9019 - Solicitation Document.pdf

State of Florida Department of Transportation

INVITATION TO BID

Telescoping, Articulating, Rotating Vertical Lift Platform, Truck Mounted

DOT-ITB-24-9019-SJ

RESPONSES DUE:

Thursday, October 5, 2023 @ 9:00 AM EST

CONTACT FOR QUESTIONS:

Sherill Johnson, Procurement Agent 605 Suwannee Street, Mail Station 20

Tallahassee, Florida 32399-0450 CO.Purch@dot.state.fl.us

Phone: (850) 414-4381 mailto:CO.Purch@dot.state.fl.us

State of Florida Department of Transportation Central Procurement Office

605 Suwannee Street, MS 20 Tallahassee, Florida 32399-0450

INVITATION TO BID REGISTRATION

PLEASE COMPLETE AND RETURN THIS FORM ASAP

E-MAIL TO SHERILL JOHNSON at CO.Purch@dot.state.fl.us.

Bid Number: DOT-ITB-24-9019-SJ

Title: Telescoping, Articulating, Rotating, Vertical Lift Platform, Truck Mounted

Bid Due Date & Time (On or Before): Thursday, October 5, 2023 @ 9:00 AM EST

Potential bidders should notify our office by returning this Bid Registration Form as soon as possible after downloading. Complete the information below e-mail to Sherill Johnson at CO.Purch@dot.state.fl.us.

THE INVITATION TO BID DOCUMENT YOU RECEIVED IS SUBJECT TO

CHANGE. Notice of changes (Addenda), will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/, under this bid number, click on “Search Advertisements”, click on the drop-down arrow beside the box under Advertisement Type, select Invitation to Bid, click on the drop-down arrow beside the box for Organization, select FLORIDA DEPARTMENT OF TRANSPORTATION, then go to the bottom of the same page and click on Advertisement Search. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

Company Name:

Address:

City, State, Zip:

Telephone: ( ) Contact Person:

Internet E-Mail Address:

For further information on this process, e-mail or telephone:

Sherill Johnson CO.Purch@dot.state.fl.us

(850) 414.4381 mailto:CO.Purch@dot.state.fl.us mailto:CO.Purch@dot.state.fl.us https://vendor.myfloridamarketplace.com/

BID SHEET (Page 1 of 4)

BID #: DOT-ITB-24-9019-SJ FOB: STATEWIDE

BID TITLE: Telescoping, Articulating, Rotating, Vertical Lift Platform, Truck Mounted

BID AS SPECIFIED OR APPROVED EQUIVALENT

ITEM 1

PRICE PER UNIT DELIVERED TO ANY FDOT LOCATION IN FLORIDA.

TELESCOPING, ARTICULATING, ROTATING, VERTICAL LIFT PLATFORM, TRUCK MOUNTED,

PER SPECIFICATIONS FC 1200-Modified, Base price installed on carrier supplied by FDOT (must be finished turn-key unit): $

Manufacturer and Model:

Delivery days after receipt of carrier.

ITEM 2 (MAY OR MAY NOT BE PURCHASED AT DISCRETION OF THE FDOT)

(Carrier supplied by vendor):

Manufacturer and model of carrier, complete information enclosed:

Price of complete unit installed on carrier (must be finished turn-key unit): $

Will this carrier be supplied for the life of the contract? Yes No

Delivery days after receipt of order.

BID SHEET (Page 2 of 4)

VENDOR NAME: FEID#:

OPTIONS: MAY OR MAY NOT BE PURCHASED AT DISCRETION OF THE FDOT.

(OPTION PRICE WILL NOT BE CONSIDERED AS BASIS OF AWARD.)

BIDDERS MUST SUPPLY A LIST OF ALL OPTIONS THAT ARE AVAILABLE FROM THEM, PRICED

INDIVIDUALLY. A DESCRIPTION OF EACH ITEM OFFERED MUST BE PROVIDED.

Option 9.0 Use additional pages as needed.

Option 9.1 May or may not be purchased at discretion of the FDOT. It is recognized that not all bidders offer all options listed; there is no penalty for not bidding an option. It is also recognized that some bidders may offer optional features which are standard equipment with others. The FDOT will make every reasonable effort to evaluate bids based on comparable equipment. List all prices and deliveries cost that apply on the price sheet.

ITEM DESCRIPTION:

Manufacturer and model number:

Unit Price $

ITEM DESCRIPTION:

Manufacturer and model number:

Unit Price $

ITEM DESCRIPTION:

Manufacturer and model number:

Unit Price $

ITEM DESCRIPTION:

Manufacturer and model number:

Unit Price $

ITEM DESCRIPTION:

Unit Price $

BID SHEET (Page 3 of 4)

VENDOR NAME: FEID#:

OPTIONS: MAY OR MAY NOT BE PURCHASED AT DISCRETION OF THE FDOT.

(OPTION PRICE WILL NOT BE CONSIDERED AS BASIS OF AWARD.)

BIDDERS MUST SUPPLY A LIST OF ALL OPTIONS THAT ARE AVAILABLE FROM THEM, PRICED

INDIVIDUALLY. A DESCRIPTION OF EACH ITEM OFFERED MUST BE PROVIDED.

