9-REBID of Driveway Entrance Expansion Project - Addendum No 1 (8-27-25).pdf

Lebanon Valley Exposition Corporation

REBID of Driveway Entrance Expansion Project

Addendum No. 01

August 27, 2025

Please be advised that Addendum No. 01 is hereby released for the above-listed opportunity.

This addendum addresses the following items:

1. Form of Agreement has been provided for reference (to be executed by successful vendor).

2. Performance Bond, Labor & Material Bond, and Maintenance Bonds have been included for reference (to be executed by successful vendor).

3. Prevailing Wage Rates have been included for bidder use in preparing their bids.

Respectfully, Patrick J. Kerwin

Executive Director

To clarify scope and responsibilities, the Contractor will be responsible for the following:

PA 1 Call

E and S Controls

Demolition and submission to Penn Dot for approval

Traffic Control

Earth work – Soils unclassified

Pipe work

Sanitation sewer manhole adjustments

Compaction and materials testing (concrete)

Layout-Survey

Paving

Concrete work

Line painting

Restoration of al disturbed area

NOTE: The penalty for missing the deadline is $250.00 per day. Also, to my knowledge a performance bond is not required. Also, a 50 % limit on sub-contracting

The Lebanon Valley Expo Center will be responsible for the following:

Permits

State inspection fees

Final Plan recording

FORM OF PROPOSAL

To: Lebanon Valley Exposition Center & Fairgrounds 80 Rocherty Road Lebanon, PA 17042

To Whom it Concerns:

This proposal is submitted in accordance with your advertisement inviting proposals to be received until 4:00 PM on the 11th of September 2025.

DRIVEWAY ENTRANCE EXPANSION PROJECT IN NORTH CORNWALL TOWNSHIP, LEBANON COUNTY

Having carefully examined the Contract Documents together with all Addenda or Bulletins, as prepared by the Engineers, and being familiar with the various conditions affecting the work, (including those under the Technical Specifications & Special Construction Provisions, which provide for the payment of construction engineering liquidated damages of $250/Day in the event the contract is not completed within the allotted time) the undersigned agrees to furnish all labor, materials and equipment to construct the project, completing all work no later than November 15th, 2025, in accordance with said contract documents, for which the following units and/or lump sum prices are submitted.

The bidder has considered the following in their bid:

• The Bidder understands that certain forms must be uploaded with the bid to be considered complete and responsible. These requirements are outlined on PennBid.

• The amount to be paid to the Contractor will be on a UNIT basis and percent complete for lump sum items.

• Provide unit pricing as formatted on the following SCHEDULE OF ITEMS and per the "Pricing

Section" on PennBid.

• The Bidder must provide unit pricing for all items of work.

• All unit prices will remain in effect for the entire term of the contract.

• Payment for work will only be made for work authorized and accepted by the Sponsor.

• Award of the contract will be based on the lowest responsible bid for the BASE BID PROJECT.

• The Sponsor reserves the right to waive technicalities and to reject any or all bids or items therein in the best interest of the project.

• The Sponsor will award/execute the contract, receive invoices from the project coordinator monthly during construction, and will process the invoices for payment.

SCHEDULE OF ITEMS

BASE BID PROJECT

ITEM

NUMBER

APPROX

QTY

UNIT SPEC

PROV

ITEM DESCRIPTION

#1-1 1 LS NO DRIVEWAY EXPANSION

PENN DOT PREQUALIFICATION: NOT REQUIRED

*SUBMIT PENN DOT ECMS PREQUALIFICATION CERTIFICATE IF AVAILABLE.

Certificate No.

Work Code Classification:

Expiration Date:

Ability Factor:

BIDDER'S UNDERSTANDING OF CONDITIONS APPLICABLE TO PROPOSAL

It is stated and averred that the bidder has had sufficient time to examine and has examined the site of the proposed work to ascertain for itself those conditions such as may be determined by inspection, investigation, and inquiry, including the location, accessibility, and general character of the site; that the bidder has read completely and understands thoroughly the specifications {including PennDOT Publication 408} and all other provisions, supplements and/or conditions as well as any other addenda or requirements pertaining to this project, which shall be applicable to and govern the provisions of this bid proposal and the performance of any contract awarded therein, whether attached and made a part thereof or incorporated therein by reference thereto, including the following addenda issued after publication of the proposal:

Date:

Date:

Addendum No.

