9-Attachment B, Sample NOI.pdf
PDF 119 KB Posted
- Solicitation number
- RFP-2601AM Purchase of School Nutrition Program Food Items and Distribution Services
- Issued by
- Crisp County, Georgia
About this file
This is a Sample Notice of Intent (NOI) document establishing a Value Pass Through (Net Off Invoice) Recipient Agency and Distributor Agreement between Gwinnett County Public Schools and a food distributor for the 2026-2027 school year. The agreement outlines the mutual responsibilities and operational requirements for distributors supplying school nutrition program food items to Georgia's largest school district. The contract requires distributors to itemize commodity values on invoices, maintain technology infrastructure to support processor reporting requirements, provide sales verification and usage/velocity reports, deliver specified products without substitution, and maintain regular product availability on shelves according to conditions established in the Distribution RFP.
The distributor agreement imposes specific operational and reporting obligations including weekly usage and velocity reporting to designated processors on behalf of the school district, adherence to delivery conditions outlined in the Distribution RFP, and maintenance of proprietary and confidential information. The agreement establishes that Gwinnett County School Nutrition Program (RA Number 1667) reserves the right to select alternative vendors if a distributor demonstrates serious inability to maintain agreement requirements, with expedited transition procedures. The primary contact for the recipient agency is Heedy Monreal, Procurement Agent, located at 437 Old Peachtree Road, NW, Suwanee, GA 30024, reachable at 678-301-6246 or Heedy.Monreal@gcpsk12.org.
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Text version
ATTACHMENT B
SAMPLE
VALUE PASS THROUGH (NET OFF INVOICE)
RECIPIENT AGENCY & DISTRIBUTOR AGREEMENT
This agreement is for the 2026-2027 school year, between recipient agency, Gwinnett County Public Schools and ______________________________________. Both parties signing below acknowledges our mutual responsibilities.
The following responsibilities are required for this value pass through agreement.
1. Distributor will itemize or note the value of the commodity on each invoice. If distributor is unable to provide more than one line on their invoice, they will provide a summary report of pricing noting the gross price, discount and the value of the commodity.
2. Distributor will have the technology in place to meet the reporting requirements of the processor(s).
3. Distributor will provide RA with a summary of how they will handle sales verification, usage/velocity reports, and commodity tracking for audit requirements.
4. Distributor agrees to provide usage/velocity report on behalf of the RA to the designated processor(s) on a weekly basis.
5. Distributor agrees to provide the product(s) specified in the bid and will not substitute other brands.
6. Distributor agrees to slot all products agreed upon on a regular basis.
7. Distributor will provide deliveries according to the conditions set forth in the Distribution RFP
8. This agreement will be effective for the contract period set forth in the Distribution RFP .
9. Information provided to RA will be treated as proprietary and confidential.
10. If a Distributor shows serious lack of ability to maintain this agreement and the conditions set forth in the
Distribution RFP, another vendor will be chosen with an expedient transition as possible.
____________________________________ Gwinnett County School Nutrition Program Distributor Name
____________________________________ Heedy Monreal, Procurement Agent Distributor Contact
____________________________________ 678-301-6246 Phone Number
____________________________________ Heedy.Monreal@gcpsk12.org E-mail Address ____________________________________ 437 Old Peachtree Road, NW Distributor Address Suwanee, GA 30024 City/State/Zip RA Number: 1667 mailto:Heedy.Monreal@gcpsk12.org
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