Option 9.0 continued Use additional pages as needed.

Option 9.1 continued May or may not be purchased at discretion of the FDOT. It is recognized that not all bidders offer all options listed; there is no penalty for not bidding an option. It is also recognized that some bidders may offer optional features which are standard equipment with others. The FDOT will make every reasonable effort to evaluate bids based on comparable equipment. List all prices and deliveries cost that apply on the price sheet.

ITEM DESCRIPTION:

Manufacturer and model number:

Unit Price $

ITEM DESCRIPTION:

Manufacturer and model number:

Unit Price $

ITEM DESCRIPTION:

Manufacturer and model number:

Unit Price $

ITEM DESCRIPTION:

Manufacturer and model number:

Unit Price $

ITEM DESCRIPTION:

Unit Price $

BID SHEET (Page 4 of 4)

DELIVERY: Delivery will be made within days after receipt of Purchase Order.

Is this product available with recycled content? Yes No

If yes, please send information separate from this Invitation to Bid (See Recycled Material Special Condition for more information).

RENEWAL: see Introduction Section #7.

THE UNIT PRICE(s) WILL APPLY TO THE INITIAL TERM AND ANY RENEWAL PERIODS.

MFMP Transaction Fee:

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the attached Form PUR 1000 General Contract Condition #14. The Transaction Fees imposed shall be based upon the date of issuance of the payment.

NOTE: In submitting a response, the bidder acknowledges they have read and agree to the solicitation terms and conditions and their submission is made in conformance with those terms and conditions.

ACKNOWLEDGEMENT: I certify that I have read and agree to abide by all terms and conditions of this solicitation and that I am authorized to sign for the bidder. I certify that the response submitted is made in conformance with all requirements of the solicitation.

Bidder: ____________________________________________________ FEID#

Address: ______________________________________City, State, Zip:

Phone: ________________________________ E-mail:

Authorized Signature: Date:

Printed/Typed: Title:

FLORIDA DEPARTMENT OF TRANSPORTATION

EQUIPMENT SPECIFICATION

Specification Number: FC1200-Modified Date: May 24, 2023 Unit of Equipment: Telescoping, articulating, rotating, vertical lift platform, Truck Mounted

1.0 INTENT: The intent of this specification is to provide minimum procurement requirements for a truck mounted articulating telescoping rotating vertical lift platform to perform maintenance activities on overhead signs and lighting systems or satisfy other needs for elevated workplace access. The unit will be a finished, integrated, turnkey system, mounted and performance tested by the vendor on the carrier supplied by the Florida Department of Transportation (FDOT).

Make and Model of Lift Unit Bid?

1.1 QUALIFICATION OF MANUFACTURE AND MODEL: The unit required and covered by this specification shall be the manufacturer's latest basic production model and shall be equipped with all standard equipment in accordance with the manufacturer's latest literature, two (2) copies of which must accompany the bid. No prototypes are allowed. The unit bid must have basically been in production for a minimum of one (1) year.

Comply? (Yes/No)

This contract will not be awarded until the FDOT is satisfied that the equipment proposed will meet the specification in every way. This may require interviews, documented proof, an equipment demonstration, and inspection at an FDOT location of our choosing, or any combination of the above. Prospective suppliers will be expected to be fully cooperative with providing any reasonable evidence of specification compliance by the above methods. A maximum of 30 days between bid opening and contract award may be required for this process. After contract award, specification compliance will be reconfirmed by inspection, documentation, and demonstration when the unit is delivered, prior to acceptance. (See Section 6.0)

Understand and acknowledge? (Yes/No)

1.2 DEFINITIONS:

1.2.1 "Approved Equivalent" must be approved prior to bid opening. If this has not been accomplished by bid opening time, your bid will be rejected. The FDOT assumes no responsibility for responding to requests for approval of alternates in time for bid opening, as a technical evaluation frequently must be performed. Therefore, bidders are cautioned that quoting of the components listed may be advisable if lead time is short.

Note: Inadvertent acceptance of previous bids with alternate components shall not be construed as FDOT approval of such alternate components.

Understand and Acknowledge? (Yes/No)

Specifications

1.2.2 Manufacturer's model numbers: When a manufacturer's model number is stated, it is understood that design changes to the stated model by the manufacturer are not subject to the control of the FDOT and that the intent is to procure an item substantially identical to that version last procured by, demonstrated to, or otherwise brought to the attention of the FDOT. It is explicitly understood that it is the responsibility of the bidder to notify the FDOT of any changes of consequence. Please contact the person named on the bid documents for information regarding the last model for which information is on record with the FDOT bid evaluators.

1.2.3 "Heavy Duty": This term means that the design and construction of the item is sufficiently rugged and has adequate safety factors to stand up to the sort of use typically expected to be experienced by FDOT drivers/operators without structural or functional failure or other consequences such that the item causes or will probably cause excessive down time.

1.2.4 "Per spec": Whenever a specification such as SAE, OSHA, or FED-STD (but not limited to those) is referred to, the latest version as of the date of bid opening is the version to be used. If an update takes place between the time of bid opening and equipment delivery, the successful bidder and the FDOT will mutually agree in writing on which version shall prevail unless there are statutory requirements that the new version be used.

