Board of County Commissioners County Administrator

Mary Lou Berger, Mayor Verdenia C. Baker Hal R. Valeche, Vice Mayor Paulette Burdick Shelley Vana Steven L. Abrams Melissa McKinlay Priscilla A. Taylor Purchasing Department www.pbcgov.org/purchasing

*Amended 03/04/2016*

BOARD OF COUNTY COMMISSIONERS

NOTICE OF SOLICITATION

RFQ #900404R/JJ

RADIO, TWO-WAY, OEM SUPPLIES, PARTS AND ACCESSORIES

BY MANUFACTURER, PURCHASE OF, TERM CONTRACT (RE-QUOTE)

RFQ SUBMISSION DATE: March 08, 2016 AT 4:00 P.M.

**** FAXED OR E-MAILED RESPONSES ACCEPTABLE ****

It is the responsibility of the vendor to ensure that all pages are included. Therefore, all vendors are advised to closely examine this package. Any questions regarding the completeness of this package should be immediately directed to the Palm Beach County Purchasing Department.

Quotations are requested for furnishing the goods/services as described herein and in accordance with applicable terms, conditions and specifications as set forth herein without any modification, change or alterations to any terms, conditions or provisions of this solicitation, unless specifically approved in writing by the County.

By submitting an offer which is accepted by the County, a binding contract is formed in accordance with the terms, conditions and specifications as set forth in this Request for Quotation (RFQ)

C A U T I O N

As they are issued, all amendments to solicitations will be posted under the applicable solicitation on our website at http://www.pbcgov.org/purchasing. It is the vendor’s sole responsibility to routinely check this website for any amendments that may have been issued prior to the deadline for receipt of quotes.

Palm Beach County shall not be responsible for the completeness of any solicitation that was not downloaded from the above website or obtained directly from the Purchasing Department.

In accordance with the provisions of ADA, this document may be requested in an alternate format.

BOARD OF COUNTY COMMISSIONERS, PALM BEACH COUNTY PURCHASING DEPARTMENT

50 S. MILITARY TRAIL, SUITE 110, WEST PALM BEACH, FL 33415-3199

http://www.pbcgov.org/purchasing http://www.pbcgov.org/purchasing

BOARD OF COUNTY COMMISSIONERS

Palm Beach County

REQUEST FOR QUOTATION

TITLE: RADIO, TWO-WAY, OEM SUPPLIES, PARTS AND ACCESSORIES

BY MANUFACTURER, PURCHASE OF, TERM CONTRACT (RE-QUOTE)

BUYER: JASON JOSEPHS PHONE (561) 616-6835

FAX (561) 242-6735 E-MAIL: jjosephs@pbcgov.com

**** FAXED OR E-MAILED RESPONSES ACCEPTABLE ****

To ensure that your offer is considered, it must be received in Palm Beach County Purchasing no later than 4:00 P.M., PALM BEACH COUNTY LOCAL TIME, by the submission date. Offers received after this time will not be considered.

This Request for Quotation, General Conditions, Instructions to Vendors, Special Conditions, Specifications, Attachments, Amendments (if issued), and/or any other referenced document form a part of this RFQ solicitation and response thereto, and by reference are made a part thereof. The selected awardee shall be bound by all terms, conditions and requirements in these documents.

GENERAL CONDITIONS, INSTRUCTIONS AND INFORMATION FOR VENDORS

GENERAL CONDITIONS

The following Terms and Conditions are applicable to this purchase order/contract entered into by and between Palm Beach County (referred to as County) and Vendor.

1. CONDITIONED OFFERS

Vendors are cautioned that any condition, qualification, provision, or comment in their quote, or in other correspondence transmitted with their quote, which in any way modifies, takes exception to, or is inconsistent with the specifications, requirements, or any of the terms, conditions, or provisions of this solicitation, is sufficient cause for the rejection of their quote and shall be considered as non-responsive.

2. MODIFICATIONS

No modifications of this order/contract, including but not limited to these terms and conditions, shall be binding upon County unless approved by an authorized representative of County’s Purchasing Office.

3. ASSIGNMENTS

Assignments are prohibited unless prior written consent is given by the County and the Vendor.

4. EXCUSABLE DELAYS

The County may grant additional time for any delay if the delay will not adversely impact the best interest of the County and is due to causes beyond the control of the Vendor. Such grant must be in writing and made part of the order/contract.

5. DEFAULT

The County may, by written notice of default to the successful vendor, terminate the order/contract in whole or in part if the successful vendor fails to satisfactorily perform any provisions of this solicitation or resultant order/contract, or fails to make progress so as to endanger performance under the terms and conditions of this solicitation or resultant order/contract, or provides repeated non-performance, or does not remedy such failure within a period of ten (10) days (or such period as the Director of Purchasing may authorize in writing) after receipt of notice from the Director of Purchasing specifying such failure. In the event the County terminates this order/contract in whole or in part because of default of the successful vendor, the County may procure goods and/or services similar to those terminated, and the successful vendor shall be liable for any excess costs incurred due to this action.

If it is determined that the successful vendor was not in default or that the default was excusable (e.g., failure due to causes beyond the control of, or without the fault or negligence of, the successful vendor), the rights and obligations of the parties shall be those provided in “Termination For Convenience”.

6. TERMINATION FOR CONVENIENCE

The County may, whenever the interests of the County so require, terminate the order/contract, in whole or in part, for the convenience of the County upon five (5) days written notice to Vendor. Unless directed otherwise in the notice of termination, the Vendor shall incur no further obligations in connection with the order/contract.

7. REMEDIES

No remedy herein conferred upon any party is intended to be exclusive of any other remedy, and each and every such remedy shall be cumulative and shall be in addition to every other remedy given hereunder now or hereafter existing at law, or in equity, by statute or otherwise. No single or partial exercise by any party of any right, power, or remedy hereunder shall preclude any other or further exercise thereof.