Addendum No.

Addendum No. Date:

Date:

Date:

Addendum No.

Addendum No.

Addendum No. Date:

Bidder: Date:

{Print name - Title)

B y : Company:

{Signature)

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CERTIFICATION STATEMENT - The BIDDER certifies to all the following:

• That submitting the bid binds the BIDDER to the statements and representations contained in the PennDOT Publication 408 "Section 102.06(f) Anti-Collusion Requirements" and has the same effect as if such signature had been affixed directly thereto.

• That, if applicable, the BIDDER has fully complied with the separate attachment referred to in Paragraph 10 of Penn DOT Publication 408 "Section 102.06(f) Anti-Collusion Requirements.JI

• That a minimum of 50% of the awarded project will be performed by the BIDDER. The BIDDER will provide proof of compliance upon request of the Sponsor.

• That submitting this bid certifies the BIDDER has read and incorporated all vendor discussion questions and responses.

• That submitting the bid certifies the BIDDER has read and incorporated _ _ _ (enter number of addenda) addendum(s).

Signature. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Date _ _ _ _ _ _ _

Printed Name _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Title _ _ _ _ _ _ _

BID PROPOSAL REQUIREMENTS- CHECKLIST

The following forms must be completed and submitted with the bid proposal for the bid to be considered complete and responsible. N/A = not applicable

_ Penn Bid }/Pricing Section n with complete unit pricing _ Component Item Schedule (Page C-1) _ Signed and Dated Form of Proposal - Signature Page (Page C-2) _ Signed and Dated Certification Statement (Page C-3) _ Bid Proposal Guaranty Bond or Certified Check _ Public Works Employment Verification Form

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(TO BE COMPLETED AFTER AWARD)

FORM OF AGREEMENT

THIS AGREEMENT made the _ _ _ _ _ _ _ _ _ _ _ day of _ _ _ _ _ _ _ _ _ _ _ _ in the year Two Thousand a n d - - - - - - - by and between hereinafter called the Contractor, and

_Lebanon Valley Exposition Corporation , hereinafter called the Sponsor, WITNESSETH, that the Contractor and the Sponsor for the considerations named, agreed as follows:

ARTICLE I - Scope of Work: The Contractor shall furnish all of the materials and perform all of the work shown on the drawings and described in the Specifications entitled:

DRIVEWAY ENTRANCE EXPANSION PROJECT

IN

NORTH CORNWALL TOWNSHIP

LEBANON COUNTY

prepared by Traffic Planning and Design, 4000 Crums Mill Road, Suite 102, Harrisburg, PA 17112 acting as, and in these Contract Documents, entitled the Engineer, and shall do everything required by the Agreement and the Contract Documents.

ARTICLE II - The Contract Documents consist of the following:

A.

B.

C.

D.

E.

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This Agreement form, together with these documents and drawings form the Contract and they are as fully a part of the Contract as if hereto attached or herein represented.

ARTICLE III - Time of Completion

The work to be performed under this Contract shall be commenced on a date to be specified in a written order by the Sponsor or Engineer and shall be fully completed by ___________________________________ (see Form of Proposal).

ARTICLE IV - The Contract Sum

The Sponsor shall pay the Contractor for the performance of the Contract, subject to additions and deductions provided therein, in current funds, the unit and/or lump sum prices, bid by the Contractor, as indicated on attached certified SCHEDULE OF ITEMS in the bid amount of $ ______________________________ .

ARTICLE V- Failure to Complete Work on Time

For each day so certified, the Contractor shall credit or pay the Sponsor the sum of $250 dollars for each and every calendar day that the Contractor is in default in completing the work within the time specified. This sum is agreed upon as engineering liquidated damages, which the Sponsor shall suffer by reason for such default.