2.0 CARRIER: Unless option 9.2 for vendor supply of the carrier is exercised, the carrier will be supplied by the Florida Department of Transportation. The successful bidder shall specify to the Department the minimum chassis requirements including HP, GVWR, (GVWR shall be 19,500 lbs., minimum in any event) RBM, CA, PTO provisions, and any other feature necessary for the proper operation of the articulating telescoping rotating vertical lift platform system. This shall be done with the bid package. Bidder shall supply information for conventional cab-chassis. Bidder shall supply information such that the resulting carrier and articulating telescoping rotating vertical lift platform system combination will be capable of 65mph on a level pavement. The Department will notify the successful bidder when the chassis is available for pick up. Pickup and delivery of the unit shall be at the Purchase Order destination unless specified otherwise. (See Section 6.1)

Bidder must provide minimum chassis requirements for aerial device (HP, GVWR, RBM, CA, and

PTO provisions)

3.0 AERIAL DEVICE: The aerial device shall consist of a platform attached to an articulating telescoping rotating vertical lift platform system, non – insulated, which is mounted on the truck frame.

The device shall conform to the requirements of this specification and the latest version on ANSI/SIA A92.2 - Vehicle-Mounted Elevating and Rotating Aerial Devices, and all other applicable specifications and regulations.

3.1 Reach: The platform working height shall be forty-five (45) feet, minimum and horizontal reach shall be thirty (30) feet, minimum measured from the center of the truck.

Height capability? (ft.) Horizontal reach? (ft.)

3.1.2 Manufacture shall certify a capacity of 400 pounds, minimum when the platform is in any position.

Maximum capacity centered? (lbs.) Maximum capacity traversed? (lbs.)

3.1.3 The articulating boom shall be hydraulic in operation.

3.1.4 Boom construction: The boom shall be constructed of rectangular steel tube sections.

3.1.5 The boom assembly shall have a lifting eye mounted to the boom.

3.1.6 Boom assembly: The outer/inner boom assembly shall include an outer boom, telescopic inner boom, extension boom, and hose assemblies. The inner boom must be capable of being easily removed and disassembled for service and inspection.

Comply? (Yes/No)

3.1.7 Mainframe Assembly: The aerial device shall be mounted directly to the truck chassis.

3.1.8 Platform: The platform shall be an aluminum one (1), person material handing model that conforms to all required safety regulations for intended use.

Platform Size (in.) Comply? (Yes/No)

3.1.9 The platform shall be equipped with one (1) safety belt ring attachment. The ring attachment points shall be located to accept the connection of a 72-inch safety lanyard in any boom position without hampering the operator’s freedom of movement within the platform, as per ANSI/SIA requirements.

3.1.10 The platform shall be equipped with 180-degree rotation and platform leveling system.

3.1.11 Hydraulic System: Provide system to include pump, reservoir, strainer, ten (10) microns return line filter, maximum and all other components necessary for smooth and safe operation in compliance with all standards and regulations. Pump Components shall be sized to provide sufficient power and capacity to operate hydraulic functions in a heavy-duty service environment.

3.1.12 Controls: Provide full pressure single stick upper control to include safety trigger to prevent inadvertent operation. An emergency stop, engine start / stop, and a tool selector control shall be located at the upper controls. Individual lower controls located at the turret will actuate all boom functions. The lower control station will be equipped with a selector valve to override the upper controls and emergency stop.

3.1.13 Controls shall be clearly labeled as to the function and direction of movement.

Comply? (Yes/No)

3.1.14 Throttle Control: An automatically governed engine speed control, compatible with diesel engine and automatic transmission, shall be provided.

3.1.15 Outriggers: Two (2) pairs of adjustable outriggers, for extra stability, individually controlled with hydraulic cylinders, shall be provided. Each cylinder is to be equipped with a pilot check valve to automatically lock in extended position or retracted position.

Outriggers (Yes/No) Comply? (Yes/No)

3.1.16 Stability: The complete unit shall be stability tested before delivery and shall be in conformance with ANSI/SIA A92.2 - Vehicle-Mounted Elevating and Rotating Aerial Devices.

3.1.17 Check Valves: Safety pilot check valves shall be installed on all hydraulic cylinders, with emergency bypass provisions at the ground control station.

3.1.18 An alternate or auxiliary system will be provided to lower the platform in case of emergency or hydraulic failure. This system shall consist of a battery powered motor and hydraulic pump capable of lowering and stowing the boom.

4.0 TOOLS AND ACCESSORIES:

4.1 Two (2) weatherproof 120-volt, 20 ampere, grounded outlets shall be mounted at the work platform.

4.1.2 One (1) cab mounted switch for power supply to pump, one (1) rear mounted diverter valve for outrigger control/lift control.

4.1.3 Material Handing Jib & Hyd. Winch with minimum of 800 lbs. lift.

4.1.4 One (1) Tool circuit shall be provided and mounted in the work platform.

4.2 Service Body: The successful bidder shall install a complete low-profile type of service body on the truck frame. Service Body shall be full length, (eleven (11)-feet, minimum) for truck delivered with no less than three (3) compartments on each side. The service body must have a tail shelf, for the platform rest and boom support with boom hold-down strap, and a recessed hitch mounted capable of towing a trailer.