8. NO THIRD PARTY BENEFICIARY

No provision of this Contract is intended to, or shall be construed to, create any third party beneficiary or to provide any rights to any person or entity not a party to this Contract, including but not limited to any citizen or employees of the County and/or successful vendor.

9. FOB

The F.O.B. point shall be destination. If the County agrees, freight charges may be prepaid by the Vendor and listed on the invoice;

however, Vendor retains title and assumes all responsibility, liability and risk in transit, and shall be responsible for the filing of claims for loss or damages.

10. PAYMENT TERMS

The Florida Prompt Payment Act is applicable to this solicitation. Interest penalties will only be paid in accordance with the Florida Prompt Payment Act, Florida Statute 218.70.

Note: Palm Beach County Vendors can now be paid by Credit Card via the County’s voluntary Payment Manager Program. For vendors who don’t have a merchant account, one is needed to utilize the Program. For vendors with a merchant account, you will need to enroll with the Palm Beach County Clerk & Comptroller’s office. For information, contact the Palm Beach County Clerk & Comptroller at pbcpaymentmgr@mypalmbeachclerk.com or 561-355-3295.

11. INVOICING

Vendor must render original invoice(s) to the Palm Beach County Finance Department, P.O. Box 4036, West Palm Beach, Florida 33402- 4036.

12. TAXES

The County is exempt from Federal and State taxes.

13. PURCHASE ORDER

The County will not accept any goods delivered or services performed unless a duly authorized purchase order has been issued for said goods and/or services. The purchase order number must appear on all invoices, packing slips and all correspondence concerning the order.

14. ORDER/CONTRACT

Vendor agrees that by submitting an offer (i.e. Request for Quotation) which is accepted by the County (i.e. Purchase Order, Term Contract Notice) a binding contract is formed in accordance with the County’s terms, conditions and specifications as set forth in the solicitation and this purchase order. Vendor certifies that the offer has been made by an officer or employee having the authority to bind the Vendor. Accordingly, payment will only be made to the company and the address as provided in the Vendor’s offer unless prior written authorization is received from the County.

15. PRICING

(a) Unless specifically requested in the specifications, any response containing modifying or escalation clauses shall be rejected.

(b) The price offered must be in accordance with the unit of measure provided on the response page(s). One (1) space or line requires only one (1) single, fixed unit price. Anything other than a single, fixed unit price shall result in the rejection of your response.

(c) Vendor warrants by virtue of submitting an offer that prices shall remain firm for a period of ninety (90) days from the date of opening to allow for evaluation and award.

(d) Prices shall remain firm for the initial and any subsequent term unless modified by a special condition.

(e) All unit prices offered should be within two (2) decimal points. If vendor’s pricing offered exceeds two (2) decimal points, Purchasing reserves the right to round up or down accordingly.

(f) In the event of mathematical error(s), the unit price shall prevail and the vendor’s total offer shall be corrected accordingly. QUOTES

HAVING ERASURES OR CORRECTIONS MUST BE INITIALED

BY THE VENDOR PRIOR TO SUBMISSION TIME. IF THE

CORRECTION IS NOT PROPERLY INITIALED, OR IF THE

INTENT OR LEGIBILITY OF THE CORRECTION IS NOT

CLEAR, THE RFQ SHALL BE REJECTED.

16. DELIVERIES

Deliveries are to be made Monday through Friday, excluding holidays, unless otherwise stipulated.

17. INSPECTION/ACCEPTANCE

All goods and/or services provided on this Purchase Order are subject to inspection and acceptance upon receipt or completion by an authorized representative of the County. Payment shall not be authorized until the goods and/or services have been received, accepted and properly invoiced.

18. QUANTITIES

Quantities specified in the order/contract cannot be changed without County approval. Goods shipped in excess of quantity designated may be returned at Vendor’s expense.

19. DISCRIMINATION PROHIBITED

Pursuant to Palm Beach County Resolution R-2014-1421, as may be amended, all Vendors doing business with the County shall treat all of its employees equally during employment without regard to race, color, religion, disability, sex, age, national origin, ancestry, marital status, familial status, sexual orientation, gender identity and expression or genetic information. All Vendors shall comply with the following and may use the “Non-Discrimination Policy” form to show compliance. Vendor shall submit to County a copy of its non-discrimination policy, which shall be consistent with the foregoing non-discrimination policy; OR, in the event Vendor does not have a written non-discrimination policy or one that conforms to the County’s policy, the Vendor shall sign and submit to County a statement affirming that it will conform to the County’s non-discrimination policy as set forth in the above-referenced Resolution. The Vendor shall satisfy the requirements set forth herein prior to execution of a contract with County and within a time frame specified by County (normally within two (2) working days of request). Failure to satisfy this requirement shall render your quote non-responsive. It is the responsibility of the Vendor to maintain a written or non-written non-discrimination policy that conforms to the County’s policy as set forth herein throughout the term of the contract. Failure to meet this requirement shall be considered default of contract.

20. LEGAL REQUIREMENTS

The Vendor must strictly comply with all Federal, State, County and local laws, ordinances, rules and regulations that in any manner affect the goods and/or services provided herein. The UCC shall prevail as the basis for contractual obligations between the Vendor and the County for any terms and conditions not addressed. The County shall not be liable to the Vendor for any legal fees, court costs, or other legal expenses arising from the interpretation or enforcement of this order/contract, or from any other matter generated by or relating to this order/contract.

21. CRIMINAL HISTORY RECORDS CHECK

ORDINANCE

Pursuant to Palm Beach County Code Section 2-371 through 2-377, the Palm Beach County Criminal History Records Check Ordinance (“Ordinance”), the County shall conduct fingerprint based criminal history record checks on all persons not employed by the County who repair, deliver, or provide goods or services for, to, or on behalf of the County.

