9 - TOP Refunds and Disbursements Instructions.pdf
PDF 2 MB Posted
- Solicitation number
- 15JPSS25R00000080
About this file
This document is a U.S. Department of Justice (DOJ) Instruction detailing the Treasury Offset Program (TOP) Refunds and Disbursements procedures for Private Counsel Offices. The instruction provides comprehensive guidance on processing refunds for debts owed to the United States, covering both manual and automated refund processes within the Consolidated Debt Collection System (CDCS).
The document outlines specific steps for determining return processes, including how to handle manual refund requests, process automated disbursements, and correct civil debt TOP payments. Key procedures include reviewing a debtor's financial history, validating Automated Clearing House (ACH) payment information, and following a multi-step approval process involving 1st and 2nd level approvers. The instruction also includes an ACH Payment Enrollment Form for electronic funds transfers, emphasizing the DOJ's government-wide effort to process payments electronically through the Treasury Department's mandated system.
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Text version
Step 1.
Step 2.
Step 3.
U.S. Department of Justice Instruction 1400.03.01
Click on Financial Transaction-Manage Debtor Payments.
Click on Review Financial History.
Search and select the appropriate debtor. If you believe a refund for a civil TOP debt must not be refunded you must contact the Help Desk for assistance.
Help Desk
CDCS Help Desk I NCIF.Finance@usdoj.gov 1 (800) 683-6567 Table 3 - Help Desk Contact Information
E. Monitor Refunds
PC may review if a refund has been processed by DAOG on the Disbursement History screen by taking the following steps from the CDCS main menu:
Step 1.
Step 2.
Step 3.
Step 4.
Step 5.
Step 6.
Click Finance Transaction-Manage Debt Payments;
Click Disbursements-Review/Update;
Enter debtor information on the Search screen, click Next;
Click Select Record and go to the Disbursements List of
Transactions screen;
Select the appropriate transaction, click Select Disbursement; and
Click Dish History at the bottom of the Disbursement Details screen to get disbursement history information.
II. Questions and Comments
PC offices that have any questions or comments regarding this Instruction should contact the PC program POCs shown below or via e-mail DCMPrivateCounsel@usdoj.gov.
POC:
Title:
Email:
Telephone:
Address:
TBD
TBD
XXXXXXXXXX@usdoj.gov
202.XXX.XXXX
Two Constitution Square 145 N. Street, Room XX.XXX Washington, DC 20530
TBD
TBD
XXXXXXXXXX@usdoj.gov
202.XXX.XXXX
Two Constitution Square 145 N. Street, Room XX.XXX Washington, DC 20530
| top instruct vpage.pdf |
| 1400_03_01 TOP Refunds and Disbursements InstructionsFINAL |
File details come from the government source that posted it. Updated .