Service body model Length (ft) / compartments? Comply? (Yes/No)

4.2.1 All compartment doors must be flush with slam action locks keyed alike; steel hinges shall extend entire length of doors. Compartments shall be designed to prevent the intrusion of moisture. No inside dimension on any compartment shall be less than twelve (12) inches.

Compartment dimension (in) Compliant? (Yes/No)

4.2.2 Directional signals, lighting, and reflectors must meet Federal Motor Vehicle Safety Standard (FMVSS) 49 CFR, part 571.108 Standard No. 108; Lamps, reflective devices, and associated equipment, regulations.

4.2.3 Service Body Paint: The service body shall be painted to match the carrier.

5.0 PAINTING: All exterior mounted components furnished by the supplier shall be painted to match the carrier. The complete aerial device shall have a finished suitable for long-term exposure to the Florida environment. Supplier will warrant against rusting, except where scratched through to bare metal, for a period of three (3) years. The paint system shall include the following steps, as a minimum:

1. All surfaces shall be ground smooth with welding slag, burrs and sharp edges removed.

2. All surfaces shall be sandblasted to white metal and then immediately receive one (1) coat of rust inhibitive primer.

3. 3. All primed surfaces shall receive two (2) coats of premium grade automotive enamel to match Yellow # 13538 of Federal Standard 595. Cargo area and top of body compartments to be painted with non-skid paint. All primed surfaces shall receive two (2) coats of premium grade automotive enamel to match DOT Yellow (DuPont Centari L9069A, Freightliner 3258, GM 86, International 4421).

4. All exposed hydraulic cylinder piston rods shall be covered to prevent overspray contact during painting.

6.0 CONDITIONS: Terms and conditions set forth in the bid documents will overrule this specification when there is disagreement between the specification and bid documents.

6.1 DELIVERY AND ACCEPTANCE:

6.1.1 Regardless of the destination specified on the Purchase Order, the first item procured under this specification shall be delivered to the FDOT Midway Maintenance yard at 17 Commerce Boulevard, Midway Fl. 32343. 0.1 mile north of I-10 and Highway 90 west, Tallahassee, Florida. The person(s) named at the end of this specification listed on the purchase order shall be notified of this delivery 7-10 calendar days in advance. Following delivery, the unit will be thoroughly inspected for compliance with these specifications. Items found to not comply will be corrected by supplier and brought into compliance before final acceptance. The unit will then be taken by the supplier to the Purchase Order destination. All subsequent units will be inspected under the same terms at their Purchase Order destinations.

6.1.2 Failure of FDOT personnel to discover defects during an inspection does not relieve the vendor from responsibility for correcting areas of non-compliance found after delivery on the inspected unit.

6.1.3 PREPARATION FOR DELIVERY: The unit shall be properly serviced, clean, and in first class operating condition upon delivery. Pre-delivery service shall include, but not limited to, the following:

a) Complete lubrication of operating mechanisms with OEM recommended lubricants.

b) Check of all fluid levels and adjustments as required.

c) Thorough cleaning of device and removal of all unnecessary tags, stickers, etc.

d) Perform front end alignment upon completed assembly of unit.

6.2 STANDARDS:

6.2.1 The unit shall comply with all Motor Vehicle Safety Standards as established by the U. S.

Department of Transportation, all safety requirements of the latest issues of ANSI Standards and OSHA Standards, and all other Federal and State of Florida legal requirements and safety standards.

6.3 DOCUMENTATION:

6.3.1 Bidders must submit two (2) copies of the current manufacturer's data to substantiate compliance with the specifications, and a list of dealers in or near Florida.

6.4 MANUALS:

6.4.1 The vendor will provide two (2) manufacturer's operator manuals and two (2) lubrication/maintenance manuals and two (2) repair/parts manuals to be delivered with each unit.

6.4.2 The vendor shall ensure that all service bulletins, recall notices, and/or other service or maintenance information for the reasonable life of the machines supplied are sent to the FDOT shop to which the machines are assigned.

6.4.3 The vendor will provide a checklist for periodic preventive maintenance suitable for reproduction on 8 ½ inch by 11-inch paper.

6.4.4 The vendor will provide a copy of all warranty (or warranties) information applicable to this unit.

Warranty information compliance? (Yes/No)

7.0 TRAINING:

7.1 PERSONNEL TRAINING:

7.2.1 The services of a factory technician or technicians, thoroughly trained in the use and operation of the unit, shall be furnished to instruct personnel in the use, operation, and maintenance of the unit after delivery. This is to be done at the delivery location on the Purchase Orders.

8.0 WARRANTY:

8.1 The vendor shall warrant all components of its manufacture and design for a minimum of two (2) years following the date of acceptance and will replace with the FDOT any part found to be faulty in manufacture, design, or workmanship. The warranty shall include parts and labor for the first year at the delivery location or at the supplier’s service location in Florida, at the option of the FDOT. After one (1) year, labor will be included only at the vendor’s service location.

8.2 Components not of the vendor's design and manufacture, except for the carrier, are subject to the OEM warranty. In any case all warranties must be for at least one (1) year. Dates of warranties are to be the date of acceptance by FDOT. The successful bidder shall act as FDOT's agent regarding any warranty claim on OEM warranted components.

