee, Florida 32399-0450 Telephone: 850-414-4477 Email: CO.Purch@dot.state.fl.us

Internal tracking number, if any: DOT-SS-25-9020-SD

Date posted: Last day for receipt of information:

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with section 287.057(3)(c), Florida Statutes and will remain posted for a period of at least 15 business days.

Commodity or Service Required (commodity class and group, manufacturer, model, and description, as appropriate):

81102200 Transportation engineering 25191800 Vehicle testing and measuring equipment 41111600 Length and thickness and distance measuring instruments 41113600 Electrical measuring and testing equipment and accessories

Quantity or Term (as appropriate): Nine (9) months

Requestor (division, bureau, office, individual, as appropriate): Melanie Sowers, State Materials Office

Performance and/or Design Requirements (intended use, function or application, compatibility etc. requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate): The collection of existing roadway condition and geometry data is critical to district design activities and is required for them to be in compliance with the American Association of State Highway and Transportation Officials (AASHTO) Pavement Design Guidelines. Data required by the districts consists of Cross-slope, Rut, and Ride data for monitoring, assessing, and reporting on the condition, performance, and safety of Florida roadways. Since the Multi-Purpose Survey Vehicle (MPSV) collects data at highway speeds, it minimizes lane closures needed for conventional manual evaluation and allows for a much faster and safer assessment of existing conditions. This equipment enhances the safety of the traveling public by identifying hazardous roadway conditions.

The State Materials Office is rebuilding an outdated Multi-Purpose Laser Profiling System (ME 32860) with all new electronic components, also known as a MPSV manufactured by International Cybernetics Company, LP (ICC). Existing equipment that are compatible with the new system will be recycled.

This equipment will:

- Allow districts to remain in compliance with AASHTO Pavement Design Guidelines.

- Replace an existing system that is beyond its service life.

- Provide critical information for pavement forensic investigations, pavement performance and safety.

- Evaluate existing pavements prior to rehabilitation.

Intended source (vendor, contractor): International Cybernetics Company, LP (ICC)

Estimated Dollar Amount: $265,695.00

Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate): ICC is the designer and manufacturer of the existing MPSV Systems used by the Department. The rebuilt MPSV must be compatible with the Department’s currently owned units and must produce data in the same manner and format as the current units. The data processing and reduction software must be

Docusign Envelope ID: B9523334-11DF-4623-9030-ACE1E3CC12D3

10/23/202410/02/2024

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

FDOT DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

375-040-53

PROCUREMENT

03/19

PUR 7776 (rev.10/14) Page 2 of 2 60A-1.010, F.A.C.

compatible with that currently used to upload data to maintain Department developed data processing and analysis software based on the ICC data acquisition system.

Approved By: (names & titles, as appropriate to Post on Vendor Bid System (VBS), e.g., requestor, requestor management, information systems, budget, purchasing):

Authorized Signature Title

Central Office Legal Review:

Authorized Signature Title

Legal review by the Office of General Counsel is required prior to posting. Please coordinate with District Legal Counsel prior to submission to the Office of General Counsel, MS-58.

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall:

1. Provide notice of its intended decision to enter a single-source purchase contract in the manner specified in s.120.57 (3) F.S.

State Purchasing Administrator

Assistant General Counsel

DOT-SS-25-9020-SD EQUIPMENT SPECIFICATIONS

A. TEST VEHICLE (Customer Supplied) FDOT will supply an existing Ford Transit Wagon T-350 with a low roof option for this upgrade. The vendor will be responsible for all vehicle modification and equipment add-ons as listed below if customer supplied vehicle is not equipped already:

1. Alternator(s) and inverters(s) with sufficient power output, and battery (or batteries) with sufficient capacity to maintain the full electrical system load demand, without any additional charging input, when the vehicle is in idle speed (either parked or in heavy traffic) for at least 30 minutes.

2. The vendor will ensure that any modification(s) to the vehicle still meets the vehicle manufacturer’s Gross Axle Weight Rating (GAWR), while maintaining or improving specialized vehicle handling and stability.

3. The profiler front test bumper will be painted with a powder-coat application and able to withstand abuse from weather and roadway conditions for the life of the equipment.

Bumper replacement is needed for Line laser upgrade.

4. The vendor will provide a layout of test equipment for FDOT approval prior to installation of equipment.

5. Shore-power to operate all the PDMS functions simultaneously from an external power source (not the van) for calibration and maintenance purposes.

6. Installation of Dash Display for drive.

7. One air pressure gauge which can be calibrated for monitoring tire air pressure.

8. Two (2) 120AC interior outlets, one in front and one in back.

9. 12-volt power outlet accessible to the driver.