A fingerprint based criminal history record check shall be conducted on all employees and subcontractors of vendors, including repair persons and delivery persons, who are unescorted when entering a facility determined to be critical to the public safety and security of the County.

County facilities that require this heightened level of security are identified in Resolution R-2003-1274, as may be amended. The vendor is solely responsible for understanding the financial, schedule, and staffing implications of this Ordinance. Further, the vendor acknowledges that its pricing offered includes any and all direct or indirect costs associated with compliance of this Ordinance, except for the applicable FDLE/FBI fees that shall be paid by the County.

22. PUBLIC ENTITY CRIMES

In accordance with the Florida Public Entity Crime Statute 287.132.133, persons and affiliates who are entering into a contract or performing any work in furtherance with Palm Beach County certifies that it, its affiliates, suppliers, subcontractors and consultants who will perform hereunder, have not been placed on the convicted vendor list maintained by the State of Florida Department of Management Services within the thirty-six

(36) months immediately preceding the date hereof. This notice is required by Florida Statute 287.133 (3) (a).

mailto:pbcpaymentmgr@mypalmbeachclerk.com

23. SBE PROGRAM

Item 1 – Policy It is the policy of the Board of County Commissioners of Palm Beach County, Florida, that SBE(s) have the maximum practical opportunity to participate in the competitive process of supplying goods and services to the County. To that end, the Board of County Commissioners adopted a Small Business Ordinance which is codified in Sections 2-80.21 through 2-80.34 (as amended) of the Palm Beach County Code, which sets forth the County’s requirements for the SBE program, and is incorporated in this solicitation. Compliance with the requirements contained in this section shall result in a vendor being deemed responsive to SBE requirements. The provisions of this Ordinance are applicable to this solicitation, and shall have precedence over the provisions of this solicitation in the event of a conflict.

Item 2 – Contract Award Criteria For purchases made as a result of this solicitation, the County shall make an award to the vendor who is certified as a small business with Palm Beach County and who is within 10% of the lowest responsive, responsible vendor, providing that the small business is also deemed responsive and responsible to the terms and conditions of the solicitation.

Item 3 – SBE Certification Only those firms certified as a small business enterprise by Palm Beach County at the time of quote submission shall be counted toward the established SBE goals. Upon receipt of a complete application, IT

TAKES UP TO NINETY (90) DAYS TO BECOME CERTIFIED AS AN

SBE WITH PALM BEACH COUNTY. It is the responsibility of the vendor to confirm the certification of any proposed SBE; therefore, it is recommended that vendors visit the on-line Vendor Directory at www.pbcgov.org/osba to verify SBE certification.

Item 4 – Decertification As part of the consideration for quote award under the SBE Ordinance, any firm/proposer decertified by Palm Beach County shall be considered non-responsive to the SBE requirements.

24. LOCAL PREFERENCE ORDINANCE

In accordance with the Palm Beach County Local Preference Ordinance, a preference may be given to (1) quoters having a permanent place of business in Palm Beach County or (2) quoters having a permanent place of business in the Glades that are able to provide the goods or services within the Glades.

A. Glades Local Preference: Pursuant to the Palm Beach County

Local Preference Ordinance, a 5% Glades Local Preference is given when a Glades business offers to provide the goods or services that will be procured for use in the Glades. If the lowest responsive, responsible quoter is a non-Glades business, all quotes received from responsive, responsible Glades businesses may be decreased by 5%. The original quote amount is not changed. The 5% decrease given for the Glades Local Preference is calculated only for the purpose of determining ranking and award.

B. Local Preference: Pursuant to the Palm Beach County Local

Preference Ordinance, a 5% Local Preference is given to quoters having a permanent place of business in Palm Beach County. If the lowest responsive, responsible quoter is a non-local business; all quotes received from responsive, responsible local businesses may be decreased by 5%. The original quote amount is not changed.

The 5% decrease given for the Local Preference is calculated only for the purpose of determining ranking and award.

C. To receive a Glades Local Preference or a Local Preference (collectively referred to as “local preference”), a quoter must have a permanent place of business in existence prior to the County’s issuance of this Request for Quotation. A permanent place of business means that the quoter’s headquarters is located in Palm Beach County or in the Glades, as applicable; or, the quoter has a permanent office or other site in Palm Beach County or in the Glades, as applicable, where the quoter will produce a substantial portion of the goods or services to be purchased.

A valid Business Tax Receipt issued by the Palm Beach County Tax Collector is required, unless the quoter is exempt from the business tax receipt requirement by law, and will be used to verify that the quoter had a permanent place of business prior to the issuance of this Request for

Quotation. In addition, the attached “Certification of Business Location” and Business Tax Receipt must accompany the quote at the time of quote submission. The Palm Beach County Business Tax Receipt and this Certification are the sole determinant of local preference eligibility.

Errors in the completion of this Certification or failure to submit this completed Certification will cause the quoter to not receive a local preference.

25. INDEMNIFICATION

To the extent authorized by law, Vendor shall indemnify, save and hold harmless the County, its employees and agents against any and all claims, damages, liability and court awards including costs, expenses and attorney fees incurred as a result of any act or omission by the Vendor, or its employees, agents, subcontractors or assignees pursuant to the terms and conditions of this order/contract.

26. SAFETY DATA SHEETS (SDS)

Any toxic substance provided to the County as a result of this solicitation or resultant order/contract shall be accompanied by its SDS.

27. ENDORSEMENTS

No endorsements by the County of the goods and/or services will be used by the Vendor in any way, manner or form.