9.0 OPTIONS:

9.1 May or may not be purchased at discretion of the FDOT. Option price may be considered as basis of award. It is recognized that not all bidders offer all options listed; there is no penalty for not bidding an option. It is also recognized that some bidders may offer optional features which are standard equipment with others. The FDOT will make every reasonable effort to evaluate bids based on comparable equipment. List all prices and deliveries cost that apply on the price sheet.

9.2 Carrier supplied by vendor. Carrier will be conventional regular cab and chassis model super duty trucks with GVWR 19,500 lbs., minimum. Carrier shall be diesel engine powered super duty truck equipped with air-conditioning, heavy-duty, tow/haul mode, automatic transmission, and must have all features necessary for the proper operation of the articulating telescoping rotating vertical lift platform system. The bidder shall supply information such that the resulting carrier and articulating telescoping rotating vertical lift platform system combination will be capable of safe operation at 65mph on level pavement. The combined cost of the carrier and the articulating telescoping rotating vertical lift platform system will be considered for bid award. Color DOT Yellow (DuPont Centari L9069A, Freightliner 3258, GM 86, International 4421).

9.3 Carrier paint: When requested on the Purchase Order the Bidder shall paint the carrier supplied by the Florida Department of Transportation to match the articulating telescoping rotating vertical lift platform system described in Section 3.0.

1. All surfaces shall be sandblasted to white metal and then immediately receive one (1) coat of rust inhibitive primer.

2. All primed surfaces shall receive two (2) coats of premium grade automotive enamel to match Yellow # 13538 of Federal Standard 595. All primed surfaces shall receive two (2) coats of premium grade automotive enamel to match DOT Yellow (DuPont Centari L9069A, Freightliner 3258, GM 86, International 4421).

NOTE: Specification problems, questions, or comment:

Problems, questions, or comments regarding this specification must be submitted to the Procurement Office in writing a minimum of 10 days prior to bid opening.

Procurement Agent Florida Department of Transportation 605 Suwannee Street, MS 20 Tallahassee, Florida 32399-0450

ACKNOWLEDGMENT OF ORDER

PURCHASING AGENCY:

CONTACT PERSON:

ADDRESS:

CITY STATE ZIP

Your purchase order number ______________________ was received on . The order was placed with the manufacturer on . We anticipate delivery to your agency on or about

Please reference your purchase order number or the production number if an inquiry should become necessary. Contractor’s request that purchaser(s) refrain from inquires about delivery unless the anticipated delivery has been exceeded.

CONTRACTOR NAME:

ADDRESS

CITY STATE ZIP

SIGNATURE DATE

COMMENTS:

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

DRUG-FREE WORKPLACE PROGRAM CERTIFICATION

375-040-18

PROCUREMENT

03/17

287.087 Preference to businesses with drug-free workplace programs. --Whenever two or more bids, proposals, or replies that are equal with respect to price, quality, and service are received by the state or by any political subdivision for the procurement of commodities or contractual services, a bid, proposal, or reply received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. In order to have a drug-free workplace program, a business shall:

(1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

(2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

(3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1).

(4) In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than 5 days after such conviction.

(5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by, any employee who is so convicted.

(6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

Does the individual responding to this solicitation certify that their firm has implemented a drug-free workplace program in accordance with the provision of Section 287.087, Florida Statutes, as stated above?

YES

NO

NAME OF BUSINESS:

IN-STATE PREFERENCE FORM

For Invitation-to-Bid Commodity

375-040-56

OGC – 08/18

Title: Telescoping, Articulating, Rotating Vertical Lift Platform, Truck Mounted

Pursuant to Section 287.084, Florida Statutes, relating to the Florida-based business preference, effective

July 1, 2012:

In a competitive solicitation in which the lowest bid is submitted by a vendor whose principal place of business is located outside the state of Florida and that state where the vendor’s principal place of business is located does not grant a preference in competitive solicitation to vendors having a principal place of business in that state, the preference to the lowest responsible and responsive vendor having a principal place of business in this state shall be 5 percent.

Note: The Vendor is MUST complete and submit this form with its bid. Failure to submit will result in the vendor being found non-responsive.

Vendor Name:

Vendor FEIN:

The Vendor (does ) (does not ) have a principal place of business located in the state of Florida.

If so, please provide an address:

Note: Pursuant to Section 287.084(2) A vendor whose principal place of business is outside the state of

Florida must accompany any written bid documents with a written opinion of an attorney licensed to practice law in that foreign state, as to the preferences, if any or none, granted by the law of that state to its own business entities whose principal places of business is in that foreign state in the letting of any or all public contracts. Failure to submit the written opinion will result in the vendor being found non-responsive.

Authorized Signature:

Title:

Date:

E-VERIFY

375-031-06

PROCUREMENT

OGC – 10/21

In accordance with the contract, the Vendor/Consultant/Contractor hereby acknowledges and certifies compliance with Section 448.095, Florida Statutes. The Vendor/Consultant/Contractor shall register with and use the E-Verify system to verify the work authorization status of all newly hired employees. The Vendor/Consultant/Contractor shall utilize the U.S. Department of Homeland Security’s E-Verify system, in accordance with the terms governing use of the system. The Vendor/Consultant/Contractor shall comply with Section 448.095, Florida Statutes, for the duration of the contract term, including any extensions or renewal periods.