10. An amber warning light bar will be provided by FDOT and will be installed on the test vehicle by the vendor.

11. Dual 20u Rack for component housing

12. All systems will be able to be managed from the driver’s seat.

13. Window tinting will be provided and installed in Gainesville FL by FDOT approved installer

B. MOBILE DATA RECORDER (Drive™) / PROFILER The Drive™ system will include the computer, input/output peripheral devices, data storage and transfer devices. The system will be user friendly and capable of acquiring, storing, and synchronizing sensor output, without any unplanned interruption.

The system will have the following minimum required requirements:

1. The vendor will install two 4 KHz line lasers, one 32 KHz spot laser, two 16 KHz spot angle lasers, and two 5G accelerometers in the front bumper.

2. The vendor will install a new iXblue Atlans A7, which includes setup of lever arms and calibration with laser-based profiler.

3. Drive™ Operating System: Windows based, capable of collecting and storing data, with all sensor data options active, without interruption or system lockup/overrun error(s). Windows 7 or newer will be supplied.

4. Event Board

5. Data Display: 17” touchscreen display panel allowing operators to view any data output with minimum disruption during day and nighttime operations.

6. The latest version of Microsoft Office will be preinstalled with all system disks for re-installation included.

The system computer will provide a set of system functions selected by the operator from the main menu. These functions will provide everything necessary for the operator to perform data collection in a user-friendly manner. It will not be necessary for the operator to use operating system commands directly to perform any of the required functions except for formatting and copying files.

The system operations will include:

1. Perform data collection

2. Create data files and save data to them

3. Provide for input and storage of ID’s (driver, operator, and specialized vehicle) that are changed infrequently, and other parameters that are changed for each test

4. Perform data collection control setup

5. Support operator activated calibration and system checkout

6. Provide a data manipulation mode to transform the data using operator-selected filters and mathematical transforms to create the required output profiles and indices

7. Ability to change and save calibration data, IDs for the specialized vehicle, driver and operator, date and time used, and location data

The system will be able to accept the required number of variables like those listed below from the operator prior to the beginning of testing. The software will ensure that the operator enters all required variables. Required numeric variables will default to ASCII zeros. Alpha variables will default to blanks. The variable data will be saved in the files along with the test data for further post processing.

C. FORWARD IMAGING SYSTEM

The Forward Imaging System will consist of a single 12 MP camera and will be able to collect high resolution digital images of the front perspective view of the highway. The system will capture high quality images at highway speed of 15 to 70 mph. Digital image capture software allowing the storage of images JPEG format and making them accessible from hard disk, removable drives, and through network connection. The system will provide the operator with the ability to directly view images in real-time, and at user-defined intervals. The system will be properly secured to prevent accidental damage, theft, and vandalism.

The FIS shall be synchronized with the profiling system so that the distance measurement of both systems’ data outputs is aligned with the same start and stop locations, as a minimum. The FIS and profiling system shall use the same Distance Measuring Transducer to ensure this synchronization occurs. The linking of both systems will be distance-based and not time-based.

Forward Camera Components Hardware:

• Basler 12 MP Camera

• Resolution (HxV): 4096 px x 3000 px

D. SOFTWARE

FDOT will receive ICC Connect, as part of this purchase . ICC Connect software will be used to import and process data from the upgraded subsystems. The software's annual maintenance costs are included during the warranty period, providing coverage for 12 months from system delivery and acceptance.

E. OPERATION AND MAINTENANCE MANUALS

1. Two complete sets of the Operation and Maintenance manuals for the unit must be provided by the manufacturer, and one digital copy in .PDF format. These manuals must include a complete set of schematics, parts list, and detailed block diagrams for all electrical, mechanical, and electronic systems so that the purchaser will be able to operate and maintain the system properly.

2. One manual for the unit must be provided for the computer/recording/printing equipment.

3. Two copies of the operating procedures for all operational software.

4. User Training will be provided on the Drive operating system. This will include set up, calibration, and operation of the system. A final schedule and breakdown of sessions will be provided and developed with FDOT. Up to two (2) days of training will be provided.

F. INSTALLATION AND WARRANTY

Installation of all upgraded and new equipment will take place at the vendor’s location on customer supplied vehicle. All upgraded and new equipment and components will be warranted against defects in material, workmanship for a period of not less than twelve

(12) months from the date of acceptance by the purchaser.

Upgrade Profiler Survey Vehicle

Florida DOT SMO IrisPRO+

IrisPRO+ as per specification

5-laser Profiler (Vehicle Mounted) with Line lasers iXBlue A7 Inertial Navigation System

ROW Ace - 1 Basler Camera (12 MP)

Collection Core - Drive Software, Collector Core, ADAS, GPS, Target

Sensor