28. VENUE AND GOVERNING LAW

Any and all legal actions arising from or necessary to enforce this order/contract will be held in Palm Beach County and shall be interpreted according to the laws of Florida.

29. PUBLIC RECORDS

Any information submitted relating to this order/contract will become a public document pursuant to Section 119.07, Florida Statutes.

30. SALES PROMOTIONS / PRICE REDUCTIONS

Should sales promotions occur during the term of the order/contract that lower the price of the procured item, the successful vendor shall extend to the County the lower price offered by the manufacturer on any such promotional item. Further, any price decreases effectuated during the order/contract period by reason of market change or otherwise, shall be passed on to the County. Additionally, anytime after award, the vendor may offer a reduced price which shall remain in effect for the duration of the order/contract.

31. PERFORMANCE DURING EMERGENCY

By submitting an offer, vendor agrees and promises that, during and after a public emergency, disaster, hurricane, flood, or acts of God, the County shall be given “first priority” for all goods and services under this order/contract. Vendor agrees to provide all goods and services to the County during and after the emergency at the terms, conditions, and prices as provided in this solicitation on a “first priority” basis. Vendor shall furnish a 24-hour phone number to the County in the event of such an emergency. Failure to provide the stated priority during and after an emergency shall constitute breach of contract and make the vendor subject to sanctions from doing further business with the County.

32. PALM BEACH COUNTY OFFICE OF THE

INSPECTOR GENERAL AUDIT REQUIREMENTS

Pursuant to Palm Beach County Code, Section 2-421-2-440, as amended, Palm Beach County’s Office of Inspector General is authorized to review past, present and proposed County contracts, transactions, accounts, and records. The Inspector General’s authority includes, but is not limited to, the power to audit, investigate, monitor, and inspect the activities of entities contracting with the County, or anyone acting on their behalf, in order to ensure compliance with contract requirements and to detect corruption and fraud.

33. BUSINESS INFORMATION

If vendor is a Joint Venture for the goods/services described herein, vendor shall, upon request of Palm Beach County, provide a copy of the Joint Venture Agreement signed by all parties.

SPECIAL CONDITIONS

34. GENERAL / SPECIAL CONDITION PRECEDENCE

In the event of conflict between General Conditions and Special Conditions, the provisions of the Special Conditions shall have precedence.

35. LOCAL PREFERENCE, GLADES LOCAL PREFERENCE, AND SBE ORDINANCE (LOT #2 - PALM TRAN ONLY)

The Palm Beach County Local Preference, Glades Local Preference, and SBE Ordinance DO NOT APPLY TO LOT #2

OF THIS SOLICITATION.

36. QUALIFICATION OF VENDORS

This bid shall be awarded only to a responsive and responsible vendor, qualified to provide the goods and/or service specified. The vendor shall, upon request, promptly furnish the County sufficient evidence in order to confirm a satisfactory performance record. Such information may include an adequate financial statement of resources, the ability to comply with required or proposed delivery or performance schedule, a satisfactory record of integrity and business ethics, the necessary organization, experience, accounting and operation controls, and technical skills, and be otherwise qualified and eligible to receive an award under applicable laws and regulations.

The vendor should submit the following information with their bid response; however, if not included, it shall be the responsibility of the vendor to submit all evidence, as solicited, within a time frame specified by the County (normally within two working days of request). Failure of a vendor to provide the required information within the specified time frame is considered sufficient cause for rejection of their bid. Information submitted with a previous bid shall not satisfy this provision.

A. The vendor, if not the manufacturer must provide written evidence executed by the manufacturer stating that the vendor is in fact, an authorized dealer/distributor/reseller of the manufacturer.

37. AWARD (ITEM-BY-ITEM)

Palm Beach County shall award this Request for Quotation (RFQ) to the responsive, responsible vendor offering the greatest single fixed percentage discount on an item-by-item basis, based on the evaluation item final price. The County reserves the right to reject bids which would result in an award which is financially disadvantageous to the County. An award may be considered financially disadvantageous when it would result in an award to a vendor for less than $1,000, or when it would result in awards of multiple small fragments. This policy is predicated on avoidance of increased administrative costs and operational complexity.

38. INFORMATION AND PRICE LIST(S) (WITH RFQ RESPONSE)

Vendor shall check the applicable price list type, and enter a single fixed percentage in either the discount or markup line as applicable. *FAILURE OF THE VENDOR TO COMPLETE ALL SPACES SHALL RENDER YOUR BID NON- RESPONSIVE. The County reserves the sole right to determine acceptance of offered item(s).

*The vendor must provide a copy of the page containing the item(s) noted as the evaluation item(s) from the current price list(s) the quoted discount is from. *FAILURE OF THE VENDOR TO SUBMIT THIS INFORMATION

WITH YOUR BID RESPONSE SHALL RENDER YOUR BID NON-RESPONSIVE.

Vendor shall enter the required information on the bid response pages (catalog/price list type, catalog/price list name, catalog/price list number, catalog/price list date), circle (+) to indicate markup or circle (-) to indicate discount, and enter a single fixed percentage. Failure of the vendor to complete all spaces shall render your bid non-responsive.

The County reserves the sole right to determine acceptance of offered item(s).

The vendor shall provide a minimum of the first page of the current price list the quoted discount is from, AND the page with the item(s).

39. CATALOG(S), PRICE LIST(S), ETC.

Upon request, the successful vendor shall supply at no charge current catalog(s), price list(s), etc. for all awarded manufacturers. The successful vendor shall update and keep all catalog(s), price list(s), etc. current throughout the term of the contract. When a revision to the catalog(s), price list(s), etc. occurs which includes the addition of new products within the scope of this solicitation, the discount and net price of the new products must be equal to or better than the discount and price of items originally included in this solicitation.