ARTICLE VI - Payment to Contractor

The Sponsor shall make payments on account of the Contract as determined during contract negotiations.

ARTICLE VII -Acceptance and Final Payment as Release

The acceptance by the Contractor of final payment shall be and shall operate as a release to the Sponsor of all claims and all liability to the Contractor other than claims in stated amounts as may be specially excepted by the Contractor for all things done or furnished in connection with this Work and for every act and neglect of the Sponsor and others relating to or arising out of this Work. Any payment, however, final or otherwise, shall not release the Contractor or his sureties from any obligations under the Contract Documents or the Performance Bonds, Payment Bonds, and Maintenance Bonds.

Final payment to the Contractor shall be made subject to his furnishing the Sponsor properly executed "Contractor's Release" and "Statement of Surety" forms included in this Section.

If, after the work has been substantially completed, full completion is materially delayed through no fault of the Contractor, and the Engineer, so certifies, the Sponsor shall, upon certificate of the Engineers, and without terminating the Contract, make payment for the balance due for that portion of the work fully completed and accepted. Such payment shall be made under the terms and conditions governing final payment, except that it shall not constitute a waiver of claims.

This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. The person signing this Agreement on behalf of Contractor represents and warrants to the Sponsor that he or she is duly authorized to sign this Agreement on behalf of and to bind the Contractor.

IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in (*triplicate) each of which shall be deemed an original as of the date first above written.

* Number of Copies

FORM OF AGREEMENT

(Signature Page)

ATTEST:

(Sign)

SPONSOR:

_Lebanon Valley Exposition Corporation _ _ (Sponsor)

BY: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

(Sign)

NAME:_Patrick J. Kerwin (Type or Print)

TITLE:_Executinve Director _ _ _ _ _ _ _ _ (Seal)

NAME: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

(Type or Print)

TITLE: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

CONTRACTOR:

(Contractor)

BY: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

(Sign)

NAME: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

(Type or Print)

TITLE: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

ADDRESS: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

ATTEST:

(Sign)

NAME: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

(Type or Print)

TITLE: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

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CONTRACTOR'S RELEASE

{TO BE COMPLETED AFTER CONSTRUCTION)

KNOW ALL MEN BY THESE PRESENTS THAT: - - - - - - - - - - - - - - - - - - - - - -

(Contractor) of _ _ _ _ _ _ _ _ _ County and State of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ does hereby acknowledge that he has received this day of and from the Lebanon Valley Exposition Corporation the sum of ONE DOLLAR ($1.00) and other valuable consideration in full satisfaction and payment of all sums of money owing payable and belonging to the said Contractor by any means whatsoever, for on account of a certain agreement hereinafter called the CONTRACT, between the said Sponsor and Contractor dated - - - - - - - - -

NOW THEREFORE, the said Contractor (for myself, my heir, executors and administrators) (for itself, its successors and assigns) do by these presents remise, release, quit-claim and forever discharge the said Sponsor its successors and assigns, of and from all claims and demands arising from or in connection with the said CONTRACT dated - - - - - - - - -and of and from all, and all manner of action and actions, cause and causes of action and actions, suits, debts, dues, duties, sum and sums of money, accounts, reckonings, bonds, bills, specialties, covenants, contracts, agreements, promises, variances, damages, judgments, extents executions, claims and demand, whatsoever, in law or equity, or otherwise which against the said Sponsor its successors and assigns, ever had, now have, or which (1, my heirs, executors, or administrators) (it, its successors and assigns) hereafter can, shall or may have, for upon or by reason of any matter, cause or thing whatsoever, from the beginning of the work to the date of these presents.

IN WITNESS WHEREOF _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

(Contractor) has caused these presents to be duly executed the day of 20 _ _ _ Signed, Sealed and Delivered in the presence of:

(SEAL)

(Individual)

(SEAL)

(Partnership Contractor)

By: (SEAL) (Partner)

Attest:

(SEAL)

By:

(Secretary) (President or Vice President)

(CORPORATE SEAL)

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