Company/Firm:

Authorized Signature:

Title:

Date:

Contract No:

Financial Project No(s):

Project Description: Telescoping, Articulating, Rotating Vertical Lift Platform, Truck Mounted (DOT-ITB-24-9024-SJ)

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 375-030-60

Florida Statutes VENDOR CERTIFICATION REGARDING PROCUREMENT

287.135 SCRUTINIZED COMPANIES LISTS OGC – 06/18

Respondent Vendor Name: _____________________________________________________

Vendor FEIN: ___________________

Vendor’s Authorized Representative Name and Title: ___________________________________

Address: ______________________________________________________________________

City: _____________________ State: _____________________________ Zip: ______________

Phone Number: ____________________________________

Email Address: _

Section 287.135, Florida Statutes prohibits a company from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of any amount if, at the time of contracting or renewal, the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a boycott of Israel. Section 287.135, Florida Statutes, also prohibits a company from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of $1,000,000 or more, that are on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector Lists which were created pursuant to s. 215.473, Florida Statutes.

As the person authorized to sign on behalf of Respondent, I hereby certify that the company identified above in the section entitled “Respondent Vendor Name” is not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or the Scrutinized Companies that Boycott Israel List. I further certify that the company is not engaged in a boycott of Israel. I understand that pursuant to section 287.135, Florida Statutes, the submission of a false certification may subject company to civil penalties, attorney’s fees, and/or costs.

Certified By: __________________________________________________________ who is authorized to sign on behalf of the above referenced company.

Authorized Signature Print Name and Title: _________________________________________

Date:

ORDERING INSTRUCTIONS

NOTE: ALL ORDERS SHOULD BE DIRECTED TO:

FEDERAL EMPLOYER IDENTIFICATION NUMBER (FEID):

VENDOR:

ADDRESS:

CITY, STATE, ZIP:

TELEPHONE:

TOLL FREE NO.:

DELIVERY: DELIVERY WILL BE MADE WITHIN DAYS AFTER RECEIPT OF PURCHASE

ORDER.

PRODUCT INFORMATION: DIRECT QUESTIONS TO:

NAME & TITLE:

ADDRESS:

CITY, STATE, ZIP:

TELEPHONE:

TOLL FREE NO.:

E-MAIL ADDRESS:

WEB ADDRESS:

I N T R O D U C T I O N S E C T I O N

1) INVITATION

The purpose of this Invitation to Bid is to obtain competitive bids to establish a two-year contract for the purchase of Telescoping, Articulating, Rotating, Vertical Lift Platforms, Truck Mounted by the Department of Transportation, hereafter referred to as the "Department". The contract will become effective on the date the successful bidder(s) receives an acceptance letter from the Department indicating the start date of the contract and will remain effective through the time indicated on the contract document. After the award, said bidder(s) will be referred to as the "Vendor(s)".

All commodities identified in this Invitation to Bid will be subject to the availability of identical commodities as provided by mandatory Department of Management Services' State Contract(s) at such time these commodities become available. In the event of duplication(s) of commodities, the Department of Management Services' mandatory State Contract shall prevail.

2) TIMELINE

Provided below is a list of critical dates and actions. These dates are subject to change. Notices of changes (Addenda) will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/(click on “Search Advertisements”) under this bid number.

It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

ACTION / LOCATION DATE LOCAL TIME

DEADLINE FOR TECHNICAL QUESTIONS - 09-25-2023 05:00 PM EST

(There is no deadline for administrative questions)

BIDS DUE (ON OR BEFORE) - 10-05-2023 09:00 AM EST

Florida Department of Transportation Central Procurement Office Sherill Johnson, Procurement Agent Phone: (850) 414.4381

CO.Purch@dot.state.fl.us

PUBLIC OPENING - 10-05-2023 10:00 AM EST

Florida Department of Transportation Central Procurement Office Sherill Johnson, Procurement Agent 605 Suwannee Street Tallahassee, FL 32399-0450

POSTING OF INTENDED DECISION/AWARD - 10-16-2023

3) BID OPENING AGENDA

The sealed bids will be opened by the Department's Procurement Office personnel at the date, time and location in the Timeline. All bid openings are open to the public and will be conducted according to the following agenda:

Opening remarks – Approximate time of 2 minutes by Department Procurement Office personnel.

Public input period – To allow a maximum of 15 minutes total for public input related to the bid solicitation.

Bids opened – At conclusion of public input or 15 minutes, whichever occurs first, bids received timely will be opened with bidder’s name and prices to be read aloud.

Adjourn - After all bids received timely have been opened, the meeting will be adjourned.

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4) SPECIAL ACCOMMODATIONS

Any person with a qualified disability requiring special accommodations at a pre-bid conference, public meeting, and/or opening shall contact the contact person at the phone number, e-mail address provided on the title page at least five (5) working days prior to the event. If you are hearing or speech impaired, please contact this office by using the Florida Relay Services which can be reached at 1 (800) 955-8771 (TDD).

5) CONTRACT USE

Use of the contract resulting from this bid will be optional for the Department. The Department reserves the right to solicit separate bids for any unusual or abnormal quantity requirements that may arise during the term of the contract.

