9004 - PUR7776 Signed.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

FDOT DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

375-040-53

PROCUREMENT

03/19

PUR 7776 (rev.10/14) Page 1 of 2 60A-1.010, F.A.C.

AGENCY: DEPARTMENT OF TRANSPORTATION

TITLE: The Esri Enterprise Agreement Short description of the commodity or service desired: Bundled packaging for licensing software, maintenance and online services for the Department.

CONTACT

Name: Jocelyn Moore Address: 605 Suwannee Street, Mail Station 20, Tallahassee FL 32399-0450 Telephone: 850.414.4381 Email: CO.Purch@dot.state.fl.us

Internal tracking number, if any: DOT-SS-26-9004-JM

Last day for receipt of information: ___________________ Date posted: ___________________________

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with section 287.057(3)(c), Florida Statutes and will remain posted for a period of at least 15 business days.

Commodity or Service Required (commodity class and group, manufacturer, model, and description, as appropriate):

81111805: Proprietary or licensed systems maintenance or support 81112200: Software maintenance and support

Quantity or Term (as appropriate): 10/01/2025 - 10/10/2026

Requestor (division, bureau, office, individual, as appropriate): Daniel Teaf

Performance and/or Design Requirements (intended use, function or application, compatibility etc. requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate): The Geographic Information System or Geographical Information System (GIS) is a system designed to capture, store, manipulate, analyze, manage, and present all types of spatial or geographical data. The Department currently utilizes Environmental Systems Research Institute (Esri) software, which is required to support all enterprise applications with a GIS Component, as well as to support the District offices in terms of GIS development. GIS supports the Department’s emergency response activities within the Emergency Management Office, operation activities with the eMaintenance initiative within the Office of Maintenance, communication, awareness, collaboration, monitoring, and reporting activities with Safety Data Integration Space within the State Safety Office, Special Edition Sourcebook and Mobility Data Integration Space within Forecasting and Trends Office, Traffic Engineering and Operations Data Integration Space within Traffic Operations Office.

Intended source (vendor, contractor): Environmental Systems Research Institute, Inc.

Estimated Dollar Amount: $875,000.00

Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate): Esri, as owner and manufacturer, is the sole source provider of all U.S. domestic Enterprise Agreements (EA). While some products are available through value-added resellers on a unit priced basis, Esri is the only source that can grant a right to copy and deploy products in an EA. An EA is a bundled package for licensing software, maintenance, and online services for redistribution within the organization. Esri products are provided with a special grant to copy and deploy specified quantities of capped items and unlimited quantities of items without a cap, during the term of the EA.

Approved By: (names & titles, as appropriate to Post on Vendor Bid System (VBS), e.g., requestor, requestor management, information systems, budget, purchasing):

July 29, 2025 August 19, 2025

Docusign Envelope ID: B4824152-3FF0-45FE-8504-68F3D83ADE04

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

FDOT DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

375-040-53

PROCUREMENT

03/19

PUR 7776 (rev.10/14) Page 2 of 2 60A-1.010, F.A.C.

Authorized Signature Title

Central Office Legal Review:

Authorized Signature Title

Legal review by the Office of General Counsel is required prior to posting. Please coordinate with District Legal Counsel prior to submission to the Office of General Counsel, MS-58.

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall:

1. Provide notice of its intended decision to enter a single-source purchase contract in the manner specified in s.120.57 (3) F.S.

State Purchasing Administrator

Assistant General Counsel

SCOPE OF SERVICES

ESRI ENTERPRISE AGREEMENT

software products when and where needed.

Florida Department of Transportation (FDOT) leverages Geographic Information Systems (GIS) technology for mission-critical systems that support open data, map production, analytics, data management, field data collection, and operational awareness. GIS enhances communication and engagement across many disciplines, including operations, planning, design, information technology, emergency management, administration, performance management and maintenance. FDOT has deployed a considerable amount of Esri’s GIS technology in the establishment of mission critical systems. GIS supports the Department’s emergency response activities within the Emergency Management Office, operation activities with the eMaintenance initiative within the Office of Maintenance, communication, awareness, collaboration, monitoring, and reporting activities with Safety Data Integration

Space within the State Safety Office, Special Edition Sourcebook and Mobility Data Integration Space within Forecasting and Trends Office, Traffic Engineering and Operations

Data Integration Space within Traffic Operations Office. However, there is still significant potential to apply GIS in many additional areas within the organization. This potential will continue to be realized through the advance of the System of Engagement (SoE), a core platform identified within the Transportation Technology Strategic Plan. All Esri software licenses and extensions are managed under the CIM-GIS Office’s Esri Customer Number through an Enterprise

Agreement (EA) that will expire on September 30, 2025. This purchase represents an extension of current agreement enabling the Department to advance the implementation of the Department’s GIS Strategy, the Transportation Technology Strategic Plan, and the Legislative

Cloud First initiative. In addition to accurately assess the GIS software needs across the agency, while planning the migration of District GIS infrastructure to the cloud environment, a step forward towards complying with the Governor’s First Cloud initiative, as well as, implementing new products and services aimed to reduce costs of the EA renewal for a third three-year term. Key EA features included are software maintenance, ArcGIS Enterprise and AGOL users, training, and

Cloud/OnPrim/Hybrid deployments of GIS, such as Asset Maintenance Inventories and

Inspections, Damage Assessments and Bridge Inspections. GIS Initiatives are contributing to support the advancement of all FDOT’s priorities: Safety, Workforce Development, Technology, Robust Supply Chain, Communities, and Resiliency, as well as, facilitate access and sharing of information for improving the decision-making process throughout the Agency. In addition, the extension of this agreement will enable the Department to meet current and near-future GIS Software needs across all business areas. Esri Enterprise

Agreement (EA) offers numerous benefits including: A lower cost per unit for licensed software.

Significant reduction on administrative and procurement expenses. Maintenance on all Esri software identified in the EA and deployed within the organization. Complete flexibility to deploy