9009 - Addendum No. 1 - Timeline updated.pdf

FLORIDA DEPARTMENT OF TRANSPORTATION

Procurement Office

605 Suwannee Street, MS 20 Tallahassee, Florida 32399-0450

Phone: (850) 414-4479

ADDENDUM NO. 1 DATE: August 3, 2024

BID No.: DOT-RFP-25-9009-CA

BID Title: Third Party of US DOT Drug and Alcohol Testing Program Services

OPENING DATE: Tuesday, August 27, 2024 @ 10:00 AM EST

Notice is hereby given of the following changes to the above-referenced SOLICITATION:

• Registration Form and the Timeline have been revised as shown below.

Bidders/Proposers must acknowledge receipt of this Document by completing and returning to the

Procurement Office, by no later than the time and date of the bid/proposal opening. Failure to do so may subject the bidder/proposer to disqualification.

Cassandra Anderson, Procurement Agent

Bidder/Proposer

Address

Submitted by (Signature)

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or o ther security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

State of Florida Department of Transportation

Central Procurement Office 605 Suwannee Street, Mail Station 20

Tallahassee, Florida 32399-0450

REQUEST FOR PROPOSAL REGISTRATION (rev. 08/03/24)

PLEASE COMPLETE AND RETURN THIS FORM ASAP

E-MAIL TO: cassandra.anderson@dot.state.fl.us

RFP Number: DOT-RFP-25-9009-CA

Title: Third Party Administrative of US DOT Drug and Alcohol Testing Program Services

August 27, 2024 Proposal Due Date & Time (On or Before): August 21, 2024 at 9:00 AM EST

Potential proposers should notify our office by returning this Registration Form as soon as possible after downloading. Complete the information below and e-mail to Cassandra Anderson at cassandra.anderson@dot.state.fl.us.

THE REQUEST FOR PROPOSAL DOCUMENT YOU RECEIVED IS SUBJECT

TO CHANGE. Notice of changes (Addenda), will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/, under this bid number, click on “Search Advertisements”, click on the drop-down arrow beside the box under Advertisement Type, select Request for Proposal, click on the drop-down arrow beside the box for Organization, select FLORIDA DEPARTMENT OF TRANSPORTATION, then go to the bottom of the same page and click on Advertisement Search. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

Company Name:

Address:

City, State, Zip:

Telephone: ( )

Contact Person:

E-Mail Address:

For further information on this process, e-mail or telephone: Cassandra Anderson, Procurement Agent cassandra.anderson@dot.state.fl.us

(850) 414-4479 mailto:cassandra.anderson@dot.state.fl.us https://vendor.myfloridamarketplace.com/ mailto:cassandra.anderson@dot.state.fl.us

I N T R O D U C T I O N S E C T I O N (rev. 08/03/24)

1) INVITATION

The State of Florida Department of Transportation, hereinafter referred to as the “Department”, requests written proposals from qualified Proposers to provide comprehensive drug and alcohol testing administrative services for US DOT regulated transportation providers throughout the State of Florida. It is anticipated that the term of the contract will begin on January 1, 2025, and be effective through December 31, 2027.

The Department intends to award this contract to the responsive and responsible Proposer whose proposal is determined to be the most advantageous to the Department. After the award, said Proposer will be referred to as the “Vendor”. For the purpose of this document, the term "Proposer" means the prime Vendor acting on its own behalf and those individuals, partnerships, firms, or corporations comprising the Proposer team. The term "proposal" means the complete response of the Proposer to the Request for Proposals (RFP), including properly completed forms and supporting documentation.

2) TIMELINE

Provided below is a list of critical dates and actions. These dates are subject to change. Notices of changes (Addenda) will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/(click on “Search Advertisements”) under this RFP number.

It is the responsibility of all potential proposers to monitor this site for any changing information prior to submitting your proposal.

ACTION / LOCATION DATE LOCAL TIME

08-14-2024

DEADLINE FOR TECHNICAL QUESTIONS - 08-09-2024 05:00 PM EST

(There is no deadline for administrative questions) 08-27-2024

PROPOSALS DUE, ON OR BEFORE 08-21-2024 9:00 AM EST

(Technical and Price Proposal) Florida Department of Transportation Central Procurement Office Attn: Cassandra Anderson, Procurement Agent CO.Purch@dot.state.fl.us 08-27-2024 PUBLIC OPENING (Proposals) 08-21-2024 10:00 AM EST Florida Department of Transportation 605 Suwannee Street Tallahassee, Florida 32399-0450 09-24-2024

SELECTION MEETING/INTENDED AWARD 09-10-2024 9:00 AM EST

Florida Department of Transportation 605 Suwannee Street Tallahassee, Florida 32399-0450 09-24-2024

POSTING OF INTENDED AWARD 09-10-2024

3) AGENDA FOR PUBLIC MEETINGS

Agenda – Public Opening (Mandatory Qualifications and Technical Proposals) Agenda for Public Opening of Mandatory Qualifications and Technical Proposals for DOT-RFP-25-9009-CA:

Starting Time: see “Timeline” in RFP solicitation.

https://vendor.myfloridamarketplace.com/ mailto:CO.Purch@dot.state.fl.us