Upon award, the successful vendor shall supply one copy of the appropriate catalog(s), price list(s), etc. to:

A. Palm Beach County Finance Department Supervisor, Pre-Audit Division P.O. Box 4036 West Palm Beach, Florida 33402-4036

(561) 355-3011

B. Palm Beach County ESS Ken Denker, Electronic Systems Supervisor 2633 Vista Parkway West Palm Beach, Florida 33411

(561) 233-0831

Note: Catalog(s), price list(s), etc. shall clearly identify the term contract number and the successful vendor’s name, address and telephone number. Additionally, catalog(s), price list(s), etc. created by the vendor, if not the manufacturer, will not satisfy this requirement.

40. INVOICES

When invoicing the County for goods purchased under this solicitation, the successful vendor must provide complete, accurate invoices which must include for every item purchased a unique catalog number, a definitive description, the catalog/list price, and the invoiced price. If the applicable catalog does not provide unique numbers, the description of the item must be sufficiently accurate to specifically identify the goods provided to the County. Example: Invoice shall include:

Item # 1.

Description Sony speaker

Part # #123

List Price $50.00

Discount 50%

Discount Price $25.00

Qty

Total $75.00

41. AUDIT

All items sold to Palm Beach County as a result of this bid award are subject to post sale audit adjustment. In the event an audit indicates the successful vendor has not honored quoted price lists and discounts, the successful vendor shall be liable for any and all overage charges, and may be considered in default of this contract.

42. METHOD OF ORDERING (TERM CONTRACT)

A contract shall be issued for a term of twelve (12) months or until the estimated amount is expended, at the discretion of the County. The County will order on an “as needed” basis.

43. F.O.B. POINT

The F.O.B. point shall be destination. Exact delivery point will be indicated on the term contract delivery order (DO).

Request for Quotation (RFQ) responses showing other than F.O.B. destination shall be rejected. Vendor retains title and assumes all transportation charges, responsibility, liability and risk in transit, and shall be responsible for the filing of claims for loss or damages.

44. DELIVERY

Delivery shall be required within three (3) business days for non-stock items, and two (2) business days for stock items, after receipt of term contract delivery order (DO) unless a modified delivery date has been requested by the successful vendor and approved in writing by the Purchasing Department or the designated County representative. Failure of the successful vendor to perform to the delivery requirement is sufficient cause for default and termination of the contract.

45. AS SPECIFIED

A term contract delivery order (DO) will be issued to the successful vendor with the understanding that all items delivered must meet the specifications herein. Palm Beach County will return, at the expense of the successful vendor, items not delivered as specified.

46. ESTIMATED EXPENDITURES

The anticipated term of the contract to be awarded as a result of this bid is for twelve (12) months. The anticipated value during the contract term is $22,000. Palm Beach County reserves the right to increase or decrease the anticipated value as necessary to meet actual requirements, and to rebid for the contracted goods and services at any time after the anticipated value of this contract has been reached, notwithstanding that the anticipated term has not been completed.

47. RENEWAL OPTION

The successful vendor shall be awarded a contract for twelve (12) months with the option to renew for four (4) additional twelve (12) month period(s). The option for renewal shall only be exercised upon mutual written agreement and with all original terms, conditions and unit prices adhered to with no deviations. Any renewal shall be subject to the appropriation of funds by the Board of County Commissioners. A renewal shall be revoked if a vendor is suspended by the Purchasing Department prior to the commencement of the renewal period.

48. BRAND/MANUFACTURER REFERENCED

Only the referenced manufacturer will be considered. Bids will be considered only from manufacturers or their authorized dealer/distributor/reseller. Authorized dealers/distributors/resellers must regularly maintain an adequate stock of materials normally required to meet the requirements of this Request for Quotation (RFQ).

49. WARRANTY

The successful vendor shall furnish factory/manufacturer warranty on all supplies furnished hereunder against defect in materials and/or workmanship. The factory/manufacturer warranty shall become effective on the date of delivery and acceptance by Palm Beach County. Should any defect in materials or workmanship, excepting ordinary wear and tear, appear during the above stated warranty period, the successful vendor shall repair or replace same at no cost to Palm Beach County.

50. ATTACHMENT(S)

Attachment “A” is included and is considered to be a component of this Request for Quotation (RFQ).

51. PACKAGING / SHIPPING LABELS

Each carton, case, and/or package delivered as a result of this contract shall include a shipping label and packing slip.

Each shipping label shall specify the term contract delivery order (DO) number, and the carton/case/package number per total number of cartons/cases/packages shipped for the order. Each packing slip (and all required copies) shall specify the successful vendors name, part number, part description, and the quantity for each part delivered. Parts delivered in the original manufacturer’s cartons/cases/packages are acceptable, and each carton/case/package shall be labeled or marked with specific information including but not limited to manufacturer’s name, part number, product type and style, brand name, size, weight, dimensions, compositional materials, and carton/case/package quantity.

SPECIFICATIONS

RADIO, TWO-WAY, OEM SUPPLIES, PARTS AND ACCESSORIES BY MANUFACTURER, PURCHASE OF, TERM

CONTRACT (RE-QUOTE)

GENERAL

The sole purpose and intent of this Request for Quotation (RFQ) is to secure a single fixed percentage discount or a single fixed percentage markup from the current price list(s), etc. of the referenced manufacturer/brand indicated on the RFQ response pages, and establish a term contract for the purchase of various types of two-way radio OEM supplies, parts and accessories for the Palm Beach County Electronic Services & Security (ESS) Division.

The single fixed percentage discount or markup on the RFQ response pages shall apply to all items within the price list(s), etc.

Quoters are cautioned to calculate their discount or markup percentage carefully. Separate shipping charges are not allowed under this contract and should be taken into consideration when offering your percentage discount or markup.

