90. SOLICITATION - 365482.pdf

Fermi Research Alliance, L.L.C. (FRA) Fermi National Accelerator Laboratory Kirk and Wilson Sts.

P.O. Box 500 Batavia, IL 60510-0500

REQUEST FOR QUOTATION

Date: January 17, 2025 Quotation #: BLN-365482 Quotations Close: February 3, 2025 4PM

(See Late Bid Criteria) Page 1 of 2 Pages

ITEM

QTY.

DESCRIPTION TOTAL

COST

DEL. DATE

Fermi Research Alliance, LLC (FRA) requests your firm fixed price quotation for the following angle valves in accordance with the specifications and term & conditions referenced below and attached to this solicitation by reference.

NAICS CODE: 332911

SBA SIZE STANDARD: 750 EMPLOYEES

DN40 CF right angle valves per specifications below (see attachment A)

DN16 CF right angle valves per specifications below (see attachment A)

Total

Offers to include F.O.B. Fermilab delivery terms. All freight charges must be included in the quotation.

Reference to brand names and numbers is descriptive, but not restrictive, unless otherwise specified. Bids on equivalent items will be considered, provided the bidder clearly states exactly what is proposed to be furnished, including complete specifications. Unless the bidder specified otherwise, it is understood the bidder is offering a referenced brand item as specified or is bidding as specified when no brand is referenced and does not propose to furnish an "equal." Fermilab reserves the right to determine whether a substitute offer is equivalent to and meets the standard of quality indicated by the brand name and number.

Exceptions to specifications and extra charges for containers, tooling, etc. must be clearly indicated.

COMPANY NAME

ADDRESS

MATERIALS, SUPPLIES OR SERVICES RESULTING FROM THIS

QUOTE ARE FOR WORK DONE UNDER PRIME CONTRACT NO. DE

AC02-07CH11359 WITH THE UNITED STATES DEPARTMENT OF

ENERGY. ANY ITEMS COVERED BY G.S.A. CONTRACTS SHOULD BE

SO INDICATED.

TERMS FOB

SUBMITTED BY:

DATE SUBMITTE: Brian L. Nielsen CPIM, CSCP

Procurement Dept./January 2007 Brian Nielsen, Procurement Specialist III

RFP. # BLN-365482 Page 2

ITEM QTY. DESCRIPTION PRICE DELIVERY

DATE

The following Terms and Conditions shall become a part of any purchase order resulting from this solicitation:

FRA General Terms and Conditions for Commercial Products or Commercial Services (Rev 03/24)

The above referenced terms and conditions are available on the Fermilab Business Services website. Hard copy forms are available upon request or are in PDF Format and can be accessed at the following Web address:

https://web.fnal.gov/organization/Finance/business/SitePages/Home.aspx#Terms

The representation form provided must be completed and returned with your offer, as follows:

SARC Subcontractor Annual Reps and Certs PUR-466 Proposal Certifications

All questions, clarifications and communications shall be made by January 29, 2025, and directed to:

Brian Nielsen Procurement Specialist III Phone: 630-840-3554 E-mail: bnielsen@fnal.gov

(Submit your quotation electronically to this e-mail address as well.)

mailto:bnielsen@fnal.gov

ATTACHMENT A

ATTACHMENT A

PIP-II Cryomodules

- Procurement and Fabrication Specification - PIP-II CF

Right Angle Valves

Author: J. Delgado

Document Number: ED00379476 Rev –

Document Approval Date Approved

Originator J. Delgado As in TC

Checker Approver

Fermi National Accelerator Laboratory 2

PIP-II

Procurement and Fabrication Specification

Document Title:

PIP-II Cryomodules – Procurement and Fabrication Specification - DN40 CF Right Angle Valves

Document Number: ED0039476 Rev -

Revision History

Author Revision Date Description of Change

J. Delgado November 2024 Initial Release

Fermi National Accelerator Laboratory 3

Table of Contents

1 Scope 4

2 Procurement Specification 4

2.1 Bidding Phase 4

2.2 Technical and Cost Evaluation Phase 4

3 Technical Specification 5

3.1 Dimensional conformance 6

3.2 Cleaning procedure 8

3.3 Packaging 9

Fermi National Accelerator Laboratory 4

1 Scope

The present specification is intended to inform the procurement of 30x DN40 CF right angle valves, Fermilab

Part # FC0063045, as well as 25x DN16 CF right angle valves, Fermilab Part # FC0048055.

Fermilab is requesting that offerors provide firm-fixed pricing for DDP shipping (HTS code 8543.90.88.45) as part of their firm-fixed-price proposal to the RFP.

Delivered Duty Paid (DDP) Incoterm 2020 rules shall be applied as method of delivery.

2 Procurement Specification

2.1 Bidding Phase

Bidder shall provide Quotation including all costs to deliver the assembly indicated in Error! Reference source not found., along with the following documentation:

a) Schedule that meets a lead time of 6 months, starting from the date that the Purchase Order is awarded to the bidder.

b) Technical Proposal to demonstrate the ability of the bidder to deliver the assembly with performance that meets or exceeds specifications reported in section 0 of this document.

Example of past projects (within the last five years) that closely match the scope in complexity and value, and that best illustrate the bidder’s capability, experience, and performance will be considered for the technical evaluation.

c) Management Control Plan to demonstrate the ability to ensure the required quality standard throughout the entire execution of the project.

All required documentation shall be organized with a table of contents and corresponding sections.

2.2 Technical and Cost Evaluation Phase

Purchase Order is awarded to one bidder after that the proposals will have been evaluated by technical and cost evaluation teams.