6) ESTIMATED PURCHASES

It is anticipated that the Department will purchase approximately $280,000.00 under any contract resulting from this bid. This estimated amount is given only as a guideline for preparing your bid and should not be construed as representing an actual amount to be purchased under this contract. The Vendor(s) shall supply, at bid prices, the actual amounts ordered regardless of whether the total of such amounts is more or less than anticipated. This bid and the resulting contract will be subject to annual appropriated funding.

7) RENEWAL

Upon mutual agreement, the Department and the Contract Vendor may renew the contract for a period that may not exceed 3 years or the term of the original contract, whichever is longer. The renewal must be in writing and signed by both parties, and is subject to the same terms and conditions set forth in the initial contract and any written amendments signed by the parties. Any renewal shall specify the renewal price, as set forth in the solicitation response except that an agency may negotiate lower pricing. Renewal is contingent upon satisfactory performance evaluations and subject to the availability of funds.

S P E C I A L C O N D I T I O N S

1) MyFloridaMarketPlace

BIDDERS MUST BE ACTIVELY REGISTERED IN THE STATE OF FLORIDA’S

MYFLORIDAMARKETPLACE SYSTEM BY THE TIME AND DATE OF THE BID OPENING OR

THEY MAY BE CONSIDERED NON-RESPONSIVE (see Special Condition 21). All prospective bidders that are not registered should go to https://vendor.myfloridamarketplace.com/ to complete on-line registration, or call 1-866-352-3776 for assisted registration.

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #14.

The Transaction Fees imposed shall be based upon the date of issuance of the payment.

2) FLORIDA DEPARTMENT OF FINANCIAL SERVICES (DFS) W-9 REQUIREMENT

The Florida Department of Financial Services (DFS) requires all vendors that do business with the state to submit an electronic Substitute Form W-9. Vendors must submit their W-9 forms electronically at https://flvendor.myfloridacfo.com to receive payments from the state. Contact the DFS Customer Service Desk at (850) 413-5519 or FLW9@myfloridacfo.com with any questions.

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https://flvendor.myfloridacfo.com/ mailto:FLW9@myfloridacfo.com

3) QUESTIONS & ANSWERS

In accordance with section 287.057(25), Florida Statutes, respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

Any technical questions arising from this Invitation to Bid must be forwarded, in writing, to the procurement agent identified below. Questions must be received no later than the time and date reflected on the Timeline. The Department’s written response to written inquiries submitted timely by bidders will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/(click on “Search Advertisements”), under this bid number.

It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting their bid.

WRITTEN TECHNICAL QUESTIONS should be submitted to:

Sherill Johnson at CO.Purch@dot.state.fl.us

Questions regarding administrative aspects of the bid process should be directed to the Procurement Agent in writing at the address above or by phone: (850) 414-4381.

4) ORAL INSTRUCTIONS / CHANGES TO THE INVITATION TO BID (ADDENDA)

No negotiations, decisions, or actions will be initiated or executed by a bidder as a result of any oral discussions with a State employee. Only those communications which are in writing from the Department will be considered as a duly authorized expression on behalf of the Department.

Notices of changes (Addenda) will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”) under this bid number.

It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid. All Addenda will be acknowledged by signature and subsequent submission of Addenda with bid when so stated in the Addenda.

5) DIVERSITY ACHIEVEMENT

The Department, in accordance with Title VI of the Civil Rights Act of 1964, 42 USC 2000d- 2000d-4, Title 49, Code of Federal Regulations, U.S. Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that the Department will affirmatively ensure that in any contract/agreement entered into pursuant to this advertisement, minority and disadvantaged business enterprises will be afforded the full opportunity to submit bids in response to this invitation and will not be discriminated on the basis of race, color, national origin, or sex in consideration for an award.

The Department encourages the recruitment and utilization of small, minority, women, and service-disabled veteran businesses. The Department, its vendors, suppliers, and consultants should take all necessary and reasonable steps to ensure that small, minority, women, and service-disabled veteran businesses have the opportunity to compete for and perform contract work for the Department in a nondiscriminatory environment.

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6) PRICES/DELIVERY

Prices shall be firm, net, delivered prices, F.O.B. destination.

Delivery must be made within thirty (30) calendar days or less upon receipt of a purchase order by the contract vendor at their designated ordering location. If more time is needed, the bidder should state the extra time required and the reasons why, in their bid response. Acceptance will be subject to the Department’s approval.

7) IN-STATE PREFERENCE FOR COMMODITY BIDS

In accordance with Section 287.084, Florida Statutes, when the lowest responsible and responsive bid is submitted by a vendor whose principal place of business is located outside the state of Florida, a 5% price preference shall be awarded to the lowest responsible and responsive vendor whose principal place of business is located in the state of Florida, as determined by the vendor’s registration with the Florida Department of State (SunBiz) and/or MyFloridaMarketPlace, unless the state where the out-of-state vendor is located provides a price preference for businesses having a principal place of business in that state. In that case, the same price preference shall be awarded to the lowest responsible and responsive vendor whose principal place of business is located in the state of Florida responding to this Invitation to Bid (ITB).