NOTE: The part number listed under Section A. of each manufacturer/brand referenced is for evaluation purposes only and is not the sole item to be ordered.

It is imperative that the quoter contact the responsible Buyer if manufacturer/brand names are obsolete, spelled incorrectly, etc., and/or if the evaluation item part/model numbers are incorrect or obsolete. The failure of names and/or part numbers to match exactly with the backup information submitted with your quote response shall render your quote “non-responsive.”

It is also imperative that the quoter contact the responsible Buyer if published catalog(s), price list(s), etc.

do not exist for these manufacturers/brands.

COUNTY’S RESPONSIBILITIES

The County will order on an “as needed” basis.

DEFINITIONS

Supplies: General purpose consumable items which commonly have a shorter life span in use than a machine or unit, and which are stocked for recurring use.

Parts: Pieces, sections, qualities, etc. that makeup a machine or unit.

Accessories: A subordinate or supplementary item used to make a machine or unit more useful or effective.

http://www.businessdictionary.com/definition/general.html http://www.businessdictionary.com/definition/item.html

RESPONSE PAGE

LOT #1

ANTENNAS & ANTENNA SYSTEMS

ITEM

NO.

MANUFACTURER/

BRAND

PRICE LIST SINGLE FIXED

PERCENTAGE DISCOUNT OR

MARKUP OFFERED

1. COMMSCOPE

LLC / ANDREW

CORPORATION

TYPE: ____________________________________

MSRP / DEALER / JOBBER / OTHER

PRICE LIST NAME: _________________________

PRICE LIST #: _____________________________

PRICE LIST DATE: _________________________

APPLY PERCENTAGE TO EITHER

THE DISCOUNT OR MARKUP

BELOW:

( - ) DISCOUNT ________%

OR

( + ) MARKUP ________%

The following item is for evaluation purposes only and is not the sole item to be ordered. Vendor shall complete all spaces to include the item price of the market basket item from the current price list indicated above, their single fixed percentage discount or markup and the final item price after the discount or markup has been applied.

A. PART #DB812KE-XT

ITEM PRICE: $_____________ + / - DISCOUNT OR MARKUP ___________% = FINAL ITEM PRICE: $_____________

ITEM

NO.

MANUFACTURER/

BRAND

PRICE LIST SINGLE FIXED

PERCENTAGE DISCOUNT OR

MARKUP OFFERED

2. PCTEL

PRICE LIST DATE: _________________________

APPLY PERCENTAGE TO EITHER

THE DISCOUNT OR MARKUP

The following item is for evaluation purposes only and is not the sole item to be ordered. Vendor shall complete all spaces to include the item price of the market basket item from the current price list indicated above, their single fixed percentage discount or markup and the final item price after the discount or markup has been applied.

A. PART #APR852.3

Continued….

FIRM NAME: _____________________________________________________________________________________

RESPONSE PAGE CONT’D

ANTENNAS & ANTENNA SYSTEMS (Continued)

MANUFACTURER/

BRAND

PRICE LIST

SINGLE FIXED

PERCENTAGE DISCOUNT OR

MARKUP OFFERED

3. LAIRD

TECHNOLOGIES

PRICE LIST DATE: _________________________

APPLY PERCENTAGE TO EITHER

THE DISCOUNT OR MARKUP

The following item is for evaluation purposes only and is not the sole item to be ordered. Vendor shall complete all spaces to include the item price of the market basket item from the current price list indicated above, their single fixed percentage discount or markup and the final item price after the discount or markup has been applied.

A. PART #QW8063

ITEM PRICE: $_____________ + / - DISCOUNT OR MARKUP _____________% = FINAL ITEM PRICE: $___________

MANUFACTURER/

BRAND

PRICE LIST SINGLE FIXED

PERCENTAGE DISCOUNT OR

MARKUP OFFERED

4. TELEWAVE,

INCORPORATED

PRICE LIST DATE: _________________________

APPLY PERCENTAGE TO EITHER

THE DISCOUNT OR MARKUP

The following item is for evaluation purposes only and is not the sole item to be ordered. Vendor shall complete all spaces to include the item price of the market basket item from the current price list indicated above, their single fixed percentage discount or markup and the final item price after the discount or markup has been applied.

A. PART #FG1520

MARKUP OFFERED

5. LARSEN

PRICE LIST DATE: _________________________

APPLY PERCENTAGE TO EITHER

THE DISCOUNT OR MARKUP

The following item is for evaluation purposes only and is not the sole item to be ordered. Vendor shall complete all spaces to include the item price of the market basket item from the current price list indicated above, their single fixed percentage discount or markup and the final item price after the discount or markup has been applied.

A. PART #KGU825UD

MARKUP OFFERED

6.

PCTEL

PRICE LIST DATE: _________________________

APPLY PERCENTAGE TO EITHER

THE DISCOUNT OR MARKUP

The following item is for evaluation purposes only and is not the sole item to be ordered. Vendor shall complete all spaces to include the item price of the market basket item from the current price list indicated above, their single fixed percentage discount or markup and the final item price after the discount or markup has been applied.

A. PART #BMYD806K

NO.

MANUFACTURER/

BRAND

PRICE LIST SINGLE FIXED

PERCENTAGE DISCOUNT OR

MARKUP OFFERED

7. RFS

CABLEWAVE

PRICE LIST DATE: _________________________

APPLY PERCENTAGE TO EITHER

THE DISCOUNT OR MARKUP

The following item is for evaluation purposes only and is not the sole item to be ordered. Vendor shall complete all spaces to include the item price of the market basket item from the current price list indicated above, their single fixed percentage discount or markup and the final item price after the discount or markup has been applied.