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3 Technical Specification

3.1 DN40 RAV Technical Specifications

The DN40 right angle valves must satisfy the technical specifications shown in Table 1. It is critical that the hexagon head actuator does not exit the RAV body during actuation.

Size DN 40 (1½”)

Actuator Hexagon Head

Body Material Stainless Steel

Feedthrough Bellows

Standard Flanges CF-R

Leak Rate (Valve Body) < 1 × 10-10 mbar ls-1

Leak Rate (Valve Seat) < 1 × 10-10 mbar ls-1

Pressure Range XHV to 2 bar (abs)

Differential Pressure on the plate ≤ 2 bar

Differential Pressure at opening ≤ 1 bar

Lifetime ≥ 1 000 Cycles

Bake Out Temperature ≤ 300 °C

Heating and cooling rate ≤ 60°C h-1

Material (Valve Body) AISI 316L (1.4404, 1.4435)

Material (Mechanism) AISI 316L (1.4404, 1.4435)

Material (Bellows) AISI 316L (1.4404, 1.4435)

Material Seal (Bonnet) Metal (Silver Plated)

Material Seal (Gate) Metal (Silver Plated)

Conductance (Molecular Flow) 50 ls-1

Size DN 40 (1½”)

Actuator Hexagon Head

Valve Weight ≤ 5 lbs. / 2.3 Kg

Table 1. DN40 angle valve technical specifications

Fermi National Accelerator Laboratory 6

3.2 DN40 RAV Dimensional conformance

The DN40 CF right angle valve must fit inside the boundaries shown in Figure 1. All the dimensions are in mm, and +/-

1 mm shall be the tolerance.

Figure 1: FC0063045 DN40 right angle valve Boundary box

The Manufacturer shall provide drawings detailing the envelope of the DN40 CF Right Angle Valves. These will be subject to acceptance from Fermilab’s representatives.

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3.3 DN16 CF RAV Technical Specifications

The DN16 right angle valves must satisfy the technical specifications shown in Figure 1.

Size DN 16 (5/8”)

Actuator Hexagon Head

Body Material Stainless Steel

Feedthrough Bellows

Standard Flanges CF-R

Leak Rate (Valve Body) < 1 × 10-10 mbar ls-1

Leak Rate (Valve Seat) < 1 × 10-10 mbar ls-1

Pressure Range XHV to 2 bar (abs)

Differential Pressure on the gate ≤ 2 bar

Differential Pressure at opening ≤ 1 bar

Lifetime ≥ 1 000 Cycles

Bake Out Temperature ≤ 300 °C

Heating and cooling rate ≤ 60°C h-1

Material (Valve Body) AISI 316L (1.4404, 1.4435)

Material (Mechanism) AISI 316L (1.4404, 1.4435)

Material (Bellows) AISI 316L (1.4404, 1.4435)

Material Seal (Bonnet) Metal (Silver Plated)

Material Seal (Gate) Metal (Silver Plated)

Conductance (Molecular Flow) 5 ls-1

Radiation resistance (Valve / actuator) 108 Gy (1010 rad)

Weight 0.4 kg / 0.9 lbs

Table 2: DN16 angle valve technical specifications

3.4 DN16 RAV Dimensional conformance

Fermi National Accelerator Laboratory 8

The dimension of the CF16 angle valve must be inside the boundaries shown in Error!

Reference source not found. when the actuator is in closed position. All the dimensions are in mm, and +/- 1 mm shall be the tolerance.

Figure 1: FC0048055 DN16 right angle valve Boundary box when actuator is closed

3.5 Cleaning procedure

The right-angle valves should be cleaned to the standard required for an ISO 4 cleanroom and delivered in double-bagged packaging, using cleanroom compatible powder free bags. The cleaning procedure should be High Purity level.

Fermi National Accelerator Laboratory 9

The proposed cleaning procedure includes the following steps:

1. DI water rinse.

2. 99.9% pure Isopropyl alcohol rinse.

3. Use a solution of UPW and detergents* in the ultrasonic cleaner for at least 30 minutes.

4. Use ultrapure water (UPW) in the ultrasonic cleaner for at least 30 minutes.

5. Rinse thoroughly with running UPW after the ultrasonic cleaning.

6. Dry blow using particle free N2.

7. Assemble and double bag in ISO 4 cleanroom.

The Vendor shall communicate the extent to which they are able to perform the proposed procedure. Any deviation from this procedure shall be communicated in advance and accepted by our representatives.

*Liquinox liquid detergent is suggested. Other liquid detergent, which are proven to be compatible, can alternatively be used. The Manufacturer should communicate to us to which extent they are able to perform this procedure. Any eventual deviation from it shall be approved by us in advance.

3.6 Packaging

All the components shall be prepared for shipment in accordance with commercial practice and in compliance with applicable rules and regulation pertaining to the handling, packaging, and transportation of the product to ensure carrier acceptance and safe delivery. Each component shall be individually wrapped in low density polyethylene bags.

Wooden or plastic containers that prevent impact damage and bending shall be used. Sharp fasteners that penetrate the container, such as nails or screws, shall be avoided, and in any event, provisions shall be made that inadvertent penetration of points cannot come into contact with the components. Banding shall be applied in such a way that the bands must be removed if the container is opened. A marking shall be applied to the bands that identifies the manufacturer or manufacturer’s shipping agent, to indicate if the bands may have been replaced (e.g., as a result of customs inspection).

Shipping configuration shall be communicated and accepted by Fermilab representatives in advance of the shipment.