All bidders MUST complete the attached “In-State Preference Form” and submit with their bid response. All vendors whose principal place of business is outside of Florida, as determined by the vendor’s registration with the Florida Department of State (SunBiz) and/or MyFloridaMarketPlace, must accompany any written bid, proposal, or reply documents with a written opinion of an attorney at law licensed to practice law in that foreign state, as to the preferences, if any or none, granted by the law of that state to its own business entities whose principal places of business are in that foreign state in the letting of any or all public contracts. Failure to submit the “In-State Preference Form AND written opinion will result in the vendor being found non-responsive.

For the 5% preference, the Department will apply 5% to the bid price(s) of the lowest out of state vendor whose state does not grant a preference if that vendor has submitted the lowest responsible and responsive bid. The “In-State Preference” does not apply to transportation projects that use federal funds.

8) INTENDED AWARD

As the best interest of the State may require, the right is reserved to make award(s) by individual item, group of items, all or none, or a combination thereof: on a geographical district basis and / or on a statewide basis with one or more suppliers to reject any and all bids or waive any minor irregularity or technicality in bids received. When it is determined there is competition to the lowest responsible bidder, evaluation of other bids is not required. Bidders are cautioned to make no assumptions, unless their bid has been evaluated as being responsive. All awards made as a result of this bid shall conform to applicable Florida Statute. If the Department is confronted with identical pricing or scoring from multiple vendors, the Department shall determine the order of award using the following criteria, in the order of preference listed below (from highest priority to lowest priority):

1. Section 295.187(4), Florida Statutes; Veteran Business Enterprise

2. Section 287.087, Florida Statute; Drug Free Work Place

3. Section 287.057(11); Minority Business Enterprise

In the event that the application of the above referenced preferences does not resolve the identical replies, the Department shall determine the award by means of random drawing.

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9) PRE-BID CONFERENCE

A PRE-BID CONFERENCE WILL NOT BE HELD.

10) ALTERNATES

Alternate brands will be considered for this bid. The "Department" reserves the right to require each bidder to demonstrate to the satisfaction of the "Department" that the items/materials will perform in a completely acceptable manner. In the event the "Department" judges that the demonstrated performance is unsatisfactory, the "Department" may reject the bid. The bidder must be prepared to demonstrate the materials within fourteen (14) days after the bid opening date. Demonstration time and place is subject to agreement of the "Department" and the bidder.

Bidders submitting a bid that is based on an alternate brand of equipment must submit, with their bid, complete specifications and descriptive technical literature for the equipment proposed.

11) WARRANTY/SUBSTITUTIONS

A warranty is required on all items purchased against defective materials, workmanship, and failure to perform in accordance with required industry performance criteria, for a period of not less than ninety (90) days from the date of acceptance by the purchaser. Any deviation from this criteria must be documented in the bid response or the above statement shall prevail. Delivery of substitute commodities requires prior written approval from the ordering location.

12) REPLACEMENT/RESTOCKING

Replacement of all materials found defective within the warranty period shall be made without cost to the purchaser, including transportation if applicable. All fees associated with restocking cancelled orders shall be the responsibility of the vendor.

13) PRODUCT REQUIREMENTS/SPECIFICATIONS

Items furnished shall be standard products of the manufacturer or their suppliers, shall be new, unused, clean, and free from any defects or features affecting appearance, serviceability, or the safety of the user in normal intended use.

Any deviation from specifications indicated herein must be clearly pointed out; otherwise, it will be considered that items offered are in strict compliance with these specifications, and successful bidder will be held responsible therefore. Deviations must be explained in detail on separate attached sheet(s).

14) ACCEPTANCE

All items listed in the specifications, delivered to the Department not meeting specifications or found to be poorly manufactured will not be accepted, but returned to the vendor, at their expense, for replacement. Replacement of all items found defective shall be made without cost to the Department, including transportation, if applicable. As it may be impossible for each facility to inspect all items upon arrival, a reasonable opportunity must be given to these facilities for inspection of the items, and returning those that are defective.

15) REVIEW OF BIDDER'S FACILITIES & QUALIFICATIONS

After the bid due date and prior to contract execution, the Department reserves the right to perform or to have performed, an on-site review of the bidder's facilities and qualifications. This review will serve to verify data and representations submitted by the bidder and may be used to determine whether the

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bidder has adequate facilities, equipment, qualified and experienced staff, and overall management capabilities to provide the required items. The review may also serve to verify whether the bidder has financial capabilities adequate to meet the contract requirements.

Should the Department determine that the bid package has material misrepresentations or that the size or nature of the bidder's facilities, equipment, management capabilities, or the number of experienced personnel (including technical staff) are not adequate to ensure satisfactory contract performance, the Department has the right to reject the bid.

16) PROTEST OF INVITATION TO BID SPECIFICATIONS

Any person who is adversely affected by the contents of this Invitation to Bid must file the following with the Department of Transportation, Clerk of Agency Proceedings, Office of the General Counsel, 605 Suwannee Street, Mail Station 58, Tallahassee, Florida 32399-0450:

1. A written notice of protest within seventy-two (72) hours after the posting of the solicitation, (the notice of protest may be Faxed to 850-414-5264), and

2. A formal written protest in compliance with Section 120.57(3), Florida Statutes, within ten (10) days of the date on which the written notice of protest is filed.

Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under…