A. PART #BMR12-A-B1

MARKUP OFFERED

8. RF INDUSTRIES

PRICE LIST DATE: _________________________

APPLY PERCENTAGE TO EITHER

THE DISCOUNT OR MARKUP

The following item is for evaluation purposes only and is not the sole item to be ordered. Vendor shall complete all spaces to include the item price of the market basket item from the current price list indicated above, their single fixed percentage discount or markup and the final item price after the discount or markup has been applied.

A. PART #BA1312-0

MARKUP OFFERED

9. SINCLAIR

PRICE LIST DATE: _________________________

APPLY PERCENTAGE TO EITHER

THE DISCOUNT OR MARKUP

The following item is for evaluation purposes only and is not the sole item to be ordered. Vendor shall complete all spaces to include the item price of the market basket item from the current price list indicated above, their single fixed percentage discount or markup and the final item price after the discount or markup has been applied.

A. PART #SUB-8063

ANTENNA CONNECTORS

NO.

MANUFACTURER/

BRAND

PRICE LIST SINGLE FIXED

PERCENTAGE DISCOUNT OR

MARKUP OFFERED

10. AMPHENOL

PRICE LIST DATE: _________________________

APPLY PERCENTAGE TO EITHER

THE DISCOUNT OR MARKUP

The following item is for evaluation purposes only and is not the sole item to be ordered. Vendor shall complete all spaces to include the item price of the market basket item from the current price list indicated above, their single fixed percentage discount or markup and the final item price after the discount or markup has been applied.

A. PART #A6NF-H

MICROWAVE ANTENNAS

MARKUP OFFERED

11. COMMSCOPE LLC

/ ANDREW

CORPORATION

TYPE:

PRICE LIST DATE: _________________________

APPLY PERCENTAGE TO EITHER

THE DISCOUNT OR MARKUP

The following item is for evaluation purposes only and is not the sole item to be ordered. Vendor shall complete all spaces to include the item price of the market basket item from the current price list indicated above, their single fixed percentage discount or markup and the final item price after the discount or markup has been applied.

A. PART #PAR6-59-P7A/B

MARKUP OFFERED

12. MAXRAD

INCORPORATED

TYPE:

PRICE LIST DATE: _________________________

APPLY PERCENTAGE TO EITHER

THE DISCOUNT OR MARKUP

The following item is for evaluation purposes only and is not the sole item to be ordered. Vendor shall complete all spaces to include the item price of the market basket item from the current price list indicated above, their single fixed percentage discount or markup and the final item price after the discount or markup has been applied.

A. PART #MPRD2449

MICROWAVE ANTENNAS (Continued)

NO.

MANUFACTURER/

BRAND

PRICE LIST SINGLE FIXED

PERCENTAGE DISCOUNT OR

MARKUP OFFERED

13. RADIOWAVES

PRICE LIST DATE: _________________________

APPLY PERCENTAGE TO EITHER

THE DISCOUNT OR MARKUP

The following item is for evaluation purposes only and is not the sole item to be ordered. Vendor shall complete all spaces to include the item price of the market basket item from the current price list indicated above, their single fixed percentage discount or markup and the final item price after the discount or markup has been applied.

A. PART #SP6-5.2

MANUFACTURER/

BRAND

PRICE LIST SINGLE FIXED

PERCENTAGE DISCOUNT OR

MARKUP OFFERED

14. RFS

CABLEWAVES

PRICE LIST DATE: _________________________

APPLY PERCENTAGE TO EITHER

THE DISCOUNT OR MARKUP

The following item is for evaluation purposes only and is not the sole item to be ordered. Vendor shall complete all spaces to include the item price of the market basket item from the current price list indicated above, their single fixed percentage discount or markup and the final item price after the discount or markup has been applied.

A. PART #PA6-57B

MICROWAVE ANTENNA RADOMES

MARKUP OFFERED

15. COMMSCOPE LLC/

ANDREW

CORPORATION

TYPE:

PRICE LIST NAME:

PRICE LIST #:

PRICE LIST DATE:

APPLY PERCENTAGE TO EITHER

THE DISCOUNT OR MARKUP

The following item is for evaluation purposes only and is not the sole item to be ordered. Vendor shall complete all spaces to include the item price of the market basket item from the current price list indicated above, their single fixed percentage discount or markup and the final item price after the discount or markup has been applied.

A. PART #R6E

MANUFACTURER/

BRAND

PRICE LIST SINGLE FIXED

PERCENTAGE DISCOUNT OR

MARKUP OFFERED

16. RADIO WAVES

PRICE LIST DATE: _________________________

APPLY PERCENTAGE TO EITHER

THE DISCOUNT OR MARKUP

The following item is for evaluation purposes only and is not the sole item to be ordered. Vendor shall complete all spaces to include the item price of the market basket item from the current price list indicated above, their single fixed percentage discount or markup and the final item price after the discount or markup has been applied.

A. PART #RD6

RF SUPPLIES

MARKUP OFFERED

17. EMR

CORPORATION

PRICE LIST DATE: _________________________

APPLY PERCENTAGE TO EITHER

THE DISCOUNT OR MARKUP

The following item is for evaluation purposes only and is not the sole item to be ordered. Vendor shall complete all spaces to include the item price of the market basket item from the current price list indicated above, their single fixed percentage discount or markup and the final item price after the discount or markup has been applied.

A. PART #66544/SNC

MARKUP OFFERED

18. RFS

CABLEWAVE

PRICE LIST DATE: _________________________

APPLY PERCENTAGE TO EITHER

THE DISCOUNT OR MARKUP

The following item is for evaluation purposes only and is not the sole item to be ordered. Vendor shall complete all spaces to include the item price of the market basket item from the current price list indicated above, their single fixed percentage discount or markup and the final item price after the discount or markup has been applied.

A. PART #WIJD862-04S

RF SUPPLIES (Continued)

NO.

MANUFACTURER/

BRAND

PRICE LIST SINGLE FIXED

PERCENTAGE DISCOUNT OR

MARKUP OFFERED

19. SINCLAIR

TECHNOLOGIES

TYPE:

PRICE LIST DATE: _________________________

APPLY PERCENTAGE TO EITHER

THE DISCOUNT OR MARKUP

The following item is for evaluation purposes only and is not the sole item to be ordered. Vendor shall complete all spaces to include the item price of the market basket item from the current price list indicated above, their single fixed percentage discount or markup and the final item price after the discount or markup has been applied.

A. PART #P4460E

MARKUP OFFERED

20. TELEWAVE

INCORPORATED

PRICE LIST DATE: _________________________

APPLY PERCENTAGE TO EITHER

THE DISCOUNT OR MARKUP

The following item is for evaluation purposes only and is not the sole item to be ordered. Vendor shall complete all spaces to include the item price of the market basket item from the current price list indicated above, their single fixed percentage discount or markup and the final item price after the discount or markup has been applied.

A. PART #TWPC-8604-2

RF SUPPLIES (Continued)

MARKUP OFFERED

21. TX-RX SYSTEMS

TYPE: ___________________________________

PRICE LIST DATE: _________________________

APPLY PERCENTAGE TO EITHER

THE DISCOUNT OR MARKUP

The following item is for evaluation purposes only and is not the sole item to be ordered. Vendor shall complete all spaces to include the item price of the market basket item from the current price list indicated above, their single fixed percentage discount or markup and the final item price after the discount or markup has been applied.

A. PART #11-88-12

COAXIAL CABLE AND TRANSMISSION LINE

NO.

MANUFACTURER/

BRAND

PRICE LIST SINGLE FIXED

PERCENTAGE DISCOUNT OR

MARKUP OFFERED

22. COMMSCOPE

LLC / ANDREW

CORPORATION

PRICE LIST DATE: _________________________

APPLY PERCENTAGE TO EITHER

THE DISCOUNT OR MARKUP

The following item is for evaluation purposes only and is not the sole item to be ordered. Vendor shall complete all spaces to include the item price of the market basket item from the current price list indicated above, their single fixed percentage discount or markup and the final item price after the discount or markup has been applied.

A. PART #EW52

COAXIAL CABLE AND TRANSMISSION LINE (Continued)

MARKUP OFFERED

23. RFS

CABLEWAVE

PRICE LIST DATE: _________________________

APPLY PERCENTAGE TO EITHER

THE DISCOUNT OR MARKUP

The following item is for evaluation purposes only and is not the sole item to be ordered. Vendor shall complete all spaces to include the item price of the market basket item from the current price list indicated above, their single fixed percentage discount or markup and the final item price after the discount or markup has been applied.

A. PART #SCF14-50J

MARKUP OFFERED

24. TIMES

MICROWAVE

PRICE LIST DATE: _________________________

APPLY PERCENTAGE TO EITHER

THE DISCOUNT OR MARKUP

The following item is for evaluation purposes only and is not the sole item to be ordered. Vendor shall complete all spaces to include the item price of the market basket item from the current price list indicated above, their single fixed percentage discount or markup and the final item price after the discount or markup has been applied.

A. PART #LMR-400

CONNECTORS FOR TRANSMISSION LINE

NO.

MANUFACTURER/

BRAND

PRICE LIST SINGLE FIXED

PERCENTAGE DISCOUNT OR

MARKUP OFFERED

25. COMMSCOPE

LLC / ANDREW

CORPORATION

PRICE LIST DATE: _________________________

APPLY PERCENTAGE TO EITHER

THE DISCOUNT OR MARKUP

The following item is for evaluation purposes only and is not the sole item to be ordered. Vendor shall complete all spaces to include the item price of the market basket item from the current price list indicated above, their single fixed percentage discount or markup and the final item price after the discount or markup has been applied.

A. PART #F1TNM-HC

MARKUP OFFERED

26. RFS

CABLEWAVE

PRICE LIST DATE: _________________________

APPLY PERCENTAGE TO EITHER

THE DISCOUNT OR MARKUP

The following item is for evaluation purposes only and is not the sole item to be ordered. Vendor shall complete all spaces to include the item price of the market basket item from the current price list indicated above, their single fixed percentage discount or markup and the final item price after the discount or markup has been applied.

A. PART #NM-SCF14-003

CONNECTORS FOR TRANSMISSION LINE (Continued)

MARKUP OFFERED

27. TIMES

MICROWAVE

PRICE LIST DATE: _________________________

APPLY PERCENTAGE TO EITHER

THE DISCOUNT OR MARKUP

The following item is for evaluation purposes only and is not the sole item to be ordered. Vendor shall complete all spaces to include the item price of the market basket item from the current price list indicated above, their single fixed percentage discount or markup and the final item price after the discount or markup has been applied.

A. PART #SC-400-NM

MARKUP OFFERED

28. RF INDUSTRIES

PRICE LIST DATE: _________________________

APPLY PERCENTAGE TO EITHER

THE DISCOUNT OR MARKUP

The following item is for evaluation purposes only and is not the sole item to be ordered. Vendor shall complete all spaces to include the item price of the market basket item from the current price list indicated above, their single fixed percentage discount or markup and the final item price after the discount or markup has been applied.

A. PART #RFI-RFN-1005-2N

MICROWAVE WAVE-GUIDE CONNECTORS & ACCESSORIES

NO.

MANUFACTURER/

BRAND

PRICE LIST SINGLE FIXED

PERCENTAGE DISCOUNT OR

MARKUP OFFERED

29. COMMSCOPE

LLC / ANDREW

CORPORATION

PRICE LIST DATE: _________________________

APPLY PERCENTAGE TO EITHER

THE DISCOUNT OR MARKUP

The…